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Home My WebLink About2019-01-22 - AGENDAS - REGULAR (2) CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, January 22, 2019 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. ______________________________________________________________________________ In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made 0 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. ______________________________________________________________________________ INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE Scout Pack 494 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Winners PRESENTATIONS Parks, Recreation, and Community Services Commission Goals PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 1. APPROVAL OF REGULAR MEETING MINUTES The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 8, 2019 Regular Meeting. 2. ELECTRIC VEHICLE CHARGING STATIONS, PROJECT R0022 - AWARD DESIGN/BUILD CONTRACT - This project will design and install nine electric vehicle charging stations at various locations citywide. RECOMMENDED ACTION: City Council: 1. Award a construction contract to Servitek Solutions, Inc., for the Electric Vehicle Charging Stations, Project R0022, in the amount of $176,659, and authorize a contingency in the amount of $17,666 for a total contract amount not to exceed $194,325. 2. Authorize the purchase of five-year prepaid cloud and maintenance services and one CT4021 commercial charging station from ChargePoint, Inc., in the amount of $45,878. 3. Authorize the City Manager to execute a donation agreement with FivePoint for seven CT4021 commercial charging stations and one CT4000 commercial charging station, and the Master Services and Subscription Agreement with ChargePoint for cloud services. 4. Authorize the charge of an administrative fee of $.15 to $.40 per kWh for the use of the electric vehicle charging stations. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3. BUS TAP FAREBOX REGIONAL EQUIPMENT UPGRADE - Award contract to Cubic Transportation Systems, Inc., for the procurement and installation of upgraded regional bus TAP farebox equipment. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to execute a contract with Cubic Transportation Systems, Inc., for the procurement and installation of bus fareboxes and equipment in the amount of $1,195,162.00; authorize a contingency of 10 percent in the amount of $119,516.00, for a total contract not to exceed $1,314,678.00 or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. Page 3 2. Appropriate funds in the amount of $1,314,678 to account 12402-5161.001, and increase grant revenue account 700-4621.001 by $1,087,487.00 and 700-4424.009 by $227,191.00. 3. Authorize the City Manager or designee execute a TAP Farebox Upgrade Reimbursement Agreement with the Los Angeles County Metropolitan Transportation Authority in the amount of $1,087,487.00, subject to City Attorney approval. 4. FISCAL YEAR 2017-18 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND OTHER RELATED REPORTS - independent audit firm, Vavrinek, Trine, Day & Co., LLP, has completed the City's annual audit for fiscal year ending June 30, 2018. Based on the audit performed, Vavrinek, Trine, Day & Co., LLP, issued an unmodified "clean" audit opinion letter which reflects the best level an organization can receive on its financial statements. RECOMMENDED ACTION: City Council approve the Comprehensive Annual Financial Report (CAFR) and other related reports for fiscal year ending June 30, 2018. 5. CHECK REGISTER NO. 01 - Check Register No. 01 for the Period 12/07/18 through 12/20/18 and 12/27/18. Electronic Funds Transfers for the Period 12/10/18 through 12/21/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 01. PUBLIC HEARINGS 6. RESULTS OF THE COMMUNITY NEEDS ASSESSMENT CONDUCTED FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - As part of the development of the Community Development Block Grant Consolidated Plan and Annual Action Plan, the City conducted a Community Needs Assessment. This presentation of the results of the Community Needs Assessment is one of two required Public Hearings which must be conducted during the Consolidated Plan process. RECOMMENDED ACTION: City Council conduct a Public Hearing and receive information regarding the results of the annual Community Needs Assessment conducted as part of the Community Development Block Grant Program. Page 4 NEW BUSINESS 7. COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the Mayor and City Council undertake a discussion in open session for the purpose of updating the Council Committee Appointments List. RECOMMENDED ACTION: City Council: 1. Review, discuss, make changes to, and approve the City Council Committee Appointments list for 2019. 2. Direct the City Clerk to update the Agency Report of Public Official Appointments Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place updated Form 806 on the City of Santa Clarita website. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Boris "Bernie" Friedman and Tom Rogers FUTURE MEETINGS The next regular meeting of the City Council will be held February 12, 2019, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On January 17, 2019, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. _____________________________ Mary Cusick City Clerk Santa Clarita, California Page 5