HomeMy WebLinkAbout2019-01-08 - MINUTES - REGULAR (3) �oFT���� CITY OF SANTA CLARITA
�� City Council
Regular Meeting
b'D DELA
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tern, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
-Minutes-
Tuesday, January 8, 2019 6:00 PM City Council Chambers
INVOCATION
Councilmember Kellar delivered the invocation.
CALL TO ORDER
Mayor McLean called to order the Joint Regular meeting of the City Council and Board of
Library Trustees at 6:02 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Kellar led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
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of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Kellar, second by Smyth, to approve the agenda pulling items 3 and 6 for
Council comment and items 3 and 9 public comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS
Mayor McLean and Council recognized Steve Knight for his outstanding service to the residents
of Santa Clarita during his tenure in Congress and beyond.
PUBLIC PARTICIPATION
Addressing the Council was Bill Irace, regarding oversized vehicle parking; Elaine Ballace,
regarding citizen representation; Cam Noltemeyer, regarding campaign contributions and
Council appointments; Douglas Fraser, regarding mobile home park rent increases; and Steve
Petzold, regarding the disc golf course improvement at Central Park and public safety with the
Los Angeles County Sheriff.
STAFF COMMENTS
City Manager Ken Striplin commented on public safety and the City's appreciation of the work
done by the Sheriffs Department; commented that the City has responded to several hundred
public records requests from Mr. Fraser and that there are two appeals pending; addressed Ms.
Ballace's comments and stated that the City operates under a Council-Manager form of
government where the Council provides legislative and policy direction, oversight, evaluation,
and advocacy, and the City Manager carries out their policy directives; commented that the
recent public opinion polls reflect favorably toward the City and quality of life for its citizens;
and commented that the oversize vehicle permit is a contentious issue, sighting safety and
aesthetic issues and that the Council adopted an ordinance to balance the divergent points of
view after an extensive community process.
Mayor McLean inquired about the limited number of permits for oversized vehicles and the
possibility of exceptions; City Manager Striplin responded that if the Council was interested in
pursuing exceptions, it would need to be open for public discussion and will have staff contact
Mr. Irate.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Miranda commented that an SCVTV program that he hosts, called SCV 101, is
a great opportunity to find information about what is going on in the City.
Councilmember Weste invited residents to attend the upcoming ribbon cutting on January 18 for
the completion of the Newhall Ranch Road Bridge Widening Project that improved the bike
trails by increasing the trail system; and commented that the City now has a partnership with
Zagster to bring the Pace bike share program to Santa Clarita.
Mayor Pro Tern Smyth commented on serving, along with Councilmember Kellar, on the
Community Services and Arts Grants Committee and the difficult decisions to fund a few of the
many quality non-profits in the community.
Councilmember Kellar thanked the community for their support of the Salvation Army during
the Red Kettle campaign; and commented that the Council is here for the community and that it
is an honor to sit on the Council and serve.
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Mayor McLean commented on the Los Angeles County Vote Center Placement Project (VCPP),
where polling places will be consolidated into vote centers; commented that Voting Solutions for
All People (VSAP) involves a new voting experience that will allow voters multiple options to
vote beginning in March 2020; and suggested that interested parties visit VSAP.lavote.net for
more information.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Miranda, Councilmember
SECONDER: Bob Kellar, Councilmember
AYES: McLean, Smyth, Kellar, Miranda, Weste
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the December 11, 2018,
Special Meeting.
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the December 11, 2018,
Regular Meeting.
I ITEM 3
SANTA CLARITA LANDSCAPING AND LIGHTING DISTRICT - TERMINATION OF
PROCEEDINGS
Adopt resolution terminating Santa Clarita Landscaping and Lighting District assessment
modification proceedings and cancellation of the January 22, 2019 public hearing.
RECOMMENDED ACTION:
City Council adopt a resolution terminating proceedings commenced by Resolution 18-69 in
connection with modifying assessments for parcels within designated areas of the Santa Clarita
Landscaping and Lighting District.
Addressing the Council on this item was Ken Dean; Ed Dunn; James Farley; Cam Noltemeyer;
Alan Ferdman, representing the Canyon Country Advisory Committee; and Steve Petzold.
Councilmember Kellar addressed Mr. Dean's comments and stated that the Mello Roos tax was
not a decision of the Council, but of the Los Angeles County Board of Supervisors.
Mayor Pro Tem Smyth requested that for future assessments, either the City Council or a
committee review the ballot material prior to the ballot going to residents, and City Manager Ken
Striplin responded that staff can incorporate the ballot language in the initiation phase of an
assessment proceeding.
Councilmember Weste commented on her support to terminate the proceedings and is pleased to
see that the City is changing out old lights to the cost-saving Light-Emitting Diodes (LED)
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lights; and agrees with Councilmember Smyth regarding approval of easy-to-understand ballot
wording; and commented that there is a need to keep up with maintenance of the streetlights.
Mayor McLean requested that staff include a simple chart of fees if literature is being sent out.
ITEM 4
MEMORANDUM OF UNDERSTANDING WITH LOS ANGELES COUNTY
DEPARTMENT OF PUBLIC HEALTH FOR ONSITE WASTEWATER TREATMENT
SYSTEM DESIGN REVIEW AND OWNER PERMITTING
In order for Los Angeles County Department of Public Health to continue to provide review
services for new and revised onsite wastewater treatment systems (OWTS) and implement the
new permitting requirements for properties who use OWTS for their wastewater needs, the City
of Santa Clarita must enter into a Memorandum of Understanding with County DPH.
RECOMMENDED ACTION:
City Council approve the Memorandum of Understanding between the City of Santa Clarita
(City) and the Los Angeles County Department of Public Health regarding Onsite Wastewater
Treatment Systems and grant the City Manager signing authority.
ITEM 5
AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE FOR LMD ZONES 3,
5, 6, & T31
Award a two-year contract to Staygreen, Inc., for an amount not to exceed $342,958 to provide
maintenance services to Landscape Maintenance District Zones 3, 5, 6, and T31 .
RECOMMENDED ACTION:
City Council:
1 . Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for
Landscape Maintenance District Zone 3 (Sierra Heights), Zone 5 (Sunset Hills), Zone 6
(Canyon Crest), and Zone T31 (Shangri La) for an annual amount of $142,899, and authorize
an annual contingency of $28,580 to address unforeseen maintenance and repairs, for a total
two-year amount not to exceed $342,958.
2. Authorize an ongoing annual appropriation from LMD Fund Balance 357 in the following
amounts: $ 1,827 to expenditure account 12525-5161 .010; $8,144 to expenditure account
12527-5161 .010; $2,434 to expenditure account 12528-5161 .010; and $8,771 to expenditure
account 12516-5161 .010 for maintenance, monitoring, and irrigation costs associated with
award of this contract.
3. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options beginning in year three, not to exceed the annual contract amount, inclusive of
contingency of $28,580, plus an adjustment consistent with the appropriate Consumer Price
Index, upon request of the contractor, and contingent upon the appropriation of funds by the
City Council in the annual budget for such fiscal year.
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4. Authorize the City Manager or designee to execute all contracts and associated documents, or
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modify the awards in the event impossibility of performance arise, and execute all documents
subject to City Attorney approval.
ITEM 6
2019 COMMUNITY SERVICES AND ARTS GRANTS
For approximately 29 years, the City of Santa Clarita has provided funds for community
organizations through the Community Services and Arts Grants program.
RECOMMENDED ACTION:
City Council:
1 . Approve the 2019 Community Services and Arts Grants Committee's program funding
recommendations in an amount not to exceed $90,000 for Community Services Grants and
$90,000 for Arts Grants, for a total of $180,000.
2. Direct staff to execute Grant Program Agreements with the agencies approved for funding.
ITEM 7
CITYWIDE MOBILITY PLAN - AWARD PROFESSIONAL SERVICES CONTRACT
Award a Professional Services contract to Alta Planning + Design in the amount of $149,956 for
the Citywide Mobility Plan. This plan replaces the 2008 Non-Motorized Transportation Plan, last
updated in 2014, and will address new projects, areas, and funding sources.
RECOMMENDED ACTION:
City Council:
1 . Award a professional services contract to Alta Planning + Design in the amount of $149,956
for the preparation of a Citywide Mobility Plan.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
ITEM 8
APPROVAL OF PARCEL MAP; ACCEPTANCE OF OFFERS OF DEDICATION;
ABANDONMENT OF EXISTING EASEMENTS FOR PARCEL MAP NO. 62646 (OAK
RIDGE INDUSTRIAL); AND ADOPT A RESOLUTION FOR THE SUMMARY VACATION
OF A PUBLIC RIGHT-OF-WAY AND A SLOPE EASEMENT AT SHAWNA PLACE
Pursuant to Section 66474. 1 of the Subdivision Map Act, approve parcel map for Parcel Map No.
62646 and accept dedications thereon. The map is for subdivision purposes and is located on Oak
Ridge Drive, northeast of the intersection of Oak Ridge Drive at Railroad Avenue. Approve
summary vacation at Shawna Place.
RECOMMENDED ACTION:
City Council:
1 . Approve parcel map for Parcel Map No. 62646.
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2. Accept on behalf of the public the offer of dedication of easements for public use and road
purposes; the offer of dedication of easements for flood control purposes; the offer of
dedication of easements for covered storm drain, appurtenant structures, and ingress and
egress purposes; the offer of dedication of easements for storm drain ingress and egress
purposes; the offer of dedication of easements for sanitary sewers and sanitary sewer ingress
and egress purposes, and all sanitary sewers and appurtenant structures.
3. Make findings as follows: This project is consistent with the provisions of Sections 66474
and 66474. 1 of the Subdivision Map Act and should be approved.
4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement
on the face of parcel map for Parcel Map No. 62646, which indicates all special assessments
levied by the City of Santa Clarita are paid.
5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of parcel map for
Parcel Map No. 62646, which embodies the approval of said map, the acceptance of the
dedications shown thereon, and the abandonment of the easements.
endorse the City Engineer's Statement on the face ofparcel map
Instruct the City Engineer to y g
for Parcel Map No. 62646, which provides for verification of substantial conformance with
the tentative parcel map and all provisions of local ordinances and state laws applicable at the
time of approval.
7. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of parcel
map for Parcel Map No. 62646, which provides for verification that the map is technically
correct.
8. Adopt a resolution for the summary vacation of the public right-of-way and a slope easement
at Shawna Place, as described in the attached resolution.
9. Reserve easements for public utility purposes, as specified in the attached resolution.
10. Direct the City Clerk to record the certified original resolution in the Los Angeles County
Registrar-Recorder's office.
ITEM 9
SANTA CLARITA VALLEY SHERIFF'S STATION PHASE III C GOLDEN VALLEY ROAD
RIGHT-OF-WAY IMPROVEMENTS, PROJECT F3023
This item will award a contract for the offsite street improvements for the new Santa Clarita
Valley Sheriffs Station. This project is a joint effort between the City of Santa Clarita and Los
Angeles County to design and construct a new sheriffs station on Golden Valley Road.
RECOMMENDED ACTION:
City Council: 111
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1 . Approve the plans and specifications for the Santa Clarita Valley Sheriff's Station
Phase III C Golden Valley Road Right-of-Way Improvements, Project F3023.
2. Award a construction contract for the Santa Clarita Valley Sheriff's Station Phase III C
Golden Valley Road Right-of-Way Improvements, Project F3023, to Toro Enterprises, Inc.,
in the amount of $2,617,851, and authorize a contingency in the amount of $523,570, for a
total contract amount not to exceed $3,141 ,421 .
4. Extend the current contract and authorize an increased expenditure authority for material
testing services with R. T. Frankian & Associates, in the amount of $98,815, and authorize a
contingency in the amount of $9,882, for a total contract amount not to exceed $108,697.
5. Extend the current contract and authorize an increased expenditure authority for civil
engineering and surveying with Hunsaker & Associates, in the amount of$82,872, and
authorize a contingency in the amount of $8,287, for a total contract amount not to exceed
$91,159.
6. Appropriate funding in the amount of $6.5 million from the Facilities Fund (723) to
expenditure account F3023723-5161 .001 (Santa Clarita Valley Sheriff's Station).
7. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Addressing the Council on this item was Cam Noltemeyer.
City Manager Ken Striplin commented that environmental reports were prepared for this
property; the adjacent Whittaker-Bermite property is ten percent contaminated and is in the
process of extensive clean-up; and there are no hazardous materials on the subject property.
ITEM 10
CHECK REGISTER NOS. 25 AND 26
Check Register No. 25 for the Period 11/09/18 through 11/22/18 and 11/29/18. Electronic Funds
Transfers for the Period 11/12/18 through 11/23/18. Check Register No. 26 for the Period
11/23/18 through 12/06/18 and 12/13/18. Electronic Funds Transfers for the Period 11/26/18
through 12/07/18.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 25
and Check Register No. 26.
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PUBLIC HEARINGS
ITEM 11
TIME EXTENSION FOR THE APPROVED THE MASTER'S UNIVERSITY MASTER PLAN
(MASTER CASE NO. 18-246)
The Master's University is requesting a 10-year time extension to their approved 2009 Master
Plan that allows for an incremental and cohesive expansion to the college campus, and allows up
to 240,000 square feet of new campus buildings.
RECOMMENDED ACTION:
City Council:
1 . Conduct a Public Hearing.
2. Adopt a resolution approving Master Case No. 18-246, granting The Master's University a
10-year time extension/renewal of the approved Master's University Master Plan, with an
expiration date of January 13, 2029.
Councilmember Weste recused herself from participating on this project due to the proximity of
her property to the project and left the dais.
Mayor McLean opened the public hearing.
City Clerk Mary Cusick announced that all notices required by law have been provided.
Senior Planner James Chow presented the staff report.
Dennis Hardgrave, representing The Masters University, made the applicant presentation and
was available for any Council or public questions.
Addressing the Council in opposition of the recommended action was Joe Morelli.
A written comment card in opposition of the recommended action was received by Catherine
Zamora.
Mr. Chow responded to Mr. Morelli and clarified that this item is a request for a time extension
and no changes are proposed to the Master Plan that would result in any new environmental
impacts that have not already been reviewed as part of the original environmental impact report
from 2009.
Council commented on the recession that caused difficulty in raising money for development and
supports the time extension; and commented that The Masters University is a benefit to the
community.
Mayor McLean closed the public hearing.
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RESULT: APPROVED [4 TO 0]
MOVER: Bill Miranda, Councilmember
SECONDER: Bob Kellar, Councilmember
AYES: Marsha McLean, Cameron Smyth, Bob Kellar, Bill Miranda
RECUSED: Laurene Weste
UNFINISHED BUSINESS
ITEM 12
LOCAL APPOINTMENTS
At the regular meeting of November 27, 2018, the City Council declared vacancies and directed
the City Clerk to post and publish the Notice of Vacancy for three regular positions on each of
the Planning Commission, Parks, Recreation and Community Services Commission, Arts
Commission, Open Space Preservation District Financial Accountability and Audit Panel, and
one position for the City's appointment to the Los Angeles County Vector Control Board.
RECOMMENDED ACTION:
City Council:
1 . Mayor McLean, Councilmember Miranda, and Councilmember Weste nominate and Council
approve appointments to the Planning Commission; Parks, Recreation, and Community
111 Services Commission; Arts Commission; and Open Space Preservation District Financial
Accountability and Audit Panel.
2. Council nominate and approve the City of Santa Clarita's appointment to the Los Angeles
County Vector Control Board.
Councilmember Weste returned to the dais.
Council concurred to waive the presentation.
Councilmember Miranda nominated Dan Masnada to the Planning Commission; Victor
Lindenheim to the Parks, Recreation and Community Services Commission; Susan Shapiro to
the Arts Commission; and Wendy Langhans to the Financial Accountability and Audit Panel.
Councilmember Weste nominated Dennis Ostrom to the Planning Commission; Ruthann Levison
to the Parks, Recreation and Community Services Commission; Patti Rasmussen to the Arts
Commission; and Susan Orloff to the Financial Accountability and Audit Panel.
Mayor McLean nominated Lisa Eichman to the Planning Commission; Dianna Boone to the
Parks, Recreation and Community Services Commission; Dr. Michael Millar to the Arts
Commission; and Sandra Cattell to the Open Space and Preservation District Financial
Accountability and Audit Panel.
On roll call vote, Council approved all the nominations.
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Council thanked Tim Burkhardt and requested a recognition in honor of his service to the City.
Mayor Pro Tern Smyth nominated and Councilmember Weste seconded Heidi Heinrich's
appointment to the Greater Los Angeles County Vector Control District Board of Trustees.
Motion approved on roll call vote.
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Mayor Pro Tern
SECONDER: Laurene Weste, Councilmember
AYES: McLean, Smyth, Kellar, Miranda, Weste
NEW BUSINESS
ITEM 13
CONSIDERATION OF CHANGES TO COUNCIL NORMS AND PROCEDURES
At the December 11, 2018, City Council meeting, the City Council directed that an agenda item
be brought forward to consider the adoption of Robert's Rules of Order or Rosenberg's Rules of
Order for the conduct of City Council meetings.
RECOMMENDED ACTION:
City Council consider changes to Council Norms and Procedures for City Council meetings and
related functions and activities, and provide direction to staff.
City Attorney Joseph Montes presented the staff report.
Addressing the Council was Alan Ferdman, Steve Petzold, and Ken Dean.
Council discussed parliamentary process; the roles of the Mayor and Mayor Pro Tern; and a
rotation process entitling every elected Councilmember to serve a term as Mayor and Mayor Pro
Tern.
Councilmember. Miranda commented on the Mayor and Mayor Pro Tern titles and supported a
rotation process that provides an opportunity for each Councilmember to serve in a leadership
position.
Councilmember Weste commented that the City has been successful over the last 31 years and
recommended using Rosenberg's Rules of Order, which is what the City has historically
followed, with the exception of taking motions in order they have been stated.
Councilmember Smyth commented that his goal of requesting the item to be agendized was not
to change the Council leadership process, but to establish an agreed upon parliamentary process,
concurred with Rosenberg's Rules of Order, and will support the Council's consensus on the
order of taking motions.
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Councilmember Kellar concurred with comments made by Councilmember Weste with regard to
Rosenberg's Rules of Order and taking the motions in the order they have been stated.
Mayor McLean commented on the appointment of the original Mayor and Mayor Pro Tern upon
founding of the City, concurred with adopting Rosenberg's Rules of Order if they were adopted
as they exist, proposed language for a Mayor and Mayor Pro Tern rotation be added to the
Council Norms and Procedures, and asked if she had Council consensus.
Councilmember Kellar commented and Councilmember Weste agreed on the use of
Mayor/Mayor Pro Tern titles and did not concur with rotation language.
City Attorney Montes clarified that the titles "Mayor" and "Mayor Pro Tern" are recognized in
the Government Code, and as a general law city, the City is required to appoint those positions;
commented that the Council has the authority to modify any rules of order they move to adopt;
and inquired if there was Council consensus on staff direction for a future agenda item for
Council consideration.
Councilmember Kellar made a motion to follow Rosenberg's Rules of Ordej with exception of
the order of motions, proposed to take the motions in order of them being heard, and discuss the
rotation separately. Weste seconded the motion.
City Attorney Montes clarified the agenda item before the Council is to seek consensus on which
rules to bring back at a future meeting for Council discussion and consideration. He then asked
and received Council consensus to have Rosenberg's Rules of Order to return at a later date for
Council consideration.
Councilmember Miranda made a substitute motion and Mayor McLean seconded the substitute
motion to bring back Rosenberg's Rules of Order "as is."
Councilmember Miranda's motion failed on roll call vote.
Councilmember Kellar's motion carried on roll call vote.
Mayor Pro Tern Smyth reached Council consensus in support of maintaining a nomination and
second procedure for the elections of Mayor and Mayor Pro Tem positions and to bring back
language to consider a mayoral rotation at a future meeting.
City Manager Striplin requested, and Council concurred, to allow additional time to bring the
item back for Council consideration beyond the January 22 date originally discussed.
PUBLIC PARTICIPATION II
Addressing the Council was Alan Ferdman, regarding Landscape and Lighting District costs; and
Dan Ahern, regarding the Metrolink Station shuttle at the Burbank Airport.
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Mayor McLean commented that the shuttle call is a trial run, and Councilmember Weste
requested that staff contact Mr. Ahern to address his concerns.
ADJOURNMENT
Mayor McLean adjourned the meeting at 8:32 p.m.
jte...LL ?
MAYOR
ATTEST:
CITY CLERK
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