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Home My WebLink About2018-12-11 - RESOLUTIONS - AMENDING THE BUDGETS FOR FYS 2017-2018 AND 2018-20 (2)RESOLUTION 18-74 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE BUDGETS FOR FISCAL YEARS 2017-2018 AND 2018-2019 WHEREAS, the City Council of the City of Santa Clarita (City) may authorize amendments to the Fiscal Year 2017-2018 budget; and WHEREAS, the City Council of the City may authorize amendments to the Fiscal Year 2018-2019 budget. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. The budget for the fiscal year, commencing July 1, 2017, and ending June 30, 2018, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 2. The budget for the fiscal year, commencing July 1, 2018, and ending June 30, 2019, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 3. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 4. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED, AND ADOPTED this 11th day of December 2018. ATTEST: Cek- 11-11, CITY CLERK DATE: / T� j/z Y 1 15-01 '2// STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 18-74 was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 110' day of December 2018, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Miranda, Smyth, Weste, Kellar, McLean None 1►,f•; 2 CITY CLERK 1 Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Adjustment Requests - By Fund FY 2018-19 Expenditure Budret Revenue Budget Find Title Operating CIP Transfers Out Total Expend. Adjustments Revenue Transfers In Total Revenue Adjustments 100 General Fund S 838,199 $ $ (514,007) $ 324,192 $ 169,929 $ 176,436 S 346,365 100 Personnel Budget Adjustments (105,766) (105,766) 601 General Fund -Capital Projects 154,600 154,600 - 139,600 139,600 Subtotal General Fuad 732,433 154,600 514,007) 373,026 169,929 316,036 485,965 104 GASB 45 OPER Compliance - - 931,000 (931,000) 202 Surface Transportation Program - - - 627,500) (627,500) 203 CDBG - 105,782 105,782 105,782 - 105,782 229 Mise. Federal Grant (371,416) - (371,416) 230 Gas Tax 61,210 (40,194) 21,016 (772,217) - (772,217) 231 Traffic Safety - 150,000 150,000 150,000 150,000 233 TDA Art 8 St & Rd - 45,000 - 45,000 - - 259 Miscellaneous Grants - 49,400 49,400 262 Prop A Safe Park Bords 58,350 58,350 55,074 55,074 265 Prop C 25% Grant - - 151,010 151,010 267 SB 1 Road Re air & Accountability - 27,251 27,251 300 Bouquet B&T 440 - (440) - 301 Eastside Cyn B&T 440 26,000 440 26,000 302 Via Princessa B&T 440 - (440) 1,000,000) 1,000,000 303 Valencia B&T 440 - (440) - (700,000) (700,000) 306 Developer Fee Fund - - 26,436 26,436 308 Library Facilities - - (44,000) (44,000) 309 Public Library 100,673 - (56,252) 44,421 330 Public Education & Government - - - (20,000) (20,000) 350 Golden Valley Road Open Space Dist 31,236 (112) 31,124 351 DBAA 855 (855) 354 SCLD- AdVabrem - (1,500) - (1,500) 356 Stormwater Utility Furd 24,979 (24,979) - - - 357 Landscape Maintenance District 50,304 (31,694) 18,610 - - 358 Open Space Preservation District 4,109 (4,109) - - - 359 Sweedigtrts Mamtemnce-Spcl Levy 4,506 (4,506) - 360 Tourism Marketing District 280,000 280,000 (102,750 102,750) 367 Areawide Fund 77,924 (82,384) (4,460 - 700 Transit Furl 244,933 (26,422) 218,511 1,490,272 1,490,272 721 Self -Insurance Fund 4,376 (4,126) 250 - Noo-GF Personnel Budget Adjustments (209,154) (209,154 TOTAL 5 1,468,494 $ 331,382 I $ (614,964) S 1,184,912 IS (509,665) S (614,964) S (1,124,629) V Exhibit A CITY OF SANTA CLARITA MID -YEAR BUDGET ADJUSTMENTS - Personnel Cost FY 2018-19 Request Fund Title of Request Expenditure Reason for Requesting Mid -Year Ad ustment q J Number 1 100 Increase/(Decrease) Transfers In from DevFees Fund 26,436 Transfers the balance of FY 17-18 5s/o fire admit fees 2 100 Update Personnel budget and other employee maintenance. Includes: Trans fen In from Trak Safety 150,000 Adjust transfers to General Fund 3 reclassification of one Project Technician position to Admin strative Various Transfers In from Various Funds (931,000) Adjust OPEB contribution, change in accounting procedure Analyst position & one Project Technician position to Project Manager 601 100 Personnel adjustments (105,766) position Establishes ten Engineer positions and eliminates ten Associate Engineer positions & establishes four Project Manager positions and 1 eliminates four Assistant Engineer pos6ons. S (614,964) Non -GF Personnel adjms tote nts (209,154) Update Personnel budget and other employee maintenance Transfers Out to Gen, Fund Capita! 139,600 Transfers to General Fund Capital for Copper Hill Park playground equipment and shade structure. 2 231 1 Total 150,000 $ (314,920) 3 Exhibit A CITY OF SANTA CLARTTA MID -YEAR BUDGET ADJUSTMENTS - Operating and Maintenance FY 2018-19 Request Number Fund Account AeeountTitle Adjustment Reason for Requesting1�Ld•Year Adjustment 1 100 47, 11 1 "16 Transfers In from DevFees Fund 26,436 Transfers the balance of FY 17-18 5s/o fire admit fees 2 100 4711.231 Trans fen In from Trak Safety 150,000 Adjust transfers to General Fund 3 104 Various Transfers In from Various Funds (931,000) Adjust OPEB contribution, change in accounting procedure 4 601 4711.100 Transfers In from the General Fund 139,600 Transfers to General Fund Capital for Copper Hill Park playground equipment and shade structure. TOTAL -Transfers LN S (614,964) 1 100 5501.601 Transfers Out to Gen, Fund Capita! 139,600 Transfers to General Fund Capital for Copper Hill Park playground equipment and shade structure. 2 231 5501.100 Transfers Out to General Fund 150,000 Adjust transfers to General Fund 3 306 5501.100 Transfers Out to General Fund 26,436 Transfers the balance of FY 17-18 5% fire admin fees 4 Various 5501.104 Transfers Out to GASB 45 S (931,000) Adjust OPEBcontribution, change in accounting procedure TOTAL -Trans fenOUC S (614964) 0 1 Ll Exhibit A CITY OF SANTA CLARITA MID -YEAR BUDGET ADJUSTMENTS - OPERATING & MAINTENANCE FY 2018-19 Item # Dept. Division Title Fund Fund Budget - f Mid -Year On-going Reason for Requesting Mid -Year Adjustment Title Division Request Cost Planning gram from Los Angeies County to develop a plan to present and combat 1 CM -1 CMO -Admin GF 11000 Homeless Planning Grant $ 50,000 $ - homelessness. Revenue offset: 100-4621.001 $50,000 Donation from Los Angeles County for the Hometown Heroes Banner Program 2 CM -2 City Council GF 10000 Hometown Heroes Banner 5,000 - Revenue oficd:100-4621.001 $5,000. Over the past three years, recruitment numbers have more than tripled, and in the past five years, the number offidl-tcre employees at the City has increase by 200/6 from 370 to 442. When the Cay broutghr the services Por the three branch libraries mi house in January 2018, the omgomg service demands fiather increased in every functional area of Human 3 CM -3 Human Resources GF 11400 Administrative Analyst (39) 41,014 98,432 Resources (recmrtmert, training and development, employee relations, leaves of absence, and benefits). The new position will support multiple service areas in Human Resources, allowing other staff to focus on meeting increased service demands as well as developing and imp lementing expanded programs for criucal SC2020 mitatives. CM TOTAL 96,014 98,432 This request is to appropriate finds to continue the 4-evertings per week service between Tourism Marketing Continuation of the Trolley Old Town Newhall and the TMD hotels. The service allows visitors staying in TMD hotels 4 CD -1 District TMD 11305 Services Pilot Program 40,000 40,000 the opportunity to eat, shop, and seek out entertainment options in Old Town Newhall. The program inns from May through September. 5 CD -2 Tourism Marketmg TMD 11305 Bike Share Program 45,000 - This request is for the program implementation of the bite sharing program District This finding request is to secure a City booth at the 2019 htternatioral Pow Wow, the 11305 25,000 - leading international inbound travel trade show in the U.S., and for a yearlong illummated Tourism Marketing Advertising and Marketing signage at Burbank Airport to promote Santa Clarita as a destination City that could have 6 CD -3 District TMD Efforts regional impact on attracting airport users about and to the City, and increase local 11305 20,000 - awareness on alternative way to private transportation to gel to and from Burbank Alport via Metrolink. CD -4 Tourism Marketing7 TMD 11305 Amgen Tour of California 150,000 - Amgen Tota ofCalAorria -event production expenses. District CD TOTAL 280.000 40,000 Newhall Park 14513 l 1,400 l.a'!�1 The Old Town Newhall parking structure requires jardorial, security, and elevator 8 PW -1 Structure GF OTN Parking Structure Base services, among others, to ensure that the facilely is maintained in conformance with all 14513 44,750 44,750 Maintenance Budget Increase other C' facilities and ensure dat it m sets the C' s standards. �' � � With the City's growth and recent annexation ofP)urn Carryom, the General Services 9 PR' -2 Street Maintenance rice Gas Tx 14504 Stred MaintenanceePoWorker 22,716 81,363 division is m reed of additional Street Maintenance Worker to help �idaai asplaa, Worker New Pavilion sidewalks, signs, guardrail, stomp drain, and traffic markings. Copper Hill Bridge Repairs 1 This request is to repair the guardrails at the Copper Hill Road bridge damages. Funds 10 111W-3 General Services GF 14500 (Property Damage) 16,127 were received from the msurance company as setdemem clam PW TOT -4L $4,993 127,513 5 , Item(! Dept. Davis iiia Title Fund Budget Title of Request olid-Year On-going Cost Reason for-Requesting Mid-Year Adjustment Title Division Request W This requests to meet the increasing recreational and educational programs offered at the Newhall Community Center. This position is needed to assist with the execution of the daily activities at NCC atclWaS oversight of the after-school program, planning and OF 15100 Program Specialist 13,683 32,353 execution of the summer and water programs, assist with whmteers, and provide staff oversight for evening and Saturday programrmtg. 11 RC-1 Recreation This request includes an expenditure offset. GF 15100 salary &Fringe Benefits 29,888 71,349 GF 151xx ExpendOffser (16,205) (38,896) An increase in fiading is requested for bus services utilized to transport campers and staff 15113 Buses 8,000 8,000 on field trips. Due to increased participation addannal finding s necessary to accomodate 12 RC-2 Day Camp Buses OF (Day nssmp demands. 13 RC-3 Equipment OF 14503 OSPD Dozer Maintenance 2,250 4,500 This request is for the ongoing fuel and maintenance of the dozer and trader. Maintenanc RCS TOTAL 23,933 44,853 This request is to support MOU obligations between the City and Bridgeport 14 NS-1 Parks Admin AF 12700 Marketplace Park MOU 17,000 8,500 Marketplace, LLC for the Cats share of the common area nia tename costs. Mid-year request is for FY 17118 and FY 18119 obligations. 3,456 5,183 This request addresses a new restroom budding that has been bu rk and added to the Parks 12705 Maintenance inventory. The new restroom budding is located at Copper Hill Park. This AF Copper [-fill Park Restroom request includes additional firndig needed for: cortracte l janaorted services, security 15 NS-2 Parks Maintenance (opens Nov 1) services, and maintenance supplies (toilet paper, soap, pluntbig Parts, electrical parts, 12705 11,506 16,809 paint, trash cars, etc.). This request addresses a new restroom budding that has been built and added to the Parks Maintenance irventory (Aliemo-Pardee Homes). The new restroom budding is located at Golden Valley Road Arboleda Park Restroom and the Arboleda Trad Head (Via Princessa and Golden Valley Rd). This request includes 16 NS-3 MaintenanceDistrict GVMD 12591 Trail Maintenance 31,124 41,507 addaional finding needed for: contracted janitorial services, security services, mautenance (PTS and O&M) supplies (toilet paper, map, plumbing parts, electrical Parts, Pact, trash cans, etc.), and landscape maintenance of the Arboleda trail head improvements, including 500 PTS hours. Valance Glen Park Restroom This request will provide forjanaorisl supplies and services to the pool restroom as a result 17 NS-4 Parks Maintenance AF 12705 janitorial Costs 9'277 9'277 of Prim 7fi ne Preschool activates from Labor Day to Memorial Day (September - May). 12702_ In crease to security contract due to minimum wage increase and CPI for calendar year 18 NS-5 Parks Mai[enance AF Security Contract Increase 12,651 2019. 12710 This request is to appropriate the finds from the Low Carbon Transit Operations Program Transit LCTOP Grant for 'Ridership (L,CTOP) Grant. These newly awarded Bads will be used for marketing purposes, such as 19 NS-6 Transit 1240012400 Marketing 218,511 - but not limited to, free fare day, Wi-Fi at city transit facilities, ardor branding of TAP cards. 12544 13,588 27,176 LMD Zone 21 GVR Appropriation of Funds for Residential Additional Monitoring & Tins req a st is to support additional landscape and mo tori g services for new Landscape 20 NS-7 LMD 12544 Landscaping Services ro Zortes 2.0� 4'�4 areas within the zones, be turned over to the C b the developer. �g tY Y 21 and 29 I.MD Zone 29 Villa 12565 878 1,755 Metro Prop A Park Prop A Park 15206 Contractual Services 58,350 Maittetaruce Adjust expenditure budget to 6dly expend the remaining balance m Prop A Park Bond Bond 21 NS-8 allocations which sunsets in FY 18/19. Parks Ground AF 12704 Contractual Services (58,350) - Maintenance Thisrequested new position will assume the responsibility ofpreserving Santa Claraa's 22 YS-9 Public Library PL 12050 Librarian 44,421 88,844 history by managing, organizing, and digiizig historical documents. Lb1DAdmin LMD 12500 RemslL.eases 2,142 2,142 23 NS-10 Adjust Incubator rent by CPI. Business Incubator GF 11307 Rents'Leases 918 918 NS TOTAL 367,474 206,115 0 1 1 r—� Item DepJ Divis ion Title i i Fund Title Budget D6,ision Title of Request Mid -Year Request On-going Cost Reason for Requesting Mid -Year Adjustment 24 ND -1 OP® Expense Various Various OPFB Contributions 931,000 - Adjust budget due to new financial reporting per GASB Statement 7: IND TOTAL 931,000 - This project will repair concrete to three different areas of the McBean 24 TOTAL OPERATING 1,783,414 516,913 Regional Transit Center. The total concrete square footage is 1,100. The I PW McBean Regional Transit MI028 233 Personnel Adjustments (314,920) (126,740) requested funds will provide for mobilization, traffic control, BMPs, Center Concrete Repairs GRAND TOTAL S 1,468,494 S 390,173 concrete work (drill & dowel — rebar), grading and contingency for Exhibit A CITY OF SANTA CLARITA MID -YEAR BUDGET ADJUSTMENTS - CIP FY 2018-19 Item# Dept Project Title ProjectMid-Year Fund# Fund Title Project Reason for -Requesting Mid -Year Adjustment Number- Request Status This project will repair concrete to three different areas of the McBean Regional Transit Center. The total concrete square footage is 1,100. The I PW McBean Regional Transit MI028 233 TDA S 45,000 New requested funds will provide for mobilization, traffic control, BMPs, Center Concrete Repairs Article 8 concrete work (drill & dowel — rebar), grading and contingency for unforeseen conditions. Staff is requesting additional finds to provide for playground '_ PNN' Copper Hill Park PlayGeneral Co PP P4015 601 139,600 Construction equipment, shade structure over the play area, and installation cosi. The r-1 Fund City was awarded a S50,000 preferred vendor grant on play equipment. This request is a cost-saving opportunity to extend the dark fiber optic 3 PW Dark Fiber Installation N0003 301 Eastside 26,000 New cable from Lost Canyon Road Bridge to the first roundabout at Vista B&T Carryon to service the facilities at the Vista Canyon development. The Deparanent of Housing and Urban Development (HUD) new requirement allows the City to identify prior year savings and submit a Universal Demonstration Conceptual Substantial Amendment to amend the currentyear Action Plan, 4 PW P� 18 203 CDBG 105,782 Design explaining how the prior year savings will be allocated. This request is to comply with this regtiremeta and appropriate the prior year savings Ito the universal demonstration park project. General This request is to find a redesign at Central Park for fields and an elite 5 PW Central Park Redesign P4019 601 Fund 15,000 Redesign field. 5 Total CIP S 331,382 ri