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Home My WebLink About2019-03-26 - AGENDA REPORTS - CONTR AWARD TO THE MRCA FOR RANGER PATROL SERVICES (2)O Agenda Item: 4 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: March 26, 2019 SUBJECT: CONTRACT AWARD TO THE MOUNTAINS RECREATION AND CONSERVATION AUTHORITY (MRCA) FOR RANGER PATROL SERVICES IN OPEN SPACE AREAS DEPARTMENT: Recreation and Community Services PRESENTER: Lance O'Keefe RECOMMENDED ACTION City Council: Award a three-year contract with the Mountains Recreation and Conservation Authority for ranger patrol services for the City of Santa Clarita open space areas, with the options of two additional annual renewals, in the amount of $102,000, plus a 10% contingency in the amount of $10,200 for a total annual contract amount not to exceed $112,200. 2. Authorize the City Manager or designee to execute all contracts and associated documents, including subsequent annual renewals, in accordance with the terms of the contract, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval. BACKGROUND The City of Santa Clarita (City) has secured nearly 11,000 acres of open space for public use. The City has contracted and partnered with the Mountains Recreation and Conservation Authority (MRCA) for the last six years to provide ranger patrol services for the City in open space areas such as East Walker Ranch, Golden Valley Ranch, Elsmere Canyon, Haskell Canyon, Quigley Canyon, Wildwood Canyon, and Towsley Canyon. MRCA is a local government public entity established by the state legislature and dedicated to the preservation and management of local open space and parkland. In addition to owning and maintaining parkland, MRCA provides ranger services. MRCA rangers are sworn California Peace Officers, trained to patrol and maintain open space properties with sensitive environmental areas, and have the authority to issue citations and make arrests. MRCA rangers can be Page 1 Packet Pg. 19 contracted by cities to complete specific duties in alignment with their on-going mission of protecting and preserving open space areas. MRCA Rangers provide patrol services, emergency call out availability, maintenance duties such as trash and graffiti removal, minor trail maintenance, parking enforcement, and abatement of minor hazards. Rangers use MRCA enacted ordinances to provide park and resource protection of properties. The contract expired in October 2018 and MRCA has been opertating under a month-to-month agreement. Since the expiration, staff and MRCA have been meeting to discuss the need for an increase in patrol hours, reporting of incidents, and ways to partner to improve and enhance the operations within the City's open space. The new contract has an increase of $32,200 in the annual contract amount from prior years. The increase is a result of a 10% contingency in the amount of $10,200 to cover unexpected overtime and maintenance needs, as well as an additional four patrol hours per week due to the City's increase in open space acreage and additional MRCA operational costs in the amount of $22,000. Ranger services are augmented by City staff and volunteer efforts to help maintain and repair City open space areas. Based on the successful past performance of the MRCA Ranger Patrol Services and their knowledge of the City's open space areas, staff is recommending continuing to utilize their services. ALTERNATIVE ACTION Other action as determined by City Council. FISCAL IMPACT Adequate funds are available within the adopted Fiscal Year 2018-19 budget. ATTACHMENTS Proposal for Ranger Services - City of Santa Clarita Open Space Proposal for Ranger Services - Golden Valley Open Space O Page 2 Packet Pg. 20 _ MOUNTAINS RECREATION & CONSERVATION AUTHORIT 4.a RANCHO Los Angeles River Center and Gardens J ,n, ^,a, 570 West Avenue Twenty-six, Suite 100 AND PAM fPw; ° OWSTRCT Los Angeles, California 90065 Phone (323) 221-9944 Fax (323) 221-9934 December 27th, 2018 Mr. Dave Christianson Trail & Open Space Supervisor 23920 Valencia Blvd. Suite 120 Santa Clarita, CA 91365 Proposal for Ranger Services City of Santa Clarita Open Space Dear Mr. Christianson: The Mountains Recreation and Conservation Authority (MRCA) is submitting a proposal to provide Ranger Services Patrol Services in the City of Santa Clarita's Open Space. Scope of Work: The MRCA will provide Ranger patrols and minor maintenance duties not to exceed a total of 20 hours per week. Rangers will patrol locations on a rotating basis with an emphasis on minimizing driving time between properties and proactive policing. Rangers will be available for call -outs 24 hours a day. Emergency call -outs over and above the routine patrol hours will be available or adjusted as needed. Rangers will use the MRCA Ordinance to provide park and resources protection for this property. Maintenance duties will include trash removal, graffiti removal, minor trail maintenance, and abatement of minor hazards. Locations: East Walker Ranch, Elsmere Canyon, Haskell Canyon Open Space, Newhall Pass Open Space, Quigley Canyon Open Space, Wildwood Canyon, Rivendale Park and Open Space, Tapia Canyon Open Space, San Francisquito Canyon Open Space, and other future Open Space areas to be determined by the City. Budget: Patrol rate: $75/hour x 1040 hours = $78,000/year plus maintenance supplies/repairs $2,500.00 A local public entity exercising jointpowers of the Santa Monica Mountains Conservancy, the Conejo Recreation and Park District, and the Rancho Simi Recreation and Park District pursuant to Section 6500 et seq. of the Government Co packet Pg. 21 MRCA Ranger Patrol Services Proposal City of Santa Clarita Open Space December 27th, 2018 Page 2 Billing: The MRCA will invoice on a quarterly basis providing status reports upon request. Terms of Agreement: This term is for three years; with the option of two (2) one-year extensions. Thank you for giving MRCA the opportunity to provide your City, residents and visitors a positive and safe experience while visiting the Santa Clarita Open Space. We look forward to continuing our mutual beneficial partnership. If this proposal is approved, please send a Notice to Proceed and Contract to Cara Meyer, Contracting Officer at cara.meyer(a)mrca.ca.gov or she may be contacted at (323)221-9944 ext. 117. Please address any questions or concerns to me at Fernando. gomez(a)mrca.ca.gov or at (323)221-9944 ext. 141 Sincerely, Fernando Gomez Chief Ranger Cara Meyer, Contracting Officer Basem Mosaad, Financial Manager 4.a Packet Pg. 22 _ MOUNTAINS RECREATION & CONSERVATION AUTHORIT 4.b RANCHO Los Angeles River Center and Gardens j ,n, ^,a, 570 West Avenue Twenty-six, Suite 100 AND PAM fPw; ° OWSTRCT Los Angeles, California 90065 Phone (323) 221-9944 Fax (323) 221-9934 December 27th, 2018 Mr. Dave Christianson Trail & Open Space Supervisor 23920 Valencia Blvd. Suite 120 Santa Clarita, CA 91365 Proposal for Ranger Services Golden Valley Open Space Dear Mr. Christianson: The Mountains Recreation and Conservation Authority (MRCA) is submitting a proposal to provide Ranger Services at Golden Valley Open Space. Scope of Work: The MRCA will provide Ranger patrols and minor maintenance duties not to exceed a total of five (5) hours per week. Rangers will patrol locations on a rotating basis with an emphasis on minimizing driving time between properties and proactive policing. Rangers will be available for call -outs 24 hours a day. Emergency call -outs, over and above the routine patrol hours will be available for up to three (3) hours per month. Rangers will use the MRCA Ordinance to provide park and resources protection for this property. Maintenance duties will include trash removal, graffiti removal, minor trail maintenance, and abatement of minor hazards. Budget: Patrol rate: $75/hour x 260 hours = $19,500.00/year plus maintenance supplies/repairs $2,000.00 Billing: The MRCA will invoice on a quarterly basis providing status reports upon request. Terms of Agreement: This term is for three years; with the option of two (2) one-year extensions. A local public entity exercising jointpowers of the Santa Monica Mountains Conservancy, the Conejo Recreation and Park District, and the Rancho Simi Recreation and Park District pursuant to Section 6500 et seq. of the Government Co packet Pg. 23 MRCA Ranger Patrol Services Proposal Golden Valley Open Space December 27th, 2018 Page 2 Thank you for giving MRCA the opportunity to provide your City, residents and visitors a positive and safe experience while visiting the Golden Valley Open Space. We look forward to continuing our mutual beneficial partnership. If this proposal is approved, please send a Notice to Proceed and Contract to Cara Meyer, Contracting Officer at cara.meyer(a)mrca.ca.gov or she may be contacted at (323)221-9944 ext. 117. Please address any questions or concerns to me at Fernando. gomez(a)mrca.ca.gov or at (323)221-9944 ext. 141 Sincerely, Fernando Gomez Chief Ranger Cara Meyer, Contracting Officer Basem Mosaad, Financial Manager 4.b Packet Pg. 24