HomeMy WebLinkAbout2018-12-11 - AGENDA REPORTS - AUTHORIZE THE PURCHASE OF BATTERY BACKUP SYSTEMS F (2)Agenda Item: 11
DATE: December 11, 2018
SUBJECT: AUTHORIZE THE PURCHASE OF BATTERY BACKUP SYSTEMS
FOR THE BATTERY BACKUP INSTALLATION PROGRAM -
PHASE I, PROJECT C0057
DEPARTMENT: Public Works
PRESENTER: Gus Pivetti
RECOMMENDED ACTION
City Council:
Authorize the purchase of 20 battery backup systems from DDL Traffic, Inc., in an amount
not to exceed $98,955.
2. Authorize the City Manager or designee to execute up to two additional, one-year purchase
options beginning in year two, not to exceed the annual agreement amount of $98,955, plus
an adjustment consistent with the appropriate Consumer Price Index, upon request of the
contractor, and contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event issues of impossibility of performance arise, contingent upon
the appropriation of funds by the City Council in the annual budget for such fiscal year, and
execute all documents subject to City Attorney approval.
4. Authorize the City Manager or designee to modify all documents to contract with the next
lowest and/or qualified bidder(s)/proposer(s) in the event an awardee is unable to fulfill its
obligations or perform subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) currently has battery backup systems at 120 of its 192 signalized
intersections. The Battery Backup Installation Program will install a total of 53 battery backup
systems over three phases, which were prioritized based on continuity of major thoroughfares,
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pedestrian activity, and traffic volume. Phase I will install battery backup systems at 19
signalized intersections with an additional spare unit being purchased for unforeseen issues that
may arise. This phase of the project will include procurement of the battery backup systems and
installation by a contractor. At the completion of this program, a total of 173 signalized
intersections will have battery backup systems.
The battery backup systems provide reliable emergency power to traffic signals in the event of
power failures or interruptions caused by natural disasters and/or extreme weather conditions. By
providing emergency power, a traffic signal can continue to operate while allowing pedestrians
to continue to safely use crosswalks at signalized intersections. Each battery backup system
provides up to six hours of uninterrupted power to a traffic signal, providing staff time to
respond and prepare for traffic control in the event of longer power outages.
A notice to bid was posted on the City's website on September 11, 2018. The notice was
forwarded to the Chamber of Commerce, Valley Industry Association, and 250 vendors on file.
The bid was posted on the City's website and three vendors submitted bids, which were opened
by Purchasing on October 12, 2018. The results of the bids are shown below:
Company Bid Amount Location
OB Traffic $90,271.80 Houston, TX
DDL Traffic, Inc. $98,954.70 Chino, CA
Wireless Innovation Solution, Inc. $99,417.50 Arcadia, CA
Staff reviewed the bid responses and deemed the lowest apparent bidder, OB Traffic, non-
responsive. The battery backup system specifications submitted by OB Traffic do not meet the
requirements set forth in the City's stated bid specifications. Therefore, staff recommends the
contract be awarded to DDL Traffic, Inc., the next lowest bidder. Staff reviewed the firm's
submission and found it to be complete and in conformance with the required specifications.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds were appropriated in expenditure account C0057233-5161.001 as part of the
Fiscal Year 2018-19 budget process to support the recommended action.
ATTACHMENTS
Location Map
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