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HomeMy WebLinkAbout2019-03-12 - AGENDA REPORTS - 2018-19 ANNUAL CONCRETE REHAB PGM PROJ M0129 AND D (2)O Agenda Item: 2 CITY OF SANTA CLARITA D AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL:1 DATE: March 12, 2019 SUBJECT: 2018-19 ANNUAL CONCRETE REHABILITATION PROGRAM, PROJECTS M0129 AND D0001 DEPARTMENT: Public Works PRESENTER: Cruz Caldera RECOMMENDED ACTION City Council: 1. Approve the plans and specifications for the 2018-19 Annual Concrete Rehabilitation Program, projects M0129 and D0001. 2. Award the construction contract to FS Contractors, Inc., in the amount of $391,632, and authorize a contingency amount of $58,368, for a total contract amount not to exceed $450,000. 3. Authorize the transfer of $16,714 in project savings from the 2017-18 Sidewalk Repair Program, Project M0125, to the 2018-19 Annual Concrete Rehabilitation Program, Project M0129 as follows: $5,058 from TDA Article 8 (233) expenditure account M0125233- 5161.001 to expenditure account M0129233-5161.001, $1,866 from Measure R Local (264) expenditure account M0125264-5161.001 to expenditure account M0129264-5161.001; and $9,790 from General Fund — Capital (601) expenditure account M0125601-5161.001 to expenditure account M0129601-5161.001. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. BACKGROUND The 2018-19 Annual Concrete Rehabilitation Program consists of two projects awarded under one contract to make the most efficient use of available funding. The sidewalk repair, project M0129, will replace existing sidewalks and drive approaches damaged by tree roots and pavement settlement. The access ramp construction, project D0001, will benefit our disabled Page 1 Packet Pg. 14 O community through the installation of new access ramps, while meeting the requirements outlined in Title 21 of the Americans with Disabilities Act. These projects are components of the Sustaining Public Infrastructure theme of the City of Santa Clarita's (City) five-year strategic plan, Santa Clarita 2020. Attached is a list of construction locations that were identified by City staff during the annual citywide sidewalk inspection and resident requests. Substantial constraints and controls were established in the construction documents to reduce potential impacts to traffic and homeowners during construction. Construction is scheduled to begin in May 2019 and is anticipated to be completed within 55 working days following the Notice to Proceed. Staff will appoint inspectors to ensure proper work performance by the contractor and to handle daily field issues should they arise. An invitation to bid was published on January 25, 2019, and was posted on the City's website. Plans and specifications were also posted on PlanetBids. Five responsive bids were submitted electronically to the City and opened by Purchasing on February 11, 2019. The results are shown below: Company Name Location Base Bid Amount FS Contractors, Inc. Sylmar, CA $391,632.00 EBS General Engineering, Inc. Corona, CA $464,514.25 Hardy & Harper, Inc. Santa Ana, CA $565,020.00 TORO Enterprises, Inc. Oxnard, CA $599,937.60 Swanson Backhoe, Inc. Upland, CA $635,773.03 Staff recommends the contract be awarded to FS Contractors, Inc., the lowest responsive bidder. This contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. The contractor's bid was reviewed for accuracy and conformance to the contract documents and found to be complete. While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contact Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsible bidder. The total current budget for the 2018-19 Annual Concrete Rehabilitation Program is $450,000. This will provide for the construction contract and contingency. The requested construction contingency will cover the costs of unforeseen site conditions, change order requests made by the contactor, and change orders for additional work ordered by the City. The additional funds requested in the amount of $16,714 will provide for construction support such as surveying, tree maintenance, project management, inspections, labor compliance, and miscellaneous administrative costs. Page 2 Packet Pg. 15 ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT As part of the FY 2018-19 budget, $400,000 was appropriated to the 2018-19 Annual Concrete Rehabilitation Program, project M0129 and $50,000 to the ADA Access Ramps, project D0001 for a total budget of $450,000. Upon approval of the requested transfer, the total Fiscal Year 2018-19 budget for this program will be $466,714. This amount will adequately provide for the construction contract amount, including contingency, construction support, and project administration. ATTACHMENTS 2018-19 Concrete Rehabilitation Locations (available in the City Clerk's Reading File) O Page 3 Packet Pg. 16 a a a c� VLL J 00 VLL J a LL F Vf DD N a o � � x J V J ti N a m N O a 0 3 Ln J LU C4 Cm m o N N c -I J a p LL ON 'o m 0 0 0 0 0 0 0 a 0 0 0 m 0 0 O a N to m to N N O an O a a o0 V .N,. 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