HomeMy WebLinkAbout2018-12-11 - AGENDA REPORTS - FY 2018-19 MID-YEAR BUDGET ADJUSTMENTS (2)Agenda Item: 16
DATE: December 11, 2018
SUBJECT: FISCAL YEAR 2018-19 MID -YEAR BUDGET ADJUSTMENTS
DEPARTMENT: Administrative Services
PRESENTER: Carmen Magana
RECOMMENDED ACTION
City Council and the City Council acting as Successor Agency to the Former Redevelopment
Agency of the City of Santa Clarita:
1. Adopt a resolution amending the budgets for Fiscal Year (FY) 2017-18 and FY 2018-19.
2. Adopt a resolution amending the classification plan and salary schedules, providing changes
to benefit contributions for employees and retirees of the city.
3. Approve a one-year deferment of the collection of Bridge & Thoroughfare development
impact fees effective December 12, 2018, through December 31, 2019.
BACKGROUND
As the organization approaches the middle of the fiscal year, the City of Santa Clarita (City) staff
evaluates the adopted budget, revenue projections, and economic conditions for the remainder of
the fiscal year. It is standard procedure to perform a mid -year review of the City's budgetary and
financial position to ensure any deviations from the initial budget projections are proactively
addressed. Staff also reviews requests for appropriations to address new priorities that are
unfunded or underfunded.
Revenues
Recommended mid -year revenue budget reductions total $1,124,629. By fund, the revenue
adjustments are as follows:
Page 1
General Fund $485,965
Transit and Transportation Funds $1,490,272
Other Revenue Funds $36,824
Various Grant Funds ($692,724)
Gas Tax ($744,966)
Bridge and Thoroughfare Districts ($1,700,000)
Total Proposed Revenue Adjustments ($1,124,629)
In the General Fund, the recommended revenue increase of $485,965 includes increases of
$292,893 in property tax in lieu, $95,000 in waste hauler franchise fees attributed to the Plum
Canyon annexation, and $113,364 in development revenues adjustments. In addition, the
recommended increase includes transfers in of $150,000 from traffic safety, $50,000 from a Los
Angeles County Homeless Solutions Plan grant, $26,436 from fire district administrative fees,
and $25,000 in sponsorship revenue associated with the 2019 Amgen Tour of California. The
increase also includes a $139,600 transfer to the General Fund Capital to fund the Copper Hill
Park Play Equipment project, while accounting for a decrease in transient occupancy tax of
$360,000 due to the closing of the Best Western Hotel.
The recommended revenue increase of $1,490,272 in the Transit Fund accounts for updated
METRO funding marks.
The recommended net revenue decrease of $692,724 in Various Grant Funds includes $105,782
in additional Community Development Block Grant funding to recognize project savings from
FY 2017-18, an increase of $49,400 for the alternative fuel stations, $151,010 for the Intelligent
Transit System Phase IV and Signal Synchronization, and adjustments to account for a decrease
of $371,416 related to the Sierra Highway Pedestrian Improvement project and $627,500 for the
Surface Transportation Program.
The recommended revenue increase of $36,824 in Other Revenue Funds includes decreases of
$44,000 in Library Facilities, $20,000 in Public Education and Government (PEG) attributed to
the decline in cable franchise revenue, and $102,750 in Tourism Marketing District revenue due
to the closing of the Best Western Hotel. The recommended increase also includes $150,000
increase in Traffic Safety revenue and $55,074 increase to account for the Safe Neighborhood
Parks Proposition of 1996 funds, which will sunset in FY 2018-19.
The recommended revenue decrease of $744,966 in Gas Tax Funds accounts for updated state
revenue estimates as a result of the Board of Equalization not approving staff s recommended
four cent increase.
The recommended revenue decrease of $1.7 million in the Bridge and Thoroughfare District
funds accounts for $1 million collected related to the Needham Ranch development earlier than
projected in late FY 2017-18, after FY 2018-19 revenue projections were finalized. The decrease
also includes $700,000 from the Best Western remodel project due to the developer utilizing
B&T credits in lieu of cash payments.
Page 2
Expenditures
Recommended mid -year expenditure budget additions total $1,184,912. By fund, the
expenditure adjustments are as follows:
General Fund $373,026
Other Expenditure Funds $350,303
Transit and Transportation Funds $263,511
Various Grant Funds $105,782
Special Districts Funds $45,274
Bridge and Thoroughfare Districts $26,000
Gas Tax $21,016
Total Proposed Expenditure Adjustments $1,184,912
In the General Fund, the recommended expenditure budget adjustments of $373,026 includes
$50,000 received from a Los Angeles County Homeless Solutions Plan grant for the
development of a plan to prevent and combat homelessness, $46,150 for janitorial, security, and
elevator services at the Old Town Newhall Parking Structure, $154,600 in transfers to fund the
current capital improvement program, $54,697 for an Administrative Analyst position in Human
Resources and a Program Specialist in Recreation, $16,127 for guardrail repairs at the Copper
Hill Bridge, $8,000 for day camp bus services to transport summer campers and staff on field
trips due to increased participation, and $5,000 received from Los Angeles County for Santa
Clarita Hometown Heroes Banner Program.
The recommended expenditure increase of $350,303 in Other Expenditure Funds includes
$150,000 in Tourism Marketing District funding for the event production of the 2019 Amgen
Tour of California, $45,000 for Bike Share Program, $40,000 for continuation of the Trolley
Services pilot program to Old Town Newhall, and $45,000 for advertising and marketing at the
2019 International Pow Wow travel trade show and advertising at Burbank Airport. It also
includes $58,350 in Prop A Safe Park Bonds funding swap for Central Park maintenance and
$44,421 in Public Library funding for a new librarian whose responsibilities include organization
and digitization of the Santa Clarita's archived historical documents.
The recommended expenditure increase of $263,511 in Transit and Transportation Funds
includes an appropriation of $218,511 from the Low Carbon Transit Operations Program grant,
which will be used for marketing purposes for events such as free fare day, Wi-Fi at City transit
facilities, and branding of TAP cards. An adjustment of $45,000 is also recommended for
concrete repairs at the McBean Regional Transit Center.
The recommended expenditure increase of $105,782 in the Various Grant Funds represents
additional Community Development Block Grant funding for the Universal Demonstration Park
proj ect.
The recommended expenditure increase of $45,274 in Special Districts Funds includes $31,124
in Golden Valley Road Maintenance District funding for restroom and trail maintenance at the
Arboleda Park/Trail Head and $16,468 in Landscape Maintenance District funding for additional
Page 3
monitoring and landscaping services in zones 21 (Golden Valley Road Residential) and 29 (Villa
Metro).
The recommended expenditure increase of $26,000 in Bridge and Thoroughfare District Funds
will fund the expansion of the City's fiber optic network to service facilities at the Vista Canyon
development.
The recommended expenditure increase of $21,016 in the Gas Tax Funds includes three months
of funding for a new street maintenance worker position to meet the anticipated increase in
services of the newly annexed areas of Plum Canyon and Skyline Ranch.
Amendment to the Fiscal Year 2017-18
Upon review of the General Fund revenues and expenditures for the year ending June 30, 2018,
and in anticipation of funding needs for future facilities outlined in the Santa Clarita 2020 Plan, it
is staff's recommendation to amend the FY 2017-18 budget by $6 million to transfer funds from
the General Fund to the Facilities Fund.
Amend the Classification Plan and Salary Schedules and Provide Changes to Benefit
Contributions for EmDlovees and Retirees of the Citv
This resolution amends the City's classification plan and salary schedules and provides changes
to City -paid benefit contributions for active and retired employees effective January 2019.
Development Impact Fee Deferment Program
The deferment of development impact fees (i.e. Bridge and Thoroughfare, Park Dedication
(Quimby), and Transit) was first implemented in August 2009 in an attempt to help stimulate
economic growth within the City and was approved by the City Council for the duration of one
year. Standard City conditions of approval require developers, as part of a subdivision, to pay all
development impact fees prior to map recordation. This also remains true for all other
entitlements not involving the subdivision of land, which are also paid prior to the issuance of a
building permit. However, the deferment program allowed the development community to delay
payment of these impact fees until building permit issuance rather than map recordation. The
program was well received and utilized by the majority of developers, leading to its annual
renewal until 2017.
During a July 2018 City Council meeting, staff was directed to review the effect of development
impact fees for both the development community and the City. Based on feedback received from
the development community, the impact of B&T fees has had the greatest effect on developers,
creating a shortfall in cash flow and hindering the progress of development projects as a result.
From a City operational standpoint, the effect of collecting fees at map recordation versus
building permit issuance is minimal as the same processes are in place for the collection and
tracking of these fees. While it is important to note that there is an effect on the City's short-term
cash flow, there is no long-term effect of deferring these fees as they are eventually collected at
building permit issuance. For these reasons, staff recommends a one-year deferment of B&T
impact fees only, effective December 12, 2018 through December 31, 2019.
Page 4
ALTERNATIVE ACTIONS
Other actions as determined by the City Council.
FISCAL IMPACT
Approval of the FY 2018-19 mid -year budget adjustments will decrease estimated revenues for
all funds by $1,124,629 and increase budgeted expenditures by $1,184,912. Additionally, the FY
2017-18 budget will be amended by $6 million.
ATTACHMENTS
Resolution Amending the Budgets for FY 2017-18 and FY 2018-19
FY 2018-19 Midyear Classification Cafeteria and Salary Schedule Resolution
Page 5
RESOLUTION 18-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, AMENDING THE BUDGETS
FOR FISCAL YEARS 2017-2018 AND 2018-2019
WHEREAS, the City Council of the City of Santa Clarita (City) may authorize amendments
to the Fiscal Year 2017-2018 budget; and
WHEREAS, the City Council of the City may authorize amendments to the Fiscal Year
2018-2019 budget.
J
NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby v
resolve as follows: U)
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SECTION 1. The budget for the fiscal year, commencing July 1, 2017, and ending June 30,
2018, shall be amended to incorporate budget adjustments detailed in Exhibit A.
SECTION 2. The budget for the fiscal year, commencing July 1, 2018, and ending June 30,
2019, shall be amended to incorporate budget adjustments detailed in Exhibit A.
SECTION 3. All obligations and expenditures shall be incurred and made in the manner
provided by and pursuant to State law and City ordinances, resolutions, and policies relative to
purchasing and contract.
SECTION 4. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 111' day of December 2018.
MAYOR
ATTEST:
CITY CLERK
DATE:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing
Resolution 18- was duly adopted by the City Council of the City of Santa Clarita at a regular
meeting thereof, held on the 11th day of December 2018, by the following vote:
AYES: COUNCIL,MEMBERS:
NOES: COUNCIL,MEMBERS:
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ABSENT: COUNCIL,MEMBERS: Q
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CITY CLERK
Exhibit A
CITY OF SANTA CLARITA
Mid -Year Budget Adjustment Requests - By Fund
FY 2018-19
Ex enditure Budget Revenue Bud et
Fund
Title
Operating
CIP
Transfers Out Total Expend.
Adjustments
Revenue Transfers In
Total Revenue
Adjustments
100
General Fund
$ 838,199 $
$ (514,007) $
324,192
$ 169,929 $
176,436
$ 346,365
100
Personnel Budget Adjustments
(105,766)
(105,766)
601
General Fund -Ca italPro'ects
154,600
154,600
-
139,600
139,600
Subtotal General Fund
732,433
154,600
(514,007)
373,026
169,929
316,036
485,965
104
GASB 45 OPEB Co fiance
-
-
-
931,000
(931,000)
-
202
Surface Transportation Proam
-
(627,500)
(627,500)
203
CDBG
105,782
105,782
105,782
105,782
229
Misc. Federal Grant
-
-
(371,416)
(371,416)
230
Gas Tax
61,210
(40,194)
21,016
(772,217)
(772,217)
231
Traffic Safe
-
150,000
150,000
150,000
150,000
233
TDA Art 8 St & Rd
45,000
-
45,000
-
-
259
Miscellaneous Grants
-
-
-
49,400
49,400
262
Prop A Safe Park Bonds
58,350
58,350
55,074
55,074
265
Prop C 25% Grant
-
-
151,010
151,010
267
SB 1 Road Repair& Accountab' '
-
-
27,251
27,251
300
Bouquet B&T
440
-
(440)
-
-
-
301
Eastside Cyn B&T
440
26,000
(440)
26,000
302
Via Princessa B&T
440
-
(440)
-
(1,000,000)
(1,000,000)
303
Valencia B&T
440
(440)
-
(700,000)
(700,000)
306
Developer Fee Fund
-
26,436
26,436
308
Library Facilities
-
-
-
(44,000)
(44,000)
309
Public Library
100,673
(56,252)
44,421
330
Public Education & Government
-
-
-
(20,000)
(20,000)
350
Golden Valley Road Open Space Dist
31,236
(112)
31,124
351
DBAA
855
(855)
-
354
SCLD - AdValorem
-
-
(1,500)
(1,500)
356
StormwaterUtility Fund
24,979
(24,979)
-
357
Landscape Maintenance District
50,304
(31,694)
18,610
358
Open Space Preservation District
4,109
(4,109)
-
359
StreetligbtsMaintenance-S cl Levy
4,506
(4,506)
-
360
Tounism Marketing District
280,000
-
280,000
(102,750)
(102,750)
367
Areawide Fund
77,924
(82,384)
(4,460)
-
-
700
Transit Fund
244,933
(26,422)
218,511
1,490,272
1,490,272
721
Self -Insurance Fund
4,376
(4,126)
250
Non -GF Personnel Budget Adjustments
(209,154)
(209,154)
TOTAL
$ 1,468,494 $
331,382
$ (614,964) $
1,184,912
$ (509,665) $
(614,964) $ (1,124,629)
Exhibit A
CITY OF SANTA CLARITA
MID -YEAR BUDGET ADJUSTMENTS - Personnel Cost
FY 2018-19
Request
Fund
Title of Request
Expenditure
Reason for Requesting Mid -Year Adjustment
Number
1
100
Increase/(Decrease)
Transfers In from Dev Fees Fund
26.436
Transfers the balance ofFY 17-18 5% fire admin fees
2
100
Update Personnel budget and other employee maintenance. Includes:
Transfers In from Traffic S afety
150,000
Adjust transfers to General Fund
3
reclassification of one Project Technician position to Administrative
Various
100
Personnel adjustments
(105,766)
Analyst position & one Project Technician position to Project Manager
601
4711.100
Transfers In from the General Fund
139.600
position. Establishes ten Engineer positions and eliminates ten Associate
I
Engineer positions & establishes four Project Manager positions and
eliminates four Assistant Engineer positions.
$ (614,964)
Non -GE
Personnel adjustments
(209,154)
Update Personnel budget and other employee maintenance
Trans fers Out to Gen. Fund Capital
139,600
Trans fern to General Fund Cap ital for Copper Hill Park playground equipment and shade
structure.
2
231
1
Total
150,000
$ (314,920)
3
Exhibit A
CITY OF SANTA CLARITA
MID -YEAR BUDGET ADJUSTMENTS - Operating and Maintenance
FY 2018-19
Request
Number
Fund
Account
Account Tide
Md -Year
Adjus tment
Reas on for Reques ting Md -Year Adjus tment
1
100
4711.306
Transfers In from Dev Fees Fund
26.436
Transfers the balance ofFY 17-18 5% fire admin fees
2
100
4711.231
Transfers In from Traffic S afety
150,000
Adjust transfers to General Fund
3
104
Various
Transfers In from Various Funds
(931,000)
Adjust OPEB contribution, change in accounting procedure
4
601
4711.100
Transfers In from the General Fund
139.600
Transfers to General Fund Capital for Copper Hill Park playground equipment and shade
structure.
TOTAL -Transfers IN
$ (614,964)
1
100
5501.601
Trans fers Out to Gen. Fund Capital
139,600
Trans fern to General Fund Cap ital for Copper Hill Park playground equipment and shade
structure.
2
231
5501.100
Transfers Out to General Fund
150,000
Adjust transfers to General Fund
3
306
5501.100
Transfers Out to General Fund
26.436
Transfers the balance ofFY 17-18 5% fire admin fees
4
Various
5501.104
Transfers Out to GASB 45
$ (931,000)
Adjust OPEB contribution, change in accounting procedure
TOTAL -Transfers OUT
$ (614,964)
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Exhibit A
CITY OF SANTA CLARTTA
MID -YEAR BUDGET ADJUSTMENTS - OPERATING & MAINTENANCE
FY 2018-19
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Food
Budget
Mid -Year
On-going
Item#
Dept.
DivisionTitle
Title of Request
Reason for Requesting Mid -Year Adjustment
Title
Division
Request
Cost
Planning grant from Los Angeles Comity to develop a plan to prevent and combat
1
CM -1
CMO -Admin
GF
11000
Homeless Planning Grant
$ 50,000
$ -
homelessness. Revenue offset: 100-4621.001 $50.000
Donation from Los Angeles County for the Hometown Heroes Banner Program
2
CM -2
City Council
GF
10000
Hometown Heroes Banner
5,000
_
Revenue offset 100-4621.001 $5.000.
Over the past three years, recntitment nurnbers have more than tripled, and in the past five
years, the nurnber of full-time employees at the City has increase by 20% from 370 to 442.
When the City brought the services for the three branch libraries in-house in January 2018,
the on-going service demands father increased in every functional area ofHtmiam
3
CM -3
Human Renounces
GF
11400
Administrative Analyst (39)
41,014
98,432
Resources (recruitment, training and development, employee relations, leaves of absence,
and benefits). The new position will support multiple service areas in Human Resources,
allowing other staff to focus on meeting increased service demands as well as developing
and implementing expanded programs for critical SC2020 initiatives.
CM
TOTAL
96,014
98,432
This request is to appropriate fiords to continue the 4 -evenings per week service between
Tourism Marketing
Continuation of the Trolley
Old Town Newhall and the TMD hotels. The service allows visitors staying in TMD hotels
4
CD -1
District
TMD
11305
Services Pilot Program
40,000
40,000
the opportunity to eat, shop, and seek out entertainment options in Old Town Newhall.
The program rums from May through September.
Tourism Marketing
5
CD -2
TMD
11305
Bike Share Program
45,000
-
This request is for the program implementation of the bike sharing program
District
This finding request is to secure a City booth at the 2019 International Pow Wow, the
11305
25,000
-
leading international inbound travel trade show in the U.S., and for a yearlong ilhuninated
Tourism Marketing
Advertising and Marketing
signage at Burbank Airport to promote Santa Clarita as a destination City that could have
6
CD -3
District
TMD
Efforts
regional impact on attracting airport users about and to the City, and increase local
11305
20.000
_
awareness on alternative way to private transportation to get to and from Burbank Airport
via Metrolink.
Tourism Marketing
7
CD4
District
TMD
11305
Amgen Tour of Catifomia
150,000
-
Amgen Tour of Catifomia -event production expenses.
CD'
TOTAL;
280,000
40,600
Newhall Park
14513
1,400
1,400
The Old Town Newhall parkuig structure requires janitorial, security, and elevator
OTN Parking Structure Base
8
PW -1
Structure
GF
services, among others, to ensure that the facility is manrtained in conformance with all
14513
44.750
44.750
Maintenance
gadget Increase
other City facil4ies and ensure that it meets the City's high standards.
With the City's growth and recent annexation of Plum Carryon, the General Services
9
PW -2
Street Maintenance
Gas Tx
14504
Street Maintenance Worker
22,716
81,363
division is in need of additional Street Maintenance Worker to help maintain asphalt,
Worker
New Position
sidewalks, signs, guardrail, storm drains, and traffic markings.
Copper Hill Bridge Repairs
This request is to repair the guardrails at the Copper Hill Road bridge damages. Funds
10
PW -3
General Services
GF
14500
(Property Damage)
16,127
-
were received from the insurance company as settlement claim.
PW
TOTAL
84,993
127,513
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Fund
Budget
Mid-Year
On-going
Item#
Dept.
Divis ion Trtle
Title of Request
Reason for Requesting Mid Year Adjustment
Title
Division
Request
Cost
This request is to meet the increasing recreational and educational programs offered at the
Newhall Community Center. This position is needed to assist with the execution ofthe
daily activities at NCC including oversight ofthe afierschool program, planning and
GF
15100
Program Specialist
1303
32,353
execution ofthe su nruer and winter programs, assist with voiurteers, and provide staff
oversight for evening and Saturday programruig.
11
RC-1
Recreation
This request includes an expenditure offset.
GF
15100
Salary & Fringe Benefits
29,888
71,249
GF
157xx
Expend Offset
(16,205)
(38,896)
An increase in funding is requested for bus services utilized to transport campers and staff
Day Camp Buses
12
RC-2
Day Camp Buses
GF
15113
8,000
8,000
on field trips. Due to increased participation, additional ding is necessary to accomodate
fun
(Professional Svc)
demands.
Equipment
13
RC-3
GF
14503
OSPD Dozer Maintenance
2,250
4,500
This request is for the ongoing fuel and mairtenance ofthe dozer and trailer.
Maintenance
RCS
TOTAL
23,933
44,853
This request is to support MOU obligations between the City and Bridgeport
14
NS-1
Parks Admin
AT
12700
Marketplace Park MOU
17,000
8,500
Marketplace, LLC for the City's share ofthe common area maintenance costs. Mid-year
request is for FY 17/18 and FY 18/19 obligations.
12705
3,456
5,183
This request addresses a new restroom building that has been built and added to the Parks
Maintenance inventory. The new restroom building is located at Copper Hill Park This
Copper Hffi Park Restroom
15
NS-2
Parks MaBrrenance
AT
request includes additional finding needed for: contracted janitorial services, security
(opens Nov 1)
services, and maintenance supplies (toilet paper, soap, pfimrbing parts, electrical parts,
12705
11,506
16,809
paint, trash cans, etc.).
This request addresses a new restroom building that has been built and added to the Parks
Maintenance inventory (Afiewo-Pardee Homes). The new restroom building is located at
Golden Valley Road
Arboleda Park Restroom and
the Arboleda Trail Head (Via Princessa and Golden ValleyRd). This request includes
16
NS-3
Maintenance District
GVMD
12591
Trail Maintenance
31,124
41,507
finding for:
(PTS and O&M)
additional needed contracted janitorial services, security services, maintenance
supplies (toilet paper, soap, phimbing parts, electrical parts, paint, trash cans, etc.), and
landscape mai terrane ofthe Arboleda trail head improvements, including 500 PTS hours.
Valencia Glen Park Restroom
This request will provide for janitorial supplies and services to the pool restroom as a result
17
NS4
Parks MaBrrenance
AT
12705
Janitorial Costs
9,277
9,277
of PrineTime Preschool activites from Labor Day to Memorial Day (September -May).
12702
Increase to security contract due to n i imnr wage increase and CPI for calendar year
18
NS-5
Parks MaBrrenance
AT
Security Contract Increase
12,651
-
12710
2019.
This request is to appropriate the finds from the Low Carbon Transit Operations Program
Transit
LCTOP Grant for'Ridership
(LCTOP) Grant. These newly awarded funds will be used for marketing purposes, such as
19
NS-6
Transit
Fund
12400
Marketing Grant"
218,511
-
but not limited to, free fare day, Wi-Fi at city transit facilities, and/or branding of TAP
cards.
12544
13,588
27,176
LMD Zone 21 GVR
Appropriation of Funds for
Residential
Additional Monitoring &
This request is to support additional landscape and monitoring services for new landscape
20
NS-7
LMD
12544
Landscaping Services in Zones
2,002
4,004
areas within the zones, being turned over to the City by the developer.
21 and 29
LMD Zone 29 Villa
Metro
12565
878
1,755
Prop A Park
Prop A
Maintenance
Park
Bond
15206
Contractual Services
58,350
-
Adjust expenditure budget to frilly expend the remaining balance in Prop A Park Bond
21
NS-8
allocations which sunsets in FY 18/19.
Parks Ground
AT
12704
Contractual Services
(58350)
-
Maintenance
This requested new position will assume the responsibility ofpreserving Santa Clarita's
22
NS-9
Public Library
PL
12050
Librarian
44,421
88,844
history by managing, organizing, and digitizing historical documents.
LMD Admin
EMD
12500
Rents/Leases
2,142
2,142
23
NS-10
Adjust Incubator rent by CPI.
Business Incubator
GF
11307
Rents/Leases
918
918
r-r--s
TOTAL
367,474
206,115
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Food Budget
Item# Dept. Division Title Title of Request
Title Division
Mid -Year
Request
On-going
Cost
Reason for Requesting Mid Year Adjustment
24 ND -1 OPEB Expense Various Various OPEB Contributions
931,000
-
Adjust budget due to new financial reporting per GASB Statement 75
Ikem#
Dept
Project Title
ND TOTAL
931,000
-
24 TOTAL OPERATING
1,783,414
516,913
Personnel Adjustments
(314,920)
(126,740)
GRAND TOTAL
$ 1,468,494
$ 390,173
Exhibit A
CITY OF SANTA CLARITA
MID -YEAR BUDGET ADJUSTMENTS - CIP
FY 2018-19
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Project
Mbd-Year
Projeck#
Ikem#
Dept
Project Title
Fund
Fund
Reason for Requesting NW -Year Adjustment
Number ,
Request
Status
This project will repair concrete to three different areas of the McBean
Regional Transit Center. The total concrete square footage is 1,100. The
McBean Regional Transit
TDA
I
PW
M1028
233
$ 45,000
New
requested funds will provide for mobilization, traffic control, BMPs,
Center Concrete Repairs
Article 8
concrete work (drill & dowel — rebar), grading, and contingency for
unforeseen conditions.
Staff is requesting additional funds to provide for playground
Copper Hill Park Play
General
2
PW
Area
P4015
601
Fund
139,600
Construction
equipment, shade structure over the play area, and installation costs. The
City was awarded a $50,000 preferred vendor grant on play equipment.
Eastside
This request is a cost-saving opportunity to extend the dark fiber optic
3
PW
Dark Fiber Installation
N0003
301
26,000
New
cable from Lost Canyon Road Bridge to the first roundabout at Vista
B&T
Canyon to service the facilities at the Vista Canyon development.
The Department of Housing and Urban Development (HUD) new
requirement allows the City to identify prior year savings and submit a
Universal Demonstration
Conceptual
Substantial Amendment to amend the current year Action Plan,
4
PW
P4018
203
CDBG
105,782
Park
Design
explaining how the prior year savings will be allocated. This request is
to comply with this requirement and appropriate the prior year savings
to the universal demonstration park project.
General
This request is to fund a redesign at Central Park for fields and an elite
5
PW
Central Park Redesign
P4019
601
15,000
Redesign
Fund
field.
5 Total CIP $ 331,382
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RESOLUTION 18-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE CLASSIFICATION
PLAN AND SALARY SCHEDULES AND PROVIDING CHANGES TO BENEFIT
CONTRIBUTIONS FOR THE EMPLOYEES AND RETIREES OF THE CITY
WHEREAS, Section 37206 of the Government Code requires the City Council to
prescribe the time and method of paying salaries, wages and benefits for employees of the City;
and
WHEREAS, the City Council has authorized and directed, under provisions of the Q
Municipal Code of the City of Santa Clarita, Section 2.080.060, the City Manager to prepare a >_
proposed salary plan for all employees of the City; and
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WHEREAS, pursuant to California Code of Regulations, Title 2, Section 570.5, M
Ca1PERS requires governing bodies of local agencies contracting with Ca1PERS to approve c
and adopt a publicly available pay schedule for every employee position in accordance with r
public meeting laws; and o
WHEREAS, the City Council desires to amend and consolidate the City's classification
plan and salary schedules for all regular, seasonal, temporary and part-time positions into one
publicly available pay schedule.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Santa
Clarita, California, as follows:
SECTION 1. The attached Classification Plan and Salary Schedule effective January 1,
2019, is hereby approved and adopted in accordance with the requirements of California Code of
Regulations, Title 2, Section 570.5. This plan includes classifications and salaries for:
Regular, unrepresented positions; City Manager and Councilmember positions; Service
Employees' International Union (SEN) represented positions; and part-time, temporary,
seasonal (PTS) positions. The Classification Plan and Salary Schedule will be posted on the
City's website, and will be made available for public inspection for not less than five (5)
years. Any amendments or revisions to the Classification Plan and Salary Schedule shall be
submitted to the City Council for approval and adoption.
SECTION 2. The City's Classification Plan and Salary Schedule is hereby amended
effective January 1, 2019, to provide for the following classification changes:
(A) A new classification of Project Manager shall be established (salary grade 45)
(B) A new classification of Senior Project Manager shall be established (salary grade
50)
(C) A new classification of Engineer shall be established (salary grade 52)
(D) The salary grade for the Clerk and Contract Services Manager shall be adjusted
from 57 to 61
SECTION 3. The City's Classification Plan and Salary Schedule is hereby amended
effective January 1, 2019, to provide for the following salary changes:
(A) The hourly salary for PTS Sports Attendant will be increased to meet the
California minimum wage rate of $12 per hour
(B) The hourly salary for PTS Youth Employment Services will be increased to meet
the California minimum wage rate of $12 per hour
(C) The starting salary for the salary range for PTS Office Clerk will be increased to 5__
meet the California minimum wage rate of $12 per hour Q
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SECTION 4. Effective January 1, 2019, the City -paid benefit contribution for all active
employees will be adjusted as shown below. Active employees include City Council members, c
regular unrepresented employees, and regular employees covered by the Service Employees'
International Union (SEN) who are actively working for the City. On January 1, 2018, the City �0
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established a two tier plan for City -Paid benefit allowances: Tier 1 is for employees hired into W
regular, benefitted positions prior to January 1, 2018, and Tier 2 is for employees hired into as
regular, benefitted positions on or after January 1, 2018.
For active employees hired before January 1, 2018 (TIER 1) who enroll in a City -
provided health insurance plan, the maximum monthly City -paid cafeteria and supplemental
allowances for each employee will be frozen and based on the 2018 cafeteria and supplemental
allowances. The maximum cafeteria and supplemental allowances may be adjusted based on
changes to health, dental, and vision plans and is subject to City Council approval. The amounts
for 2019 will be as shown below:
• Employee only coverage: Up to $1,426.12 per month to cover health, dental, and vision
premiums
• Employee plus one coverage: Up to $1,426.12 per month to cover health, dental, and
vision premiums
• Employee family coverage: Up to $1,546.98 per month to cover health, dental, and vision
premiums
For active employees hired on or after January 1, 2018 (TIER 2) who enroll in a City -
provided health insurance plan, the maximum monthly benefit allowance will be based on a
benefit usage based structure. Under this structure, the maximum City -paid monthly benefit
allowance for each employee will be based on the benefit coverage each employee elects (i.e.,
employee only, employee plus one, or family). Under this plan, each benefit type (i.e., health,
dental, and vision) will be looked at separately when determining the maximum benefit
allowance available to employees. The benefit usage based maximum amounts for each benefit
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are tied to the 2018 rates of the lowest cost plans available to City employees who reside in Santa
Clarita. For 2019, these plans are PERS Select PPO for health, California Dental Network for
dental, and EyeMed for vision.
The maximum allowance for health will be:
Employee only coverage: $573.22 per month
Employee plus one coverage: $1,146.42 per month
Employee family coverage: $1,490.36 per month
The maximum allowance for dental will be:
Employee only coverage: $13.70 per month
Employee plus one coverage: $23.20 per month
Employee family coverage: $36.50 per month
The maximum allowance for vision will be:
• Employee only coverage: $7.86 per month
• Employee plus one coverage: $15.60 per month
• Employee family coverage: $20.12 per month
Active employees hired prior to January 1, 2011, will receive a monthly taxable cash
amount of $1,016.58 less any applicable health, dental, and vision premiums. Active employees
hired on or after January 1, 2011, who are not enrolled in a City -provided health insurance plan,
will receive a monthly taxable cash amount of $210.40 less any applicable dental and vision
premiums. This amount is equal to half of the employee only rate for the lowest cost CalPERS'
health insurance plan available to City employees who reside in Santa Clarita. For 2019, this
plan is PERS Select PPO.
Cafeteria, supplemental allowance, and taxable cash will be pro -rated for part-time,
regular employees.
Changes to future benefit contributions for active employees will be subject to City
Council approval.
SECTION 5. Effective January 1, 2019, the retiree health care contribution for City
Council members and regular employees, both unrepresented and SEN, hired prior to
January 1, 2008, and retiring from the City before January 1, 2012, will be a monthly medical
benefit up to $1,016.58. Effective January 1, 2019, the retiree health care contribution for City
Council members and regular employees, both unrepresented and SEN, hired prior to
January 1, 2008 and retiring from the City on or after January 1, 2012, will be a monthly
medical benefit up to the employee plus one dependent rate for the lowest cost health insurance
plan offered by CalPERS. For 2019, this plan is Health Net Salud Y Mas HMO. This monthly
maximum rate will be $713.00 effective January 1, 2019. This maximum amount includes the
minimum employer health premium contribution under the Public Employees' Medical and
Hospital Care Act (PEMHCA). Retirees include City Council members, regular unrepresented
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employees, and regular employees covered by the SEN who left in good standing from the City
and retired from Ca1PERS within 120 days of leaving the City.
The actual amounts for each individual retiree are based on the costs of the City -provided
health insurance plan selected by the retiree, any applicable vesting schedules, and any
applicable provisions in the SEN Memorandum of Understanding. The surviving spouses or
other dependents of retirees are only eligible for the Ca1PERS minimum contribution. Changes
to future retiree healthcare contributions will be subject to City Council approval.
SECTION 6. All prior resolutions and parts of resolutions in conflict with this resolution
are hereby rescinded.
SECTION 7. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 1 lth day of December 2018.
MAYOR
ATTEST:
CITY CLERK
DATE:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk, of the City of Santa Clarita, do hereby certify that the
foregoing Resolution 18- was duly adopted by the City Council of the City of Santa Clarita at
a regular meeting thereof, held on the 1 Ith day of December 2018, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
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CITY CLERK
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