HomeMy WebLinkAbout2019-02-12 - AGENDA REPORTS - CANYON COUNTRY COMMUNITY CENTER - PHASE 1, PROJ F3 (2)7
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 12, 2019
SUBJECT: CANYON COUNTRY COMMUNITY CENTER - PHASE I, PROJECT
F3020 - AWARD CONSTRUCTION AND SUPPORT SERVICES
CONTRACTS
DEPARTMENT: Public Works
PRESENTER: Damon Letz
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Canyon Country Community Center - Phase I,
Project F3020 (Phase I).
2. Award construction contract for Phase I to Sukut Construction, LLC, in the amount of
$9,302,837, and authorize a contingency in the amount of $1,395,425, for a total contract
amount not to exceed $10,698,262.
3. Award a contract for Phase I biological monitoring services to Compliance Biology, Inc., in
the amount of $163,160, and authorize a contingency in the amount of $16,316, for a total
contract amount not to exceed $179,476.
4. Extend the current contract and authorize an increased expenditure authority for civil
engineering and surveying services for Phase I with Michael Baker International in the
amount of $105,080, and authorize a contingency in the amount of $10,508, for a total
additional contract amount of $115,588.
5. Authorize entering into a contract with R.T. Frankian and Associates for geotechnical
services for Phase I in the amount of $345,388, and authorize a contingency in the amount of
$34,538 for a total contract amount not to exceed $379,926.
6. Authorize entering into a contract with the Fernando Band of Mission Indians for tribal
monitoring services for Phase I in the amount of $70,000.
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7. Amend the budget for Fiscal Year 2018-19 and appropriate $10,368,784 to the Canyon
Country Community Center, Project F3020 and Canyon Country Community Center
Regional Infiltration Best Management Practice, Project R3007 as follows: $4,576,473 from
the Park Dedication Fund Balance (Fund 305) to expenditure account F3020305-5161.001,
$4,127,311 from the Facilities Fund (Fund 723) to expenditure account F3020723-5161.001,
and $1,665,000 from the Stormwater Utility Fund Balance (Fund 356) to expenditure account
R3007356-5161.001, to provide for the construction contract, support services, staff time,
and the
8. Increase miscellaneous revenue account 723-4621.001 by $4,127,311, representing the Los
contribution toward the Mint Canyon Channel
improvements, as part of Phase I.
9. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
On June 28, 2016, the City Council approved the Conceptual Master Plan for the Canyon
Country Community Center (C4) project following a public engagement process. The plan
includes the construction of a 25,000 square foot community center, plaza and courtyards,
parking, walkways, landscaping, and street improvements. The plan also includes improvements
to the Mint Canyon Channel and storm drains which are being coordinated with the Los Angeles
County Flood Control District (District). The total improved area of the project, including
channel improvements, is approximately ten acres. This project supports the Building and
-year strategic plan, Santa Clarita
2020.
The City Council awarded architectural design and civil engineering contracts for the project in
August and December 2016, respectively. In addition, a Mitigated Negative Declaration (MND)
was approved and certified at the July 11, 2017, City Council meeting, satisfying the California
Environmental Quality Act (CEQA).
The C4 project will be constructed in two phases. Phase I construction includes the rough
grading, improvements to the Mint Canyon Channel and storm drains, and a stormwater
infiltration system. Phase II will include the construction of the community center building,
parking lots, walkways, play area, outdoor basketball court, landscaping, and street
improvements. Phase I construction is scheduled to begin in April 2019 with Phase II
construction to follow immediately upon completion of Phase I.
A significant component of Phase I includes improvements to the Mint Canyon Channel. City
Council authorized entering into a Memorandum of Understanding (MOU) between the City of
Santa Clarita (City) and the District at the December 11, 2018, meeting. The MOU outlines the
funding obligations, maintenance responsibilities, land exchange, and use areas between the City
and the District. The City will appropriate funding for the Mint Canyon Channel improvements
as part of Phase I and
the MOU.
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Phase I will also include the construction of a regional stormwater best management practice
(BMP) water retention and infiltration system. The stormwater BMP is a critical component to
Enhanced Watershed Management Program. The system will be located beneath two of the C4
parking lots with the ability to retain, clean, and infiltrate up to 7.5 acre feet of stormwater runoff
from the Sierra Highway corridor prior to discharging into the Mint Canyon Channel and
ultimately into the Santa Clara River.
Phase I Construction
An invitation to bid for the rough grading, improvements to the Mint Canyon Channel and storm
drains, and a stormwater infiltration system was published three times: December 8, 12, and 15,
opened by Purchasing on January 25, 2019. The results are shown below:
Company Location Bid Amount
Sukut Construction, LLC Santa Ana, CA $ 9,302,836.50
Bosco Constructors, Inc. Chatsworth, CA $10,310,543.00
Pacific Hydrotech Corporation Perris, CA $10,759,582.00
Palp Inc. DBA Excel Paving Long Beach, CA $10,856,762.60
Lonerock Inc. Irvine, CA $13,893,376.00
Union Engineering Company, Inc. Ventura, CA $14,712,482.00
Staff recommends the Phase I construction contract be awarded to Sukut Construction, LLC, the
lowest responsive bidder. Sukut Construction, LLC, possesses a valid Class A State Contractors
has been reviewed for accuracy and conformance to the contract documents and was found to be
complete.
The requested construction contingency will cover the cost of unforeseen site conditions, such as
potential for adjustments to the engineered grades, utility conflicts, abandoned utilities not shown
in record drawings, change order requests made by the contractor, and change orders for
additional work requested by the City.
Biological Monitoring Services
The proposed improvements to the channel and storm drains as part of the C4 project impact
jurisdictional areas of the California Department of Fish and Wildlife, U.S. Army Corps of
Engineers and the Los Angeles Regional Water Quality Control Board. Each of these agencies,
as well as the adopted MND for the project, requires the City to implement numerous conditions
to protect wildlife, valuable habitat, and water quality. These requirements necessitate the use of
biological monitoring services during Phase I construction.
On January 8, 2019, a Request for Proposal (RFP) for biological monitoring services for Phase I
construct
staffing and their relevant experience with similar projects and specify their qualifications for
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this project.
A total of five proposals were received on January 22, 2019. All proposals were reviewed by
staff based on the evaluation criteria set forth in the RFP. The following is a summary of the
Rank Company Location Score
1. Compliance Biology, Inc. Camarillo, CA 23
2. Wildscape Restoration Ventura, CA 17
3. BioResource Consultants, Inc. Ojai, CA 15
4. Dudek Santa Barbara, CA 14
5. Endemic Environmental Services, Inc. Fullerton, CA 8
relate to biological monitoring during construction. Based on the experience and the
completeness of their proposal, staff recommends the City Council award the biological
monitoring services contract in the amount of $163,160 to Compliance Biology, Inc. Compliance
Biology, Inc., demonstrated an in-depth understanding of the project and provides the most
qualified biological monitors to support the construction requirements of the C4 project.
The requested contingency of $16,316 will cover costs for additional, as-needed services as the
construction project continues and unforeseen issues arise.
Civil Engineering and Surveying Services
At its August 23, 2016, meeting, the City Council awarded the civil design and environmental
document services for the C4 project to Michael Baker International (MBI), for a total amount of
$456,160. MBI was selected through an RFP process and has been the civil engineering firm
utilized during the acquisition phase for C4.
At this time, civil engineering and surveying services will be required for Phase I construction.
Staff is recommending the City Council increase the existing contract with MBI by $115,588 for
a total contract amount of $571,748. This contract increase will allow the civil engineer
consultant to remain with the project to provide necessary construction support and surveying
services.
Geotechnical Soil Testing Services
Phase I construction will require geotechnical soil testing. R.T. Frankian and Associates (RTFA)
has previously prepared the Geotechnical Investigation Report that has been the basis for design
and construction for this project.
recommends the City Council authorize entering into a contract with RTFA in the amount of
$345,388, with a contingency of $34,538, for a total contract amount not to exceed $379,926.
Tribal Monitoring Services
As part of the CEQA process and adopted MND for the project, tribal monitoring is required for
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the grading operations at the site which exceed five feet in depth. Tribal monitoring is consistent
with AB52 requirements and is intended to monitor the site for any cultural artifacts that may
exist.
The Fernando Tataviam Band of Mission Indians is the sole source for tribal monitoring services
for this project. Based upon the anticipated scope of work and time required to monitor grading
and excavating activities, it is recommended that the City Council authorize entering into a
contract with the Fernando Tataviam Band of Mission Indians for an amount not to exceed
$70,000.
The requested budget will allow for awarding the construction and support services contracts, as
well as staff time, public works inspection, labor compliance, Storm Water Pollution Prevention
Plan monitoring, and project administrative costs.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure
account F3020305-5161.001, Park Dedication Fund, F3020723-5161.001, Facilities Fund, and
R3007356-5161.001, Stormwater Utility Fund to support the recommended contracts for the
Canyon Country Community Center Phase I project.
ATTACHMENTS
Location Map
Bid for Sukut Construction, LLC (available in the City Clerk's Reading File)
Proposal for Compliance Biology, Inc. (available in the City Clerk's Reading File)
Proposal for Michael Baker Internationail (available in the City Clerk's Reading File)
Proposal for R.T. Frankian and Associates (available in the City Clerk's Reading File)
Native American Monitoring Fee Structure (available in the City Clerk's Reading File)
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Attachment: Location Map (CANYON COUNTRY COMMUNITY CENTER AWARD PHASE I
7.a
Packet Pg. 45
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BIDDER'S INFORMATION AND CERTIFICATION
Bidder certifies that the representations of the bid are true and correct and made under penalty of perjury.
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE
Bidder certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements
of any AGENCY, State, or Federal equal employment opportunity orders have been satisfactorily filed, and that no such
reports are currently outstanding.
AFFIRMATIVE ACTION CERTIFICATION
Bidder certifies that affirmative action has been taken to seek out and consider minority business enterprises for those
portions of the work to be subcontracted, and that such affirmative actions have been fully documented, that said
documentation is open to inspection, and that said affirmative action will remain in effect for the life of any contract
awarded hereunder. Furthermore, Bidder certifies that affirmative action will be taken to meet all equal employment
opportunity requirements of the contract documents.
Sukut Construction, LLC
Bidder's Name:________________________________________________________________________
4010 W. Chandler Avenue, Santa Ana, CA 92704
Business Address: ____________________________________________________________________
714.540.5351
Telephone No.: _______________________________________________________________________
985106985106
State CONTRACTOR's License No. & Class: _______________________________________________
Original Date: _________________________________ ExpirationDate:_________________________
7/10/137/31/19
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint
ventures, and/or corporate officers having a principal interest in this proposal:
Michael Crawford, CEO; Steve Yurosek; President; Paul Kuliev; CFO & Secretary;
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
David Grattan, V.P.; Eddie Juarez, V.P.
4010 W. Chandler Avenue, Santa Ana, CA 92704 714.540.5351
____________________________________________________________________________________
The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal,
or any firm, corporation, partnership or joint venture of which any principal having an interest in this proposal was an
owner, corporate officer, partner or joint venture are as follows:
N/A
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Canyon Country Community Center -Construction Phase I
Rough Grading, Drainage Improvements, Infiltration System, and Mint Canyon Channel Improvements
Project No. F3020 C-9
SUBCONTRACTORS
NO
P.O. Box 1102, Murrieta, CA 92564
25 25 ShoringShoring
817801 3/31/19 951-696-7244
Amber Steel
1000001986 $875,059
NO
312 312 S. S. Willow Willow Ave., Ave., Rialto, Rialto, CA CA 9237692376
39, 41-43, 49, 50 Rebar
909-874-2213
268566
$57,970
Alcorn Fence 1000001986
9901 Glenoaks Blvd., Sun Valley, CA 91352
13, 31, 45-48Fencing
122954 2/29/20 818-768-9719
DESIGNATION OF SUBCONTRACTORS
SUPPLIERS
Canyon County Community Center
Rough Grading and Drainage Improvements
Bid No. ENG17-18-F3020-B
Project No. F3020
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render
service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid: DBE status, age of firm and annual gross receipts
are required if sub-contractor is participating as a DBE.
SubcontractorDIR Registration No.Dollar Value of Work
(supplier)
Contech Engineered Solutions $775,658
Age of firm:Annual Gross Receipts:
DBE: Yes No
Certifying Agency:
NONO
Location and Place of Business
950 South Coast Dr., #145, Costa Mesa, CA 92626
Bid Schedule Item No’s:Description of Work
#22 Concrete water treatment device supplier
License No.Exp. Date: / /Phone ( )
714-2891-7883
SubcontractorDIR Registration No.Dollar Value of Work
Western Materials $430,113
Age of firm:Annual Gross Receipts:
DBE: Yes No
:
Certifying Agency
NO
Location and Place of Business
29033 Ave Sherman, #209, Santa Clarita, CA 91355
Bid Schedule Item No’s:Description of Work
5,9,14-16,18,19,21,22,38,53-56 Aggregates supplier
License No.Exp. Date: / /Phone ( )
888-944-9994
SubcontractorDIR Registration No.Dollar Value of Work
(supplier)
Holiday Rock $868,531
Age of firm:Annual Gross Receipts:
DBE: Yes No
:
Certifying Agency
Location and Place of Business
1401 N. Benson Ave., Upland, CA 91786
Bid Schedule Item No’s:Description of Work
22,24,39-43,49,50 Concrete supplier
License No.Exp. Date: / /Phone ( )
909-982-1553
NOTE: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public
Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform
public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a bid that is
authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code,provided the contractor is
registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
Canyon Country Community Center -Construction Phase I
Rough Grading, Drainage Improvements, Infiltration System, and Mint Canyon Channel Improvements
Project No. F3020 C-4
DESIGNATION OF SUBCONTRACTORS
Canyon County Community Center
Rough Grading and Drainage Improvements
SUPPLIERS
Bid No. ENG17-18-F3020-B
Project No. F3020
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render
service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid: DBE status, age of firm and annual gross receipts
are required if sub-contractor is participating as a DBE.
SubcontractorDIR Registration No.Dollar Value of Work
(supplier)
EFCO $106,043
Age of firm:Annual Gross Receipts:
DBE: Yes No
Certifying Agency:
NO
Location and Place of Business
14562 14562 San San Bernardino Bernardino Ave., Ave., Riverside, Riverside, CA CA 9233592335
Bid Schedule Item No’s:Description of Work
41, 49 Forms supplier
License No.Exp. Date: / /Phone ( )
714-694-0244
SubcontractorDIR Registration No.Dollar Value of Work
(supplier)
Age of firm:Annual Gross Receipts:
DBE: Yes No
:
Certifying Agency
NO
Location and Place of Business
1524 North Potrero Ave., So. El Monte, CA 91733
Bid Schedule Item No’s:Description of Work
17, 22, 44 Misc. iron supplier
License No.Exp. Date: / /Phone ( )
626-580-3268
SubcontractorDIR Registration No.Dollar Value of Work
(supplier)
Western Water Works $12,247
Age of firm:Annual Gross Receipts:
DBE: Yes No
NO
:
Certifying Agency
Location and Place of Business
Bid Schedule Item No’s:Description of Work
14-16, 18, 24 HDPE supplier
License No.Exp. Date: / /Phone ( )
909-597-7000
NOTE: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public
Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform
public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a bid that is
authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code,provided the contractor is
registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
Canyon Country Community Center -Construction Phase I
Rough Grading, Drainage Improvements, Infiltration System, and Mint Canyon Channel Improvements
Project No. F3020 C-4
DESIGNATION OF SUBCONTRACTORS
SUPPLIERS
Canyon County Community Center
Rough Grading and Drainage Improvements
Bid No. ENG17-18-F3020-B
Project No. F3020
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render
service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid: DBE status, age of firm and annual gross receipts
are required if sub-contractor is participating as a DBE.
SubcontractorDIR Registration No.Dollar Value of Work
Forterra $74,261
Age of firm:Annual Gross Receipts:
DBE: Yes No
Certifying Agency:
NO
Location and Place of Business
26380 26380 Palomar Palomar Road, Road, Menifee, Menifee, CA CA 92585 92585
Bid Schedule Item No’s:Description of Work
19, 51-56 RCP supplier
License No.Exp. Date: / /Phone ( )
469-856-8956
SubcontractorDIR Registration No.Dollar Value of Work
Age of firm:Annual Gross Receipts:
DBE: Yes No
:
Certifying Agency
Location and Place of Business
Bid Schedule Item No’s:Description of Work
License No.Exp. Date: / /Phone ( )
SubcontractorDIR Registration No.Dollar Value of Work
Age of firm:Annual Gross Receipts:
DBE: Yes No
:
Certifying Agency
Location and Place of Business
Bid Schedule Item No’s:Description of Work
License No.Exp. Date: / /Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public
Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform
public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a bid that is
authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code,provided the contractor is
registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
Canyon Country Community Center -Construction Phase I
Rough Grading, Drainage Improvements, Infiltration System, and Mint Canyon Channel Improvements
Project No. F3020 C-4
CALIFORNIA JURAT WITH AFFIANT STATEMENT GOVERNMENT CODE § 8202
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❑ See Statement Below (Lines 1-6 to be completed only by document signer[s], not Notary)
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document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of Orange
-------------
K. J. KAISER
Commission # 2119760
z �Notary Public - California D
' Riverside County
My Comm. Expires Aug 13, 2019
Subscribed and sworn to (or affirmed) before me
on this 17th day of January 20 19
by Date Month Year
(1) Michael Greenlee
(and (2) )
Name(g) of Signer(R)
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02014 National Notary Association - www.NationalNotary.org - 1 -800 -US NOTARY (1-800-876-6827) Item #5910
NOTICE INVITING PROPOSALS
Biological Monitoring Activities Canyon
Country Community Center And
Drainage Improvements
Bid # ENG-18-19-F3020C
The City of Santa Clarita is seeking proposals from qualified vendors to perform biological monitoring services.
TABLE OF CONTENTS
PROPOSAL # ENG-18-19-F3020C
Biological Monitoring Activities Canyon Country Community Center And Drainage Improvements
Section………………………………………………………………………….…………………………………………………Page
Notice Inviting RFP .................................................................................................................................. 1
Proposal Instructions .............................................................................................................................. 2
Scope of Work ......................................................................................................................................... 6
Response Format and Selection Criteria ................................................................................................. 17
Contract Agreement (Sample Only) ........................................................................................................ 20
Designation of Subcontractors ............................................................................................................... 33
Document Checklist ................................................................................................................................ 34
ATTACHMENTS
A.Maps – Regional, Location, Site Drainages
B.Canyon Country Community Center Concept Rendering
C.Biological Monitor Equipment and Skills
D.Agency Authorizations – CDFW, LARWQCB, ACOE
A.
PROPOSAL INSTRUCTIONS
Biological Monitoring Activities Canyon Country Community Center And Drainage Improvements
PROPOSAL # ENG-18-19-F3020C
1.ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. It is
the vendor’sresponsibility to monitor PlanetBids for release of the addenda prior to submission of
the quote to make certain the package is complete and all required addenda are included. This
information will be available via PlanetBids. Vendors are cautioned against relying on verbal
information in the preparation of proposal responses. All official information and guidance will be
provided as part of this solicitation or written addenda. Addenda, if issued by the Agency, will be
transmitted via PlanetBids. Addenda must be digitally acknowledged through PlanetBids in addition
to a printed and signed version submitted with the proposal. If addenda are not signed and
submitted with the proposal response, the proposal may be deemed non-responsive and rejected.
2.AWARDS.
2.1.The City reserves the right waive any informality in any proposal.
SAMPLE
2.2.The City may make an award based on partial items unless the proposal submitted is marked
“All or none.” Where detailed specifications and/or standards are provided the City considers
them to be material and may accept or reject deviations. The list of proposals submitted will
be posted on PlanetBids, normally within 24 hours.
3.BONDS.
3.1.When deemed necessary by the City, proposal bonds shall be furnished by all vendors in the
amount of at least 10% of the total value of the proposal OR 10 % of the value of the 1st year of
service for service projects, to guarantee that proposers will enter into contract to furnish
goods or services at prices stated. The bonding company must be listed on Treasury Circular
570 and licensed to operate in the state of California.
3.2.Likewise, a Performance Bond and/or Material and Labor bonds may be required of the
successful vendor when stated in the specification (cash deposit, certified or cashier's check or
money order may be substituted in lieu of either bond).
3.3.Original Bond or Cashier’s Check MUST be received AT CITY HALL, 23920 Valencia Blvd., Santa
Clarita, CA 91355, ATTENTION SUITE 120 and marked with the words “PROPOSAL BOND FOR”
and the proposal #, “NO LATER THAN the proposal due date and time, for the vendor to be
considered responsive.
PROPOSAL # ENG-18-19-F3020C2
4.BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS.
4.1.The use of the name of a manufacturer, or any specific brand or make, in describing any item
contained in the solicitation document does not restrict vendors to the manufacturer or
specific article, this means is being used simply to indicate a quality and utility of the article
desired; but the goods on which bids/quotes/proposals are submitted must in all cases be
equal in quality and utility to those referred to. This exception applies solely to the material
items in question and does not supersede any other specifications or requirements cited.
Materials differing from stated specifications may be considered, provided such differences are
clearly noted and described, and provided further that such articles are considered by a City
official to be in all essential respects in compliance with the specifications.
4.2.If you plan on bidding/quoting/submitting a proposal with an alternative or equivalent product
please provide the cut sheet/spec sheet or detailed product description for the proposed
product via the PlanetBids Q&A section. For each product proposed documentation provided
must include a description reflecting the characteristics and level of quality that will satisfy the
salient physical, functional, or performance characteristics of “equal” products specified in the
solicitation. The proposal must also clearly identify the item by brand name (if any), and
make/model number. In addition, the proposal may include descriptive literature such as
illustrations, drawings, or a clear reference to previously furnished descriptive data or
information available to the City, and clearly describe any modifications the offeror plans to
make in a product to make it conform to the solicitation requirements. Staff will provide an
answer via PlanetBids if the proposed product will be considered.
SAMPLE
4.3.Any alternatives or equivalent product proposals must be made prior to the last day for
questions. The City has the option of accepting or rejecting any alternative or equivalent
product. Exception is made on those items wherein identical supply has been determined a
necessity and the notation NO SUBSTITUTE has been used in the specification section.
5.COOPERATIVE BIDDING. Other public agencies may be extended the opportunity to purchase off
this solicitation with the agreement of the successful vendor(s) and the City of Santa Clarita. The lack
of exception to this clause in vendor's response will be considered agreement. However, the City of
Santa Clarita is not an agent of, partner to or representative of these outside agencies and is not
obligated or liable for any action or debts that may arise out of such independently negotiated
"piggy-back" procurements.
6.DELIVERY. Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user
division and contract delivery may begin no later than fifteen (15) calendar days from receipt of
order.
PROPOSAL # ENG-18-19-F3020C3
7.INVOICES. Invoices will be forwarded to:
City of Santa Clarita
PW - CIP
Attn: Dan Duncan
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the
terms of the contract. Invoice processing begins on receipt of the material or invoice, whichever is
later.
8.LABOR COMPLIANCE PROGRAM. All Public Works projects are subject to the City’s Labor
Compliance Program. The Contractor shall further adhere to the requirements contained in the City
of Santa Clarita’s Labor Compliance Program, approved by the DIR for projects with a Solicitation
Advertisement Date of November 20, 2003 or later, and which will become part of the conformed
documents. All pertinent California statutes and regulations, including, but not limited to those
referred to in the City’s Labor Compliance Program, are incorporated herein by reference as though
set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition
of all California statutes and regulations and adhering to the latest editions of such. Contractor shall
submit certified copy of all Certified Payroll Records (CPRs) with the progress payment on at least
monthly basis to the City.
SAMPLE
9.PREPARATION. All proposals and required forms must be uploaded as laid out in the PlanetBids
General Attachments Section.
10.REJECTION. The City reserves the right to reject any or all proposals and to waive any informality in
any proposal. The City may reject the proposal of any vendor who has previously failed to perform
properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor
who is not in a position to perform such a contract satisfactorily. The City may reject the proposal of
any vendor who is in default of the payment of taxes, licenses or other monies due to the City of
Santa Clarita.
11.RENEWAL AND PRICING ADJUSTMENT. Contracts entered into pursuant to this RFP may be
renewed annually, up to four times, in accordance with the terms of the contract. If not otherwise
stated, the contract may be renewed if the new pricing of the contract does not change more than
the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area-
Riverside-Orange county area and prevailing wage rates, if applicable. Price adjustments may be
increases or decreases as appropriate and must be requested at least 90 days prior to the
expiration/renewal of the contract. The index level for the month preceding the month of
solicitation advertisement will become the beginning index. The price adjustment limit will be the
percentage change based on the difference between the beginning level or the adjustment level last
used and the index level for the period 90 days prior to the expiration of the contract. If not
renewed prior to the anniversary date, the contract may continue on a month to month basis until
renewed or awarded to a new contractor.
PROPOSAL # ENG-18-19-F3020C4
12.STATE CONTRACTOR'S LICENSE. If requested and in accordance with the provisions of California
Public Contract Code Section 3300, the successful vendor shall submit proof of a State Contractor's
License with bid response. Failure to possess the specified license shall render the bid as non-
responsive and shall act as a bar to award the contract to any bidder not possessing said license at
the time of award. As provided for in Section 22300 of the California Public Contract Code, the
Contractor may substitute securities for monies withheld by the City to ensure performance under
the contract.
13.STATE PREVAILING WAGE. This contract is subject to the State prevailing wage requirements of the
California Labor Code including Sections 1770, 1771.5, 1773, 1776 and 1777.5. Pursuant to Section
1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the
work is to be done have been determined by the Director of the California Department of Industrial
Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available
from the California Department of Industrial Relations’ Internet web site at
http://www.dir.ca.gov/dlsr/pwd. Future effective general prevailing wage rates which have been
predetermined and are on file with the California Department of Industrial Relations are referenced
but not printed in the general prevailing wage rates. A copy of the prevailing rate of per diem wages
shall be posted at the job site.
14.SUBCONTRACTORS. For all projects, the vendor must list any subcontractors that will be used, the
work to be performed by them, and total number of hours or percentage of time they will spend on
the project.
SAMPLE
15.SUBMITTING PROPOSALS.
15.1.The response must be submitted on this form and include all forms provided or
information requested or required by the scope of work or specifications, (uploaded via
PlanetBids)
15.2.All documentation of unit pricing or other cost breakdowns as outlined in this proposal
must be submitted to support the total proposed price.
15.3.Proposals/corrections received after the closing time will not be accepted. The City will
not be responsible for proposals not properly or timely, uploaded. Upon award, all
submissions become a matter of public record.
16.TERMINATION. The City may terminate any purchase, service or contract with or without cause
either verbally or in writing at any time without penalty.
The City of Santa Clarita’s “Terms and Conditions” is found on a separate attachment in PlanetBids.
PROPOSAL # ENG-18-19-F3020C5
B.
SCOPE OF WORK
PROPOSAL # ENG-18-19-F3020C
Biological Monitoring Activities Canyon Country Community Center And Drainage Improvements
EVENT DATE
Solicitation advertisementJanuary 8, 2019
Last day for questions January 15, 2019
Return of proposals January 22, 2019
I.BACKGROUND
The City of Santa Clarita is proposing to construct the Canyon Country Community
Center which features:
A 25,000 square-foot community center building
Special events area
Outdoor stage
Restroom
Half-court basketball
SAMPLE
Outdoor plazas
Play areas
Water features
Walkways and trails
Parking areas
The City of Santa Clarita owns approximately 6.5 acres of undeveloped property on the
northeast corner of the intersection of Soledad Canyon Road and Sierra Highway in the
Canyon Country community which will be the future location of the Community Center.
Please refer to Attachment “A” for the project location and Attachment “B” which
illustrates the future Canyon Country Community Center. Road improvements will be
completed along Sierra Highway, Soledad Canyon Road, and at a number of nearby
intersections.
The undeveloped portion of this property is relatively flat and is bisected by two
drainage facilities. The Mint Canyon Channel, which is owned and operated by Los
Angeles County, will be improved as part of this project. In addition, a smaller drainage
channel which flows through the site presents an opportunity for a water infiltration
system which will be constructed as part of this project.
The scope of work for this RFP includes biological monitoring for:
PROPOSAL # ENG-18-19-F3020C6
1.Preconstruction biological surveys
2.Construction of:
A double-box culvert within the Mint Canyon channel approximately 600 feet
long and the channel transitions on each end.
A second drainage (an earthen v-ditch approximately 720 feet long) that will be
piped and directed to a subterranean infiltration gallery through a 60 inch
reinforced concrete pipe (RCP).
Temporary diversion structure(s) implemented prior to construction.
Authorizations to construct the drainage improvements have been obtained through the
California Department of Fish and Wildlife (LSAA No. 1600-2018-0130-R5) and the Los Angeles
Regional Water Quality Control Board (File No. 18-061). The U.S. Army Corps of Engineers
(File No. SPL-2016-00526-ZAS) permit is in process and expected anytime.
Construction of the drainage channel improvements are expected to begin April 15, 2019 and
be completed by October 15, 2019, approximately 129 working days. A temporary stream
th
start date for the channel improvements.
diversion will be constructed prior to the April 15
SAMPLE
The project includes numerous conditions to protect fish, wildlife, habitats, and water quality.
This scope of work is intended to describe the biological monitoring activities required by
the CDFW, ACOE, Regional Water Quality Control Board, and CEQA project approval
conditions, so the respondents to this Request For Proposal (RFP) may accurately propose
on providing the required professional services.
II. DUE DATE
Proposals are due –on the PlanetBids website, by 11:00AM on Tuesday, January 22,
2019.
III. ASSUMPTIONS
The complexity and magnitude of the biological monitoring activities describe herein are
detailed but not exhaustive for every potential situation. As such, the respondents may
need to make assumptions about the work activities based upon their experience,
knowledge of the area, awareness of agencies, etcetera. Where a specific assumption is
made because of seemingly inconsistent facts, the respondent is encouraged to explain
their rational and how it impacts their proposed cost(s).
PROPOSAL # ENG-18-19-F3020C7
All correspondence, reports (draft and final), photographs and other reports shall be
provided to the City electronically unless requested by the City to provide it in another
format. The preferred method of delivery is as an e-mail with a PDF (Portable Document
Format) attachment. For those documents required by this scope of work that are sent
by an e-mail, the sender should request a confirmation response to verify the
document’s receipt. Where a due date is not specified for a particular document, it shall
be assumed the document is due within 7-days of the document’s or the event’s
completion.
NOTE: files too large to be emailed, maybe made available for downloading through a
file-sharing site, or placed on a CD-ROM and delivered to the City.
IV. QUESTIONS
Due to the limited response time, the City will take written questions through January
15, 2019 and endeavor to issue all responses on January 17, 2019. No questions will be
addressed after 10:00AM on January 15, 2019. Questions must be submitted to the
PlanetBids website. The written response will include the question and shall be sent to
all those submitting a proposal.
SAMPLE
V. ACTIVITIES
Under the California Department of Fish and Wildlife, U.S. Army Corps of Engineers, Los
Angeles Regional Water Quality Control Board, and CEQA authorizations, the City of
Santa Clarita is required to implement numerous conditions to protect wildlife, valuable
habitat, and water quality. This scope of work is intended to implement the applicable
measures and to document their implementation, as well as record those activities of
nature and/or those influences outside the project which may impact the project. The
biomonitor will be an active participant of the construction team who will bring the
critical perspective of identifying and monitoring sensitive resources, assisting with
regulatory compliance, assist with bringing forth alternatives when needed, and
supporting the project objectives.
VI. SCOPE OF WORK
Professional services shall consist of the items necessary to implement the applicable
construction and pre-construction conditions listed in:
California Department of Fish and Wildlife, Streambed Alteration Agreement, Notification No.
PROPOSAL # ENG-18-19-F3020C8
1600-2018-0130-R5, October 2018 *
Los Angeles Regional Water Quality Control Board, Clean Water Act Section 401 Water Quality
Certification and Order, R4 File No. 18-061*
United States Army Corps of Engineers, File No. SPL-2016-00526-ZAS*
* Documents attached
In the context of the drainage improvements projects.
The following tasks describe the activities required by this scope of work and to be
performed by qualified individuals (see below and Section VII for minimum
qualifications) experienced with local species, habitats, and similar construction;
descriptions are intended to be consistent with the approved documents listed above.
Task-1: Construction Monitoring
The biological construction monitor should anticipate regular work days which match
the hours of construction (such as 7:00 AM through 4:00 PM, which includes a 1-hour
lunch period), during initial project-related construction activities in the jurisdictional
areas, Monday through Friday with exception for the following holidays:
SAMPLE
New Year’s Day January 1, 2019
Martin Luther King Day January 21, 2019
Presidents Day February 18, 2019
Memorial Day May 27, 2019
Independence Day July 4, 2019
Labor Day September 2, 2019
Veteran’s Day November 11, 2019
Thanksgiving November 28 and 29, 2019
Christmas Eve December 24, 2019
Christmas Day December 25, 2019
New Year’s Eve December 31, 2019
A.Biological monitors, shall have all required permits and be experienced in
construction-level biological monitoring, who are knowledgeable and
experienced in the biology and natural history of local fish and wildlife and able
to recognize species in the project area, who are familiar with the habits, and
behaviors of those species. Biological monitors shall have both academic and
professional experience in biological sciences or related resource management
activities, as it pertains to this project. All biological monitors for the project
shall have at least three (3) years’ experience working in the Santa Clarita
portion of the Santa Clara River and must be approved by the CDFW biologist
assigned to the project, prior to commencement of covered activities.
PROPOSAL # ENG-18-19-F3020C9
B.The first construction work day will be decided by the general contractor at the
nd
pre-construction meeting (anticipated to be the 2 week in March 2019). It is
currently being anticipated in early April 2019, however, pre-construction
biological surveys will begin approximately three weeks before that.
C.The drainage improvement will take approximately 129 working days.
Construction Biological monitoring is expected to begin full time with the
temporary diversion and will then be reduced as the initial project activities are
completed. The construction schedule will be decided by the contractor, at this
time we’re not able to know how many fulltime weeks and fulltime days will
require biological monitoring. For the purposes of your proposal assume a
total of 160 8-hour working days for the pre-construction surveys and the
construction monitoring.
D.Being present on-site is assumed to include all cost associated with the activity;
see Attachment C for the items which shall be included within the hourly rate of
the biological monitor(s).
E.The Designated Biologist shall be present during work in all CDFW jurisdictional
areas during initial Project-related activities to monitor for fish and wildlife
SAMPLE
encountered.
a.If any wildlife is encountered during the course of construction, said wildlife
shall be allowed to leave or be moved out of the construction area
unharmed. No wildlife will be purposely harmed or harassed by any
construction personnel and all wildlife will be reported to the City.
b.The Designated Biologist shall have the authority to temporarily stop
construction activities in the vicinity until the animal is determined to be out
of harm’s way.
F.Implement all applicable ACOE 404, CDFW 1600, and LA Regional Water Quality
Control Board 401 WQC conditions. See Attachment D for these authorizations.
G.Inspect in-coming equipment (including concrete and other delivery vehicles)
and oversee compliance with the Exotic Species Removal and Control (CDFW)
and Aquatic InvasiveSpecies control (RWQCB). These include verifying all
equipment is clean and free of caked-on soil. If not clean, advising the
contractor that the equipment may not enter the channel and what is needed
for it to meet the requirements.
H.Monitor bird nesting activities both on and adjacent to the site to the extent
that it applies to the project activities. Advise the City on developing issues.
PROPOSAL # ENG-18-19-F3020C10
I.Advise vehicle and equipment operators not to drive or work in the flowing
portion of the channel, or where wetland vegetation, riparian vegetation, or
aquatic organisms may be harmed or destroyed.
J.Minimizing vehicle access to the drainage channel to those having a justified
need for entering.
K.Inspect and approve all vegetation cutting or clearing prior to its removal.
L.Monitor litter and waste management compliance and notify the City when
debris and waste, especially food wastes, are not being picked up daily.
M.If any life stages of any vertebrate species are found in the path of construction,
the monitor shall relocate the species to a safe location.
N.Inspect excavations for trapped wildlife first thing each morning, if present,
rescue and relocate trapped wildlife.
O.Verify the jurisdictional areas are secured and inaccessible to vehicles at the end
of the work day.
SAMPLE
P.Monitor stream diversion system daily. Evaluate its impact on downstream
aquatic species (if present) and notify the City of developing concerns.
Q.Maintain daily monitoring reports which shall be submitted as an electronic PDF
document to the City every week. Typed reports are preferred, however,
scanned images of legible handwritten field notes are acceptable. Daily
monitoring reports shall include:
a.Project Name, CDFW Notification #1600-2018-0130-R5
b.Date, Day, Biologist, Work Hours, Contractor(s) working
c.Weather conditions: temperature range, winds, cloud cover
d.Wildlife species observed within or adjacent to the project site
e.Brief description of work activities taking place that day
f.Number of workers trained that day on the project’s environmental
conditions
g.A description of vehicles and equipment inspected for Aquatic Invasive
Species and whether approved or denied for entry
h.Equipment accessing the drainage channel
i.If the site access was secured at the end of the work day
j.Evidence of trespassers during non-work hours
k.Issues and Resolution of Issues
PROPOSAL # ENG-18-19-F3020C11
l.Other activities or observations
R.Provide environmental training to all new workers on the permit conditions
applicable to their construction. Maintain a roster of all new workers who have
been trained and provide a copy to the City with the Daily Reports.
S.Attend Weekly Construction Status meetings and report on biological
monitoring issues. (If available)
Task-2: Conduct Pre-Construction Biological Surveys:
Pre-Construction surveys are not constrained by the work days and hours that
Construction Monitoring is. They’re expected to accommodate the construction
schedule and may need to be performed during non-work days or hours.
A.A qualified biologist shall conduct a pre-construction survey for species of
concern likely to be found in the area or using the area to forage during
construction activities.
a.The surveys shall be conducted within one week prior to start of work and
may be combined with the last week of the nesting bird surveys.
SAMPLE
b.Survey limits shall be determined by the Designated Biologist and shall
include all areas within the project footprint.
c.If surveys yield information pertaining to any new resource impacts, the City
shall be consulted immediately.
d.Survey results, including negative findings, analysis, recommendations, and
field notes shall be provided to City prior to the start of work.
e.Should any species of concern be found during pre-construction surveys and
work must be done in identified areas during sensitive periods, the
Designated Biologist shall develop a plan for the protection of these species.
The plan is part of this scope of work and shall be submitted to the City and
approved by CDFW prior to commencing work. The Designated Biologist
shall resolve all CDFW comments.
f.Surveys shall be repeated if construction activities and biological monitoring
are suspended for ten or more calendar days.
B.The Designated Biologist shall survey for breeding/nesting habitat within the
project site for breeding/nesting birds. Surveys shall be started three weeks
prior to construction at a frequency of two surveys per week for the first two
weeks, and then once per day for five days at the appropriate time of day during
the breeding season. Project activities must be initiated within 48 hours of the
conclusion of the surveys. The Designated Biologist shall implement a 300 foot
PROPOSAL # ENG-18-19-F3020C12
minimum avoidance buffers for all passerine birds and 500 foot minimum
avoidance buffer for all raptor species. The breeding habitat/nest site shall be
fenced and/or flagged in all directions and not disturbed until the young will no
longer be impacted by the project. Nesting observations shall be included in the
Daily Monitoring Reports.
C.If nesting activities are present, the Designated Biologist shall assemble a project
specific Nesting Bird Management Plan. The site-specific nest protection plan, is
part of this scope of work, and shall be submitted to the City for review and
approval by CDFW. The Plan shall include detailed methods and definitions to
enable a Designated Biologist to monitor and implement nest-specific buffers
based on topography, vegetation, species, and individual bird behavior. The
Nesting Bird Management Plan shall include a Nest Log which tracks each nest
and its outcome. The Nest Log will be submitted to the City at the end of each
week.
D.If Burrowing Owl is observed nesting within the project site during the pre-
construction surveys, a mitigation plan will be prepared by the biologist in
coordination with the City and CDFW as part of this scope of work. The
mitigation plan shall follow the guidelines provided in the 2012 CDFW Staff
Report and will be implemented prior to project commencement.
SAMPLE
E.The Designated Biologist shall inspect the project areas for invasive plant species
and mark with flagging, or other approved means, all (Arundo (arundo donax),
tamarisk (Tamarix spp.), eucalyptus-immature <3”DBH (Eucalyptus spp.), pepper
tree (Schinus molle), castor bean (Ricinus communis), African umbrella sedge
(Cyperus spp.), mustards(Brassica spp.), tree tobacco (Nicotiana glauca),
periwinkle (Vinca minor), and pampas grass (Cortaderia selloana))
Task-3: Reports and Notifications:
A.Pre-Construction Breeding Bird Surveys: The Designated Biologist shall provide
the City field notes or other documentation within 24 hours of completing the
surveys for submittal to CDFW. An email report with a letter report to follow
may be used. The email/letter report will state how the impacts of any nesting
birds will be avoided by citing the appropriate information from the CDFW
authorization conditions.
B.DAILY REPORTS: The Daily reports shall be submitted as an electronic PDF
document to the City every week, within seven days. Typed reports are
preferred; however, scanned images of legible handwritten field notes may be
acceptable (as determined by the City).
PROPOSAL # ENG-18-19-F3020C13
Daily monitoring reports shall include:
a.Project Name, CDFW Notification #1600-2018-0130-R5
b.Date, Day, Biologist, Work Hours, Contractor(s) working
c.Weather conditions: temperature range, winds, cloud cover, precipitation
d.Wildlife species observed within or adjacent to the project site
e.A description of wildlife relocated
f.Any nesting bird activities
g.A description of surface flow within the drainage channel of the project area
h.Mitigation activities such as covered excavations, escape ramps, barriers
i.A description of vehicles and equipment inspected for Aquatic Invasive
Species and whether approved or denied for entry
j.Equipment accessing the drainage channel
k.Brief description of work activities taking place that day
l.Number of workers trained that day on the project’s environmental
conditions
m.If the site access was secured at the end of the work day
n.Evidence of trespassers during non-work hours
o.Issues and Resolution of Issues
p.Other activities or observations
The Daily Report template will require the City’s approval prior to its
SAMPLE
implementation.
C.FINAL CONSTRUCTION REPORT: A Final Construction Report shall be submitted
to the City. The report is due within seven (30) days after project completion.
The report shall include and/or discuss:
Preconstruction survey dates
Preconstruction photographs of jurisdictional areas
Construction beginning and ending dates
Names of biological monitors
Status of aquatic invasive species found
Total number of people trained
Period the channel diversion was in place
Significant issues
D.NOTIFICATIONS:
The following situations require the biologist to report:
a.Any special status species observed during project surveys shall be submitted
to the Natural Diversity Data Base (NDDB)* within five working days of the
sightings, and copies of the NDDB forms and survey map(s) will be provided
to the City
PROPOSAL # ENG-18-19-F3020C14
*https://www.wildlife.ca.gov/Data/CNDDB/Submitting-Data
b.Invasive species not previously known to occur within the project site –
submit a completed Suspect Invasive Species Report** and photos to
invasives@wildlife.ca.gov
** https://www.wildlife.ca.gov/Conservation/Invasives/Report
VII. MINIMUM QUALIFICATIONS
Requirements for biologists performing the required activities are listed below in A
through I.
A.Bachelor’s degree in biological sciences or resource management-related field.
B.Three years’ experience conducting biological surveys in the Los Angeles County
portion of the Santa Clara River.
C.At least three years of working with and identification experience for the following:
Rare Plants, Bats, Nesting Birds, Reptiles, and Aquatic Invasive Species.
SAMPLE
D.For the purposes of nesting bird surveys, a qualified avian biologist must have at
least three years of field experience directly related to finding nests and monitoring
them for the specific purpose of determining breeding status, egg incubation, chick
maturity, and estimating fledge date.
E.Five years’ experience performing biological construction monitoring surveys.
F.Biological construction monitoring on at least two state, county, and/or local
government capital improvement projects.
G.Experience with implementing an Invasive Aquatic Species Control Plan on at least
one construction project.
H.All necessary permits, approvals and/or authorizations required from federal, state,
and local agencies to survey, monitor, and handle plant and animal species.
I.Approval from California Department of Fish and Wildlife. The candidate
Designated Biologist will provide their resume and the City will contact CDFW.
PROPOSAL # ENG-18-19-F3020C15
VIII.SCHEDULE
Project activities and site monitoring dates will be determined once the General
Contractor has been determined and a construction schedule has been provided to the
City. This schedule will be given at the Preconstruction meeting.
SAMPLE
PROPOSAL # ENG-18-19-F3020C16
C.
RESPONSE FORMAT AND SELECTION CRITERIA
PROPOSAL # ENG-18-19-F3020C
Biological Monitoring Activities Canyon Country Community Center And Drainage Improvements
I.FORMAT OF SUBMITTAL
All proposals are to be submitted in the following format:
1.COVER LETTER OR TRANSMITTAL -A brief introduction of the proposing firm, a
summary of the firm’s qualifications, each task’s total and the total cost for the
proposal, designated contact person and contact’s phone No. and electronic-mail
address.
2.QUALIFICATIONS OF THE FIRM -A statement of qualifications, a brief company
history of comparable work, a list of three projects similar in scope, including
references and contact information for the individuals in responsible charge of the
projects. The consultant firm must have the resources to perform all of the elements
of the RFP within the organization or have retained them and indicate a firm or firms
SAMPLE
to provide the needed services.
3.RESPONSE TO RFP - A narrative description shall be prepared for each task identified
in the scope of work. A description of the subtasks, which must be performed in
order to complete the task, shall be included. All descriptions shall be of sufficient
length to clearly convey that the offeror fully understands the scope of work.
4.COST FILE – Statement of Offer and Signature - The proposal shall be signed by an
individual authorized to bind the consultant, shall contain a statement to the effect
that the proposal is a firm offer for a 120-day period, and shall contain a statement
that the proposed work will be performed at the “not-to-exceed” price. This will
include all deliverables and meeting attendance as laid out in the scope of work.
This document should provide a total cost for each task in a tabulated format and a
total for the entire proposal.
The cost file shall show a lump sum cost estimate for each task identified. Where
applicable each task shall be broken down by subtask. The cost estimate for each
subtask shall be broken down by classifications, showing hourly wage rates. The
estimate shall include all clerical, administrative, support functions, and overhead.
The estimate shall clearly convey that the offeror fully understands the scope of the
work.
PROPOSAL # ENG-18-19-F3020C17
A fee schedule providing hourly billing rates for personnel by classification shall be
included in the proposal.
DO NOT INCLUDE ANY COST INFORMATION IN ANY FILE OTHER THAN THE COST FILE.
II.EVALUATION AND SELECTION PROCESS
The City of Santa Clarita intends to select a firm to provide the professional services
requested by this RFP on the basis of their demonstrated competence of the following:
1.The number of years of biological construction monitoring in the Los Angeles County
portion of the Santa Clara River.
2.The number of years of biological field surveys in the Los Angeles County portion of
the Santa Clara River.
3.The number of construction projects where biological construction monitoring was
performed.
4.The number of state, county, and/or local government capital improvementprojects
SAMPLE
where biological construction monitoring was performed.
5.The number of construction projects where an Aquatic Invasive Species Control
program was implemented.
6.Responses to Tasks 1 through 3
7.Quality of proposal
Duringtheselectionprocess,theevaluationpanelmaywishtointerviewbidders
withscoresaboveanaturalbreak.Shouldaninterviewprocesstakeplace,the
resultsoftheinterviewwillcarrygreaterweightintheselectionprocess.TheCity
reservestherighttomakeaselectionsolelyonthebasisoftheproposals without
furthercontact.
Proposers shall address each of the Tasks and Minimum Qualifications with their specific
experience details.
The City will select one firm with whom to negotiate a contract for the services
requested. If a contract cannot be reached with the number-one rated firm, the City
may negotiate with the second rated firm.
PROPOSAL # ENG-18-19-F3020C18
All respondents will be notified of the firm selected.
This RFP does not commit the City to award a contract, or to pay any costs incurred in
the preparation of the proposal. The City reserves the right to accept or reject any or all
proposals received as a result of this request, to negotiate with any qualified consultant,
or to cancel this RFP in part or in its entirety. The City may require the selected
consultant to participate in negotiations, and to submit such technical, price, or other
revisions of its proposals as may result from negotiations.
The proposal may be awarded in its entirety as proposed; however, the agency reserves
the right to award elements of the work independently and to do portions in house.
SAMPLE
PROPOSAL # ENG-18-19-F3020C19
D. SAMPLE ONLY
CON-6
Council Approval Date:________
Agenda Item: ________
Contract Amount:________
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA AND
FOR
This AGREEMENT by and between the CITY OF SANTA CLARITA, a municipal
corporation and general law city (“CITY”) and _______________________________________,
a ________________________ (“CONSULTANT”), and is dated ________________________.
SAMPLE
CONSIDERATION.
As partial consideration, CONSULTANT agrees to perform the Services listed in the
SCOPE OF SERVICES, below; and
As additional consideration, CONSULTANT and CITY agree to abide by the terms and
conditions contained in this Agreement; and
As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed
dollars ($ )for
CONSULTANT’s Services. CITY may modify this amount as setforth below. Unless
otherwise specified by written amendment to this Agreement, CITY will pay this sum as
specified in the attached Exhibit(s) “ ” which is/are incorporated by reference.
SCOPE OF SERVICES.
(A)CONSULTANT will perform Services listed in the attached Exhibit(s) “ ”
which is/are incorporated by reference.
CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials, equipment, printing,
vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation,
and all other means whatsoever, except as herein otherwise expressly specified to be furnished
PROPOSAL # ENG-18-19-F3020C20
by CITY, necessary or proper to perform and complete the Services and provide the professional
Services required of CONSULTANT by this Agreement.
PERFORMANCE STANDARDS.
By executing this Agreement, CONSULTANT represents that it has demonstrated
trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a
manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and
insurance experience, service experience, completion ability, personnel, current workload,
experience in dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
CONSULTANT willperform its Services in a skillful manner, comply fully with all City
established criteria, and with all applicable federal, state, and local laws, codes, and professional
standards.
CONSULTANT will staff this Agreement with personnel qualified to adequately and
professionally perform the Services.
CONSULTANT will not subcontract any portion of these Services without the CITY’s
prior written approval.
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CITY’s approval of any payment, or conducting of any inspection, reviews, approvals, or
oral statements, or any governmental entity’s certification, will in no way limit the
CONSULTANT’s obligations under this Agreement or CONSULTANT’s complete
responsibility for all Services hereunder.
PAYMENTS.
For CITY to pay CONSULTANT as specified by this Agreement and as provided in
attached Exhibit(s) “ ” , CONSULTANT must submit a detailed invoice to CITY which
lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as
set forth in Exhibit(s) “ ” ) the tasks performed, the percentage of the task completed
during the billing period, the cumulative percentage completed for each task, the total cost of that
Services during the preceding billing month and a cumulative cash flow curve showing projected
and actualexpenditures versus time to date.
CITY may withhold all or a portion of payment otherwise due in the event that Services
are either improperly or not performed.
KEY PERSONNEL.
CONSULTANT’s key personnel assigned to perform Services under this Agreement and
their level of responsibility are as follows:
__________
PROPOSAL # ENG-18-19-F3020C21
__________
__________
The resume of each of the individuals identified in this Section are attached to this
Agreement, collectively, as Exhibit(s) “ ,” which is/are incorporatedby reference.
In the event CITY objects to the continued involvement in the Services by any of the
persons listed in this Section, CONSULTANT agrees that it will replace such persons with
individuals that are approved by CITY.
PROJECT COORDINATION AND SUPERVISION.
CONSULTANT will assign as CONSULTANT’s Project Manager
and will be responsible for job performance, negotiations, contractual matters, and coordination
with CITY’s Project Manager. CONSULTANT may change its Project Manager only with
CITY consent.
CITY will assign as CITY’s Project Manager, will be personally in
charge of and personally supervise or perform the technical execution of the project on a day-to-
day basis on behalf of CITY, and will maintain direct communication with CONSULTANT’s
Project Manager. CITY may change its Project Manager at any time with notice to
CONSULTANT.
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NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current Services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT Services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
FAMILIARITY WITH SERVICES AND SITE.
By executing this Agreement, CONSULTANT represents that it has:
(i)Carefully investigated and considered the scope of Services to be
performed; and
(ii)Carefullyconsidered how the Services should be performed; and
(iii)Understands the facilities, difficulties, and restrictions attending
performance of the Services under this Agreement.
(B)If the Services under this Agreement are to be performed upon any site, or
otherwise require CONSULTANT to access a site, by executing this Agreement CONSULTANT
represents that it has or will investigate the site and is or will be fully acquainted with the
conditions there existing, before commencing the Services under this Agreement.
PROPOSAL # ENG-18-19-F3020C22
TERM.
(C)The term of this Agreement will be from ________ _to _________
. Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances: (1) Completion of the Services specified in Exhibit(s) “
”, or (2) Termination pursuant to Section 18 TERMINATION.
(D)Except as otherwise separately and expressly provided by the CITY in writing,
the provisions of this Agreement shall survive any expiration, breach, or termination of this
Agreement, and any completion of the Services.
TIME FOR PERFORMANCE.
CONSULTANT will not perform any Services under this Agreement until:
(E)CONSULTANT furnishes proof of insurance as required under Section 25
INSURANCE; and
(F)CITY gives CONSULTANT a written notice to proceed.
Should CONSULTANT begin Services on any phase in advance of receiving written
authorization to proceed, any such professional Services are at CONSULTANT’s own risk.
SCHEDULE OF PERFORMANCE AND EXTENSIONS.
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(G)Should the progress of the Services under this Agreement at any time fall behind
schedule for any reason other than excusable delays CONSULTANT shall apply such additional
manpower and resources as necessary to bring progress of the Services under this Agreement
back on schedule andconsistent with the standard of professional skill and care required by this
Agreement. Time is of the essence in the performance of this Agreement.
(H)Should CONSULTANT be delayed by causes beyond CONSULTANT’s control,
CITY may grant a time extension for the completion of the contracted Services. If delay occurs,
CONSULTANT must notify the CITY’s designated representative within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement’s schedule. The CITY will extend the completion time, when appropriate, for the
completion of the contracted Services.
CHANGES. CITY may order changes in the Services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the Services will be determinedin accordance with written agreement between the parties.
PROPOSAL # ENG-18-19-F3020C23
ADDITIONAL SERVICES.
(I)The CITY may request CONSULTANT to provide Services in addition to Scope
of Services, called “Additional Services”. Additional Services must be authorized by CITY in
writing prior to performance. CONSULTANT shall be compensated for Additional Services as
set forth in Exhibit(s) “ ” or as specified in the written authorization.
(J)If CONSULTANT believes Additional Services are needed to complete the Scope
of Services, CONSULTANT will provide the CITY with written notification that contains a
specific description of the proposed additional Services, reasons for such additional Services, and
a detailed proposal regarding cost. CITY is under no obligation to approve any increase in the
agreed-upon costs for the performance of this Agreement.
PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain
during the term of this Agreement, all necessary permits, licenses, and certificates that may be
required in connection with the performance of Services under this Agreement.
SITE INSPECTION; DISCOVERY OF HAZARDOUS MATERIALS OR LATENT
CONDITIONS.The discovery, presence, handling or removal of hazardous substances is
outside of CONSULTANT’s expertise, unless otherwise specified in Exhibit(s) “ ” , and is
not included in the scope of Services. Should CONSULTANT discover any hazardous material,
or latent or unknown conditions that may materially affect the performance of the Services,
CONSULTANT will immediately inform CITY of such fact and will not proceed except at
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CONSULTANT’s own risk until written instructions are received from CITY.
PREVAILING WAGES. The performance of Services under this Agreement may require the
payment of prevailing wages under Labor Code section 1720 et seq.CONSULTANT agrees that
it is familiar with all prevailing wage laws and will comply with them if applicable.
WAIVER. CITY’s review or acceptance of, or payment for, Services or product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
TERMINATION.
Termination for Convenience. CITY may terminate this Agreement at any time with or
without cause by written notice to CONSULTANT.
CONSULTANT will be entitled to recover its costs expended up to the
termination plus reasonable profit thereon to the termination date not to exceed the total costs
under Section 1(C), but may recover no other loss, cost, damage, or expense.
PROPOSAL # ENG-18-19-F3020C24
Termination for Cause. CITY may terminate this Agreement in whole or part for default
should CONSULTANT commit a material breach of this Agreement, and such breach has not
been cured within fifteen (15) calendar days of the date of CITY’s written notice to
CONSULTANT demanding such cure. In the event CITY terminates this Agreement for default,
CONSULTANT will be liable to CITY for all costs to cure the deficiencies, and all loss, cost,
expense, damage, and liability resulting from such breach and termination.
Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination notice. Except
as otherwiseprovided in the termination notice, any Services performed by CONSULTANT
after receiving a termination notice will be performed at CONSULTANT’S own cost; CITY will
not be obligated to compensate CONSULTANT for such Services.
Upon a termination, all finished or unfinished documents, data, studies, surveys,
drawings, maps, reports and other materials prepared by CONSULTANT will become CITY’s
property and CONSULTANT will delivery any such items in its possession to CITY within
thirty (30) days of termination.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its
own terms Services similar to those terminated.
OWNERSHIP OF DOCUMENTS.All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY’s
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property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of
CONSULTANT’s Services for purposes other than identified in this Agreement is at CITY’s
own risk.
PUBLICATION OF DOCUMENTS.Except as necessary for performance under this
Agreement, CONSULTANT will not release copies, sketches, or graphs of materials, including
graphic art services, prepared pursuant to this Agreement to any other person or public entity
without CITY’s prior written approval. All press releases, including graphic display information
to be published in newspapers or magazines, will be approved and distributed solely by CITY,
unless otherwise provided by written agreement between the parties.
INDEMNIFICATION AND LIABILITY.
To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel
reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents,
departments, officials, representatives and employees (collectively “Indemnitees”) from and
against any and all claims, loss, cost, damage, injury (including, without limitation, economic
harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and
liability of every kind, nature and description that arise from or relate to (including, without
limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses
and fees of expert consultants or expert witnesses incurred in connection therewith and costs of
investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1)
PROPOSAL # ENG-18-19-F3020C25
CONSULTANT’s performance of Services under this Agreement, or any part thereof; (2) any
negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly
employed by them, or anyone that they control; (3) any actual or alleged infringement of the
patent rights, copyright, trade secret, trade name, trademark, service mark or any other
intellectual or proprietary right of any person or persons in consequence of the use by CITY, or
any other Indemnitee, of articles or Services to be supplied in the performance of this
Agreement; or (4) any breach of this Agreement (collectively “Liabilities”). Such obligations to
defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such
Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall
apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil
Code section 2782.8 as to any design professional services performed by CONSULTANT and in
particular the limitation on CONSULTANT’s duty to defend whereby such duty onlyarises for
claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well
as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in
proportion to CONSULTANT’s proportionate percentage of fault (except as otherwise provided
in section 2782.8).
The foregoing indemnification provisions will not reduce or affect other rights or
obligations which would otherwise exist in favor of the CITY and other Indemnitees.
CONSULTANT shall place in its subconsulting agreements and cause its subconsultants
to agree to indemnities and insurance obligations in favor of CITY and other Indemnitees in the
exact form and substance of those contained in this Agreement.
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ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.
CONSULTANT or any subconsultant’s attempts to assign the benefits or burdens of this
Agreement without CITY’s written approval are prohibited and will be null and void.
INDEPENDENT CONTRACTOR.CONSULTANT shall at all times be deemed an
independent contractor wholly responsible for the manner in which it performs the Services, and
fully liable for the acts and omissions of its employees, subconsultants and agents. Under no
circumstances shall this Agreement be construed as creating an employment, agency, joint
venture or partnership relationship between CITY and CONSULTANT, and no such relationship
shall be implied from performance of this Agreement. Terms in this Agreement referring to
direction from CITY shall be construed as providing for direction as to policy and the result of
Services only, and not as to means and methods by which such a result is obtained.
CONSULTANT shall pay all taxes (including California sales and use taxes) levied upon this
Agreement, the transaction, or theServices and/or goods delivered pursuant hereto without
additional compensation, regardless of which party has liability for such tax under applicable
law, and any deficiency, interest or penalty asserted with respect thereto. CONSULTANT shall
pay all other taxes including but not limited to any applicable City business tax, not explicitly
assumed in writing by CITY hereunder. CONSULTANT shall comply with all valid
administrative regulations respecting the assumption of liability for the payment of payroll taxes
and contributions as above described and to provide any necessary information with respect
thereto to proper authorities. CONSULTANT has no authority to bind the CITY.
PROPOSAL # ENG-18-19-F3020C26
AUDIT OF RECORDS.CONSULTANT will maintain full and accurate records with respect
to all Services and matters covered under this Agreement. Those records include, without
limitation, correspondence, internal memoranda, calculations, books and accounts, accounting
records documenting its services under its Agreement, and invoices, payrolls, records and all
other data related to matters covered by this Agreement. CITY and its designees will have free
access at all reasonable times to such records, including the right to audit, examine, and make
copies, excerpts, and transcripts fromsuch records, and to inspect all program data, documents,
proceedings and activities. If CITY receives funds from another governmental entity for the
payment in whole or part of the Services, that governmental entity will have all rights the CITY
has under this Section. CONSULTANT will retain all records subject to this Section for at least
three (3) years after termination or final payment under this Agreement.
INSURANCE.\[All insurance terms subject to review and approval of City Risk Manager\]
(K)Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following types of
insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of InsuranceLimits
Commercial general liability:$1,000,000
Professional liability$1,000,000
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Business automobile liability$1,000,000
Workers compensationStatutory requirement
(i)Commercial general liability insurance will meet or exceed the
requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Automobile coverage will be written on ISO Business
Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be
endorsed to name CITY, its officials, and employees as “additional insureds” under said
insurance coverage and to state that such insurance will be deemed “primary” such that any other
insurance that may be carried by CITY will be excess thereto. Such endorsement must be
reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent.Such insurance will be on an
“occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction
except upon thirty (30) days prior written notice to CITY.
(ii)Professional liability coverage will be on an “occurrence basis” if such
coverage is available, or on a “claims made” basis if not available. When coverage is provided
on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of
at least three (3) years after this Agreement expires or is terminated. Such insurance will have
the same coverage and limits as the policy that was in effect during the term of this Agreement,
and will cover CONSULTANT for all claims made by CITY arising out of any errors or
PROPOSAL # ENG-18-19-F3020C27
omissions of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement, including
endorsements, and such other evidence of insurance or copies of policies as may be reasonably
requiredby CITY from time to time. Insurance must be placed with California-admitted insurers
with (other than workers compensation) a current A.M. Best Company Rating of at least
“A:VII.”
Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and
deduct the cost of such insurance from payments due to CONSULTANT under this Agreement
or terminate pursuant to Section 18 TERMINATION. In the alternative, should
CONSULTANT fail to meet any of the insurance requirements under this Agreement, City may
terminate this Agreement immediately with no penalty.
Should CONSULTANT’S insurance required by this Agreement be cancelled at any
point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of
receipt of notice of cancellation. Furthermore, CONSULTANT must obtain replacement
coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of
notice of cancellation.CONSULTANT must ensure that there is no lapse in coverage.
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The CITY shall be entitled to any coverage in excess of the minimums required herein.
INCIDENTAL TASKS.CONSULTANT will meet with CITY monthly to provide the status
on the Services, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the Services remaining and a
description of the Services to be done before the next schedule update.
DISPUTE RESOLUTION.
In the event of any dispute between CONSULTANT and CITY regarding any claim,
demand or request by CONSULTANT for time, money, or additional compensation for any
reason whatsoever CONSULTANT shall submit to CITY, within 21 days of CONSULTANT’s
first knowledge of the dispute, a written description of CONSULTANT’s claim, demand or
request that provides a narrative of the pertinent events, the contractual basis of the
CONSULTANT’s position, pricing calculations (if applicable) and attaches supporting
documentation.CITY will then review the issue and make a decision thereon. If
CONSULTANT shall fail to provide timely notice of any such claim, demand or request, then
CONSULTANT shall waive is rights to such claim, demand or request, unless CONSULTANT
can demonstrate a manifest lack of prejudice to CITY resulting from such late notice.
CONSULTANT shall continue its work throughout the course of any dispute, and
CONSULTANT’s failure to continue work during a dispute shall be a material breach of this
Agreement.
PROPOSAL # ENG-18-19-F3020C28
If the CITY denies CONSULTANT’s claim, demand, or request in whole or part and
CONSULTANT disagrees, and the claim, demand or request exceeds $50,000 then the parties
shall, as a precondition to initiating litigation, submit the dispute claim, demand, or request to the
Los Angeles JAMS office for non-binding mediation under the appropriate rules. The parties
may agree to any other dispute resolution process. Nothing herein will limit CONSULTANT’s
obligation to timely submitto CITY a statutory Government Code Claim, in accordance with
Government Code sections 910 et seq.
NOTICES. All communications to either party by the other party will be deemed made when
received by such party at its respective name and address as follows:
If to CONSULTANT:If to CITY:
City of Santa Clarita
ATTN: Kenneth W. Striplin, City Manager
23920 Valencia Boulevard, Suite 300
ATTN:Santa Clarita, CA 91355
Any such written communications by mail will be conclusively deemed to have been received by
the addressee three days after deposit thereof in the United States mail, postage prepaid and
properly addressed as noted above. In all other instances, notices will be deemed given at the
time of actual delivery. Changes may be made in the names or addresses of persons to whom
notices are to be given by giving notice in the manner prescribed in this Section.
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CONFLICT OF INTEREST.CONSULTANT will comply with all conflict of interest laws
and regulations including, without limitation, CITY’s Conflict of Interest Code (on file in the
City Clerk’s Office). It is incumbent upon the CONSULTANT or CONSULTING FIRM to
notify the CITY pursuant to Section 28 NOTICESof any staff changes relating to this
Agreement.
(L)In accomplishing the Scope of Services of this Agreement, all officers, employees
and/or agents of CONSULTANT(S), unless as indicated in Subsection (B), will be performing a
very limited and closely supervised function, and, therefore, unlikely to have a conflict of
interest arise. No disclosures are required for any officers, employees, and/or agents of
CONSULTANT, except as indicated in Subsection (B).
__________________
Initials of Consultant
In accomplishing the Scope of Services of this Agreement, CONSULTANT will be
performing a specialized or general service for the CITY, and there is substantial likelihood that
the CONSULTANT’s Services product will be presented, either written or orally, for the purpose
of influencing a governmental decision. As a result, the following CONSULTANT personnel
shall be subject to the Disclosure Category “1” of the CITY’s Conflict of Interest Code:
PROPOSAL # ENG-18-19-F3020C29
____________________________________________
____________________________________________
SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT’s bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
THIRD PARTY BENEFICIARIES. CONSULTANT’s subconsultants shall agree to be bound
to the terms of the Agreement to the extent of their scope of services, including but not limited
to, terms regarding indemnity and dispute resolution, and shall agree that CITY is deemed an
express third party beneficiaries of their subconsultant agreement. Nothing in this Agreement,
however, shall operate to confer such or similar rights or benefits on persons or entities not party
to this Agreement.
INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California. The exclusive venue for any action involving this
Agreement will be in Los Angeles County.
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ENTIRE AGREEMENT.This Agreement, andits Attachments, sets forth the entire
understanding of the parties with respect to the subject matter hereof. There are no other
understandings, terms or other agreements expressed or implied, oral or written.
There is/are () Exhibits (s) to this Agreement. To the extent of a conflict between this
Agreement and one of the Exhibits, the terms of the Agreement shall take precedence. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
RULES OF CONSTRUCTION.Each party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against
either party.
SEVERABILITY.If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion ofthe court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
AUTHORITY/MODIFICATION.The parties represent and warrant that all necessary action
has been taken bythe parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. To the extent of any contingency above the original
Agreement amount previously approved by the CITY’s City Council, additional Services maybe
added to this Agreement by an additional authorization executed by both parties. This
PROPOSAL # ENG-18-19-F3020C30
Agreement may be otherwise modified by written amendment, which generally requires approval
of the CITY’s City Council. CITY’s City Manager, or designee, may execute any such
authorization or amendment on behalf of CITY.
CAPTIONS.The captions of the sections and paragraphs of this Agreement are for
convenience of reference only and will not affect the interpretation of this Agreement.
TIME IS OF ESSENCE.Time is of the essence for each and every provision of this
Agreement.
DELAY.CONSULTANT shall complete all Services required by this Agreement within the
times specified in the Agreement, except where (1) an event outside of CONSULTANT’s
reasonable control causesa delay and (2) CONSULTANT promptly advises CITY of such delay
(such prompt notice to occur no more than 15 days after the first occurrence of the delay). Such
events shall be limited to: acts of neglect by CITY or CITY’s agents or by consultants when
acting at CITY’s direction; breaches of this Agreement by CITY; Acts of God such as fire and
flood; explosion, acts of terrorism, war and embargo; and other similar causes beyond the
Parties’ reasonable control. In the event of an excusable delay the City may elect whether to
terminate this Agreement or extend the time for performance.
PROTECTION OF RESIDENT WORKERS.The CITY actively supports the Immigration
and Nationality Act (INA) which includes provisions addressing employment eligibility,
employment verification, and nondiscrimination. Under the INA, employers may hire only
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persons who may legally work in the United States (i.e., citizens and nationals of the U.S., and
aliens authorized to work in the U.S.). The employer must verify the identity and employment
eligibility of anyone to be hired, which includes completing the Employment Eligibility
Verification Form (Form I-9), reviewing required proofs of both identify and employment
authorization, and retaining the Form I-9 for the required period. Updated form I-9 information
is available at www.uscis.gov . The CONSULTANT shall establish appropriate procedures and
controls so no Services or products under the Agreement will be performed or manufactured by
any worker who is not legally eligible to perform such Services or employment.
FACSIMILE OR ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE.
The parties agree that this Agreement may be transmitted and signed by facsimile or electronic
mail by either/any or both/all parties, and that such signatures shall have the same force and
effect as original signatures, in accordance with California Government Code section 16.5 and
Civil Code section 1633.7.
STANDARD SUPPLEMENTAL PROVISIONS.Notwithstanding Section 33ENTIRE
AGREEMENTabove, the following Standard Supplemental Provision(s), attached to this
Agreement, is(are) incorporated herein by this reference and takes precedence over any
conflicting provision of this Agreement: \[Insert name of any applicable SSP(s), and attach
only that SSP(s)—omit remaining SSP(s). Insert “None” if
applicable.\]___________________.
\[SIGNATURES ON NEXT PAGE\]
PROPOSAL # ENG-18-19-F3020C31
IN WITNESS WHEREOF, the parties hereto have executed this contract on the date set forth
below.
.
FOR CONSULTANT:
IF CORPORATION:
By:By:
Print Name & TitlePrint Name & Title
Date:Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
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By:
City Manager
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
By:
City Attorney
Date:
PROPOSAL # ENG-18-19-F3020C32
DESIGNATION OF SUBCONTRACTORS
PROPOSAL # ENG-18-19-F3020C
Biological Monitoring Activities Canyon Country Community Center And Drainage Improvements
City of Santa Clarita, California
Fill out this form completely and upload itwith your proposal.
Subcontractor DBE STATUS: Dollar Value of Work
Age of firm:Certifying Agency: Annual Gross Receipts:
Location and Place of Business
Price Schedule Item Nos: Description of Work
License No.Exp. Date: / / Phone ( )
Subcontractor DBE STATUS: Dollar Value of Work
Age of firm:Certifying Agency: Annual Gross Receipts:
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Location and Place of Business
Price Schedule Item Nos: Description of Work
License No.Exp. Date: / / Phone ( )
Subcontractor DBE STATUS: Dollar Value of Work
Age of firm:Certifying Agency: Annual Gross Receipts:
Location and Place of Business
Price Schedule Item Nos: Description of Work
License No.Exp. Date: / / Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the
requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as
defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the
Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by
Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided
the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is
awarded.
PROPOSAL # ENG-18-19-F3020C33
DOCUMENTS CHECKLIST
PROPOSAL # ENG-18-19-F3020C
Biological Monitoring Activities Canyon Country Community Center And Drainage Improvements
In addition to the items requested for the proposal the following documents are required to be
completed and submitted by the proposer.
Request for Proposal page filled out
Any addendum published through Planetbids – signed form and acknowledgement through
PlanetBids
Designation of Subcontractors form – if none, write “n/a”; Do NOT leave blank
Required certificates/licenses (see Statement of Work and Format)
SAMPLE
PROPOSAL # ENG-18-19-F3020C34
1936 N. Croydon Avenue, Camarillo, CA 93010 ph 805.377.6590
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compliance•biology
FEE SCHEDULE 2019
Client Meetings, General Field Work and Report Preparation
Principal Biologist (Dave Crawford) $135.00/hr
Permitted Biologist $115.00/hr
Senior Biologist $100.00/hr
Evening Meetings, City/County Council, Planning Commission, etc.
Principal Biologist (Dave Crawford) $155.00/hr
Senior Biologist $135.00/hr
Court Appearances/Expert Witness/Legal Research
Principal Biologist (Dave Crawford) $550.00/hr
Miscellaneous
• All equipment required for typical field surveys is included in the hourly rate.
• Special equipment required for specific jobs will be billed at cost plus 10%.
• Mileage is not charged for jobs. However, full rates are charged for travel time from port to
port.
• Costs for overnight or long-term jobs requiring lodging will be billed as per Diem at a rate of
$200.00 per day.
1936 North Croydon Avenue - Camarillo, California 93010 - 805.377.6590 fx 805.987.6594
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INTERNATIONAL
January 28, 2019
Ms. Jackie Lillio
CITY OF SANTA CLARITA
Publlc Works Department
23920 Valencia Boulevard, Suite 140
Santa Clarita, CA 91355
Via e-mail ilillio@santa-clarita.com
Subject: Canyon Country Community Center — Construction suppor and stakling proposal for phase 1.
Dear Ms. Lillio:
JN 167409
Enclosed herewith is the Additional Work Request No. 03 (AWR No. 03) for additional services required for the subject
project. This proposal is to provide construction support and staking for the rough grading of the phase one of this project.
Attached please find our Summary of Additional Work and Fee. If the proceeding meets with your approval, please sign
and return to our office for processing. If you have any questions or require any additional information, please do not
hesitate to call me at (951) 506-2073.
Respectfully Submitted,
Miguel V. Gonzalez
Project Manager
\\TE M ECA1 FS 1\H root\pdata\156721\Admin\contract\167409\Proposa I\AWR 03_C4_Rev2_2019-01-28.docx
MBAKERINTL.COM
5051 Verdugo Way, Suite 300 1 Camarillo, CA 93012
Office: 805.383.33731 Fax: 805.383.3371
INTERNATIONAL
Client:
Work Requested By:
Project Name:
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JN 167409
Request No. 3
January 28, 2019
WORK REQUEST SUMMARY
City of Santa Clarita
Jackie Lillio
Canyon Country Community Center (C4) — RG Construction Support and Staking
Summary of Additional Work: TASK 4.1: CONSTRUCTION SUPPORT
Consultant shall provide construction support as required for civil improvements
associated with this project. Consultant shall visit the jobsite if required to observe
progress and compliance with approved construction document. Consultant shall
also provide recommendations regarding any request for information (RFI), civil
plans construction issues or change order request submitted by the contractor for
civil improvements. Consultant shall review and make recommendation for approval
or denial of:
• Contractor Submittals,
• All payment requests submitted by the construction contractor for civil
improvements.
Scope includes 200 hours budget time. Additional construction support services will
be performed, if required, on an hourly basis for an additional fee.
TASK 4.1: RECORD DRAWINGS / AS -BUILT PLANS
Consultant shall prepare As -Built Plans for all civil plans for this project. The As -Built
effort consists of visual inspection and verification of all surface improvements for
the project, for consistency with the approved plans. In addition, Consultant will use
RFI's, contractor's mark-up plans and field notes for this task. Contractor for this
project is responsible of providing mark-up plans to consultant.
A total of 60 hours has been budgeted for this task.
SURVEY SERVICES
TASK 5.1: PROJECT CONTROL
Horizontal and vertical control will be established at the site sufficient to support a
design survey, future construction staking, and mapping. Unless otherwise directed
by the Client, the basis of horizontal control will be California Coordinate System of
1983 (CCS 83), Zone V, Epoch 2007.00. Coordinates will be expressed as grid
values in terms of the U.S. survey foot. Coordinates will be based on published
values from the national geodetic survey (NGS).
Vertical control will be provided in terms of the North American Vertical Datum of
MBAKERINTL.CO M 5051 Verdugo Way, Suite 300 1 Camarillo, CA 93012
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1988 (NAVD 88), based locally upon published bench mark values from the County
of Los Angeles.
TASK 5.2: GRADING LIMITS & SAWCUT LINES
Michael Baker shall set grading limits stakes at approximate 100 -foot intervals along
the limits of permit as shown on the referenced rough grading plans.
Michael Baker shall provide one set of paint marks or stakes for saswcut lines &
limits of removal as shown on the referenced p I a n s. Removal marks shall be
set a t angle points, beginning and end of removal limits as needed.
TASK 5.3: MASS GRADING STAKES
Mass grading stakes shall be set after the removal of unsuitable material and before
fill operations begin. Mass grading stakes can be set along street centerlines and pad
lines at the approximate density of a 200 -foot grid. Mass grading stakes are intended
to orient the Contractor and allow grade to be developed within a few feet of
finished grade.
This task will be invoiced on Time and Material (T&M) basis.
A maximum of 80 field crew hours has been budgeted for this task. Required office
work for these services, such as supervision, scheduling, calculations or data
processing for these surveys will also be included on the monthly invoice.
TASK 5.4: SLOPE STAKES
Slope stakes shall be set at approximate 50 -foot intervals and at BCs, ECs and other
points of control at an offset to be agreed upon. Slope stakes shall be set for slopes
higher than 4 feet. Back-up slope stakes shall be set when the height of the slope
exceeds six (6) feet. Slope stakes shall be marked with cut or fill information and
slope ratios.
TASK 5.5: ROUGH GRADE AND CONTOUR STAKES
Rough grading stakes for contour areas not controlled by slope stakes shall be set
when rough grade has been developed within a foot of finished contour grade.
Pad stakes shall be set at each corner and on a 50' grid. These stakes shall be marked
with a cut or fill to the pad grade. One blue top stake shall be set at the pad elevation
of each pad to control final lot grading.
One set of slope stakes shall be provided for rough grading for two desilting basins.
Slope stakes shall be set at approximate 50 -foot intervals and at BCs, ECs and other
points of control at an offset to be agreed upon. Slope stakes shall be set for slopes
higher than 4 feet. Back-up slope stakes shall be set when the height of the slope
exceeds six (6) feet. Slope stakes shall be marked with cut or fill information, slope
ratios and bench grades.
One set of line and grade stakes for the basin pipelines shall be provided at 25 -foot
intervals.
MBAKERINTL.CO M 5051 Verdugo Way, Suite 300 1 Camarillo, CA 93012
Office: 805.383.33731 Fax: 805.383.3371
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TASK 5.6: ROUGH GRADE CERTIFICATION
Michael Baker shall certify line and grade of all, streets and slopes shown on the
referenced grading plans at the conclusion of rough grade construction.
The budget amount shown hereon for this work task is based on one grading
acceptance review being performed in minimum increments of 500 linear feet of
channel.
Rough grade acceptance measurements shall be taken in the following locations:
• Contour Areas: Rough grade sections shall be checked horizontally and vertically
at approximate 50 -foot intervals.
• Slopes: Slopes not controlled by improvements shall be measured at
approximate 50 -foot intervals. Slope returns shall also be measured at the one-
half delta.
• Pads: Finish grade sections shall be checked horizontally and vertically at
approximately 50 -foot intervals.
Rough grade site acceptance shall be based upon 90% of the field measurements
meeting the following tolerances:
Item
Horizontal
Vertical
Tops scaled
1.0'
0.3'
Toes scaled
1.0'
0.3'
Contour Areas
1.0'
0.3'
Pads
0.3'
0.05'
Slope Inclination
0.5' normal to the plane of the slope.
After acceptance of grading, Consultant shall provide the City and the Client with a
letter of certification of line and grade for rough grading.
TASK 5.7: STORM DRAIN, DETENTION & INFILTRATION SYSTEMS
Michael Baker shall provide one set of line and grade stakes for the storm drain pipe
on 25 -foot stations, at all angle points, beginning and ends of curves, collars, junction
structures and risers. Stakes shall be marked with a cut to flow line of pipe based
upon the referenced Improvement Plans.
Junction Structures - One set of line and grade stakes shall be set at the inlets and
outlets, with grades marked with a cut or fill to inverts.
Manholes — One stake per manhole, offset at approximately 5 feet and marked with
a cut or fill to top of rim and cut to invert.
Detention and Infiltration Systems —Two offset stakes at each angle point and one
set of stakes along perimeter at 50' interval, with cuts to the bottom of pad.
MBAKERINTL.CO M 5051 Verdugo Way, Suite 300 1 Camarillo, CA 93012
Office: 805.383.33731 Fax: 805.383.3371
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TASK 5.8: OVER -EX & ALLUVIAL REMOVAL TOPOS
Michael Baker shall provide up to twenty (20) over -ex or alluvial removal topos.
Michael Baker shall provide an exhibit of each topo.
Mass excavation quantities are not a part of this task.
The budget for this work task is based on processing 20 removal topos.
TASK 5.9: RE -STAKING ALLOWANCE
It is anticipated that additional Survey services for re -staking may be required.
Michael Baker shall perform such work at the request of the Client and shall
document all field Survey crew time for these tasks with "Daily Request for Field
Work" tickets approved by the Client's Field Representative. Re -staking shall be
invoiced monthly at the hourly rates shown below under Additional Services
Contingency.
TASK 5.10: OWNERS ALLOWANCE
It is anticipated that additional Survey services for tasks not anticipated or included
in this agreement. Michael Baker shall perform such work at the request of the Client
and shall document all field Survey crew time for these tasks with "Daily Request for
Field Work" tickets approved by the Client's Field Representative. This task shall be
invoiced monthly at the hourly rates shown below under Additional Services
Contingency.
ACU IMDTIfIIUC.
• Acccess to the Job site will be provided by client.
EXCLUSIONS:
The following items are not included in this Agreement, but can be performed under
the terms of the Extra Work Contingency shown elsewhere in this Agreement:
1. Re -staking for lost or destroyed stakes.
2. As -constructed Surveys except as provided for herein.
3. Removal topography or subdrain locations, in excess, of the amounts shown
hereon.
4. Certification of utilities or re -certifications.
5. Staking per landscape architect plans.
6. Buttress or shear key stakes in excess, of the amounts shown hereon.
7. Any other work task not specially set forth in the above Scope of Service
MBAKERINTL.CO M 5051 Verdugo Way, Suite 300 1 Camarillo, CA 93012
Office: 805.383.33731 Fax: 805.383.3371
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Fee for Additional Work: TASK 4.1: CONSTRUCTION SUPPORT
Proiect Manager (160 hrs) $ 41,600
TASK 4.2: RECORD DRAWINGS / AS -BUILT PLANS
Senior Engineer (30 hrs)
Proiect Manager (30 hrs) $ 11,580
SUBTOTAL: $ 53,180
SURVEY SERVICES
Task 5.1 Project Control
$ 2,900
Task 5.2 Grading Limits & Sawcut Lines
$ 2,000
Task 5.3 Mass Grading Stakes
$ 2,000
Task 5.4 Slope Stakes
$ 4,000
Task 5.5 Rough Grade and Contour Stakes
$ 5,900
Task 5.6 Rough Grade Certification
$ 4,200
Task 5.7 Storm Drain, Detention & Infiltration System
$ 7,900
Task 5.8 Over -Ex & Alluvial Removal Topos
$ 11,000
Task 5.9 Re -staking Allowance
$ 6,000
Task 5.10 Owners Allowance
$ 6,000
Survey Services $ 34,400
SUBTOTAL: $ 51,900
TOTAL:
$ 105,080
If additional tasks not included in this scope of work are required, the scope and corresponding fee may be adjusted
accordingly based on direction from the Client. All services outlined herein this scope of work will be performed not -to -
exceed $105,080 plus the direct cost of reimbursable expenses, to be billed monthly on a time and materials basis.
Authorized By:
(Client)
(Date)
5051 Verdugo Way, Suite 300 1 Camarillo, CA 93012
Office: 805.383.33731 Fax: 805.383.3371
City of Santa Clarita
23920 Valencia Boulevard
Santa Clarita, California 91355
Attention: Ms. Jackie Lillio
January 21, 2019
P003-2019-010
Job No. 2019-001-010
Subject: Proposal — Geotechnical Services
Rough Grading Observation and Testing
Santa Clarita Community Center
Sierra Highway between Soledad Canyon Road
and Dolan Way
Santa Clarita, California
Ladies/Gentlemen:
It is with pleasure that we present this proposal to provide geotechnical services associated with
performing observation and testing services at the subject site.
SCOPE OF SERVICES
The scope of work being proposed is based on discussions with Ms. Jackie Lillio and Mr. Terry
Bryce. Based on the provided information, we have prepared a detailed table of our estimated
services and costs. Please see Attachment A — Scope of Services.
ESTIMATED EXPENSES
The cost for our services is based on the rates indicated on the attached Fee Schedule. A detailed
estimate broken down by task number is provided in Attachment A — Scope of Services.
This work will be billed on a time and materials basis in accordance with the attached Fee
Schedule. This is a "Not to Exceed" cost and we would not invoice above this amount without
prior authorization from you or your representative. If costs for a particular work item are
R. T. FRANKIAN & ASSOCIATES
26027 HUNTINGTON LANE SUITE A SANTA CLARITA CALIFORNIA 91355
TEL. (818) 531-1501 WWW.RTFRANKIAN.COM
City of Santa Clarita
January 21, 2019
P003-2019-010
2019-001-010
Page 2
exceeded, we would still invoice up to our total not -to -exceed authorization. We will only invoice
for work and services actually performed. This cost estimate is valid for a period of 90 days from
the date of this proposal.
It is our understanding that the project is subject to California Prevailing Wages. Therefore, the
cost estimates presented in this Addendum Proposal are based on our attached current Prevailing
Wage Fee Schedule.
Additional requested or required services not included within the scope of services described
herein would be invoiced in accordance with the attached Fee Schedule.
AUTHORIZATION
To authorize the scope of work presented herein, please issue a Professional Services Contract in
accordance with the information presented in Attachment A — Scope of Services.
T1i
Should you desire to discuss or clarify the proposed scope of work or any other aspect of this
proposal, please do not hesitate to contact our office.
ESS/(},
RASp���
No. GE 2558
AWR/jh 9T\/EM
F OF CA
Yours very truly,
R. T. FRANKIAN & ASSOCIATES
Alan P
W. Ras is a a
LPrincipal Geotechnical Engineer
Attachments: Attachment "A" — Scope of Services
Fee Schedule
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INRTSk
PROPOSAL SUMMARY
1/21/2019
Attachment A
P003-2019-010 010
City of Santa Clarita
2019-001
Attention:Ms. Jackie Lillio
Subject: Canyon Country Community Center
Task # Task Description
Total
1.0 O&T - Rough Grading
$206,615.06
2.0 O&T - Post Grading
$103,171.80
3.0 Office Engineering & Support Services
$35,567.50
Total: $345,354.36
ESTIMATED SCOPE OF WORK - DETAILS
Item No. 1 - Observation and Testing - Rough Grading
1 RTF&A staff member onsite 8 hours daily for 66 working days. Increased per 1/19/19 discussion with JL & TB.
1 Laboratory sample @ 3hrs/sample testing per week.
2 R -Value samples and testing
1 Corrosion sample
1 PH sample
13 weekly meetings
3 monthly grading reports
1 final compaction report
Item No. 2 - Post Grading
O&T of onsite Stormwater Treatment (SWT) BMP only (44 working days part-time onsite 4 hours per day).
Does not include storm drain observation and testing services. Storm Drain Removed per 1/19/19 discussion with JL & TB.
Assumes storm drain inspection and testing by Los Angeles County.
Storm Drain, Sanitary Sewer, Water, Retailing Walls, Streets, and other utility backfills are not estimated in this proposal.
Los Angeles County Channel Improvement services removed from this estimate per 1/19/19 discussion with JL & TB.
Assumes storm drain inspection and testing by Los Angeles County.
Onsite SWT BMP report only. Reduced per 1/19/19 discussion with JL & TB.
1 Laboratory sample (4 2hrs/sample testing per week for Onsite SWT BMP only.
0 monthly reports
Item No. 3 - Office Engineering & Support Services
Estimate for coordination with the design team and responding to requests.
FEE SCHEDULE
City of Santa Clarita
Geotechnical Services, Santa Clarita Community Center
Sierra Highway between Soledad Canyon Road and Dolan Way
Santa Clarita, California
Job No. 2019-001-010/Proposal No. P003-2019-010
PFR S(_)NNFT.
MANAGING PRINCIPAL/CONSULTING GEOTECHNICAL ENGINEER
PRINCIPAL ENGINEER/PRINCIPAL GEOLOGIST .......................................
GEOTECHNICAL ENGINEER/ENGINEERING GEOLOGIST .....................
SENIOR PROJECT SUPERVISOR/ENGINEER/GEOLOGIST .......................
(Includes Deputy Grading Inspector)
PROJECT ENGINEER/ SUPERVISING FIELD ENGINEER ............................
SENIOR FIELD ENGINEER/SENIOR FIELD GEOLOGIST ............................
FIELD TECHNICIAN............................................................................................
ASSITANT FIELD TECHNICIAN
DRAFTING/CAD..................................................................................................
LABORATORY TESTING.....................................................................................
CLERICAL...............................................................................................................
COURT APPEARANCES AND DEPOSITIONS ................................................
EXPENSES
FIELD SERVICE TRIP CHARGE
MILEAGE (from office to destination and return; excludes field service trips)
REPRODUCTION.....................................................................................................
SUBCONTRACTED EQUIPMENT............................................................................................
(Drill Rig, Backhoe, Unskilled Labor, Consultants, and Deputy Inspectors, etc.)
TRAVEL EXPENSES, SUBSISTENCE, VEHICLE RENTAL,
FREIGHT, OTHER OUTSIDE EXPENSES.................................................................
FIELD SERVICE CONDITIONS
P003-2019-010
RATE WHOUR
.................. $165.00
.................. $155.00
.................. $145.00
$135.00
.................. $120.00
.................. $120.00
.................. $120.00
.................. $525.00
$105.00/visit
....$0.59/mile
... Cost + 22%
... Cost + 22%
Cost + 22%
MINIMUM FEE FOR FIELD SERVICES....................................................................................................... $455.00/ trip
OVERTIME - After 8 working hours per day & Saturdays...............................................................1-1/2 time
- After 12 working hours, Sundays & Holidays........................................................ Double Time
(Four-hour minimum charge on weekends & holidays)
FIELD SERVICES will be billed at Field Technician, Senior Field Engineer or Supervising Field Engineer rate,
depending on manpower availability and/or experience required due to complexity of project. Occasional site
visits by the responsible Project/Senior/ Geotechnical Engineer or Engineering Geologist may be required to
check on progress or to answer technical questions that arise.
FEES ARE DUE AND PAYABLE ON PRESENTATION OF INVOICE. R. T. FRANKIAN & ASSOCIATES
reserves the right to charge the maximum legal interest on unpaid balance and collection fees, if required, to
secure payment. $-18
IORTFA
GEOTECHNICAL. ENGINEERING & ENGINEERING GEOLOGY
■I■IIIi�A■11
X191111
111
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1111!1
January 29, 2019
Rudy J. Ortega, Jr.
Tribal President
Tribal Historic and Cultural
Preservation Committee
Lucia Alfaro
Fernandeno Tataviam Band of Mission Indians chair
Tribal Historic & Cultural Preservation Department
Re: Fernandeno Tataviam Band Of Mission Indians Budget Proposal For Native American
Cultural/Archaeological Monitoring Services for the Canyon Country Community Center
Project (Project).
The Fernandeno Tataviam Band of Mission Indians (FTBMI) has maintained a professional
Native American Monitoring (NAM) service for decades by aligning its traditional framework of
preserving cultural, spiritual, and emotional ties to the land with effective options for mitigating
potential damages to cultural resources.
The Tribal Historic and Cultural Preservation Department's (THCP) Services for the Project
located at 18410 Sierra Highway, Santa Clarita, California, consist of Tribal consultation, Project
oversight, curation of potentially uncovered tribal cultural resources, and Native American
monitoring.
FEE STRUCTURE
The following ranges of hourly rates for various categories of personnel are currently in effect:
Hourly Rate Category
$88/hour Native American Monitoring Services
$100/hour Tribal Archaeologist/THCP Officer
Oversight and Reporting Services
NATIVE AMERICAN CULTURAL/ARCHAEOLOGICAL
MONITOR QUALIFICATIONS
• OSHA Certification
• CPR Certification
• FTBMI Cultural/Archaeological Resource Training Certification
• Adhere to FTBMI Confidentiality Agreement in regards to the project, and project -specific
cultural finds
• Trained to identify cultural materials that are specific to the region and identify material
types and sources
• Trained to expeditiously follow FTBMI protocol when tribal cultural resources are
uncovered
• Trained to document services on through daily reporting system
• Trained to monitor safely on a wide range of construction sites and around a variety of
equipment
1019 Second Street, Suite I I San Fernando I California, 91340 1 (8 18) 837-0794 1 Fax (818) 837-0796 1 thcp@tataviam-nsn.us
REPORTING
Upon request, the Client may receive a copy of the field documentation. Should any local and/or
Tribal government request an update on the status of Native American Cultural/Archaeological
monitoring, the Client may receive a "closeout report", written by the THCP Officer, that
addresses the FTBMI's role on the project and provides a summary of cultural findings, if any.
Contact Information
Triba ._.
I Archaeologist (RPA) and THCP Officer: Jairo Avila
Office: 818-837-0794, e-mail: jairo.avila@tataviam-nsn.us
• The THCP Officer will provide the name and contact information for the Native American
Monitor within 48 hours of the Project's expected start date.
• The Client must provide a 5 -business day notice, to the THCPO, in writing, of the
Project's start date for ground disturbances.
Respectfully submitted,
Jairo F. Avila, M.A., RPA
Tribal Historic and Cultural Preservation Officer.
Canyon Country Community Center Project
Native American Construction Monitor - Estimate of Working Days
Project Activities with Excavations >5 feet
Estimated
Working
Days
Mint Canyon Channel Excavation 14
Subterranean Infiltration Galleries A Excavation 17
Subterranean Infiltration Galleries B Excavation
Building R&R Excavation
Temporary Stream Diversion Excavation
Storm Drain Line A 60" Excavation
Storm Drain Line A 42" Excavation
Storm Drain Line B 36" Excavation
Total Estimated Monitoring Days =
15
9
20
2
1
1
79
Total of Tribal Const. Monitor and Historical Officer:
10% Contingency:
Total Native American Monitoring Budget:
Tribal
Const.
Monitor
Rate
(8hr/Day)
88 Hr
$9,856
$11,968
$10,560
$6,333
$14,080
$1,408
$704
$704
$55,613
Historic
Officer
Rate
(1hr/Day)
100 hr
$1,400
$1,700
$1,500
$900
$2,000
$200
$100
$100
$7,900
$63,512
$6,351
$69,863