HomeMy WebLinkAbout2019-02-12 - AGENDA REPORTS - CANYON COUNTRY PARK INCLUSIVE PLAY AREA, PROJ P401 (2)8
Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 12, 2019
SUBJECT: CANYON COUNTRY PARK INCLUSIVE PLAY AREA, PROJECT
P4018 - AWARD DESIGN-BUILD CONTRACT
DEPARTMENT: Public Works
PRESENTER: Damon Letz
RECOMMENDED ACTION
City Council:
1. Award the design-build contract to Great Western Installations, Inc., in the amount of
$1,012,000, and authorize a contingency in the amount of $101,200, for a total contract
amount not to exceed $1,113,200.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
This project will design and construct an inclusive play area at Canyon Country Park to serve the
community. The Canyon Country Inclusive Play Area will provide a play area with elements that
welcome children of all abilities to play, learn, and grow together. Inclusive play areas also allow
adults of varying ages and abilities to actively engage with the children in their care. The play
area thus becomes a multigenerational gathering space. This project exemplifies the City of
the Building and Creating Community theme of the Santa Clarita 2020 plan.
Consulting firms desiring to submit a proposal for consideration for the Canyon Country Park
Inclusive Play Area had to first meet prequalification requirements set by the City.
On December 10, 2018, the City received four proposals with the corresponding prequalification
criteria and all four submittals met the prequalification requirements. Staff from the Capital
Improvement Projects and Traffic and Transportation Planning divisions reviewed and evaluated
Page 1
Packet Pg. 46
8
the proposals based on understanding the required scope of work, experience and qualifications
with similar projects, potential issues and resolutions, and approach to project schedule and
public engagement. The four firms and their respective scores are listed below.
Rank Company Score Location
1. AMG 82 Santa Clarita, CA
2. Great Western Installations, Inc. 76 Wellsville, UT
3. Landscape Structures 73 Delano, MN
4. ORTCO, Inc. 50 Orange, CA
Per the
Should an agreement not be reached, negotiations should be terminated with that firm and begin
with the second ranked firm. The process should continue until an agreement is reached with a
satisfactory firm.
Staff negotiated with AMG and was not able to reach an agreement; therefore, staff and AMG
agreed to terminate negotiations. Staff then negotiated with Great Western Installations, Inc., and
an agreement was reached. Staff recommends awarding the design-build contract to Great
Western Installations, Inc., based on their experience with similar projects, the completeness of
their proposal, project cost, and their interview (see attached Concept Design).
The requested contingency will cover any unforeseen issues or additional needs that may occur
during the design and construction process. The remaining funds in the budget will cover staff
oversight related to the construction and project management, public works inspection, labor
compliance, and administrative costs.
While the City maintains a Support of Local Businesses Policy, the California Public Contract
Code does not permit use of that policy in this type of procurement.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds were appropriated as part of the Fiscal Year 2018-19 budget to project
expenditure account P4018203-5161.001, Community Development Block Grant (CDBG) Fund,
to support the recommended contract.
ATTACHMENTS
Location Map
Concept Design Canyon Country Park Inclusive Play Area
Bid Proposal for Great Western Installations, Inc. (available in the City Clerk's Reading File)
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Packet Pg. 47
Attachment: Location Map (CANYON COUNTRY PARK INCLUSIVE PLAY AREA, PROJECT P4018 -
8.a
Packet Pg. 48
This map is a user-generated static output from City of Santa Clarita GIS Online mapping website and is for reference only. Data layers that appear on this map may or may not be accurate,
current, or otherwise reliable. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions.
8.b
Canyon Country Park Inclusive Play Area
Concept Design
Attachment: Concept Design Canyon Country Park Inclusive Play Area (CANYON COUNTRY PARK INCLUSIVE PLAY AREA, PROJECT P4018 -
Packet Pg. 49
Canyon County Park Bid Option 2 ENG -18-19-P4018
City of Santa Clarita
Attn: Jeff Morrison
23920 Valencia Blvd Ste 295
Santa Clarita, CA 91355
Phone: 661-510-2074
jmorrison@santa-clarita.com
QUOTE
#96389
12/07/2018
Project #: P70499
Ship To Zip: 91387
I
RDU
Game Time - Custom Inclusive Play Structure
$284,392.00
$284,392.00
N'
Custom
PlayWorx GFRC - Treehouse w Custom Built
$120,000.00
$120,000.00
In Mushroom Climber -
Includes 80082 Slide Transfer, 9003 Wide Tri
Deck, 9006 Trap Deck, 90534 3' Rang
Kickplate, 91150 Entryway, and 7 Uprights.
1
Custom
PlayWorx GFRC - 3 Way Crawl Tunnel, No
$44,240.00
$44,240.00
Floor -
Includes 3 openings that are 5' to allow for
wheelchair access. 12' to 14' long x T tall
1
178749
Game Time - Owner's Kit
$55.00
$55.00
---
--- - Swings
1
RDU
Game Time - Swings
$7,849.00
$7,849.00
---
--- - Site
1
3256
Game Time - Cantata Chimes
$4,391.00
$4,391.00
1
3259
Game Time - Concert Trio
$3,895.00
$3,895.00
1
4677
Game Time - Melody Chimes
$5,133.00
$5,133.00
6
152856
Game Time - Base Plate Hdw Pkg Sm360
$133.00
$798.00
1
28019
Game Time - P/S Food Court Table Inground
$1,955.00
$1,955.00
1
28020
Game Time - P/S Ada Food Court Table
$1,653.00
$1,653.00
18
38065
Game Time - Large Nature Bike Rack
$475.00
$8,550.00
2
38209
Game Time - Pond Life Trash Receptacle
$1,093.00
$2,186.00
6
UF9106
Game Time - 6' Arlington Bench
$1,752.00
$10,512.00
2
STM002
GT -Shade - SD121208SN 8' SM -Sq
$2,501.00
$5,002.00
2
3680
GT -Shade - Sealed Drawings
$550.00
$1,100.00
1
440SM
MDF - Pedestal Drinking Fountain
$3,090.00
$3,090.00
---
--- - Surfacing
6936
PIP
GT-Impax - Poured in Place Delivered and
$18.70
$129,703.20
Installed -
6,936 Total Sq Ft, 8' CFH ( 3 pads adjacent to
each other) Includes (3) 100% Premium
EPDM colors - TBD Each pad includes several
large wavy sections of colors - see provided
top view Includes Aliphatic Binder
Page 1 of 6
1
1
1
Canyon County Park Bid Option 2 ENG -18-19-P4018
SS GT-Impax - Site Security
-- --- - Custom Shade Design
CUS Superior International - Custom Shade Design
COLUMNS FOR CUSTOM SAIL SHADE.
41X30
(2) COLUMNS: 12" SCH 40 @ 1 S' HT 6"
RECESS TO BASE
PLATE.
(2) COL LIMNS: 14 " SCH 40 @ 19' HT 6 "
RECESS TO BASE
PLATE,
FRAME COLOR: TBD
CUS Superior International - Custom Shade Design
CANOPIES FOR CUSTOM SAIL SHADE:
41X30
(2) TRIANGULAR CANOPIES EACH
FITTING AN OPENING
APPROXIMATEL Y30'X 41'X 51' WITH
QUICK TENSION AND
RELEASE MECHANISMS, CABLES, &
CLAMPS.
FABRIC COLOR: TBD NOTE: COLUMNS
/ WALL BRACKETS MUST BE
INSTALLED
BEFORE FABRIC MEASUREMENTS ARE
TAKEN TO ASSURE
PROPER FIT.
CUS Superior International - Custom Shade Design
COLUMNS FOR CUSTOM SAIL SHADE:
30X25
(2) COL UMNS: 10 " SCH 40 @ 15 ' HT 6"
RECESS TO BASE
PLATE.
(2) COL UMNS: 12 " SCH 40 @ 18' HT 6"
RECESS TO BASE
PLATE. FRAME COLOR: TBD
Page 2 of 6
$1,180.00
$14,025.00
$5,573.00
$10,860.00
QUOTE
#96389
12/07/2018
$1,180.00
$14,025.00
$5,573.00
$10,860.00
1
1
2
1
Canyon County Park Bid Option 2 ENG -18-19-P4018
QUOTE
#96389
12/07/2018
CUS
Superior International - Custom Shade Design
$2,990.00 $2,990.00
CANOPIES FOR CUSTOM SAIL SHADE:
30X25
(2) TRIANGULAR CANOPIES EACH
FITTING AN OPENING
APPROXIMATEL Y25'X30'X39' WITH
QUICK TENSION AND
RELEASE MECHANISMS, CABLES, &
CLAMPS.
FABRIC COLOR: TBD
NOTE: COL UMNS / WALL BRACKETS
MUST BE INSTALLED
BEFORE FABRIC MEASUREMENTS ARE
TAKEN TO ASSURE
PROPER FIT
SUR
Superior International - Surcharge
$2,050.00 $2,050.00
ENG
Superior International - Sealed Drawings
$1,025.00 $2,050.00
---
--- - Sitework and Install
INSTALL
Great Western Installations - Mobilization
$1,925.00 $1,925.00
INSTALL
Great Western Installations - Demo and
$9,620.00 $9,620.00
removal of existing play equipment and
swings
INSTALL
Great Western Installations - Demo and
$16,030.00 $16,030.00
removal of existing play equipment and
swings
INSTALL
Great Western Installations - Excavate and
$8,590.00 $8,590.00
remove roughly 1668 SF of grass and soil for
new Swing Area, 7.5" depth
INSTALL
Great Western Installations - Excavate and
$4,875.00 $4,875.00
remove roughly 960 SF of grass and soil for
new Log Crawl Play Area, 7.5" depth
INSTALL
Great Western Installations - Provide and
$3,720.00 $3,720.00
install roughly 76 LF of new concrete curb to
go around Log Crawl Play Area, 6" wide, 12"
depth reinforced and tying into existing
sidewalk
INSTALL
Great Western Installations - Provide and
$26,925.00 $26,925.00
install roughly 2185 SF of new concrete
sidewalk and concrete padding -
Includes site scrubbing
and prep. 4" depth. All to meet minimum ADA
standards. Includes stairs next to
berm
INSTALL
Great Western Installations - Provide and
$10,900.00 $10,900.00
install roughly 106 LF of retaining wall along
side of raised sidewalk leading to berm
INSTALL
Great Western Installations - Installation of
$144,620.00 $144,620.00
new play equipment -
Includes rebar cages for integrated shade
Page 3 of 6
Canyon County Park Bid Option 2 ENG -18-19-P4018
QUOTE
#96389
12/07/2018
1 INSTALL Great Western Installations - Installation of
$1,030.00
$1,030.00
music pieces under existing shelter
1 INSTALL Great Western Installations - Installation of
$9,745.00
$9,745.00
Qty 2, 10'x10'x8' Hip Canopies
1 INSTALL Great Western Installations - Installation of
$12,310.00
$12,310.00
Qty 2, 4 Post Sail Shade Structures
1 INSTALL Great Western Installations - Installation of
$1,540.00
$1,540.00
Qty 6, Prefab Benches without back
1 INSTALL Great Western Installations - Installation of
$770.00
$770.00
Qty 2, Food Court Tables
1 INSTALL Great Western Installations - Installation of
$650.00
$650.00
Qty 2, Prefab Litter Receptacles
1 INSTALL Great Western Installations - Installation of
$1,030.00
$1,030.00
Qty 1 Fountain -
Surface mount, does not include plumbing
1 INSTALL Great Western Installations - Provide and
$19,875.00
$19,875.00
install roughly 6936 SF of compacted
aggregate or slurry subbase for all areas, 4"
depth
1 Professional Great Western Installations - Design Team -
$40,875.00
$40,875.00
Includes:
Project Site Tour, Topographical Survey,
Project Development, Conceptual Site Plan,
Final Site Plan, Construction Documents,
Project Coordination, Construction Support
1 PP Payment and Performance Bond - Payment
$29,915.00
$29,915.00
and Performance Bond
Ship To Site: 17615 Soledad Canyon rd
SubTotal:
$1,018,177.20
Canyon Country, CA 91387
Discount:
($69,540.99)
Tax:
$44,722.01
**Minimum deposit of $54,200 required for GFRC
Freight:
$33,638.72
Total Amount:
$1,026,996.94
*Freight charges are based on listed zip code and are subject to change,
if shipping information changes.
Customer is responsible for offloading.
Prevailing wages
DIR #1000028191 CSLB #929912 B & C61iD34
***Note: If you are issuing a P.O. or CONTRACT please make it payable to Great Western Installations. Checks should also be made
payable to Great Western Installations**
Page 4 of 6
Canyon County Park Bid Option 2 ENG -18-19-P4018
Payment Options
QUOTE
#96389
12/07/2018
Credit Orders - Complete a Great Western Installations Credit Application in order to receive approved credit. Allow 7-10 business days for
processing time. An order deposit may be required.
Credit Card Orders - Visa, Mastercard. Your credit card will be charged by Great Western.
Cash on Delivery(COD) - Checks made out to Great Western Installations.
Our quotation is based on shipment of all items at one time to a single destination, tanless noted, and changes are subject to price adjustment.
Purchases in excess of $1,000.00 to be supported by your written purchase order anade out to Great Western Instaallations.
Terms o6" Sale: To governmenial agencies and wx supported institutions, and those with approved credit, payment is due Nvith 30 days from the
date of invoice. A 1,5''N, deer tnananth finance charge will be imposcd on all past dine aaccourats, We also accept paynient by VISA, Mastercard. All
other orders will requre a 50% deposit at the time of order entry. The balance will be due with a certified check upon receipt of shipment
(C.O.D).
Prices: Prices are F.O.13 factory and do not include freight charges. All prices listed were current at the time of puclication and quoted in U.S.
funds. Prices are subject to change without notice. Current prices will apply at the time of shipment. Due to the abnormally high cost of fuel and
its impact on many of the materials used in our industry, quotations are valid for 30 days only and prices may be subject to material and fuel
surcharges at the time of shipment.
Freight Charges: Freight charges are determined and collected by the carrier unless Great Western Installations is requested and agrees to
prepay and add these costs to the invoice.
Taxes: If applicable, taxes will be added to the invoice except when a tax exempt certificate is provided with the purchase order at the time of
order entry.
Minimum Order: Our minimum order is $50 (USD). Any order less than $2,000 requires cash with order or payment by major credit card.
Order Cancellation: Once accepted, orders can be canceled only with the consent of Great Western Installations., and on terms which will
indemnify Great Western Installations against loss. Canceled orders will be subject to a restocking fee. Equipment "built -to -order" is non-
cancelable.
Delays in Transit: Great Western Installations is not responsible for delays in transit and such delays shall not alter our invoicing terms. If your
order does not reach you within a reasonable time after being advised that shipment went forward from our vendor's plant, Great Western
Installations will be glad to assist in the tracking process.
I.rass or Damage 1131'raansit: Great Western Installations is not responsible Ior loss or daaa'aaaage in transit, When we release the rnaterial to tile
carrier, as Evill of lading is signed which states that the shipment was received from us complete and in good condition. A copy of dais bill oflading
k foiivarded to yota with the shipment kind should be checked caaredlnlly with the materials yoo receive Any sho age discrepancy or daaaaaage must
be noted on the delivery receipt and signed by the carrier's representative, Failure to not expections on the delivery mccipt many impair your right.
to recovery from the carrier.
Weights: All published weights are estimated and include appropriate packing materials. Actual weights may vary slightly.
Installation: Shall be by a Certptled Gama Tirne Installer. Customer shall be responsible for scheduling coordination and site preparation. Site
should be level and permit installation equipment access. P111 -chaser %hsall be responsible for unknown conditions such as buried utilities, tree
stumps, bedrock or any concealed materials or conditions that may result in additional labor or material costs
Page 5 of 6
Canyon County Park Bid Option 2 ENG -18-19-P4018
QUOTE
#96389
12/07/2018
To Order: Please complete the acceptance portion of this quotation and provide color selections, purchase order copy and other key
information requested. Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.
Order Information:
Bill IV .. ..... ................ ... Ship To:
Company: any ............... Contact:
Billing C'ontact: _ Address:
Address; _ ........ City, State, Zip:
City, State, Zip: 1'e!:,..—.
TO: Email:.
EM -M, I •
SITE:
Address:
City, State, Zip:
Customer Signature:
*TO ENSURE WE HAVE ALL THE CORRECT INFORMATION, PLEASE COMPLETELY FILL OUT THE ORDER INFORMATION
ABOVE!!
Order cannot be processed without colors. Please list your colors choices in the spaces provided below.
Item #1: Item #2:
Product Name Product Name
Color Choice Color Choi----
Item
hoice
Item #3: Item #4:
Product Name Product Name
Color Choice Color Choi
Page 6 of 6