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HomeMy WebLinkAbout2019-05-28 - AGENDAS - REGULAR (2)AGENDA Joint Meeting with Board of Library Trustees Public Financing Authority How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Bridgeport Elementary School Green Team PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. Page 2 RECOMMENDED ACTION: City Council approve the minutes of the May 14, 2019, Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 14, 2019, Regular Meeting. 3. STATE LEGISLATION: ASSEMBLY BILL 377 - Authored by Assembly Member Eduardo Garcia (D -56 -Coachella), Assembly Bill 377 preempts local land use authority related to microenterprise home kitchen operations. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to oppose Assembly Bill 377 (Garcia) and transmit position statements to Assembly Member Garcia, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, and the League of California Cities. 4. STATE LEGISLATION: ASSEMBLY BILL 1356 - Authored by Assembly Member Phil Ting (D -19 -San Francisco), Assembly Bill 1356 preempts local land use authority related to retail commercial cannabis activity. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to oppose Assembly Bill 1356 (Ting) and transmit position statements to Assembly Member Ting, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, and the League of California Cities. 5. STATE LEGISLATION: ASSEMBLY BILL 1568 - Authored by Assembly Member Kevin McCarty (D -7 -Sacramento), Assembly Bill 1568 restricts cities and counties from receiving state grant funds if the city or county has been found to violate state housing law. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to oppose Assembly Bill 1568 (McCarty) and transmit position statements to Assembly Member McCarty, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, and the League of California Cities. 6. STATE LEGISLATION: ASSEMBLY BILL 1637 - Authored by Assembly Member Christy Smith (D -38 -Santa Clarita) and sponsored by the California State Controller's Office, Assembly Bill 1637 permits unclaimed property reported to, and by, the California State Controller in the name of a state or local agency, to be transferred by the Controller directly to that agency without the filing of a claim. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to support Assembly Bill 1637 (Smith) and transmit position statements to Assembly Member Smith, Santa Clarita's state legislative delegation, appropriate legislative committees, Page 3 Governor Newsom, and the League of California Cities. 7. STATE LEGISLATION: SENATE BILL 333 - Authored by Senator Scott Wilk (R- 21 -Santa Clarita), Senate Bill 333 requires the State's Homelessness Coordinating and Financing Council to develop and implement a statewide strategic plan for addressing homelessness in California. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to support Senate Bill 333 (Wilk) and transmit position statements to Senator Wilk, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, and the League of California Cities. 8. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T52 - Award a two-year contract to Brightview Landscape Services, Inc. for an amount not to exceed $215,424 to provide maintenance services to Landscape Maintenance District Zone T52 (Stonecrest). RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Brightview Landscape Services, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T52 (Stonecrest) for an annual amount of $89,760, and authorize an annual contingency of $17,952 to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $215,424. 2. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of a contingency of $17,952, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event impossibility of performance arise, and execute all documents subject to City Attorney approval. 9. FRANCHISED WASTE HAULERS ANNUAL RATE ADJUSTMENT - The City of Santa Clarita's residential and commercial solid waste services are provided by Waste Management and Burrtec Waste Industries, Inc. Per the approved franchise agreements, the waste haulers may submit a request for a rate adjustment on an annual basis. RECOMMENDED ACTION: City Council: 1. Adopt a resolution approving the Eighth Amendment to the Amended and Restated Agreement between the City of Santa Clarita and USA Waste of California, Inc. (Waste Management) for residential solid waste management services, allowing Page 4 adjustments in: A) single-family residential standard service rates based on Section 6.5.2, Santa Clarita Valley Rate Cap, as outlined in the Residential Franchise Agreement, and B) multi -family residential rates and special services by 4.37 percent, based on both the formula outlined in the Residential Franchise Agreement and extraordinary adjustments, subject to City Attorney approval. 2. Adopt a resolution approving the Seventh Amendment to the Amended and Restated Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc. for commercial solid waste management services, allowing adjustments in: A) solid waste rates by 4.47 percent, based on the formula outlined in the Commercial Franchise Agreement and extraordinary adjustments, and B) organic waste rates by 7.74 percent, subject to City Attorney approval. 10. 2018-19 PASEO BRIDGE MAINTENANCE AND PAINTING PROGRAM, PROJECT M1026 - AWARD CONSTRUCTION CONTRACT - This project will paint and repair bridge deck cracks, replace joint seals, repair bearing assemblies, and perform other minor work on four bridges: McBean Parkway at Town Center Drive, Magic Mountain Parkway, Decoro Drive, and McBean Parkway at Northbridge. RECOMMENDED ACTION: City Council: Approve the plans and specifications for the 2018-19 Paseo Bridge Maintenance and Painting Program, Project M1026. 2. Award the construction contract to Slater Waterproofing, Inc., in the amount of $278,772 and authorize a contingency in the amount of $24,000, for a total contract amount not to exceed $302,772. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 11. RESOLUTION ESTABLISHING A MULTIWAY STOP CONTROL FOR THE INTERSECTION OF GOLDEN TRIANGLE ROAD AT CARL BOYER DRIVE - Establish a multiway stop control for the intersection of Golden Triangle Road at Carl Boyer Drive. RECOMMENDED ACTION: City Council adopt a resolution establishing a multiway stop control for the intersection of Golden Triangle Road at Carl Boyer Drive. Page 5 12. INTELLIGENT TRANSPORTATION SYSTEM PHASE V, PROJECT C0048 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT - The Intelligent Transportation System Phase V project will expand the City's existing adaptive traffic signal and performance measurement system and deploy automated turning movement count stations with detection capabilities to validate the adaptive system and provide real-time traveler information. This project will also install an adaptive traffic signal and performance measurement system at 118 intersections, real- time turning movement count stations at 118 intersections, and bicycle detection systems at 34 intersections along major City corridors. RECOMMENDED ACTION: City Council: Approve the plans and specifications for Intelligent Transportation System (ITS) Phase V, Project C0048. 2. Award the construction contract for ITS Phase V, Project C0048 to Alfaro Communications Construction, Inc., in the amount of $492,630 and authorize a contingency in the amount of $49,263, for a total contract amount of $541,893. 3. Award the contract for traffic signal timing conversion and traffic adaptive coordination setup to McCain, Inc., in the amount of $662,539 and authorize a contingency in the amount of $33,127, for a total contract amount not to exceed $695,666. 4. Award the contract for video detection system equipment to Iteris, Inc., in the amount of $703,225 and authorize a contingency in the amount of $35,162, for a total contract amount not to exceed $738,387. Authorize the transfer of project savings in the amount of $49,484 from ITS Phase IV, Project I0009 from the following: • $15,984 in Air Quality Management District funds from expenditure account I0009232-5161.001 to expenditure account C0048232-5161.001 • $33,500 in General Fund Capital from expenditure account I0009601- 5161.001 to expenditure account C0048601-5161.001 6. Authorize the appropriation of $35,000 from the Air Quality Management District fund to expenditure account C0048232-5161.001. 7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 6 13. CHECK REGISTER NO. 10 -Check Register No. 10 for the Period 04/12/19 through 04/25/19 and 05/02/19. Electronic Funds Transfers for the Period 04/15/19 through 04/26/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 10. PUBLIC HEARINGS 14. ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE - Consolidated Fire Protection District developer fees pay for the cost of fire stations, related fire protection improvements, and fire apparatuses. The resolution would adjust developer fees by $0.0511 per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee Schedule adopted by the Los Angeles County Board of Supervisors and required under the Developer Fee Detailed Fire Station Plan. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution to adjust the Consolidated Fire Protection District developer fee from $1.1846 per square foot to $1.2357 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County. 15. SANTA CLARITA PFA LEASE REVENUE BONDS - SHERIFF'S STATION SERIES 2019 AND FORM OF COUNTY LEASE - Approval of the proposed issuance of Public Financing Authority (PFA) Lease Revenue Bonds (Sheriff Station Project) Series 2019 and approval of documents, including the form of a county lease, and the taking of certain actions in connection therewith RECOMMENDED ACTION: City Council: 1. Conduct a public hearing. 2. Adopt a resolution approving the issuance of the Santa Clarita Public Financing Authority Lease Revenue Bonds (Sheriff Station Project), Series 2019, in the aggregate principal amount not to exceed $30,000,000; approving the execution and delivery of a Site Lease, a Lease Agreement, a Continuing Disclosure Certificate, a Preliminary Official Statement, a Final Official Statement and Sale Documents; approving the retention of certain professional firms; and authorizing the taking of certain actions in connection therewith. Adopt a resolution approving the execution and delivery of a County Lease relating the proposed new Sheriff Station Facilities and authorizing the taking of certain actions in connection therewith. Page 7 Public Financing Authority: Adopt a resolution approving the issuance of the Santa Clarita Public Financing Authority Lease Revenue Bonds (Sheriff Station Project), Series 2019, in the aggregate principal amount not to exceed $30,000,000; approving the execution and delivery of an Indenture, a Site Lease, a Lease Agreement, an Assignment Agreement, a Preliminary Official Statement, a Final Official Statement and Sale Documents; and authorizing the taking of certain actions in connection therewith. NEW BUSINESS 16. SANTA CLARITA VALLEY SHERIFF'S STATION, PROJECT F3023- AWARD PHASE III B - ONSITE CONSTRUCTION CONTRACT - This item will award a contract for the onsite construction for the new Santa Clarita Valley Sheriffs Station. This project is a joint effort between the City of Santa Clarita and Los Angeles County to design and construct a new sheriff's station on Golden Valley Road. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Santa Clarita Valley Sheriff's Station Phase III B - Onsite Construction, Project F3023. 2. Award a construction contract for the Santa Clarita Valley Sheriff's Station Phase III B -Onsite Construction, Project F3023 to Icon West Inc. in the amount of $43,088,790 and authorize a contingency in the amount of $4,308,879, for a total contract amount not to exceed $47,397,669. 3. Award a contract to United -Heider Inspection Group for material testing and inspection services for the Santa Clarita Valley Sheriff s Station in the amount of $436,680 and authorize a contingency in the amount of $43,668, for a total contract amount not to exceed $480,348. 4. Award a contract to CS & Associates, Inc., for labor compliance services for the Santa Clarita Valley Sheriffs Station in the amount of $68,425 and authorize a contingency in the amount of $6,843, for a total contract amount not to exceed $75,268. 5. Extend the current contract and authorize an increased expenditure authority for soils and material testing services with R. T. Frankian & Associates in the amount of $343,400 and authorize a contingency in the amount of $34,340, for a total amount not to exceed $377,740. 6. Extend the current contract and authorize an increased expenditure authority for civil engineering and surveying services with Hunsaker & Associates in the amount of $229,196 and authorize a contingency in the amount of $22,920, for a total amount not to exceed $252,116. 7. Extend the current contract and authorize an increased expenditure authority for project management services with MNS Engineering, Inc., in the amount of $861,570 and authorize a contingency in the amount of $86,157, for a total amount not to Page 8 exceed $947,727. Extend the current contract and authorize an increased expenditure authority for construction management services with Arcadis U.S. Inc. in the amount of $481,427 and authorize a contingency in the amount of $48,143, for a total amount not to exceed $529,570. 9. Extend the current contract and authorize an increased expenditure authority for architectural services with WLC Architects in the amount of $226,250 and authorize a contingency in the amount of $22,625, for a total amount not to exceed $248,875. 10. Authorize the procurement and installation of specialized communications equipment totaling $1,419,569; utilize $1,244,782 of Federal Forfeiture Funds retained by the County; appropriate $138,950 from the State Forfeiture Fund (259) and $35,837 from the Facilities Fund (723). 11. Appropriate additional funding to the Santa Clarita Valley Sheriff's Station project as follows: $35,467,004 from the Facilities Fund (723) to expenditure account F3023723-5161.001; $2,057,766 from Law Enforcement Facility Impact Fees (Fund 306) to expenditure account F3023306-5161.001; and $165,000 from the Air Quality Mangement District Fund (232) to expenditure account F3023232-5161.001. 12. Adopt a resolution approving a loan from the Facilities Fund (723) to the Eastside Bridge & Thoroughfare District Fund (301) in the amount of $2,000,000 and appropriate to expenditure account F3023301-5161.001. 13. Appropriate $266,666 to Sheriff's Station Art account A3001602-5161.001; increase Facilities Fund transfers out account 72319500-5501.602 and transfers in account 602-4711.723 by $266,666. 14. Increase the Facilities Fund Miscellaneous Revenue account 723-4621.001 by $69,628 to account for the use of available construction and demolition funds. 15. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. Page 9 STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held June 11, 2019, at 6:00 PM in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On May 23, 2019, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 10