HomeMy WebLinkAbout2018-12-11 - AGENDA REPORTS - CANYON COUNTRY CMTY CENTER, PROJ F3020 - AWARD CON (2)Agenda Item: 14
DATE: December 11, 2018
SUBJECT: CANYON COUNTRY COMMUNITY CENTER, PROJECT F3020 -
AWARD CONSTRUCTION MANAGEMENT CONTRACT AND
PURCHASE OF MITIGATION CREDIT
DEPARTMENT: Public Works
PRESENTER: Damon Letz
RECOMMENDED ACTION
City Council:
Award a contract to Griffin Structures Inc. for the construction management and
constructability review of the Canyon Country Community Center, Project F3020 in the
amount of $1,432,000, and authorize a contingency in the amount of $143,200, for a total
contract amount not to exceed $1,575,200.
2. Authorize the purchase of one acre of mitigation credit from the Peterson Ranch Mitigation
Bank sponsor, Land Veritas Corp. in the amount of $85,000.
3. Appropriate $1,660,200 from the Park Dedication Fund (Fund 305) to the Canyon Country
Community Center contractual services expenditure account F3020305-5161.001.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
On June 28, 2016, the City Council approved the Conceptual Master Plan for the Canyon
Country Community Center (C4) project following a public engagement process. The
Conceptual Master Plan includes the construction of a 25,000 square foot community center,
plaza and courtyards, parking, walkways, landscaping, and street improvements. The plan also
includes improvements to the Mint Canyon Channel and on-site drainage which are being
coordinated with the Los Angeles County Flood Control District. The total improved area of the
project, including channel improvements, is approximately ten acres. This project supports the
Page 1
Building and Creating Community theme of the City's five-year strategic plan, Santa Clarita
2020.
The City Council awarded civil and architectural design contracts for the project in August and
December 2016, respectively. In addition, a Mitigated Negative Declaration was approved and
certified at the July 11, 2017, City Council meeting, satisfying the California Environmental
Quality Act (CEQA). Since the adoption of the CEQA document, the design work for the C4
project has been ongoing.
The C4 project will be constructed in two phases. Phase I includes the site rough grading, and
Mint Canyon Channel and storm drain improvements. Phase II will include the construction of
the community center building, parking lots, walkways, play area, outdoor basketball court,
landscaping, and street improvements. Phase I is scheduled to begin construction in April 2019
with Phase II construction to follow immediately upon completion of Phase I.
Construction Management
On October 16, 2018, a Request for Proposal (RFP) for the construction management for Phases
I and II and constructability review for Phase II services was advertised on the City of Santa
Clarita's (City) website. The RFP asked firms to identify proposed staffing and their relevant
construction experience with similar projects and specify their qualifications for this project.
A total of eight proposals were received on November 14, 2018. All proposals were reviewed
and evaluated by staff based on the evaluation criteria set forth in the RFP. The following is a
summary of the firms' rankings:
Rank Company
1. Griffin Structures Inc.
2. STV Construction Inc.
3. Bernards
4. Lundgren Management
5. Kitchell
6. Arcadis U.S. Inc.
7. Wildan
8. Brightstar Management Group
Location
Score
Irvine, CA
85
Los Angeles, CA
84
San Fernando, CA
82
Santa Clarita, CA
81
Los Angeles, CA
79
Irvine, CA
76
Industry, CA
67
Santa Clarita, CA
62
The rating system heavily emphasized the consultant staff's experience and qualifications as they
relate to the C4 project. After review of the proposals, staff interviewed the top four consultants
as part of the selection process to ensure the most qualified firm was selected. Based on the
experience, completeness of their proposal, and interview responses, staff recommends the City
Council award the construction management and constructability review services contract to
Griffin Structures Inc. Griffin Structures Inc. demonstrated an in-depth understanding of the
project and provides the most qualified construction managers and supporting staff.
The requested contingency of $143,200 will cover costs for additional, as -needed services as the
construction project continues and unforeseen issues arise.
California Government Code 4526 prescribes selection of architectural and engineering services
Page 2
to be based on demonstrated competence and professional qualification necessary for the
satisfactory performance of the services required, does not authorize the selection of professional
architectural and engineering services based on costs, and does not require the cost proposals to
be sealed. Staff negotiated a final contract at a fair and reasonable price for the services
requested in the RFP.
Environmental Mitigation _
Phase I construction includes the improvement of the Mint Canyon Channel and on-site storm
drains. These drainage improvements provide added flood protection and increase the useable
area for the C4 project from eight to nine acres. The Mint Canyon Channel is currently a soft
bottom channel as is the open v -ditch that runs through the site.
The proposed improvements to the channel as part of the C4 project impact 1.16 acres of
California Department of Fish and Wildlife (CDFW) jurisdictional stream. Through negotiations,
the City and CDFW have agreed to a one acre mitigation requirement to compensate for the
permanent impacts to this jurisdictional stream. This mitigation requirement can be satisfied
through the purchase of stream preservation credits from the Peterson Ranch Mitigation Bank
which has been approved by the CDFW as satisfactory habitat.
The purchase of the one acre credit will preserve in perpetuity the amount of habitat impacted by
the C4 project. The mitigation bank sponsor, the Land Veritas Corp., will be responsible for the
ongoing expenses and maintenance of the credit sold. The per acre price for habitat mitigation
varies depending on the type of habitat purchased and can range between $85,000 per acre to
over $300,000 per acre at the Peterson Ranch Mitigation Bank.
Due to the nature of the habitat disturbed at the C4 project site, the CDFW has approved the
purchase of one acre of mitigation credit for habitat valued at $85,000 per acre. Staff has
evaluated other mitigation banks and have found this to be the most cost effective approach to
satisfying this requirement.
Staff recommends the City Council approve the purchase of one acre of mitigation credit from
the Peterson Ranch Mitigation Bank.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure
account F3020 to support the recommended contracts for the Canyon Country Community
Center.
ATTACHMENTS
Location Map
Draft Agreement for Sale of Credit with CDFW (available in the City Clerk's Reading file)
Page 3
(IOVUINOD NOIIV!DIIIIN/IN3IN3!DVNVIN NouonMISNOO 170) deLAj uopeool :4uewq3e44V
E'
II pis'
LL .............
E
k
. . .........
L .LR
0
0
, 1 X1
0
u)
Lu
E —j
0
c: co
0 D L 0,11111111111111 ............ II Ir
W" f
0 ..........
C) :L- 15 a
c: c: o
. . . . .. ... ... ��^6,1
D
0 E
.............
c E 2 . ............. ...
M 0 ld� ci
r
0 0
.. .. .. .. . .
—j
...............
o
avo
VH
all,
LU
,w
0
Cl)
NN
o
avo
VH
r
This Agreement is entered into this day of 20,,,_,,,, by and between the Land
Veritas Corp. (Bank Sponsor) and City of Santa:Clarit (Project Proponent), jointly referred to as
the "Parties," as follows:
RECITALS
A. The Bank Sponsor has developed the Petersen Ranch Mitigation Bank (Bank)
located in Los Angeles County, California; and
B. The Bank has been developed pursuant to a Bank Enabling Instrument (BEI)
entered into by and between Bank Sponsor, LV -BP Investors Ranch, LLC, LV Lake Elizabeth,
LLC (jointly "Property Owner"), the US. Army Corps of Engineers (USACE), the Environmental
Protection Agency (EPA), the Lahontan Regional Water Quality Control Board (Lahontan
RWQCB), and the California Department of Fish and Wildlife (CDFW) on May 11, 2016, and is
currently in good standing with these agencies; and
C. Project Proponent is seeking to implement the project described on Exhibit "A"
attached hereto (Project), which would unavoidably and adversely impact 1.16 acres of Waters
of the State, and seeks to compensate for the loss of 1.16 acres of Waters of the State by
purchasing credits from Bank Sponsor; and
0r �, ��upon confirmation by the Bank Sponsor of credit availability/adequate balance
of credits remaining for sale; and
E. Project Proponent desires to purchase from Bank Sponsor and Bank Sponsor
desires to sell to Project Proponent Credits from the Bank;
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Bank Sponsor hereby sells to Project Proponent and Project Proponent hereby
purchases from Bank Sponsor Credits for the purchase price of eighty five thousand dollars
($85,000). The Bank Sponsor will then deliver to Project Proponent an executed Bill of Sale in
the manner and form as attached hereto and marked Exhibit "B". The purchase price for said
Credits shall be paid by cashier's check or, at the option of Bank Sponsor, wire transfer of funds
according to written instructions by Bank Sponsor to Project Proponent.
2. The sale and transfer herein is not intended as a sale or transfer to Project
Proponent of a security, license, lease, easement, or possessory or non -possessory interest in
real property, nor the granting of any interest of the foregoing.
Petersen Ranch Mitigation Bank 1 Version Date: 08-06-2018
3. Project Proponent shall have no obligation whatsoever by reason of the purchase
of the Credits, to support, pay for, monitor, report on, sustain, continue in perpetuity, or
otherwise be obligated or liable for the success or continued expense or maintenance in
perpetuity of the Credits sold, or the Bank. Pursuant to the BEI and any amendments thereto,
Bank Sponsor shall monitor and make reports to the appropriate agency or agencies on the
status of any credits sold to Project Proponent. Bank Sponsor shall be fully and completely
responsible for satisfying any and all conditions placed on the Bank or the Credits by all state or
federal jurisdictional agencies.
4. The Credits sold and transferred to Project Proponent shall be non -transferable
and non -assignable, and shall not be used as compensatory mitigation for any other project or
purpose, except as set forth herein.
5. Project Proponent must exercise his/her/its right to purchase the Credits within
30 days of the date of this Agreement. After the 30 day period this Agreement will be
considered null and void.
6. Upon purchase of the Credits specified in paragraph D above, the Bank Sponsor
shall submit to the parties listed in the Notices section of the BEI, copies of the: a) Agreement
for Sale of Credits; b) Bill of Sale; c) Payment Receipt; and d) an updated ledger. The updated
ledger must detail: i) Project Proponent; ii) Project Name; iii) Status (sale complete/sale not
complete); iv) Credit Sale Date; v) Permitting Agency File/Tracking Number; vi); vii) Total
Number of credits Authorized to Sell; viii) Total Number of credits Sold to Date (inclusive); and
ix) Balance of all credits Available. The ledger should include all sales data from bank
establishment to the present.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year
first above written.
BANK SPONSOR
Land Veritas Corp.
By:
H. Tracey Brownfield, President
PROJECT APPLICANT
Cite of Santa Clritai.
By:
Date:
Date:
Petersen Ranch Mitigation Bank 2 Version Date: 08-06-2018
EXHIBIT "A"
DESCRIPTION OF PROJECT TO BE MITIGATED
Name of Project:
Project Location:
Permitting Agency(ies) File/Tracking Number:
QDFW Strearnbed Alteration Agreement: 1600-201 8-0130-R5
Project Description:
[Inert project description]
Petersen Ranch Mitigation Bank 3 Version Date: 08-06-2018
Contract #
EXHIBIT "B"
BILL OF SALE
[Bank Sales Number]
Permitting Agency File/Tracking No. CDFW 1600-2018-0130-R5
In consideration of $ 85,000, receipt of which is hereby acknowledged, Land Veritas
Corp. (Bank Sponsor), does hereby bargain, sell and transfer to City, of Santa 1blarita, the
Credits described in Recital D, above, in the Petersen Ranch Mitigation Bank in Los Angeles
County, California, developed, and approved by the USACE, EPA, RWQCB, and CDFW.
Bank Sponsor represents and warrants that it has good title to the Credits, has good
right to sell the same, and that they are free and clear of all claims, liens, or encumbrances.
Bank Sponsor covenants and
the Credits hereinbefore described
lawfully claiming or to claim the same,
DATED
Petersen Ranch Mitigation Bank
Land Veritas Corp., Bank Sponsor
in
agrees with the buyer to warrant and defend the sale of
against all and every person and persons whomsoever
H. Tracey Brownfield, President
Petersen Ranch Mitigation Bank 4 Version Date: 08-06-2018
EXHIBIT "C"
PETERSEN RANCH MITIGATION BANK
CREDITS: PAYMENT RECEIPT
PARTICIPANT INFORMATION
Name:
City of Santa Clarity
Address:
[Insert Street Address]
[City„ State, Zip rde]
Telephone:
(insert Contact Phone N"urnber
Contact:
Ire
PROJECT INFORMATION
Project Description:
,tn ert Brae,, Project.Cescri tidnj
Project Location:
lns rt N r ject Location �ntor��� tion]
Agency File/Tracking Number:
CDF W Streambed Alteration Agreement: 1600-2018-0130-N
Species/Habitat Affected:
1.16 acres Waters of the State
Petersen Ranch Mitigation Bank 5 Version Date: 08-06-2018
Credits to be Purchased:
1.00 acres of 1600 Ephemeral Stream Preservation Credits
PAYMENT INFORMATION
Payee:
Land Veritas Corp
Payer:
[insert Project Proponent/Payer's FII Legal Name]
e]
Amount:
$85,000
Method of payment:
Cash _ Check No, Money Order No.
Received by:
(Signature)
[Insert name]
[Insert Title]
Date:
[Insert Date Payment Received]
Petersen Ranch Mitigation Bank 6 Version Date: 08-06-2018