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HomeMy WebLinkAbout2018-11-13 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, November 13, 2018 —Minutes— 6:00 PM INVOCATION Councilmember Miranda delivered the invocation. City Council Chambers Mayor Weste called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:02 p.m. ROLL CALL All Councilmembers were present with the exception of Councilmember Smyth. FLAG SALUTE Councilmember Miranda led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Addressing the Council on Approval of Agenda was Doug Fraser. Motion by Kellar, second by McLean, to approve the agenda pulling item 11 for public comment. rearing no o RESULT: ections, it was so ordered. "WSZ619 so INNA 0421 1 PUBLIC PARTICIPATION Addressing the Council was Shannon McInteer, regarding Green Business Certification program; Ken Dean, regarding congratulating Council on the recent election and citizen committees; Lynn Lowe, regarding Abelia Road speed humps; Tom Dobbs, regarding Abelia Road speed cushions; and Steve Petzold, regarding the local municipal election and replacement of carpet at Santa Clarita Performing Arts Center at College of the Canyons. STAFF COMMENTS City Manager Ken Striplin commented that staff will contact Ms. McInteer to address the Green Business Certification program; commented on the large amount of public input on traffic issues, that decisions are based on engineering studies, and the City is spending millions on the Intelligent Transportation System for greater coordination for traffic flow; addressed the traffic calming measures on Abelia Road, discussed exhausting other options for slowing down speeds, and will revisit the design of the humps that have been placed and designed per industry standards; and clarified facts pertaining to the election. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilrnember Kellar encouraged all to take part in the annual Household Hazardous Waste and E -Waste Round Up taking place at the College of the Canyons on Saturday, November 17; commented on the remarkable Veterans Day event where the 100 -year anniversary of the end of World War I was commemorated at the Veterans Historical Plaza; and invited residents to attend the Light Up Main Street event on Saturday, November 17. Mayor Pro Tem McLean announced the High Speed Rail board meeting will take place in Burbank this week where she will continue to advocate for the all underground route through Santa Clarita; commented on voter approved Measure W, a property tax on stormwater fees, and working to protect residents from double taxation; commented on continuing to work on the Antelope Valley Line Metrolink infrastructure improvements and additional trains, including late night trains; announced the new art exhibit at The Main's art gallery in Old Town Newhall and an art reception on Saturday, November 17, and wished all a Happy Thanksgiving. Councilmember Miranda announced the City's new website "City Snapshot" that accompanies the current open data website and to visit santa-clarita.com/CitySnapshot to view the City's projects and achievements over the last year. Mayor Weste commented on the Veterans Day World War I Centennial, marking the 100 -year anniversary of the end of the war; commented that the 75th anniversary to end World War II will take place in September 2020 and requested that the City begin to plan an event to mark this important milestone; commented on attending the Junior Chamber International 40 Under 40 event, where Administrative Analyst Masis Hagobian, Communications Specialist Mayumi Miyasato, and Management Analyst Michael Villegas were recognized; and offered condolences to the recent wildfire victims and Thousand Oaks tragedy and gratitude to the firefighters who are working tirelessly. Page 2 CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Marsha McLean, Mayor Pro Tem AYES: Laurene Weste, Marsha McLean, Bob Kellar, Bill Miranda ABSENT: Cameron Smyth ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 23, 2018, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 23, 2018, Regular Meeting. ITEM 3 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 4 NORTH LOS ANGELES COUNTY TRANSPORTATION COALITION APPOINTMENTS The City of Santa Clarita is a member of the North County Transportation Coalition (NCTC) Joint Powers Authority. The cities of Lancaster, Palmdale and Santa Clarita, as well as the County of Los Angeles comprise the NCTC. Each jurisdiction is entitled to have three representatives serve on the Board of Directors. The governing body of each jurisdiction may also appoint an alternate delegate to serve in the event a Board Member from the respective jurisdiction is not available to attend a Board meeting. The City Council will be appointing Santa Clarita's delegates, alternate delegate, and ex -officio representative of Santa Clarita Transit to the North County Transportation Coalition. RECOMMENDED ACTION: City Council: 1. Appoint Mayor Pro Tem Marsha McLean, Councilmember Bob Kellar, and Public Works Director Robert Newman to serve as the City of Santa Clarita's representatives to the governing board of the North Los Angeles County Transportation Coalition for an unspecified term, serving at the pleasure of the City Council. 2. Appoint City Engineer Mike Hennawy to serve as the City of Santa Clarita's alternate Page 3 governing board representative to the North County Transportation Coalition for an unspecified term, serving at the pleasure of the City Council. 3. Appoint Santa Clarita Transit Manager Adrian Aguilar as the non-voting ex -officio governing board representative for Santa Clarita Transit for an unspecified term, serving at the pleasure of the City Council. ITEM 5 2018-19 PAVEMENT MANAGEMENT SYSTEM UPDATE, PROJECT M0128 - AWARD PROFESSIONAL SERVICES CONTRACT Award a professional services contract to Pavement Engineering, Inc., to update the City's pavement management system for the 2018-19 Annual Overlay and Slurry Seal Program. RECOMMENDED ACTION: City Council: 1. Award a one-year professional services contract to Pavement Engineering, Inc., to update the City of Santa Clarita's pavement management system, including pavement inspection and miscellaneous pavement engineering services for the 2018-19 Annual Overlay and Slurry Seal Program, Project MO128, in the amount of $89,860, plus a 15 percent contingency in the amount of $13,479, for a total amount not to exceed $103,339. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options not to exceed the annual contract amount of $89,860 and authorize an annual contingency of $13,479, plus an appropriate Consumer Price Index adjustment, upon request of the contractor and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event impossibility of performance arises and execute all documents subject to City Attorney approval. ITEM 6 AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE FOR LMD ZONE T68 AND LMD ZONE T69 Award a two-year contract to Oakridge Landscape, Inc., for an amount not to exceed $796,954 to provide maintenance services to Landscape Maintenance District Zones T68 and T69. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Oakridge Landscape, Inc., to provide contractual landscape maintenance services for Landscape Maintenance District (LMD) Zone T68 (West Creek) and Zone T69 (West Hills) for an annual amount of $332,064, and authorize an annual contingency of $66,413 to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $796,954. Page 4 2. Authorize an ongoing annual appropriation from LMD Fund Balance 357 in the following amounts: $112,068 to expenditure account 12569-5161.010; $2,395 to expenditure account 12570-5161.010; $9,620 to expenditure account 12569-5161.014; and $35,000 to expenditure account 12569-5131.006 for maintenance, monitoring, and irrigation costs associated with award of this contract. 3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of contingency of $66,413, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event impossibility of performance arise, and execute all documents subject to City Attorney approval. ITEM 7 AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE FOR LMD ZONE 27 Award a two-year contract to BrightView Landscape Services, Inc., for an amount not to exceed $327,558 to provide maintenance services to Landscape Maintenance District Zone 27. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to BrightView Landscape Services, Inc., to provide contractual landscape maintenance services for Landscape Maintenance District (LMD) Zone 27 (Circle J) for an annual amount of $136,482, and authorize an annual contingency of $27,297 to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $327,558. 2. Authorize an appropriation from LMD Fund (Fund 357) in the amount of $36,077 to expenditure account 12550-5161.010 and $7,215 to expenditure account 12550-5141.001 in Fiscal Year (FY) 2018-19, and an ongoing annual appropriation of $136,482 to expenditure account 12550-5161.010 and $27,297 to expenditure account 12550-5141.001 commencing in FY 2019-20, for maintenance costs associated with the award of this contract, contingent upon the appropriation of funds by the City Council during the annual budget process in subsequent fiscal years. 3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount of $136,482, and authorize an annual contingency of $27,297, plus an appropriate Consumer Price Index adjustment, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, or Page 5 modify the awards in the event impossibility of performance arise, and execute all documents subject to City Attorney approval. ITEM 8 LANDSCAPING AND LIGHTING DISTRICT MODIFICATION 2018-4 RESOLUTIONS INITIATING PROCEEDINGS, APPROVING AN ENGINEER'S REPORT, AND TAKING OTHER RELATED ACTIONS Initiation of proceedings associated with Santa Clarita Landscape and Lighting District Modification 2018-4, approving an Engineer's Report in connection with proposed modified assessments for properties within designated areas of Streetlight Maintenance District Zone A and various Landscape Maintenance District Zones. RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating proceedings and making certain designations in connection with modifying assessments for properties within designated areas of the Santa Clarita Landscaping and Lighting District (LLD), Streetlight Maintenance District (SMD) Zone A, and Landscape Maintenance District (LMD) Zones 15, 27, 31, 32, T3, T4, T20, T23, T23-1, T23-2, T339 T469 T475 T65, T65A, T65B, T67, T% T697 T71, and T77. 2. Adopt a resolution approving an Engineer's Report declaring its intention to order proposed new assessments for properties within designated areas of the LLD, SMD Zone A, and LMD Zones 15, 27, 31, 32, T3, T4, T20, T23, T23-1, T23-2, T33, T46, T47, T65, T65A, T6513, T67, T685 T699 T71, and T77 to levy an assessment thereon and taking certain other actions in connection therewith. - 3. Appropriate funds in the amount of $20,840 from the SMD Fund (Fund 359) to expenditure account 12593-5161.001 and $10,020 from the LMD Fund (Fund 357) to expenditure account 12500-5161.002. 4. Award a professional services agreement to Willdan Financial Services to provide assessment engineering and balloting services in an amount not to exceed $99,975, and authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. Adopted Resolution No. 18-69 and Resolution No. 18-70 ITEM 9 ADOPT RESOLUTION FOR SUMMARY VACATION OF LANDSCAPE MAINTENANCE EASEMENT ON CLEAR VIEW COURT Resolution for the summary vacation of a landscape maintenance easement at 25323 Clear View Court. RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of the landscape maintenance easement at Page 6 25323 Clear View Court, as described in the attached Legal Description (Exhibit A of attached resolution). 2. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar -Recorder's office. Adopted Resolution No. 18-71 ITEM 10 APPROVAL OF THE LICENSE AGREEMENT REGARDING THE INSTALLATION AND OPERATION OF A CELLULAR COMMUNICATIONS FACILITY ON CITY -OWNED PROPERTY ASSESSOR'S PARCEL NUMBER 2866-007-910 Approval of License Agreement with T -Mobile for relocation of their Wireless Communications Facility to a City -owned monopole. RECOMMENDED ACTION: City Council: 1. Approve the License Agreement with T -Mobile to install cellular communications equipment on City -owned property known as Round Mountain. 2. Increase anticipated revenues for Fiscal Year 2018-19 by $11,000 in revenue account 100.4012.004 Franchise Agreement -Other. 3. Authorize the City Manager, or designee, to execute all documents subject to City Attorney approval. ITEM 11 FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTIONS OF CHAPTER 6.04 OF TITLE SIX OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING MANUFACTURED HOME PARKS -CHANGE IN USE REVIEW PROCEDURES At the regular meeting of July 11, 2017, the City Council updated Santa Clarita Municipal Code (SCMC) 6.02 - Manufactured Home Park Rent Adjustment Procedures. Several changes are needed to SCMC 6.04 - Manufactured Home Parks -Change in Use to maintain consistency among the two Chapters. RECOMMENDED ACTION: City Council: 1. Conduct the Public Hearing, and 2. Approve and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTIONS OF CHAPTER 6.04 OF TITLE SIX OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING MANUFACTURED HOME PARKS -CHANGE IN USE REVIEW PROCEDURES." Page 7 Addressing the Council on this item was Doug Fraser and Alan Ferdman. Mayor and Council requested that City Attorney Joseph Montes comment on this item. Mr. Montes clarified first that the item does not require a public hearing. He further clarified that the proposed ordinance amendment is a clerical clean-up, unlike the more comprehensive changes that were made to Santa Clarita Municipal Code (SCMC) 6.02. Because the revisions to 6.02 eliminated the provisions governing the mobile home panel, this ordinance identifies the Planning Commission as the body to review proposed changes of use to existing mobile home parks in connection with any planned change of land use. Mayor Pro Tem McLean inquired regarding the cost associated with appealing to City Council and proposed that the Planning Commission should make a recommendation and then Council review the Planning Commission decision. Councilmember Kellar commented that the process should mirror current practices and Mayor Weste agreed that changes should not be made to the process of the Planning Commission and proposed a "no charge" for an appeal hearing to the Council on this matter. Mayor Pro Tem McLean concurred that there should not be a cost to appeal to Council and requested that affected coach owners are notified in both English and Spanish, and Council concurred to make these changes to the ordinance. ITEM 12 CHECK REGISTER NO. 22 Check Register No. 22 for the Period 09/28/18 through 10/11/18 and 10/18/18. Electronic Funds Transfers for the Period 10/01/18 through 10/12/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 22. .1 : �_ ► Ki ITEM 13 PRE -ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND PLUM CANYON MASTER, LLC, REGARDING VESTING TENTATIVE TRACT MAP 073858 This is a Pre -Annexation Agreement between the City of Santa Clarita and Plum Canyon Master, LLC, accepting the approval issued by Los Angeles County for Vesting Tentative Tract Map 073858. RECOMMENDED ACTION: City Council: 1. Conduct a Public Hearing; and 2. Grant the City Manager the authority to execute a Pre -Annexation Agreement between the im City of Santa Clarita and Plum Canyon Master, LLC, accepting the Los Angeles County approval for Vesting Tentative Tract Map 073858, subject to City Attorney approval. Mayor Weste opened the public hearing. City Clerk Mary Cusick announced that all notices required by law have been provided. Senior Planner Patrick Leclair presented the staff report. Mayor Pro Tem McLean inquired if the park is fully developed with restroom facilities and all amenities similar to City parks and Mr. Leclair answered yes. No requests to speak were received. Mayor Weste inquired regarding proposed open space and Frank Su, representing Plum Canyon Master LLC, responded that there are 88 acres of open space and a ten acre park planned, along with a private recreation center with a pool. Mayor Weste closed the public hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Bill Miranda, Councilmember AYES: Laurene Weste, Marsha McLean, Bob Kellar, Bill Miranda ABSENT: Cameron Smyth ITEM 14 PRE -ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND PARDEE HOMES, INC., AND TRI POINTE HOMES, INC., REGARDING VESTING TENTATIVE TRACT MAP 060922 This is a Pre -Annexation Agreement between the City of Santa Clarita and Pardee Homes, Inc., and Tri Pointe Homes, Inc., accepting the approval issued by Los Angeles County for Vesting Tentative Tract Map 060922. RECOMMENDED ACTION: City Council: 1. Conduct a Public Hearing; and 2. Grant the City Manager the authority to execute a Pre -Annexation Agreement between the City of Santa Clarita and Pardee Homes, Inc., and Tri Pointe Homes, Inc., accepting the Los Angeles County approval for Vesting Tentative Tract Map 060922, subject to City Attorney approval. Mayor Weste opened the public hearing. City Clerk Mary Cusick announced that all notices required by law have been provided. Page 9 Senior Planner Patrick Leclair presented the staff report. Mayor Pro Tem McLean inquired and Mr. Leclair responded that this development is up to the City standards and that it is similar to the successful Aliento development. Council discussed the open space designation, the width of the trails, which does not meet the City standards, public access to the planned open space, dedicated parking at the park and trailhead; and requested safe accessibility to the park and open space. Addressing the Council on this item was Steve Petzold in a neutral position. City Manager Ken Striplin requested that staff respond to comments by Mr. Petzold, and Mr. Leclair responded that while the Skyline Ranch project does not have an affordability component, when the applicant revised the project, they included a range of product types for all different levels to enter or move up in the market; additionally, the Plum Canyon development has 34 units of affordable housing units. Mayor Weste closed the public hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilinember SECONDER: Bill Miranda, Councilmember AYES: Laurene Weste, Marsha McLean, Bob Kellar, Bill Miranda ABSENT: Cameron Smyth PUBLIC PARTICIPATION II Addressing the Council was Alan Ferdman regarding changes to SCMC 6.04. ADJOURNMENT Mayor Weste adjourned the meeting at 7:38 p.m., stating to hold in our thoughts and prayers for those lives lost in Thousand Oaks. ATTEST: CITY CLERK MAYOR Page 10 LI