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HomeMy WebLinkAbout2018-11-13 - AGENDAS - REGULAR (2)AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. INVOCATION Miranda CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 23, 2018 Special Meeting. Page 2 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 23, 2018 Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. NORTH LOS ANGELES COUNTY TRANSPORTATION COALITION APPOINTMENTS - The City of Santa Clarita is a member of the North County Transportation Coalition (NCTC) Joint Powers Authority. The cities of Lancaster, Palmdale and Santa Clarita, as well as the County of Los Angeles comprise the NCTC. Each jurisdiction is entitled to have three representatives serve on the Board of Directors. The governing body of each jurisdiction may also appoint an alternate delegate to serve in the event a Board Member from the respective jurisdiction is not available to attend a Board meeting. The City Council will be appointing Santa Clarita's delegates, alternate delegate, and ex -officio representative of Santa Clarita Transit to the North County Transportation Coalition. RECOMMENDED ACTION: City Council: Appoint Mayor Pro Tem Marsha McLean, Councilmember Bob Kellar, and Public Works Director Robert Newman to serve as the City of Santa Clarita's representatives to the governing board of the North Los Angeles County Transportation Coalition for an unspecified term, serving at the pleasure of the City Council. 2. Appoint City Engineer Mike Hennawy to serve as the City of Santa Clarita's alternate governing board representative to the North County Transportation Coalition for an unspecified term, serving at the pleasure of the City Council. 3. Appoint Santa Clarita Transit Manager Adrian Aguilar as the non-voting ex - officio governing board representative for Santa Clarita Transit for an unspecified term, serving at the pleasure of the City Council. 5. 2018-19 PAVEMENT MANAGEMENT SYSTEM UPDATE, PROJECT M0128 - AWARD PROFESSIONAL SERVICES CONTRACT - Award a professional services contract to Pavement Engineering, Inc., to update the City's pavement management system for the 2018-19 Annual Overlay and Slurry Seal Program. Page 3 RECOMMENDED ACTION: City Council: Award a one-year professional services contract to Pavement Engineering, Inc., to update the City of Santa Clarita's pavement management system, including pavement inspection and miscellaneous pavement engineering services for the 2018-19 Annual Overlay and Slurry Seal Program, Project M0128, in the amount of $89,860, plus a 15 percent contingency in the amount of $13,479, for a total amount not to exceed $103,339. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options not to exceed the annual contract amount of $89,860 and authorize an annual contingency of $13,479, plus an appropriate Consumer Price Index adjustment, upon request of the contractor and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event impossibility of performance arises and execute all documents subject to City Attorney approval. 6. AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE FOR LMD ZONE T68 AND LMD ZONE T69 - Award a two-year contract to Oakridge Landscape, Inc., for an amount not to exceed $796,954 to provide maintenance services to Landscape Maintenance District Zones T68 and T69. RECOMMENDED ACTION: City Council: Award a two-year contract to Oakridge Landscape, Inc., to provide contractual landscape maintenance services for Landscape Maintenance District (LMD) Zone T68 (West Creek) and Zone T69 (West Hills) for an annual amount of $332,064, and authorize an annual contingency of $66,413 to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $796,954. 2. Authorize an ongoing annual appropriation from LMD Fund Balance 357 in the following amounts: $112,068 to expenditure account 12569-5161.010; $2,395 to expenditure account 12570-5161.010; $9,620 to expenditure account 12569- 5161.014; and $35,000 to expenditure account 12569-5131.006 for maintenance, monitoring, and irrigation costs associated with award of this contract. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of contingency of $66,413, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. Page 4 4. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event impossibility of performance arise, and execute all documents subject to City Attorney approval. 7. AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE FOR LMD ZONE 27 - Award a two-year contract to BrightView Landscape Services, Inc., for an amount not to exceed $327,558 to provide maintenance services to Landscape Maintenance District Zone 27. RECOMMENDED ACTION: City Council: Award a two-year contract to BrightView Landscape Services, Inc., to provide contractual landscape maintenance services for Landscape Maintenance District (LMD) Zone 27 (Circle J) for an annual amount of $136,482, and authorize an annual contingency of $27,297 to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $327,558. 2. Authorize an appropriation from LMD Fund (Fund 357) in the amount of $36,077 to expenditure account 12550-5161.010 and $7,215 to expenditure account 12550- 5141.001 in Fiscal Year (FY) 2018-19, and an ongoing annual appropriation of $136,482 to expenditure account 12550-5161.010 and $27,297 to expenditure account 12550-5141.001 commencing in FY 2019-20, for maintenance costs associated with the award of this contract, contingent upon the appropriation of funds by the City Council during the annual budget process in subsequent fiscal years. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount of $136,482, and authorize an annual contingency of $27,297, plus an appropriate Consumer Price Index adjustment, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event impossibility of performance arise, and execute all documents subject to City Attorney approval. 8. LANDSCAPING AND LIGHTING DISTRICT MODIFICATION 2018-4 RESOLUTIONS INITIATING PROCEEDINGS, APPROVING AN ENGINEER'S REPORT, AND TAKING OTHER RELATED ACTIONS - Initiation of proceedings associated with Santa Clarita Landscape and Lighting District Modification 2018-4, approving an Engineer's Report in connection with proposed modified assessments for properties within designated areas of Streetlight Maintenance District Zone A and various Landscape Maintenance District Zones. Page 5 RECOMMENDED ACTION: City Council: Adopt a resolution initiating proceedings and making certain designations in connection with modifying assessments for properties within designated areas of the Santa Clarita Landscaping and Lighting District (LLD), Streetlight Maintenance District (SMD) Zone A, and Landscape Maintenance District (LMD) Zones 15, 27, 31, 32, T3, T4, T20, T23, T23-1, T23-2, T33, T46, T47, T65, T65A, T65B, T67, T68, T69, T71, and T77. 2. Adopt a resolution approving an Engineer's Report declaring its intention to order proposed new assessments for properties within designated areas of the LLD, SMD Zone A, and LMD Zones 15, 27, 31, 32, T3, T4, T20, T23, T23-1, T23-2, T33, T46, T47, T65, T65A, T65B, T67, T68, T69, T71, and T77 to levy an assessment thereon and taking certain other actions in connection therewith. Appropriate funds in the amount of $20,840 from the SMD Fund (Fund 359) to expenditure account 12593-5161.001 and $10,020 from the LMD Fund (Fund 357) to expenditure account 12500-5161.002. 4. Award a professional services agreement to Willdan Financial Services to provide assessment engineering and balloting services in an amount not to exceed $99,975, and authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. 9. ADOPT RESOLUTION FOR SUMMARY VACATION OF LANDSCAPE MAINTENANCE EASEMENT ON CLEAR VIEW COURT - Resolution for the summary vacation of a landscape maintenance easement at 25323 Clear View Court. RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of the landscape maintenance easement at 25323 Clear View Court, as described in the attached Legal Description (Exhibit A of attached resolution). 2. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar -Recorder's office. 10. APPROVAL OF THE LICENSE AGREEMENT REGARDING THE INSTALLATION AND OPERATION OF A CELLULAR COMMUNICATIONS FACILITY ON CITY -OWNED PROPERTY ASSESSOR'S PARCEL NUMBER 2866-007-910 - Approval of License Agreement with T -Mobile for relocation of their Wireless Communications Facility to a City -owned monopole. RECOMMENDED ACTION: City Council: 1. Approve the License Agreement with T -Mobile to install cellular communications Page 6 equipment on City -owned property known as Round Mountain. 2. Increase anticipated revenues for Fiscal Year 2018-19 by $11,000 in revenue account 100.4012.004 Franchise Agreement -Other. 3. Authorize the City Manager, or designee, to execute all documents subject to City Attorney approval. 11. FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTIONS OF CHAPTER 6.04 OF TITLE SIX OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING MANUFACTURED HOME PARKS -CHANGE IN USE REVIEW PROCEDURES - At the regular meeting of July 11, 2017, the City Council updated Santa Clarita Municipal Code (SCMC) 6.02 - Manufactured Home Park Rent Adjustment Procedures. Several changes are needed to SCMC 6.04 - Manufactured Home Parks - Change in Use to maintain consistency among the two Chapters. RECOMMENDED ACTION: City Council: 1. Conduct the Public Hearing, and 2. Approve and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTIONS OF CHAPTER 6.04 OF TITLE SIX OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING MANUFACTURED HOME PARKS -CHANGE IN USE REVIEW PROCEDURES." 12. CHECK REGISTER NO. 22 - Check Register No. 22 for the Period 09/28/18 through 10/11/18 and 10/18/18. Electronic Funds Transfers for the Period 10/01/18 through 10/12/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 22. PUBLIC HEARINGS 13. PRE -ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND PLUM CANYON MASTER, LLC, REGARDING VESTING TENTATIVE TRACT MAP 073858 - This is a Pre -Annexation Agreement between the City of Santa Clarita and Plum Canyon Master, LLC, accepting the approval issued by Los Angeles County for Vesting Tentative Tract Map 073858. RECOMMENDED ACTION: City Council: 1. Conduct a Public Hearing; and Page 7 2. Grant the City Manager the authority to execute a Pre -Annexation Agreement between the City of Santa Clarita and Plum Canyon Master, LLC, accepting the Los Angeles County approval for Vesting Tentative Tract Map 073858, subject to City Attorney approval. 14. PRE -ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND PARDEE HOMES, INC., AND TRI POINTE HOMES, INC., REGARDING VESTING TENTATIVE TRACT MAP 060922 - This is a Pre - Annexation Agreement between the City of Santa Clarita and Pardee Homes, Inc., and Tri Pointe Homes, Inc., accepting the approval issued by Los Angeles County for Vesting Tentative Tract Map 060922. RECOMMENDED ACTION: City Council: 1. Conduct a Public Hearing; and 2. Grant the City Manager the authority to execute a Pre -Annexation Agreement between the City of Santa Clarita and Pardee Homes, Inc., and Tri Pointe Homes, Inc., accepting the Los Angeles County approval for Vesting Tentative Tract Map 060922, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held November 27, 2018, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 8 CERTIFICATION On November 8, 2018, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 9