HomeMy WebLinkAbout2018-12-11 - MINUTES - REGULAR (2) �Q� �TAet�� CITY OF SANTA CLARITA
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City Council
Regular Meeting
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Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro Tern, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City ManagerrExecutive Director, City Attorney/Counsel, and City Clerk/Secretary
-Minutes--
Tuesday, December 113 201.8 6:00 PM City Council Chambers
INVOCATION
Mayor McLean delivered the invocation.
CALL TO ORDER
Mayor McLean called to order the Joint Regular meeting of the City Council, Board of Library
Trustees, and Successor Agency to the former Redevelopment Agency at 6:53 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Girl Scout Troop 1732 let the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
PUBLIC PARTICIPATION
Addressing the Council was Alan Ferdman regarding the Streetlight Maintenance District; James
Farley, regarding Landscape and Streetlight Maintenance Districts' ballot process; Elaine
Bingham, representing Santa Clarita Track Club (STORM), regarding practice and track meet
locations in the City of Santa Clarita; Clare Lintereur, regarding a community field track;
Vincent Peterson, regarding the lighting district and STORM's need of a community field track;
Camille Price, representing STORM and Valley United Striders Track Club, regarding STORM's
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use of school tracks; and Steve Petzold, regarding the Streetlight Maintenance District ballots.
STAFF COMMENTS
City Manager Ken Striplin recognized Ms. Bingham's comments regarding tracks for the public
to use and commented that the City seeks opportunities to develop new projects that satisfy those
needs, and requested that Special Districts Manager Kevin Tonoian address the Streetlight and
Landscape Maintenance District ballot comments.
Mr. Tonoian commented that the City takes a conservative approach and fully complies with
state law and Proposition 218; commented that the City goes above and beyond the law by
sending letters to residents prior to sending ballots and providing every property owner with a
self-addressed-stamped envelope, which is not required by state law, with a goal of maximizing
returned ballots. Mr. Tonoian commented that the actions of the election does not add any parcel
to the zones and that there are three objectives: to create equity among property owners and pay
the same rate for the same service they all receive; work to close a funding gap where the
property owners who pay the lower rate are being subsidized by $2.8 million per year in general
property taxes; and ensure that the City's district is in compliance with state law where rates are
not proportional among all parcels.
Council discussed the confusion with the ballots and inquired regarding bifurcating the
Streetlight and Landscape Maintenance votes, and Mr. Tonoian responded that the ballot was
prepared per state law; and Council requested additional information and follow up for residents
to provide more clarity prior to the ballot-due deadline.
COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS
Councilmember Miranda announced that the Thursdays@Newhall events will continue into the
new year on Thursday nights in Old Town Newhall, starting with a new art exhibit at The MAIN
featuring local artists, with a free art reception on December 15.
Councilmember Weste requested that the meeting be adjourned in memory of James David
Auchterlonie and waived other comments in the interest of time.
Mayor Pro Tern Smyth recognized that the City has not adopted Robert's Rules of Order and
requested that Council consider adopting Robert's Rules of Order at the next meeting. City
Attorney Joseph Montes added a point of clarification that under Robert's Rules of Order,
nominations are voted on in the order received, but absent a specific nomination and election
procedure, the City has historically voted on substitute motions before a first motion, similar to
Rosenberg's Rules of Order. Council concurred to review both procedures for consideration of
adoption at the next regular meeting.
Councilmember Kellar requested the meeting be adjourned in memory of Anthony Princiotta.
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Mayor McLean reminded residents to be ready for rain, to slow down, never try to drive through
a flooded roadway, and visit ReadyForRain.santa-clarita.com for important contact numbers and
pertinent information on what to do before, during, and after inclement weather.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Bill Miranda, Councilmember
AYES: Weste, McLean, Smyth, Kellar, Miranda
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the November 27, 2018,
Special Meeting.
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the November 27. 2018.
Regular Meeting.
ITEM 3
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda. Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 4
SANTA CLARITA 2019 LEGISLATIVE PLATFORM
Staff is recommending that the City Council adopt the Santa Clarita 2019 Legislative Platform.
This document will provide guidance to staff on legislative and regulatory issues of interest to
the City Council and assist staff in conducting legislative advocacy at the federal and state levels.
RECOMMENDED ACTION:
City Council adopt the Santa Clarita 2019 Legislative Platform.
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ITEM 5
FEDERAL ADVOCACY SERVICES: MMO PARTNERS
The City of Santa Clarita retains the services of the Washington, D.C. based firm MMO Partners
for federal legislative advocacy services. The firm's current contract expires on December 31,
2018. The City Council is requested to approve a contract renewal for the period of January 1,
2019, through December 31, 2020, concurrent with the term of the 116th Congress. The annual
maximum contract amount is $77,000 for a total requested expenditure not to exceed $154,000
over the two-year renewal term of the contract.
RECOMMENDED ACTION:
City Council authorize the City Manager or designee to execute, subject to City Attorney
approval, a contract for the continuation of professional services with MMO Partners for the
period of January 1, 2019, through December 31, 2020, concurrent with the term of the 116th
Congress.
ITEM 6
SECOND READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 11 .37 OF THE SANTA
CLARITA MUNICIPAL CODE CONCERNING PEDDLERS AND SOLICITORS
At the regular meeting of the City Council on November 27, 2018, the City Council introduced
and passed to second reading an ordinance amending Chapter 11 .37 of the Santa Clarita
Municipal Code concerning Peddlers and Solicitors to be in compliance with provisions of
Senate Bill 946, known as the Safe Sidewalk Vending Act.
RECOMMENDED ACTION:
City Council adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 11 .37 OF THE
SANTA CLARITA MUNICIPAL CODE CONCERNING PEDDLERS AND SOLICITORS."
Adopted Ordinance No. 18-10
ITEM 7
AWARD MAINTENANCE CONTRACT FOR LANDSCAPE MAINTENANCE DISTRICT
ZONES T20, T44, T48, T62, T67, AND T71
Award a two-year contract to Stay Green, Inc., to provide maintenance services to Landscape
Maintenance District Zones T20, T44, T48, T62, T67, and T71 for an amount not to exceed
$680,400.
RECOMMENDED ACTION:
City Council:
1 . Award a two-year contract to Stay Green, Inc., to provide contractual landscape maintenance
services for Landscape Maintenance District (LMD) Zones T20 (El Dorado Village), T44
(Bouquet Canyon), T48 (Shadow Hills), T62 (Canyon Heights), T67 (Miramontes), and T71
(Haskell Canyon Ranch), for an annual amount of$283,500, and authorize an annual
contingency of$56,700 to address unforeseen maintenance and repairs, for a total two-year
amount not to exceed $680,400.
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2. Authorize $12,235 in one-time base budget appropriations from LMD fund balance (Fund
357) for Fiscal Year (FY) 2018-19, and an increase of$20,975 in ongoing base budget
appropriations commencing in FY 2019-20, contingent upon the appropriation of funds by
the City Council during the annual budget in the amounts and to the expenditure account
codes as listed on Attachment A.
3. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options beginning in year three, not to exceed the combined annual base contract and
contingency amount of$340,200, plus an adjustment consistent with the appropriate
Consumer Price Index, upon request of the contractor, and contingent upon the appropriation
of funds by the City Council in the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event impossibility of performance arise, and execute all documents
subject to City Attorney approval.
ITEM 8
SANTA CLARITA AQUATIC CENTER, ACTIVITY POOL PLASTER RENOVATION
PROJECT #PR-18-19-M3033B - APPROVE PLANS AND SPECIFICATIONS AND AWARD
CONSTRUCTION CONTRACT
The Santa Clarita Aquatic Center Activity Pool was built in 2003, and annually there is
approximately 30,000 people that use this pool. There are several significant renovations
required to keep this pool operating safely and efficiently per health department standards.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Santa Clarita Aquatic Center, Activity Pool
Plaster Renovation Project PR-18-19-M3033B.
2. Award the construction contract to Condor, Inc., in the amount of$167,260 and authorize a
contingency in the amount of$16,726, for a total contract amount not to exceed $183,986.
3. Appropriate funds in the amount of$54,108 from Areawide Fund (Fund 367) to expenditure
account M3033367-5161 .001 Santa Clarita Aquatic Center Activity Pool Renovation Project.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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ITEM 9
RESOLUTION AUTHORIZING SUBMITTAL OF THE RIVERS AND MOUNTAINS
CONSERVANCY PROPOSITION 1 GRANT FUND FOR THE CANYON COUNTRY
COMMUNITY CENTER REGIONAL INFILTRATION BEST MANAGEMENT PRACTICE
PROJECT R3007
Staff is recommending the City of Santa Clarita apply for the Rivers and Mountains Conservancy
Proposition 1 Grant to fund the Canyon Country Community Center Regional Infiltration Best
Management Practice - Project R3007.
RECOMMENDED ACTION:
City Council adopt a resolution allowing the City Manager or designee to submit an application
for the Rivers and Mountains Conservancy Proposition 1 Grant to fund the Canyon Country
Community Center Regional Infiltration Best Management Practice Project R3007.
Adopted Resolution No. 18-73
ITEM 10
CANYON COUNTRY COMMUNITY CENTER, PROJECT F3020 - APPROVAL TO ENTER
INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA
CLARITA AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT
The City of Santa Clarita and the Los Angeles County Flood Control District propose to enter
into a Memorandum of Understanding identifying the financial obligations, maintenance
responsibilities, use agreement, and property transfers in support of the Canyon Country
Community Center project construction and improvements to the Mint Canyon Channel.
RECOMMENDED ACTION:
City Council:
1 . Approve entering into a Memorandum of Understanding (MOU) between the City of Santa
Clarita (City) and the Los Angeles County Flood Control District (District) which will
include provisions for the exchange of property, funding obligations, use area agreement, and
maintenance agreement for the construction of the Mint Canyon Channel and storm drain
improvements at the Canyon Country Community Center (C4) project.
2. Authorize the transfer of assessor parcel numbers 2844-005-908 and 2844-005-909 to the
District in exchange for a portion of assessor parcel number 2844-003-902, which will be
deeded to the City, as part of the land exchange.
3. Authorize the granting of easements to the District for the relocation of an existing storm
drain necessary for the construction of the C4 project.
4. Authorize the City Manager or designee to execute all documents, including the MOU
obligating the City's financial contribution for the Mint Canyon Channel improvements not
to exceed the authorized amount at time of bid award by City Council, subject to City
Attorney approval.
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ITEM 11
AUTHORIZE THE PURCHASE OF BATTERY BACKUP SYSTEMS FOR THE BATTERY
BACKUP INSTALLATION PROGRAM - PHASE I, PROJECT 00057
The Battery Backup Installation Program is a three phase program to install battery backup
systems at signalized intersections throughout the City. At the end of Phase III, 53 battery
backup systems will be installed. The battery backup systems provide reliable emergency power
to traffic signals in the event of power failures or interruptions. The system gives staff time to
respond and prepare for traffic control in the event of longer power outages.
RECOMMENDED ACTION:
City Council:
1 . Authorize the purchase of 20 battery backup systems from DDL Traffic, Inc., in an amount
not to exceed $98,955.
2. Authorize the City Manager or designee to execute up to two additional, one-year purchase
options beginning in year two, not to exceed the annual agreement amount of$98,955, plus
an adjustment consistent with the appropriate Consumer Price Index, upon request of the
contractor, and contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event issues of impossibility of performance arise, contingent upon
the appropriation of funds by the City Council in the annual budget for such fiscal year, and
execute all documents subject to City Attorney approval.
4. Authorize the City Manager or designee to modify all documents to contract with the next
lowest and/or qualified bidder(s)/proposer(s) in the event an awardee is unable to fulfill its
obligations or perform subject to City Attorney approval.
ITEM 12
INTELLIGENT TRANSPORTATION SYSTEM, PHASE VI, PROJECT C0054 - AWARD
DESIGN CONTRACT
This action will fund the design of the Intelligent Transportation System, Phase VI project,
which will add to the City's existing fiber optic interconnect system, providing signal
synchronization along 19 corridors at 148 intersections, and the installation of system detection
stations at 12 intersections.
RECOMMENDED ACTION:
City Council:
1 . Award the design contract to Kimley-Horn and Associates, Inc., for the Intelligent
Transportation System, Phase VI, Project C0054, in the amount of$674,920, and authorize a
contingency in the amount of$67,492, for a total contract amount not to exceed $742,412.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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ITEM 13
ARROYO PARK DRIVE PEDESTRIAN BRIDGE REPLACEMENT, PROJECT S 1044 -
AWARD CONSTRUCTION CONTRACT
This project will replace the existing timber pedestrian bridge across Arroyo Park Drive between
Kirstengary Way and Tossano Drive with a prefabricated steel truss bridge.
RECOMMENDED ACTION:
City Council:
1 . Approve the plans and specifications for the Arroyo Park Pedestrian Bridge Replacement,
Project S 1044.
2. Award a construction contract to Leonida Builders, Inc., in the amount of$572,840, and
authorize a contingency in the amount of$57,284 for a total contract amount not to exceed
$630,124.
3. Appropriate $15,000 from the Landscape Maintenance District Zone T-8 fund balance (357)
to expenditure account S1044357-5161 .001 .
4. Authorize the City Manager or designee to execute all documents. subject to City Attorney
approval.
Mayor McLean requested information on the Arroyo Park Drive Pedestrian Bridge Replacement
Project regarding design choices for bridges, specifically the bridge at Golden Valley over Sierra
Highway and future bridges.
Assistant City Engineer Damon Letz responded to the Mayor's inquiry by stating that the bridge
in question is designed by Caltrans standards, and is the last bridge on Caltrans right of way.
City Manager Ken Striplin commented that staff will look at the bridge and see if there are any
alternative treatments that the City can apply to it.
Councilmember Weste commented that the bridge was needed at that intersection for safety and
mentioned the possibility of plantings around that area.
ITEM 14
CANYON COUNTRY COMMUNITY CENTER, PROJECT F3020 - AWARD
CONSTRUCTION MANAGEMENT CONTRACT AND PURCHASE OF MITIGATION
CREDIT
This action will award a construction management contract and authorize the purchase of
environmental mitigation credit in support of the Canyon Country Community Center project.
RECOMMENDED ACTION:
City Council:
1 . Award a contract to Griffin Structures Inc. for the construction management and
constructability review of the Canyon Country Community Center, Project F3020 in the
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amount of$1,432,000, and authorize a contingency in the amount of $143.200, for a total
contract amount not to exceed $ 1 .575,200.
2. Authorize the purchase of one acre of mitigation credit from the Peterson Ranch Mitigation
Bank sponsor, Land Veritas Corp. in the amount of$85,000.
3. Appropriate $1,660,200 from the Park Dedication Fund (Fund 305) to the Canyon Country
Community Center contractual services expenditure account F3020305-5161.001.
4. Authorize the City Manager or designee to execute all documents. subject to City Attorney
approval.
ITEM 15
CHECK REGISTER NO. 24
Check Register No. 24 for the Period 10/26/18 through 11/08/18 and 11/15/18. Electronic Funds
Transfers for the Period 10/29/18 through 11/11/18.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 24.
NEW BUSINESS
ITEM 16
FISCAL YEAR 2018-19 MID-YEAR BUDGET ADJUSTMENTS
As the organization approaches the middle of the fiscal year, it is standard procedure to perform
a mid-year review of the City's budgetary and financial position to ensure any deviations from
the initial budget projections are proactively addressed. Staff also reviews requests for
appropriations to address new priorities that are unfunded or under-funded.
RECOMMENDED ACTION:
City Council and the City Council acting as Successor Agency to the Former Redevelopment
Agency of the City of Santa Clarita:
1 . Adopt a resolution amending the budgets for Fiscal Year (FY) 2017-18 and FY 2018-19.
2. Adopt a resolution amending the classification plan and salary schedules, providing changes
to benefit contributions for employees and retirees of the city.
3. Approve a one-year deferment of the collection of Bridge & Thoroughfare development
impact fees effective December 12, 2018, through December 31, 2019.
Administrative Services Director Carmen Magana presented the staff presentation.
Councilmember Kellar thanked staff for reviewing the Bridge and Thoroughfare fees to help
developers and homeowners.
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Adopted Resolution Nos. 18-74 and 18-75
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Bob Kellar, Councilmember
AYES: Weste. McLean, Smyth, Kellar, Miranda
PUBLIC PARTICIPATION II
No requests to speak were received.
ADJOURNMENT
Mayor McLean adjourned the meeting in memory of James David Auchterlonie and Anthony
Princiotta at 7:- R p.m.
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MAYOR
ATTEST:
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CITY CLERK
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