HomeMy WebLinkAbout2019-01-22 - AGENDA REPORTS - BUS TAP FAREBOX REGIONAL EQUIPMENT UPGRADE (2)3
Agenda Item: 3
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: January 22, 2019
SUBJECT: BUS TAP FAREBOX REGIONAL EQUIPMENT UPGRADE
DEPARTMENT: Neighborhood Services
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Authorize the City Manager or designee to execute a contract with Cubic Transportation
Systems, Inc., for the procurement and installation of bus fareboxes and equipment in the
amount of $1,195,162.00; authorize a contingency of 10 percent in the amount of
$119,516.00, for a total contract not to exceed $1,314,678.00 or modify the award in the
event issues of impossibility of performance arise, subject to City Attorney approval.
2. Appropriate funds in the amount of $1,314,678 to account 12402-5161.001, and increase
grant revenue account 700-4621.001 by $1,087,487.00 and 700-4424.009 by $227,191.00.
3. Authorize the City Manager or designee execute a TAP Farebox Upgrade Reimbursement
Agreement with the Los Angeles County Metropolitan Transportation Authority in the
amount of $1,087,487.00, subject to City Attorney approval.
BACKGROUND
The Transit Access Pass (TAP) program is an integrated, regional fare collection system
comprised of fareboxes, validators, controlling computers, sales units, and other associated bus
fare collection equipment. TAP is a smart card based system that provides for seamless bus and
rail transportation throughout the Los Angeles region. The City of Santa Clarita (City) is
committed to this regional project and entered into a contract with Cubic Transportation
Systems, Inc., in 2003 for the procurement and installation of TAP fareboxes into the existing
local and commuter bus fleet. Since then, we have installed TAP equipment into our paratransit
fleet. Today, there are 26 regional TAP participating transit agencies and over 675 different fare
products across all agencies.
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The current fare collection equipment has exceeded its useful life and is not compatible with
current and future fare collection technologies, such as open payment technologies. Open
payment technologies allow for an integrated electronic fare payment and collection system that
is capable of accepting both TAP cards and bank issued cards such as debit, credit, and prepaid
cards. Riders can use the cards they already have without going through an additional step of
purchasing a transit-specific card, like TAP. Industry standard useful life of a farebox is
approximately ten years. Our existing fareboxes were installed in 2007 and are operating just
beyond their expected life span and are operating with motherboards that are repairable but are
no longer available. The manufacturer has ceased producing our version of the motherboard in
favor of an updated board. As our boards begin to fail and are not repairable, as many other TAP
transit agencies have experienced already, we will be unable to replace this equipment, rendering
that farebox unusable and unable to collect fare payments or ridership data. The planned project
will not only upgrade the aging parts, but will include a supply of spare equipment for future use.
Additionally, the current fareboxes were not designed to communicate in real-time which results
in a 24 to 48 hour latency period between the time a customer purchases a fare product online
and the time the fare product can be used onboard buses. With the planned upgrade, TAP
fareboxes will be able to process online orders in near real-time via cellular functionality, accept
more secured smartcards, and be ready for new payment options.
Over the last year, the regional TAP bus operators, including the Los Angeles County
Metropolitan Transportation Authority (LACMTA), have been evaluating farebox upgrade
options. These options included procuring a complete new system, replacing major equipment
within our existing system, or upgrading only the affected components in our existing system.
Ultimately, the region chose to upgrade only the affected components as it was determined to be
the most cost effective option that also met the goals of updating our system. Therefore this will
be a sole source procurement with the region's existing farebox equipment manufacturer. On
June 28, 2018, the LACMTA Board approved $10 million in funding to help upgrade TAP
fareboxes for the Municipal TAP partn
total project costs subsequent to the City entering into a reimbursement agreement.
ALTERNATIVE ACTION
1. Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund with this procurement. In addition to the fund
reimbursement from LACMTA, the City has programmed Federal 5307 transit grant funds to
cover 100 percent of the remaining cost of the project.
ATTACHMENTS
Cubic Cost Proposal - Santa Clarita
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3.a
December 3, 2018CRE-2905Rev 1
Proposal 19-014, P12063
City of Santa Clarita
Transit Department
Attention: Corie Zamora, AdministrativeAnalyst
28250 Constellation Rd
Santa Clarita, CA 91355
Submitted via email at CZAMORA@santa-clarita.com
Subject: Cubic’s Proposal for Santa Clarita Regional Farebox Upgrade Project
Reference:(a)Request for Quote (RFQ)SC-11-27-18,Santa Clarita Regional Farebox
UpgradeProject, letter dated November 27, 2018
Enclosure:(1)Standard T&Cwith SOW –Cubic and Santa Clarita
Dear Ms.Zamora,
Cubic Transportation Systems, Inc. (Cubic®) is pleased to offer to the City of Santa Claritaa
proposal in response to your Reference (a) request.The pricing described below is contingent
uponagreed-upon terms and conditions substantially similar to Enclosure (1).
Non-Installation Extended
EquipmentQuantityReimbursedReimbursedUnit CostCostCost
DCU/Farebox
Upgrade Kit w/
Installation 858236,575 -558,875
Attachment: Cubic Cost Proposal - Santa Clarita (BUS FAREBOX UPGRADE)
DCU/Farebox
Upgrade Kit (spares) 252506,575 Not Offered 164,375
DCU Upgrade
(Paratransit) w/
Installation343403,576 149126,650
DCU Upgrade
(Paratransit/Fixed
Route) (spares)10463,576 Not Offered 35,760
Farebox Lid w/
Installation10710701,631 -174,517
Farebox Lid (spares) 441,631 Not Offered6,524
Cubic Proprietary and Confidential
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3.a
Non-Installation Extended
EquipmentQuantityReimbursedReimbursedUnit CostCostCost
Garage Computer
w/new access point
and setup and
configuration11068,491 -68,491
Logic Boards 12121,155 Not Offered 13,860
Light Validator
(Paratransit) 442,890 17512,260
Tri Reader (Fixed
Route) 1010777Not Offered 7,770
USB-Serial1010235Not Offered 2,350
Bill Transport 1010815Not Offered 8,150
Bill Validator 1010666Not Offered 6,660
Coin Validator 1010504Not Offered 5,040
Short Cashbox 44970Not Offered 3,880
TOTAL1,195,162
We look forward to working with the City of Santa Claritaon this effort.
Should you have any questions regarding this proposal, please contact me at 858-264-9373or
stacy.schievelbein@cubic.com.
Regards,
Attachment: Cubic Cost Proposal - Santa Clarita (BUS FAREBOX UPGRADE)
Stacy Schievelbein
Contracts Manager
Cubic Proprietary and Confidential
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