Loading...
HomeMy WebLinkAbout2019-01-08 - AGENDAS - REGULAR (2)AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. INVOCATION Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Recognition of Congressman Steve Knight PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. Page 2 RECOMMENDED ACTION: City Council approve the minutes of the December 11, 2018 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the December 11, 2018 Regular Meeting. 3. SANTA CLARITA LANDSCAPING AND LIGHTING DISTRICT - TERMINATION OF PROCEEDINGS - Adopt resolution terminating Santa Clarita Landscaping and Lighting District assessment modification proceedings and cancellation of the January 22, 2019 public hearing. RECOMMENDED ACTION: City Council adopt a resolution terminating proceedings commenced by Resolution 18-69 in connection with modifying assessments for parcels within designated areas of the Santa Clarita Landscaping and Lighting District. 4. MEMORANDUM OF UNDERSTANDING WITH LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH FOR ONSITE WASTEWATER TREATMENT SYSTEM DESIGN REVIEW AND OWNER PERMITTING - In order for Los Angeles County Department of Public Health to continue to provide review services for new and revised onsite wastewater treatment systems (OWTS) and implement the new permitting requirements for properties who use OWTS for their wastewater needs, the City of Santa Clarita must enter into a Memorandum of Understanding with County DPH. RECOMMENDED ACTION: City Council approve the Memorandum of Understanding between the City of Santa Clarita (City) and the Los Angeles County Department of Public Health regarding Onsite Wastewater Treatment Systems and grant the City Manager signing authority. 5. AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE FOR LMD ZONES 3, 5, 6, & T31 - Award a two-year contract to Staygreen, Inc., for an amount not to exceed $342,958 to provide maintenance services to Landscape Maintenance District Zones 3, 5, 6, and T31. RECOMMENDED ACTION: City Council: Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone 3 (Sierra Heights), Zone 5 (Sunset Hills), Zone 6 (Canyon Crest), and Zone T31 (Shangri La) for an annual amount of $142,899, and authorize an annual contingency of $28,580 to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $342,958. 2. Authorize an ongoing annual appropriation from LMD Fund Balance 357 in the following amounts: $1,827 to expenditure account 12525-5161.010; $8,144 to Page 3 expenditure account 12527-5161.010; $2,434 to expenditure account 12528- 5161.010; and $8,771 to expenditure account 12516-5161.010 for maintenance, monitoring, and irrigation costs associated with award of this contract. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of contingency of $28,580, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event impossibility of performance arise, and execute all documents subject to City Attorney approval. 6. 2019 COMMUNITY SERVICES AND ARTS GRANTS - For approximately 29 years, the City of Santa Clarita has provided funds for community organizations through the Community Services and Arts Grants program. RECOMMENDED ACTION: City Council: 1. Approve the 2019 Community Services and Arts Grants Committee's program funding recommendations in an amount not to exceed $90,000 for Community Services Grants and $90,000 for Arts Grants, for a total of $180,000. 2. Direct staff to execute Grant Program Agreements with the agencies approved for funding. 7. CITYWIDE MOBILITY PLAN - AWARD PROFESSIONAL SERVICES CONTRACT - Award a Professional Services contract to Alta Planning + Design in the amount of $149,956 for the Citywide Mobility Plan. This plan replaces the 2008 Non - Motorized Transportation Plan, last updated in 2014, and will address new projects, areas, and funding sources. RECOMMENDED ACTION: City Council: 1. Award a professional services contract to Alta Planning + Design in the amount of $149,956 for the preparation of a Citywide Mobility Plan. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 4 8. APPROVAL OF PARCEL MAP; ACCEPTANCE OF OFFERS OF DEDICATION; ABANDONMENT OF EXISTING EASEMENTS FOR PARCEL MAP NO. 62646 (OAK RIDGE INDUSTRIAL); AND ADOPT A RESOLUTION FOR THE SUMMARY VACATION OF A PUBLIC RIGHT-OF-WAY AND A SLOPE EASEMENT AT SHAWNA PLACE - Pursuant to Section 66474.1 of the Subdivision Map Act, approve parcel map for Parcel Map No. 62646 and accept dedications thereon. The map is for subdivision purposes and is located on Oak Ridge Drive, northeast of the intersection of Oak Ridge Drive at Railroad Avenue. Approve summary vacation at Shawna Place. RECOMMENDED ACTION: City Council: 1. Approve parcel map for Parcel Map No. 62646. 2. Accept on behalf of the public the offer of dedication of easements for public use and road purposes; the offer of dedication of easements for flood control purposes; the offer of dedication of easements for covered storm drain, appurtenant structures, and ingress and egress purposes; the offer of dedication of easements for storm drain ingress and egress purposes; the offer of dedication of easements for sanitary sewers and sanitary sewer ingress and egress purposes, and all sanitary sewers and appurtenant structures. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of parcel map for Parcel Map No. 62646, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of parcel map for Parcel Map No. 62646, which embodies the approval of said map, the acceptance of the dedications shown thereon, and the abandonment of the easements. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of parcel map for Parcel Map No. 62646, which provides for verification of substantial conformance with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval. 7. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of parcel map for Parcel Map No. 62646, which provides for verification that the map is technically correct. 8. Adopt a resolution for the summary vacation of the public right-of-way and a slope easement at Shawna Place, as described in the attached resolution. 9. Reserve easements for public utility purposes, as specified in the attached resolution. Page 5 10. Direct the City Clerk to record the certified original resolution in the Los Angeles County Registrar -Recorder's office. 9. SANTA CLARITA VALLEY SHERIFF'S STATION PHASE III C GOLDEN VALLEY ROAD RIGHT-OF-WAY IMPROVEMENTS, PROJECT F3023 - This item will award a contract for the offsite street improvements for the new Santa Clarita Valley Sheriffs Station. This project is a joint effort between the City of Santa Clarita and Los Angeles County to design and construct a new sheriff's station on Golden Valley Road. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Santa Clarita Valley Sheriff's Station Phase III C Golden Valley Road Right -of -Way Improvements, Project F3023. 2. Award a construction contract for the Santa Clarita Valley Sheriff's Station Phase III C Golden Valley Road Right -of -Way Improvements, Project F3023, to Toro Enterprises, Inc., in the amount of $2,617,851, and authorize a contingency in the amount of $523,570, for a total contract amount not to exceed $3,141,421. 4. Extend the current contract and authorize an increased expenditure authority for material testing services with R. T. Frankian & Associates, in the amount of $98,815, and authorize a contingency in the amount of $9,882, for a total contract amount not to exceed $108,697. Extend the current contract and authorize an increased expenditure authority for civil engineering and surveying with Hunsaker & Associates, in the amount of $82,872, and authorize a contingency in the amount of $8,287, for a total contract amount not to exceed $91,159. 6. Appropriate funding in the amount of $6.5 million from the Facilities Fund (723) to expenditure account F3023723-5161.001 (Santa Clarita Valley Sheriff's Station). 7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. CHECK REGISTER NOS. 25 AND 26 - Check Register No. 25 for the Period 11/09/18 through 11/22/18 and 11/29/18. Electronic Funds Transfers for the Period 11/12/18 through 11/23/18. Check Register No. 26 for the Period 11/23/18 through 12/06/18 and 12/13/18. Electronic Funds Transfers for the Period 11/26/18 through 12/07/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 25 and Check Register No. 26. Page 6 PUBLIC HEARINGS 11. TIME EXTENSION FOR THE APPROVED THE MASTER'S UNIVERSITY MASTER PLAN (MASTER CASE NO. 18-246) - The Master's University is requesting a 10 -year time extension to their approved 2009 Master Plan that allows for an incremental and cohesive expansion to the college campus, and allows up to 240,000 square feet of new campus buildings. RECOMMENDED ACTION: City Council: 1. Conduct a Public Hearing. 2. Adopt a resolution approving Master Case No. 18-246, granting The Master's University a 10 -year time extension/renewal of the approved Master's University Master Plan, with an expiration date of January 13, 2029. UNFINISHED BUSINESS 12. LOCAL APPOINTMENTS - At the regular meeting of November 27, 2018, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for three regular positions on each of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, Open Space Preservation District Financial Accountability and Audit Panel, and one position for the City's appointment to the Los Angeles County Vector Control Board. RECOMMENDED ACTION: City Council: Mayor McLean, Councilmember Miranda, and Councilmember Weste nominate and Council approve appointments to the Planning Commission; Parks, Recreation, and Community Services Commission; Arts Commission; and Open Space Preservation District Financial Accountability and Audit Panel. 2. Council nominate and approve the City of Santa Clarita's appointment to the Los Angeles County Vector Control Board. NEW BUSINESS 13. CONSIDERATION OF CHANGES TO COUNCIL NORMS AND PROCEDURES - At the December 11, 2018, City Council meeting, the City Council directed that an agenda item be brought forward to consider the adoption of Robert's Rules of Order or Rosenberg's Rules of Order for the conduct of City Council meetings. RECOMMENDED ACTION: City Council consider changes to Council Norms and Procedures for City Council meetings and related functions and activities, and provide direction to staff. Page 7 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held January 22, 2019, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On January 3, 2019, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 8