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Home My WebLink About2019-03-12 - AGENDA REPORTS - REGULAR MINUTES (4)CITY OF SANTA CLARITA rJal City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, March 12, 2019 —Minutes— 6:00 PM INVOCATION Mayor Pro Tem Smyth delivered the invocation. O City Council Chambers CALL TO ORDER Mayor McLean called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:05 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor McLean invited a Boy Scout from the audience to lead the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Weste to approve the agenda, pulling item 3 and 4 for Council and public comment. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor McLean and Council recognized Tim Burkhart for his dedicated 20 years of service to the community through his work as a member of the City's Planning Commission and presented him Packet Pg. 6 U O with a certificate. Members of Council and the Planning Commission thanked Mr. Burkhart for his dedicated service and accomplishments. Mayor McLean and Council proclaimed the month of March 2019 as "Nutrition Month" in the City of Santa Clarita and presented the proclamation to Kim Brown and Jodi Dalyai from Henry Mayo Newhall Hospital. Mayor McLean and Council proclaimed the week of March 18 through 22 as "Fix a Leak Week" in the City of Santa Clarita and stated that by repairing household leaks, like dripping faucets and leaking shower heads, 10,000 gallons a year of water can be saved. i PUBLIC PARTICIPATION Addressing the Council was Douglas Fraser, regarding mobilehome issues and updates; and a Kevin Ward, regarding the Placerita Creek and the Southern California Gas Company v construction project. c 0 STAFF COMMENTS 0 City Manager Ken Striplin commented on Mr. Ward's concerns regarding Placerita Creek and stated that the City is working with Southern California Gas Company and the Regional Water Quality Control Board to insure that work that has been done is in compliance with the permits as both agencies have jurisdiction over the matter. Council inquired regarding the natural habitat, the scope of the project, and flooding concerns. City Manager Striplin invited Southern California Gas Company Public Affairs Manager, Marisol Espinosa, to address the Council and their concerns. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Kellar mentioned the Santa Clarita Valley Family History and Genealogy Fair, hosted by the Valencia California Family History Center, will be held on Saturday, March 23, at The Church Jesus Christ of Latter -Day Saints, Valencia Center; and requested to adjourn the meeting in memory of Richard Fitt and William "Bill" Hickey. Mayor Pro Tem Smyth commented on the upcoming Cowboy Festival and wanted to remind everyone of the new Cowboy Cook -off event that will take place on Saturday, April 13. The competition offers blind judging, and cash prizes will be awarded from first to fifth place in all four meat categories. Councilmember Weste requested to adjourn the meeting in memory of Nick Callas; reminded everyone of the upcoming 75th anniversary of World War 11; mentioned that today marks the 91st year of the St. Francis Dam collapse that changed dam construction worldwide and that today S. 47 became law and the Dam became a national monument; mentioned that she, Mayor McLean, and Mayor Pro Tem Smyth participated in "Reading Across America" in honor of Dr. Seuss' birthday at Fair Oaks Ranch Community School and broke the Guinness Book of World Records by reading to 1,063 participants dressed in Dr. Seuss costumes; and invited folks to attend events during the Cowboy Festival. Tickets are available at cowboyfestival.org. Page 2 Packet Pg. 7 O Councilmember Miranda invited residents to purchase tickets for the 42nd Annual City of Santa Clarita Dodger Day on Saturday, May 11, 2019, where the Los Angeles Dodgers take on the Washington Nationals. Tickets can be purchased online by visiting SCVDodgerDay.com. Mayor McLean encouraged folks to participate in this year's Santa Clarita Public Library's One Story One City program and read the 2019 book selection, The J ea Girl of Hummingbird Lane, by author Lisa See and suggested everyone check out the events pertaining to the book at santaclaritalibrary.com; reminded everyone that beginning October 2019 residents will see a charge on property tax bills related to Measure W, the Safe, Clean Water Program; and requested the meeting be adjourned in memory of Pamela Koch and Bernard "Bernie" Katz. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Councilmember AYES: McLean, Smyth, Kellar, Miranda, Weste ITEM 1 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the February 26, 2019, Regular Meeting. ITEM 2 2018-19 ANNUAL CONCRETE REHABILITATION PROGRAM, PROJECTS M0129 AND D0001 The 2018-19 Annual Concrete Rehabilitation Program consists of removal and replacement of damaged sidewalks, driveway approaches, and the construction of access ramps at various locations within the City. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2018-19 Annual Concrete Rehabilitation Program, projects M0129 and D0001. 2. Award the construction contract to FS Contractors, Inc., in the amount of $391,632, and authorize a contingency amount of $58,368, for a total contract amount not to exceed $450,000. Authorize the transfer of $16,714 in project savings from the 2017-18 Sidewalk Repair Program, Project M0125, to the 2018-19 Annual Concrete Rehabilitation Program, Project MO 129 as follows: $5,058 from TDA Article 8 (23 3) expenditure account M0125233- 5161.001 to expenditure account M0129233-5161.001, $1,866 from Measure R Local (264) expenditure account M0125264-5161.001 to expenditure account M0129264-5161.001; and $9,790 from General Fund — Capital (601) expenditure account M0125601-5161.001 to expenditure account MO129601-5161.001. Page 3 Packet Pg. 8 U O 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 3 SANTA CLARITA PERFORMING ARTS CENTER AT COLLEGE OF CANYONS AGREEMENT A review of the agreement between the City of Santa Clarita and the Santa Clarita Community College District regarding the Santa Clarita Performing Arts Center at College of the Canyons. RECOMMENDED ACTION: City Council approve and authorize the City Manager or designee to execute a three year agreement with Santa Clarita Community College District for the Santa Clarita Performing Arts Center at College of the Canyons, from July 1, 2019, to June 30, 2022, subject to City Attorney approval. v c m c Addressing the Council on this item was Steve Petzold. 0 Mayor McLean commented that she would like to see an accounting of how the City's grant funds are spent and suggested possibly shortening the timeline on the contract. Council discussed the City's history with College of the Canyons, the three-year contract recommendation, and the expenditures. City Manager Ken Striplin commented on the Council's ongoing support of these types of venues and the end -of -year expenditure report. ITEM 4 NEWHALL FAMILY THEATRE FOR THE PERFORMING ARTS AGREEMENT A review of the agreement between the City of Santa Clarita and the Newhall School District regarding the Newhall Family Theatre for the Performing Arts at Newhall Elementary School. RECOMMENDED ACTION: City Council approve and authorize the City Manager or designee to execute an agreement with Newhall School District for the Newhall Family Theater for the Performing Arts, subject to City Attorney approval. Addressing the Council on this item was Phil Ellis. Councilmember Weste commented that the citizens of the Santa Clarita Valley are the beneficiaries of these partnerships. Page 4 Packet Pg. 9 O ITEM 5 CHECK REGISTER NO. 05 Check Register No. 05 for the Period 02/01/19 through 02/14/19 and 02/21/19. Electronic Funds Transfers for the Period 02/04/19 through 02/15/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 05. PUBLIC PARTICIPATION II There were none c ADJOURNMENT c� Mayor McLean adjourned the meeting in memory of Bernard 'Bernie" Katz, Pamela Koch, v r Richard Fitt, William 'Bill" Hickey, and Nick Callas at 7:21 p.m. c 0 U ATTEST: CITY CLERK MAYOR Page 5 Packet Pg. 10