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HomeMy WebLinkAbout2019-02-12 - MINUTES - REGULAR (2)1 CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, CityAttorney/Counsel, and City Clerk/Secretary Tuesday, February 12, 2019 -Minutes- 6:00 PM INVOCATION Councilmember Miranda delivered the invocation. City Council Chambers CALL TO ORDER Mayor McLean called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:02 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Miranda led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Miranda, second by Weste, to approve the agenda, pulling item 7 for public comment. AWARDS AND RECOGNITIONS Mayor McLean and Council recognized the Safe Rides program, which provided a free service over the last 32 years to teenagers who needed a ride home on Friday and Saturday nights with no questions asked, and presented Safe Rides co-founder Penny Upton and other representatives with a certificate. Council commented on how many potential accidents were avoided and lives were saved and appreciation for of all of the volunteers who worked for Safe Rides. PRESENTATIONS Santa Clarita Valley Economic Development Corporation President and CEO, Holly Schroeder, provided a report and presentation of their accomplishments in 2018 and goals of 2019. Council commented on all of the great work done by the organization in bringing business to Santa Clarita, is impressed with the turnout of business leaders in meetings, and appreciates how the organization helps keep our community strong; and inquired about steps taken if a potential ballot initiative to amend Proposition (Prop) 13 to split the tax roll passes where commercial properties may be impacted. Ms. Schroeder responded that partnerships with the Chamber of Commerce and the Los Angeles County Business Federation are essential as they are the policy advocates. PUBLIC PARTICIPATION Addressing the Council was Alan Ferdman, regarding Landscape Maintenance District assessments; Doug Fraser, regarding mobilehome parks issues; and Steve Petzold, regarding the City being listed on the website of the Citizens' Climate Lobby. STAFF COMMENTS City Manager Ken Striplin commented regarding Mr. Petzold's remarks and will review the material provided and determine if the Council has already taken a position to support the organization and if not, the City will communicate with them whether or not it is appropriate to have the City listed as supportive; and requested that Deputy City Manager Darren Hernandez respond to Mr. Ferdman's comments. Mr. Hernandez responded that the City offers the public information by providing detailed agenda reports along with an Engineer's Report to initiate ballot processes. The City also maintains 74 Engineer's reports online, which go into great detail on assessments; and the City received feedback last month regarding the ballot process requesting that the City should give more simplified information to the public while still meeting legal requirements. Councilmember Weste inquired of a federal lawsuit regarding utilities using the public right-of- way without reimbursement to local governments, and City Attorney Joseph Montes responded that he will need to check on the current status and will provide an update to the Council. City Manager Ken Striplin added that the City has commented on the Federal regulations. Mayor McLean commented that there is legislation being proposed in Sacramento to support the City's position. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Kellar requested adjournment in memory of Tom Tucker. Page 2 Mayor Pro Tem Smyth commented on the recent rains and requested that City Manager Ken Striplin report on the effects to the City, and Mr. Striplin responded that the ground was saturated where 10-20 tree issues arose, staff was on call and responded quickly, and that the Stormwater crew worked proactively, so there are no major issues with the infrastructure. Mayor Pro Tem Smyth inquired how a citizen may report a downed tree and Mr. Striplin responded that citizens should contact the Sheriffs department. Councilmember Weste thanked the Sheriffs department and commented that crime statistics are down in Santa Clarita and also thanked residents who assist by reporting incidents to the Sheriffs department. Mayor Pro Tem Smyth added that there is extra pressure on law enforcement due to Assembly Bill (AB) 109, Prop 47, and Prop 57, and few cities are able to report on reduced crime statistics. Councilmember Weste commented that she heard good news today that the High Speed Rail is probably not going to go through the Santa Clarita Valley; and requested adjournment in memory of Evelyn Adams and Joseph Benjamin McDivitt. Councilmember Miranda cautioned residents to be careful when driving, and that the City has created a one-stop website, ReadyForRain.santa-clarita.com, with important contact numbers and pertinent information about what to do before, during, and after inclement weather; and invited residents to experience the all-new Thursdays@Newhall format in 2019 with the 10 by 10 Variety Show, JAM Sessions, SENSES Block Party, and the Note by Note Music Night with all events taking place at 7:00 p.m., and learn more by visiting ThursdaysAtNewhall.com. Mayor McLean commented that the North County Transportation Coalition (NCTC) recently became a Joint Powers Authority (JPA) and thanked Assemblymember Christy Smith who recently met with the coalition to learn about the NCTC goals and support for transportation dollars from the state; recently attended the Antelope Valley Line Study Stakeholders Workshop and the Chamber Government Affairs Council where transportation and the Metrolink were discussed, and Metrolink providing more and frequent service is possible within the next five years as long as funding is provided by the federal and state governments; and thanked Steve Petzold, who wrote an article about taking the Metrolink to Burbank Airport promoting the service; announced that there is a new outdoor amphitheater at the Placerita Nature Center; and adjourned the meeting in memory of Captain Michael Shepard. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Cameron Smyth, Mayor Pro Tem AYES: McLean, Smyth, Kellar, Miranda, Weste ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 22, 2019, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. Page 3 RECOMMENDED ACTION: City Council approve the minutes of the January 22, 2019, Regular Meeting ITEM 3 PROBATION SERVICES CONTRACT AUTHORITY INCREASE On June 1, 2018, the City of Santa Clarita (City) entered into an agreement with the County of Los Angeles Probation Department to provide probation prevention/intervention services to assist in the City's Gang Crime Suppression Program. As a part of this agreement, one Deputy Probation Officer (DPO) provides specialized probation services for the City. As a result of a rate increase, the contract has increased from $164,000 to $174,000. RECOMMENDED ACTION: City Council: 1. Approve a contract authorization increase in the amount of $27,400 for Fiscal Year 2018-19, for a total contract amount not to exceed $191,400 for an increase in probation services. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 4 SUMMARY VACATION OF AN EASEMENT FOR SANITARY SEWER AND INCIDENTAL PURPOSES AT HOMEWOOD SUITES AND HAMPTON INN (NEWHALL RANCH ROAD) Summary vacation of an easement for sanitary sewer and incidental purposes at Homewood Suites and Hampton Inn (Newhall Ranch Road) RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of an easement for sanitary sewer and incidental purposes, as described in Exhibit "A" Legal Description and as shown on Exhibit `B" Exhibit Map. 2. Direct the City Clerk to record the certified original resolution in the Los Angeles County Registrar -Recorder's office. Adopted Resolution No. 19-4 ITEM 5 CITYWIDE ENGINEERING AND TRAFFIC SURVEY STUDY Establish prima facie speed limits on each roadway segment included in the Traffic and Engineering Survey Study. RECOMMENDED ACTION: City Council: 1. Adopt a resolution establishing prima facie speed limits on each roadway segment included in the Engineering and Traffic Survey Study. 2. Direct the City Clerk to certify the Study. 3. Direct staff to implement the necessary speed limit signage changes brought about by adopting the Study. 4. Request the Los Angeles County Sheriff s Department to continue the radar enforcement program on City of Santa Clarita streets and highways covered in the Study as soon as the signage changes are complete. Adopted Resolution No. 19-5 ITEM 6 EASEMENT DEDICATION TO LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR FLOOD CONTROL PURPOSES Easement dedication to the Los Angeles County Flood Control District for flood control purposes south of Newhall Ranch Road adjacent to San Francisquito Creek trail to maintain storm drain outlet. RECOMMENDED ACTION: City Council approve and authorize the Director of Public Works to execute the attached easement dedication (EAS 18-00016) to the Los Angeles County Flood Control District, as described in Exhibit "A" Legal Description, and Exhibit "B" Exhibit Map. ITEM 7 CANYON COUNTRY COMMUNITY CENTER - PHASE I, PROJECT F3020 - AWARD CONSTRUCTION AND SUPPORT SERVICES CONTRACTS This action awards the construction contract for Phase I of the Canyon Country Community Center project which includes rough grading, Mint Canyon Channel and storm drain improvements, and an infiltration system. Plus awards support service contracts for biological monitoring, civil engineering, geotechnical, and tribal monitoring services. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Canyon Country Community Center - Phase I, Project F3020 (Phase I). 2. Award construction contract for Phase I to Sukut Construction, LLC, in the amount of $9,302,837, and authorize a contingency in the amount of $1,395,425, for a total contract amount not to exceed $10,698,262. 3. Award a contract for Phase I biological monitoring services to Compliance Biology, Inc., in the amount of $163,160, and authorize a contingency in the amount of $16,316, for a total contract amount not to exceed $179,476. 4. Extend the current contract and authorize an increased expenditure authority for civil engineering and surveying services for Phase I with Michael Baker International in the amount of $105,080, and authorize a contingency in the amount of $10,508, for a total additional contract amount of $115,588. 5. Authorize entering into a contract with R.T. Frankian and Associates for geotechnical services for Phase I in the amount of $345,388, and authorize a contingency in the amount of $34,538 for a total contract amount not to exceed $379,926. 6. Authorize entering into a contract with the Fernando Band of Mission Indians for tribal monitoring services for Phase I in the amount of $70,000. 7. Amend the budget for Fiscal Year 2018-19 and appropriate $10,368,784 to the Canyon Country Community Center, Project F3020 and Canyon Country Community Center Regional Infiltration Best Management Practice, Project R3007 as follows: $4,576,473 from the Park Dedication Fund Balance (Fund 305) to expenditure account F3020305-5161.001, $4,127,311 from the Facilities Fund (Fund 723) to expenditure account F3020723-5161.001, and $1,665,000 from the Stormwater Utility Fund Balance (Fund 356) to expenditure account R3007356-5161.001, to provide for the construction contract, support services, staff time, and the project's administrative costs for the Phase I construction. 8. Increase miscellaneous revenue account 723-4621.001 by $4,127,311, representing the Los Angeles County Flood Control District's contribution toward the Mint Canyon Channel improvements, as part of Phase I. 9. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council on this item was Alan Ferdman, representing the Canyon Country Advisory Committee; and Jerred Langford and Joshua Christensen, representing the Southwest Carpenters Union. City Manager Ken Striplin responded to Mr. Ferdman's inquiry and stated that due to the California Environmental Quality Act (CEQA), it is becoming common to require tribal monitoring onsite. ITEM 8 CANYON COUNTRY PARK INCLUSIVE PLAY AREA, PROJECT P4018 - AWARD DESIGN -BUILD CONTRACT This item will award a contract for the design and construction of an inclusive play area at Canyon Country Park. RECOMMENDED ACTION: City Council: 1. Award the design -build contract to Great Western Installations, Inc., in the amount of Page 6 $1,012,000, and authorize a contingency in the amount of $101,200, for a total contract amount not to exceed $1,113,200. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 9 AWARD HEATING AND AIR CONDITIONING MAINTENANCE CONTRACT Award annual heating and air conditioning maintenance services contract to Johnson Controls, Inc., in the amount of $159,600 to perform maintenance services on City -owned heating and air conditioning components. RECOMMENDED ACTION: City Council: 1. Approve the use of a "piggyback" contract through Sourcewell contract #030817-JHN and award a one-year contract to Johnson Controls, Inc., to provide air conditioning and heating maintenance and repairs for 13 City facilities, for an annual amount of $13300 and an annual contingency of $26,600, for a total one-year contract amount not to exceed $159,600. 2. Authorize the City Manager or designee to execute up to three adcitional, one-year renewal options beginning in year two, not to exceed the combined annual base contract and contingency amount of $159,600, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize an appropriation of funds in the amount of $13,520 from Transit Fund 700 to expenditure account 12401.5161.001 beginning in Fiscal Year 2018-19, and an ongoing annual basis, commencing in Fiscal Year 2019-20 for maintenance costs associated with the award of this contract, contingent upon the appropriation of funds by the City Council during the annual budget process in subsequent fiscal years. 4. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. ITEM 10 CHECK REGISTER NOS. 2 AND 3 Check Register No. 02 for the Period 12/21/18 through 01/03/19 and 01/10/19. Electronic Funds Transfers for the Period 12/24/18 through 01/04/19. Check Register No. 03 for the Period 01/04/19 through 01/17/19 and 01/24/19. Electronic Funds Transfers for the Period 01/07/19 through 01 / 18/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 02 and Check Register No. 03. Page 7 PUBLIC PARTICIPATION II There were no requests to speak received. ADJOURNMENT Mayor McLean adjourned the meeting in memory of Captain Michael Shepard, Tom Tucker, Evelyn Adams, and Joseph Benjamin McDivitt at 7:06 p.m. ATTEST: CITY CLERK MAYOR