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Home My WebLink About2019-02-12 - AGENDAS - REGULAR (2) CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, February 12, 2019 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. ______________________________________________________________________________ In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made 0 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. ______________________________________________________________________________ INVOCATION Miranda CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Recognition of Safe Rides PRESENTATIONS Annual Update of the Santa Clarita Valley Economic Development Corporation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 1. APPROVAL OF SPECIAL MEETING MINUTES The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 22, 2019 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 22, 2019 Regular Meeting. 3. PROBATION SERVICES CONTRACT AUTHORITY INCREASE - On June 1, 2018, the City of Santa Clarita (City) entered into an agreement with the County of Los Angeles Probation Department to provide probation prevention/intervention services to Deputy Probation Officer (DPO) provides specialized probation services for the City. As a result of a rate increase, the contract has increased from $164,000 to $174,000. RECOMMENDED ACTION: City Council: 1. Approve a contract authorization increase in the amount of $27,400 for Fiscal Year 2018-19, for a total contract amount not to exceed $191,400 for an increase in probation services. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 4. SUMMARY VACATION OF AN EASEMENT FOR SANITARY SEWER AND INCIDENTAL PURPOSES AT HOMEWOOD SUITES AND HAMPTON INN (NEWHALL RANCH ROAD) - Summary vacation of an easement for sanitary sewer and incidental purposes at Homewood Suites and Hampton Inn (Newhall Ranch Road) RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of an easement for sanitary sewer and 2. Direct the City Clerk to record the certified original resolution in the Los Angeles County Registrar- 5. CITYWIDE ENGINEERING AND TRAFFIC SURVEY STUDY - Establish prima facie speed limits on each roadway segment included in the Traffic and Engineering Survey Study. Page 3 RECOMMENDED ACTION: City Council: 1. Adopt a resolution establishing prima facie speed limits on each roadway segment included in the Engineering and Traffic Survey Study. 2. Direct the City Clerk to certify the Study. 3. Direct staff to implement the necessary speed limit signage changes brought about by adopting the Study. 4. enforcement program on City of Santa Clarita streets and highways covered in the Study as soon as the signage changes are complete. 6. EASEMENT DEDICATION TO LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR FLOOD CONTROL PURPOSES - Easement dedication to the Los Angeles County Flood Control District for flood control purposes south of Newhall Ranch Road adjacent to San Francisquito Creek trail to maintain storm drain outlet. RECOMMENDED ACTION: City Council approve and authorize the Director of Public Works to execute the attached easement dedication (EAS18-00016) to the Los Angeles County Flood Control District, 7. CANYON COUNTRY COMMUNITY CENTER - PHASE I, PROJECT F3020 - AWARD CONSTRUCTION AND SUPPORT SERVICES CONTRACTS - This action awards the construction contract for Phase I of the Canyon Country Community Center project which includes rough grading, Mint Canyon Channel and storm drain improvements, and an infiltration system. Plus awards support service contracts for biological monitoring, civil engineering, geotechnical, and tribal monitoring services. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Canyon Country Community Center - Phase I, Project F3020 (Phase I). 2. Award construction contract for Phase I to Sukut Construction, LLC, in the amount of $9,302,837, and authorize a contingency in the amount of $1,395,425, for a total contract amount not to exceed $10,698,262. 3. Award a contract for Phase I biological monitoring services to Compliance Biology, Inc., in the amount of $163,160, and authorize a contingency in the amount of $16,316, for a total contract amount not to exceed $179,476. 4. Extend the current contract and authorize an increased expenditure authority for civil engineering and surveying services for Phase I with Michael Baker International in Page 4 the amount of $105,080, and authorize a contingency in the amount of $10,508, for a total additional contract amount of $115,588. 5. Authorize entering into a contract with R.T. Frankian and Associates for geotechnical services for Phase I in the amount of $345,388, and authorize a contingency in the amount of $34,538 for a total contract amount not to exceed $379,926. 6. Authorize entering into a contract with the Fernando Band of Mission Indians for tribal monitoring services for Phase I in the amount of $70,000. 7. Amend the budget for Fiscal Year 2018-19 and appropriate $10,368,784 to the Canyon Country Community Center, Project F3020 and Canyon Country Community Center Regional Infiltration Best Management Practice, Project R3007 as follows: $4,576,473 from the Park Dedication Fund Balance (Fund 305) to expenditure account F3020305-5161.001, $4,127,311 from the Facilities Fund (Fund 723) to expenditure account F3020723-5161.001, and $1,665,000 from the Stormwater Utility Fund Balance (Fund 356) to expenditure account R3007356-5161.001, to provide for the construction contract, support services, staff time, and the administrative costs for the Phase I construction. 8. Increase miscellaneous revenue account 723-4621.001 by $4,127,311, representing the Los Angeles County Flhe Mint Canyon Channel improvements, as part of Phase I. 9. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. CANYON COUNTRY PARK INCLUSIVE PLAY AREA, PROJECT P4018 - AWARD DESIGN-BUILD CONTRACT - This item will award a contract for the design and construction of an inclusive play area at Canyon Country Park. RECOMMENDED ACTION: City Council: 1. Award the design-build contract to Great Western Installations, Inc., in the amount of $1,012,000, and authorize a contingency in the amount of $101,200, for a total contract amount not to exceed $1,113,200. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. AWARD HEATING AND AIR CONDITIONING MAINTENANCE CONTRACT - Award annual heating and air conditioning maintenance services contract to Johnson Controls, Inc., in the amount of $159,600 to perform maintenance services on City- owned heating and air conditioning components. Page 5 RECOMMENDED ACTION: City Council: 1. - JHN and award a one-year contract to Johnson Controls, Inc., to provide air conditioning and heating maintenance and repairs for 13 City facilities, for an annual amount of $133,000 and an annual contingency of $26,600, for a total one-year contract amount not to exceed $159,600. 2. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year two, not to exceed the combined annual base contract and contingency amount of $159,600, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize an appropriation of funds in the amount of $13,520 from Transit Fund 700 to expenditure account 12401.5161.001 beginning in Fiscal Year 2018-19, and an ongoing annual basis, commencing in Fiscal Year 2019-20 for maintenance costs associated with the award of this contract, contingent upon the appropriation of funds by the City Council during the annual budget process in subsequent fiscal years. 4. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. 10. CHECK REGISTER NOS. 2 AND 3 - Check Register No. 02 for the Period 12/21/18 through 01/03/19 and 01/10/19. Electronic Funds Transfers for the Period 12/24/18 through 01/04/19. Check Register No. 03 for the Period 01/04/19 through 01/17/19 and 01/24/19. Electronic Funds Transfers for the Period 01/07/19 through 01/18/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 02 and Check Register No. 03. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Captain Michael Shepard, Tom Tucker, Evelyn Adams, and Joseph Benjamin McDivitt. Page 6 FUTURE MEETINGS The next regular meeting of the City Council will be held February 26, 2019, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On February 7, 2019, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. _____________________________ Mary Cusick City Clerk Santa Clarita, California Page 7