HomeMy WebLinkAbout2019-05-28 - AGENDA REPORTS - SANTA CLARITA VALLEY SHERIFF'S STATION, PROJ F3023 (2)Agenda Item: 16
DATE: May 28, 2019
SUBJECT: SANTA CLARITA VALLEY SHERIFF'S STATION, PROJECT F3023 -
AWARD PHASE III B - ONSITE CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Damon Letz
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Santa Clarita Valley Sheriff's Station
Phase III B - Onsite Construction, Project F3023.
2. Award a construction contract for the Santa Clarita Valley Sheriff's Station Phase III B -
Onsite Construction, Project F3023 to Icon West Inc. in the amount of $43,088,790 and
authorize a contingency in the amount of $4,308,879, for a total contract amount not to
exceed $47,397,669.
3. Award a contract to United -Heider Inspection Group for material testing and inspection
services for the Santa Clarita Valley Sheriff s Station in the amount of $436,680 and
authorize a contingency in the amount of $43,668, for a total contract amount not to exceed
$480,348.
4. Award a contract to CS & Associates, Inc., for labor compliance services for the Santa
Clarita Valley Sheriff's Station in the amount of $68,425 and authorize a contingency in the
amount of $6,843, for a total contract amount not to exceed $75,268.
5. Extend the current contract and authorize an increased expenditure authority for soils and
material testing services with R. T. Frankian & Associates in the amount of $343,400 and
authorize a contingency in the amount of $34,340, for a total amount not to exceed
$377,740.
6. Extend the current contract and authorize an increased expenditure authority for civil
engineering and surveying services with Hunsaker & Associates in the amount of $229,196
and authorize a contingency in the amount of $22,920, for a total amount not to exceed
$252,116.
Page 1
7. Extend the current contract and authorize an increased expenditure authority for project
management services with MNS Engineering, Inc., in the amount of $861,570 and authorize
a contingency in the amount of $86,157, for a total amount not to exceed $947,727.
8. Extend the current contract and authorize an increased expenditure authority for construction
management services with Arcadis U.S. Inc. in the amount of $481,427 and authorize a
contingency in the amount of $48,143, for a total amount not to exceed $529,570.
9. Extend the current contract and authorize an increased expenditure authority for architectural
services with WLC Architects in the amount of $226,250 and authorize a contingency in the
amount of $22,625, for a total amount not to exceed $248,875.
10. Authorize the procurement and installation of specialized communications equipment
totaling $1,419,569; utilize $1,244,782 of Federal Forfeiture Funds retained by the County;
appropriate $138,950 from the State Forfeiture Fund (259) and $35,837 from the Facilities
Fund (723).
11. Appropriate additional funding to the Santa Clarita Valley Sheriff's Station project as
follows: $35,467,004 from the Facilities Fund (723) to expenditure account F3023723-
5161.001; $2,057,766 from Law Enforcement Facility Impact Fees (Fund 306) to
expenditure account F3023306-5161.001; and $165,000 from the Air Quality Mangement
District Fund (232) to expenditure account F3023232-5161.001.
12. Adopt a resolution approving a loan from the Facilities Fund (723) to the Eastside Bridge &
Thoroughfare District Fund (301) in the amount of $2,000,000 and appropriate to
expenditure account F3023301-5161.001.
13. Appropriate $266,666 to Sheriff's Station Art account A3001602-5161.001; increase
Facilities Fund transfers out account 72319500-5501.602 and transfers in account 602-
4711.723 by $266,666.
14. Increase the Facilities Fund Miscellaneous Revenue account 723-4621.001 by $69,628 to
account for the use of available construction and demolition funds.
15. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
In May 2016, the City of Santa Clarita (City) and Los Angeles County (County) entered into a
Memorandum of Understanding (MOU) to construct a new 45,000 -square -foot sheriffs station,
along with a 4,000 -square -foot vehicle maintenance facility and helipad to serve the entire Santa
Clarita Valley. The current station, located at 23740 Magic Mountain Parkway, was built in 1972
and is no longer adequate to effectively serve the needs of the community. A new Santa Clarita
Valley Sheriff's Station (Sheriff's Station) is identified under the Public Safety theme of the
City's five-year strategic plan, Santa Clarita 2020.
In November 2016, the City Council awarded contracts for Phase I of the project, which included
the preparation of the environmental and geotechnical studies, and concept design. Subsequently,
Page 2
in June 2017, the initial study and Mitigated Negative Declaration (MND) for the project was
completed in compliance with the California Environmental Quality Act as part of Phase L The
final MND was approved and certified by the City Council on August 22, 2017.
In October 2017, the City Council awarded an architectural and civil design contract for Phase II
of the project, which included finalizing the concept design developed in Phase I and the
preparation of all associated architectural, structural, and civil engineering drawings and
specifications necessary for the construction of the project.
Phase III construction activities for the Sheriff's Station have been divided into the following
three sub phases:
Phase III A - Onsite Improvements
In June 2018, the City Council awarded contracts for Phase III A - Onsite Improvements, which
included grading, retaining walls, drainage improvements, traffic control, erosion control, and
demolition. This phase has been completed.
Phase III B - Onsite Construction
This phase includes the main station building, detention facility, helipad, vehicle maintenance
building, visitor parking, staff parking, generator, fuel station, wet utilities, dry utilities, radio
antenna tower, perimeter walls, landscaping, furnishings, fixtures, and equipment.
Phase III C - Golden Valley Road Right -of -Way Improvements
In January 2019, the City Council awarded contracts for Phase III C - Golden Valley Road
Right -of -Way Improvements. The work includes demolition, water, gas, power, AT&T
telephone, AT&T fiber, Spectrum fiber, Spectrum cable TV, City fiber, storm drain, roadway
improvements, median modifications, west curb and gutter, west streetlights, southbound lanes
repairs and paving, west sidewalk, commercial driveways, and an emergency response traffic
signal. This phase is currently in construction and the work is anticipated to be completed by fall
2019.
Solicitation Process for the Phase III B - Onsite Construction Contract
An invitation to submit bids for Phase III B - Onsite Construction was published three times in
The Signal newspaper beginning on February 28, 2019, and was posted to PlanetBids.
On April 18, 2019, Purchasing received four bids from the list of five pre -qualified general
contractors. The results are shown below:
Company Location Bid Amount
Icon West Inc. Los Angeles, CA $43,088,790
Bernards San Fernando, CA $44,366,000
Swinerton Builders Los Angeles, CA $45,920,000
S.J. Amoroso Construction Company Costa Mesa, CA $48,577,000
Staff recommends the construction contract be awarded to Icon West Inc., the lowest pre-
qualified bidder. Icon West Inc. possesses a valid Class B state contractor's license and is in
good standing with the Contractors State License Board. The bid has been reviewed for accuracy
Page 3
and conformance to the contract documents and found to be complete. The County has been
included throughout the selection process of the contractor and supports the selection of Icon
West Inc.
Solicitation Process for Material Testing and Inspection Services
On February 26, 2019, a Request for Proposal (RFP) for material testing and inspection services
for Phase III B - Onsite Construction was advertised on the City's website.
The RFP asked firms to identify proposed staffing and their relevant construction experience
with similar projects to specify their qualifications for this project.
On March 19, 2019, the City received 11 proposals. All 11 proposals were reviewed and
evaluated by City staff. Based on the evaluation criteria set forth in the RFP, the following is a
summary of the firms' rankings:
Rank Company
1. United -Heider Inspection Group
2. RMA Group
3. Geo Tek, Inc.
4. Twining, Inc.
5. CTE South, Inc.
6. Converse Consultants
7. NV5 West, Inc.
8. California Testing and Inspections
9. MTGL, Inc.
10. Smith -Emery Laboratories, Inc.
11. Koury Engineering and Testing, Inc.
Location Score
(Maximum 100 points)
Moreno Valley, CA 92.3
Carson, CA
91.7
Corona, CA
85.3
Ventura, CA
84.7
Oxnard, CA
79.0
Monrovia, CA
76.7
Ventura, CA
76.7
Paramount, CA
59.0
Anaheim, CA
58.3
Los Angeles, CA
55.3
Chino, CA
53.0
The rating system heavily emphasized the consultant staff's experience and qualifications as they
relate to this Sheriff's Station project and their understanding of law enforcement facilities. After
review, City staff interviewed the top two proposed consultants to ensure they will be able to
provide full compliance with the plans and specifications as required throughout construction of
the project.
Based on their experience, completeness of their proposal and interview responses, staff
recommends the City Council award the material testing and inspection services contract to
United -Heider Inspection Group as the most qualified company to meet the project's needs. The
requested contingency of $43,668 will cover costs for additional, as needed services as the
construction project continues.
California Government Code 4526 prescribes selection of architectural and engineering services
to be based on demonstrated competence and professional qualifications necessary for the
satisfactory performance of the services required, does not authorize the selection of professional
architectural and engineering services based on costs, and does not require the cost proposals to
be sealed. Staff opened United -Heider Inspection Group's cost proposal and negotiated a final
contract at a fair and reasonable price for the services requested in the RFP.
Page 4
Solicitation Process for Labor Compliance Services
Citywide labor compliance services are currently being performed by the City's Labor
Compliance Specialist. However, the Sheriff's Station is large and multi -dimensional in scope
and will require a dedicated effort to ensure full labor compliance for the contractor and all sub-
contractors.
On February 15, 2019, an RFP for labor compliance services for Phase III B - Onsite
Construction was advertised on the City's website. The RFP asked firms to identify proposed
staffing, relevant construction experience with similar projects and specify their qualifications
for this project.
On March 18, 2019, the City received four proposals. All four proposals were reviewed and
evaluated by City staff. Based on the evaluation criteria set forth in the RFP, the following is a
summary of the firms' rankings:
Rank
Company
Location
Score
(Maximum 100 points)
1.
CS and Associates, Inc.
Santa Clarita, CA
89.3
2.
Gafcon, Inc.
Los Angeles, CA
84.7
3.
The Solis Group
Pasadena, CA
77.7
4.
PPM Group, Inc.
Fontana, CA
46.7
The rating system heavily emphasized the consultant's commitment and qualifications of the
project team as they relate to this Sheriff's Station project.
Based on their experience, completeness of their proposal, and understanding of the community
as a local company, staff recommends the City Council award the labor compliance services
contract to CS and Associates, Inc., as the most qualified company to meet the project's needs.
The requested contingency of $6,825 will cover costs for additional, as needed services as the
construction project continues.
California Government Code 4526 prescribes selection of architectural and engineering services
to be based on demonstrated competence and professional qualifications necessary for the
satisfactory performance of the services required, does not authorize the selection of professional
architectural and engineering services based on costs, and does not require the cost proposals to
be sealed. Staff opened the cost proposal for CS and Associates, Inc., and negotiated a final
contract at a fair and reasonable price for the services requested in the RFP.
In November 2016, the City Council approved contracts with MNS Engineers Inc., R.T.
Frankian & Associates, and Hunsaker & Associates for various components of Phases I and II of
the project. MNS has provided project management services, R.T. Frankian & Associates has
provided geotechnical site studies and soil testing, while Hunsaker & Associates has provided
civil engineering and surveying for the design of the facility and grading. The knowledge and
expertise of each firm continues to be valuable to the project and are needed to ensure
compliance with the design specifications and environmental documents. Staff has negotiated a
fair and reasonable fee with these firms for the work required to complete Phase III B - Onsite
Page 5
Construction. The recommended action to extend the current contracts for each firm will provide
for an uninterrupted transition from the current phase to Phase III B - Onsite Construction and
successful completion of the project.
With regard to the purchase and installation of specialized communications equipment, the City
will transfer $174,787 to the Los Angeles County Sheriff's Department for the procurement and
installation of the following specialized equipment: various communication antennas, telecom
equipment, transceivers, security electronics, dispatch radios, dispatch consoles, and network
interface devices.
The remaining costs in the amount of $893,897 will provide for City staff time, public works
inspection, landscape inspection, permit fees, legal fees, temporary construction utilities, offsite
and onsite property maintenance, project management software, and miscellaneous project
administrative costs.
In addition, this project will have a civic art component that will be accessible to the public at the
main building of the new Sheriff's Station. Under the Civic Art Policy, the Sheriff's Station
qualifies as a City capital improvement project that allocates 1 percent of eligible project costs
towards civic art. The requested budget of $266,666 will provide for costs related to labor,
material, and installation of the art component. It is anticipated that the Arts Commission will
recommend the approval of the selected artist and concept to the City Council in fall 2019.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in the budget to
provide for the Santa Clarita Valley Sheriff s Station Phase III B construction and construction
support contracts as well as all anticipated project costs. The requested appropriations of
$39,864,557, available funds of $11,513,440 in trust account 102-2010.073 (SCV Sheriff's
Station -County Contribution), and $1,244,782 Federal Drug Forfeiture Funds retained by the
County will fund the total remaining project need of $52,622,779. The County's recent
contribution of $3 million has increased their total contribution to $18 million towards this
project. Additionally, adequate funds will also be available to fund the Sheriffs Station art
component.
ATTACHMENTS
Resolution - Loan to Eastside Bridge & Thoroughfare District
Vicinity Map
Icon West Bid for Phase III B (available in the City Clerk's Reading File)
United -Heider Proposal for Phase III B (available in the City Clerk's Reading File)
CS & Associates Proposal for Phase III B (available in the City Clerk's Reading File)
Page 6
R.T. Frankian & Associates Proposal for Phase III B (available in the City Clerk's Reading File)
Hunsaker & Associates Proposal for Phase III B (available in the City Clerk's Reading File)
MNS Proposal for Phase III B (available in the City Clerk's Reading File)
Arcadis Proposal for Phase III B (available in the City Clerk's Reading File)
WLC Architects Proposal for Phase III B (available in the City Clerk's Reading File)
Page 7
RESOLUTION NO. 19-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, APPROVING A LOAN FROM THE
FACILITIES FUND TO THE EASTSIDE BRIDGE & THOROUGHFARE
DISTRICT IN THE AMOUNT OF $2,000,000
WHEREAS, there are sufficient funds in the City of Santa Clarita (City) Facilities
Fund to make a loan in the amount of $2,000,000 to the Eastside Bridge & Thoroughfare
District; and
WHEREAS, the funds will be used for the onsite construction of the new Santa
Clarita Valley Sheriff's Station, which includes the main station building, detention facility,
helipad, vehicle maintenance building, visitor parking, staff parking, generator, fuel station, wet
utilities, dry utilities, radio antenna tower, perimeter walls, landscaping, furnishings, fixtures, and
equipment.
NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does
hereby resolve as follows:
SECTION 1. It is agreed that $2,000,000 from the City's Facilities Fund will be
loaned to the Eastside Bridge & Thoroughfare District.
SECTION 2. The amount of the loan will be paid back at a future time when funds in
the amount of $2,000,000 are available to repay the loan back to the City's Facilities Fund.
SECTION 3. The loan will be paid back at an interest rate equivalent to the yield of
the average monthly investment portfolio.
SECTION 4. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 'h day of 2019.
ATTEST:
CITY CLERK
DATE:
Page 1 of 2
MAYOR
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the
foregoing Resolution 19- was duly adopted by the City Council of the City of Santa Clarita at a
regular meeting thereof, held on the 'h day of 2019, by the following vote:
AYES: COUNCIL,MEMBERS:
NOES: COUNCIL,MEMBERS:
ABSENT: COUNCIL,MEMBERS:
Page 2 of 2
CITY CLERK
Rev. 3
DOCUMENT 00 4113 April 2019
BID FORM
TO THE CITY OF SANTA CLARITA
THIS BiD iS SUBMITTED BY:
ICON WEST INC
(Firm/Company Name)
Re:Santa Clarita Valley Sheriffs Station Phase NIB at 26201 Golden Valley Road Santa Clarita, California
91350, Project Number F3023 / Phase III B / Project Bid Number ENG -18 -19 -F3023 -D
1
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter
With the CITY OF SANTA CLARITA in the form included in the Contract Documents
00 5200 (Agreement), to perform and furnish all Work as specified or indicatedt in the
agreement
Documents for the Contract Sum and within the Contract Time indicated in thi Document
accordance with all other terms and conditions of the Contract.Docum the Contract
2 Bidder accepts all of the terms and conditions of the Contract c s Bid and in
Documents,
(Notice Inviting Bids), and Document 00 2113 (instructions to Bidders) including, limitation, those dealing with the disposition of Bid Security. This Bidders)
Document QO 1?13
acceptance by City for 120 Days after the day of Bid Opening Ing, without
1 remain subject to
} In submitting this Bid, Bidder represents that Bidder has examined all of the
Performed all necessary Pre -Bpd investigations, attended the mandatory Pre -Bid rMeeting, if any,
received the Pre -Bid Meeting minutes (if any), and received the following Addenda:
if any,
Addendum Number
ADDENDUM DATE Signature of Bidder
Addendum 1
March 1, 2019 �
Addendum 2
^�
Addendum 3
March 20, 2019 `
March 20, 2019
Addendum 4
March 27, 2019
Addendum 5
April 12, 2019
4. Based on the foregoing, Bidder proposes and agrees to full
stated and in strict accordance with the Contract Documents
y perform the Work within the time
listed in the following
Schedule
for the following sums
of Bid prices: Of money
Bid Form
004113-1 Santa Clarita Valley Sheriffs Station
F3023 Phase IiI B
ALLOWANCE
Total Bid Price:
Rev. 3
April 2019
FORTY TWO MILLION FIVE HUNDRED FIFTY EIGHT THOUSAND SEVEN HUNDRED NINETY DOLLARS ONLY
(Indicate Bid Price in Words)
ALLOWANCE I ALLOWANCE ($)
Incnnnin�-.�..�
1 Purchase and Installation of solar panel system $ 360,000.00
2 Purchase and Installation of Draina a Structures $ 50,000.00
3 Installation of Cit 's Art Piece in Main Lobb $ 20, 000.00
4 Telecom/Radio and SecurityElectronics Items $ 100,000.00
Grand Total Bid Price:
FORTY THREE MILLION EIGHTY EIGHT THOUSAND SEVEN HUNDRED NINETY DOLLARS ONLY
(Indicate Bid Price in Words)
The undersigned acknowledges that the Apparent Low Bidder will be determined as provided in
Documents 00 1113 (Notice to Bidders) and Document 00 2113 (instruction to Bidders).
5. Subcontractors for work are listed on Document 00 4314 (Subcontractors List)., submitted
herewith.
6. The undersigned Bidder understands that Owner reserves the right to reject this Bid.
7. If written notice of the acceptance of this Bid, hereinafter referred to as Notice of Award, is mailed
or delivered to the undersigned Bidder within the time described in Paragraph 2 of this Document
00 4113 or at any other time thereafter before it is withdrawn, the undersigned Bidder wil! execute
and deliver the documents required by Document 00 2113 (Instructions to. Bidders) within the
times specified therein.
8. Notice of Award or request for additional information may be addressed to the undersigned
Bidder at the address set forth below.
9. The undersigned Bidder herewith encloses cash, a cashier's check, or certified check of or on a
responsible bank in the United States, or a corporate surety bond furnished by a surety
authorized to do a surety business in the State of California, in form specified in Document 00.
2113 (Instructions to Bidders), in the amount of ten percent (10%) of the Total Bid Price and
made payable to the CITY OF SANTA CLARITA..
10. The undersigned Bidder agrees to commence work under the Contract Documents on the date
established in Document 00 7200 (General Conditions) and to complete all Work within the time
specified in Document 00 5200 Agreement
11. The undersigned Bidder agrees that, in accordance with Document 00 7200 (General
Conditions), liquidated damages for failure to complete all Work in the Contract within the time
specified in Document 00 5200 (Agreement) shall be as set forth in Document 00 5200.
12. The names of all persons interested in the foregoing Bid as principals are:
Michael Halaout -Chairman & President: Bernard Ashkar - Chief Executive Officer
IMPORTANT NOTICE: If Bidder or other interested person is a corporation, give the legal name of
corporation, state where incorporated, and names of president and secretary thereof, if a partnership,
Bid Form 004113-2 Santa Clarita Valley Sheriff's Station
F3023 Phase !II B
Rev. 3
April 2019
give name of the firm and names of all individual co-partners composing the firm; if Bidder or other
interested person is an individual, give first and last names in full.
ICON WEST INC
NAME OF BIDDER
licensed in accordance with an act for the registration of Contractors, and with license number:
747737
CALIFORNIA
(Place of Incorporation, if Applicable)
Expiration: 4/30/2020
(Principal)
Michael Halaoui - Chairman & .President
(Principal)
Bernard Ashkar-ChlerExecutive Officer
(Principal).
I certify (or declare) under penalty of periury under the laws of the State of California that the
foregoing is true and correct.
(Signature of Bidder)
NOTE: If Bidder is a corporation, set forth the legal name of the corporation together with the signature of
the officer or officers authorized to sign contracts on behalf of the corporation. If Bidder is a
Partnership, set forth the name of the firm together with the signature of the partner or partners
authorized to sign contracts on behalf of the partnership.
Business Address:
Contractor's Representative(s):
Officers Authorized to Sign Contracts
520 S. La Fayette Park Place Suite 503
Los Angeles
CA 90057
Bernard Ashkar I Chief Executive Office,.
(Name/Title)
Michael HaI20ui - Chairman & President
(Name/Title)
(Name/Titie)
Michael Halaoui - Chairman & President
(Name/Title)
Bernard Ashkar I Chief Executive Officer
Bid Form (Name/Title)
004113-3 Santa Clarita Valley Sheriff's Station
F3023 Phase 111 B
16'r requo W1 I✓T aid a fo .
�1
ACKNOWLEDGMENT
01--Z a ICC /o — ®/
A notary public or other officer completing this
certificate verifies only the identity of the individual
Ltt
signed the document to which this certificate is
ched, and not the truthfulness, accuracy, or
it of that document.
State of California
County of GO,(' AArGsG App
On ISp R /4. /p
before me, RIP W4oVro 77A74 rUAAGQ 4 L
(insert name and title of the officer)
personally appeared wjr¢,,e,a 4-%r*At7��
who proved to me on the basis of satisfactory evidence to be the persotioAvhose name/
subscribed to the within instrument and acknowledged to me that he/ 0 0* executed the same in
hist/tli authorized capaGi#Y(r and that by his/lr signaturf on the instrument the
person, or the entity upon behalf of which the person( scted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and o ial seal. RIDWANTO TIRTATUNtt4AL
Commission # 211 0500
e a Notary Public • Cplifornia
Los Angeles County
Signature j MY Comm. Ex Ires Ma t2 20i g
(Seal)
Telephone Number(s):
Fax Number(s):
Email Address(es):
Date of Bid:
Bid Form
Rev. 3
April 2019
213
(Name/Title)
385.0027
(Area Cade)
(Number)
(Area Code)
213
(Number)
385.0024
(Area Code)
(Number)
(Area Code) (Number)
bernard@icoii-west.com
April 18, 2019
END OF DOCUMENT
004113-4 Santa Clarita Valley Sheriffs Station
F3023 Phase III B
UNITED-HEIDER
IN.SPE C7T10N G R0 UP
.................................................,4ra..477A.S..0 0-opa,",
SANTA CLARITA VALLEY SHERIFF'S STATION
CITY OF SANTA CLARITA
UHIG #10-19097PW
ESTIMATE
TASK
• B
QTY
UNIT RATE
SUBTOTAL
ASSUMPTIONS
Lead Inspector - Multi -Disciplined
2,720 Hour
$ 94.00
$ 255,680.00
Based on 21 Months per Schedule
nlcudes additional ICC inspectors as needed and ACI
Additional Inspectors/ Technicians as Needed
424 Hour
$ 90.00
$ 38,160.00
Technicians for Field & Batch Plant
Structural Steel Welding and Bolting Inspection
340 Hour
$ 90.00
$ 30,600.00
Continuous Steel Inspection in the Field
Steel Fabrication Shop Welding and Bolting Inspection - Local Shop
240 Hour
$ 60.00
$ 14,400.00
Continuous Steel Fabrication Shop Inspection
Steel Fabrication Shop Welding and Bolting Inspection - Out Of State
136 Hour
$ 65.00
$ 8,840.00
Continuous Steel Fabrication Shop Inspection
Cal OSHA Certified Tower Inspectors
88 Hour
$ 98.00
$ 8,624.00
Cal OSHA Inspectors for Communications Tower
Includes Ultrasonic Testing and/or Magnetic Particle
Non -Destructive Testing Services
72 Hour
$ 98.00
$ 7,056.00
Testing
Air/ Vapor Barrier, Waterproof Membrane and Roofing System
160 Hour
$ 90.00
$ 14,400.00
Continuous/Periodic inspection during application
ilnstallation Inspection
SUBTOTAL:
$377,760.00
Compaction, Modified Proctor ASTM D 1557 (Moisture/Density Curve)
2 Each
$ 150.00
$ 300.00
Marshall for Asphalt D1559
2 Each
$ 225.00
$ 450.00
Concrete Compression Cylinder ASTM C 39 / CT 521
480 Each
$ 20.00
$ 9,600.00
Block Absorption and Compression ASTM C 67
16 Each
$ 75.00
$ 1,200.00
Compression, Grout Prisms, ASTM C 39
80 Each
$ 25.00
$ 2,000.00
Compression, Mortar Cylinders, ASTM C 39
40 Each
$ 25.00
$ 1,000.00
Bend Test of Rebar #3 - #10 ASTM A 370
40 Each
$ 50.00
$ 2,000.00
Tensile Test #3 - #10 ASTM A 370
40 Each
$ 50.00
$ 2,000.00
HS Bolt/Nut/Washer Compliance Test
24 Each
$ 285.00
$ 6,840.00
Fireproofing Density Tests
24 Each
$ 35.00
$ 840.00
Fireproofing Adhesion/Cohesion Tests
18 Each
$ 45.00
$ 810.00
Sample Pick -Up
40 Trip
$ 65.00
$ 2,600.00
SUBTOTAL:
$29,640.00
Field and Lab Report Review, Concrete Mix Design Review,
Principal Engineer
83 Hour
$ 150.00
$ 12,450.00
WPS Review, Dispatching and Administration and Final
Report
Site Meetings, Project Scheduling, and Additonal Support
Project Manager
40 Hour
$ 95.00
$ 3,800.00
to Site Staff
Certified Payroll Administration Staff - To report on Site
Certified Payroll Administration
90 Week
$ 75.00
$ 6,750.00
Time only
SUBTOTAL:
$23,000.00
GRAND TOTAL:
$430,400.00
UNITED - HEIDER CLIENT
Initials Initials
UNITED-HEIDER
7 N P F C7 T ACJ N G R CJ df R
.................................................,4ra..477A.S..0 0-opa,",
SANTA CLARITA VALLEY SHERIFF'S STATION
CITY OF SANTA CLARITA
UHIG #10-19097PW
ESTIMATE
UNITED - HEIDER CLIENT
Initials Initials
Smoke Control Consultant - Sr. Fire Protection Engineer
8 Hour
$ 185.00
$ 1,480.00
Smoke Control Consultant - Fire Protection Engineer
32 Hour
$ 150.00
$ 4,800.00
GRAND TOTAL: $6,280.00
UNITED - HEIDER CLIENT
Initials Initials
UNITED-HEIDER
7N.SPF CTACJN G R0 dfR
.................................................. Fra..47TA.S..0 0-opa,",
SANTA CLARITA VALLEY SHERIFF'S STATION
CITY OF SANTA CLARITA
UHIG #10-19097PW
ESTIMATE
BASIS OF CHARGES
Rates identified herein are firm for the duration of 2 years from the start of construction
Work from 0-4 hours
Work from 4-8 hours
Work over 8 hours per day, or on Saturdays
Work over 12 hours per day
Work on Sundays/Holidays
Swing or Graveyard Shift Premium
Show -Up Time
Same Day Call Out
Premium Sample Pick -Up (after 4 PM, before 5 AM, Weekends and Holidays)
Laboratory Testing - Rush Fee
Out of State Shop Fabrication Inspection
Outside Services/Reimbursables
Parking/Tolls
Certified Payroll Compliance
Deputy Inspectors
Travel Time (Beyond 100 -Mile Radius of Project Site)
Per -diem, Including Lodging (Beyond 100 -Mile Radius)
Nuclear Gauge Daily Transportation Fee if not stored on-site
4 -Hour Minimum Billing
8 -Hour Minimum Billing
Time and One -Half
Double Time
Double Time
$10.00 Hour Hour
2 -Hour Minimum Billing
Time and One -Half
2 Times Sample Pick -Up Rate
Add 50% to Testing Cost
Cost + 15
Cost + 15
At Cost
$75.00 Per Week (when required)
$50.00 Hour
Quotation on Request
$100.00 Day
UNITED - HEIDER CLIENT
Initials Initials
Il � a If ' /'',111111,l / IX1/13 I'r' II,
April 25, 2019
City of Santa Clarita
City Clerk's Office
Attn: Carla Ann Callahan, PE
23920 Valencia Boulevard,
First floor, Suite 120
Santa Clarita, CA 91355
Re: City of Santa Clarita- Sheriff's Station Building & Onsite
Construction Labor Compliance
Response to Request for Proposal # ENG-18-19-F3023B
Dear Ms. Callahan
Thank you for allowing CS & Associates, Inc. the opportunity to submit a proposal to
CS e�_Associates, Inc.provide expert Labor Compliance Program (LCP) Consulting services to The City of
"An'EVed La6orTim r, Santa Clarita. As a Labor Compliance Consultant, CS & Associates is committed to
27911 Sffiy1fi Drive competently administering all elements of Labor Code Section 1771.5 as well as
"Santa Cfafita CA 91355-4034 Davis -Bacon requirements. We are also committed to ensuring that the Labor
(661)253-3 603 ofc Compliance Program administered on behalf of The City of Santa Clarita meets the
(661)253-3 606fax requirements for any applicable Davis -Bacon requirements.
CS & Associates, Inc. is the result of more than twenty-nine (29) years of hands-on
experience, operating the first Department of Industrial Relations (DIR) approved
Labor Compliance Program in California and engaging in the detailed aspects of
Labor Compliance and Code enforcement. CS & Associates, Inc. is committed to
delivering a custom program in a timely and responsive manner.
Our technical expertise in the area of Labor Compliance is unsurpassed by any other
entity. Fully -trained professionals, experienced in the area of Labor Compliance and
the enforcement of the payment of prevailing wage rates on public works projects will
administer the program on behalf of The City of Santa Clarita. CS & Associates has
first hand experience in operating a DIR approved Labor Compliance Program in a
manner consistent with the requirements established by the Division of Labor
Standards Enforcement. This will ensure that The City of Santa Clarita meets all
Department of Labor, DIR, and Labor Code requirements.
We firmly believe that CS & Associates' unique expertise will facilitate your efforts to
deliver additional infrastructure to the citizens of Santa Clarita with the least amount
of disruption to your construction program.
Sincerely,
e4ald4
Charla Curtis, President
CS & Associates, Inc.
CS ZZ14mociat", Inc.
Il J a If ' /'', 1111,l / INIM I'r' II,
Table of Contents
I. Cover Letter/Introduction...........................................................1
II. Table of Contents.........................................................................2
III. Qualifications of Firm and Assigned Staff...............................3
IV. Work Statement..........................................................................6
V. Task, Sub Task and Output........................................................7
VI. Cost Proposal..............................................................................9
VII. Statement of Offer and Signature.........................................11
VIII. Statement, Agreements and Attachments ...........................11
CS azlgmociat"' Inc.
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III. Oualifieations of Firm and Assigned Sta
Firm History and Experience
CS & Associates, Inc. is a full-service Labor Compliance Program consulting firm
located in Santa Clarita, California. CS & Associates, Inc. is an "S" Corporation
founded in 2003 by Charla Curtis. Since its inception, CS & Associates, Inc has been
successful in obtaining contracts with more than fifty-five (55) public agencies and
three (3) community college districts and has provided expert Labor Compliance
services on more than 1200 public works construction projects, which have included
the following types of projects:
• New Construction /Modernizations
• Joint Use (retail/multi-family/public works)
• Parks, Libraries, Fire Stations, Community Centers /Theatres
• Schools & Community Colleges
• Infrastructure / Road work / Pathways / Roundabouts
• Water Recycling Plant / Water Treatment Plant
• Restoration / Preservation
• Water Control Channels / Levee with Bridge Access
• Museums
Please see attached list of recent and related projects and references.
CS & Associates, Inc. has a staff of six (6) full time and on (1) part-time employee, six
(6) of whom operate out of the Santa Clarita office. CS & Associates' President,
Charla Curtis, is personally dedicated to providing Labor Compliance Program
services throughout California for a select group of agencies. Ms. Curtis is personally
responsible for all aspects of operations as well as analyzing staffing needs, ensuring
appropriate resources are available for specific projects, and for the assessment of
staff's continued commitment to assignments for each of the City's projects. CS &
Associates, Inc. is flexible in meeting your needs and applies a comprehensive
approach to meeting the statutory requirements of a Labor Compliance Program
within a public works setting.
A. Assigned Staff:
Charla Curtis, President/ Labor Compliance Director
Patricia Chavez, Labor Compliance Manager
Debra Cox, Labor Compliance Officer
Shani Booker, Labor Compliance Technician
Sherrie Lewis, Labor Compliance Assistant
Harvey Kuch, Labor Compliance Site Monitor
Chris Curtis, Field Investigator
CS & Associates, Inc. is a full-service labor compliance firm with qualified individuals
on staff who possess a cumulative forty (40 years' experience in labor compliance
and monitoring.
Charla Curtis - President/Labor Compliance Director
Charla Curtis, President of CS & Associates, Inc., has more than twenty-nine (29)
years' experience in labor compliance, code enforcement, contract compliance, and
investigations. Ms. Curtis possesses a wealth of knowledge and practical experience
gained from coordinating Los Angeles Unified School District's Labor Compliance
CS 45ZAWociates, Inc.
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Program, the largest, most tenured program of its kind in the State. Prior to this Ms.
Curtis served as a Labor Compliance Officer for four years monitoring projects sites,
conducting audits, and enforcing the payment of prevailing wage rates on public
works projects. With experience in conducting technical investigations and appeal
hearing preparation and representation, Ms. Curtis possesses the necessary
experience and perspective to handle difficult compliance issues, and the skill to
resolve complex violations as well. Familiar with balancing the many competing
interests within the area of Labor Compliance, Ms. Curtis can aptly advise The City of
Santa Clarita on successful approaches to resolving potentially disruptive issues in
the best interest of your Agency. Ms. Curtis has extensive experience in dealing with
the following regulatory agencies and groups:
• Department of Industrial Relations
• Division of Labor Standards Enforcement
• Department of Apprenticeships Standards
• Division of Labor Statistics and Research
• DLSE Legal
• Contractors State License Board
• DIR Appeals
• In -House Counsel/Outside Counsel
• Opposing Counsel
• Labor Unions/Labor Management Groups
• Apprenticeships
• Collective Bargaining Agreements
• Project Labor Agreements
• Construction and Building Trades Council
• Associated General Contractors
• Associated Building Contractors
Many of today's Labor Compliance Programs sought Ms. Curtis' assistance and
advice during their beginning stages and also use LAUSD's LCP Program manual,
the collaborative effort of Ms. Curtis and staff, as the blue print for their Districts'
manuals and daily operations. In the years of coordinating LAUSD's Labor
Compliance Program and previous years as a Labor Compliance Officer, Ms. Curtis
has gathered a wealth of knowledge and hard-earned experience, which has allowed
her to emerge as an expert in the growing field of Labor Compliance.
As President of CS & Associates, Inc., Ms. Curtis brings a wealth of expertise in the
technical aspects of operating large programs, the necessary experience and
perspective to handle difficult compliance issues, and the skill to resolve complex
violations. Ms. Curtis can aptly assist the City of Santa Clarita in the successful
approach to resolving potentially disruptive situations. Ms. Curtis possesses a
Bachelor of Science in Business Administration from California State University at
Los Angeles.
Functional Roles and Responsibilities: Ms. Curtis will have oversight responsibility for
the City of Santa Clarita programs and will be the City of Santa Clarita's primary
contact. Ms. Curtis has personally provided Labor Compliance consulting Services on
more than 200 projects in the past year and a half. She will personally review all
exceptions, deficiencies, and investigative findings to ensure that work is performed
at the highest possible level of quality and the City of Santa Clarita's standards are
upheld.
PATRICIA CHAVEZ - Labor Compliance Manager
Unbiased I1'?,eI1,,)ireseintafluoin Ms. Chavez has more than ten years of experience in conducting audits and
calculating back wages and penalties utilizing the DIR recommended format. Ms.
Chavez is knowledgeable in the areas of trade classifications and certified payroll
record review and verification and has conducted numerous employee interviews and
site visits. Ms. Chavez is also experienced in data collection and follow-up and will
serve as Labor Compliance Manager for CS & Associates, Inc.
CS 45ZAWociat", Inc.
4
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Ms. Chavez is in the process of earning a Bachelor of Science Degree in Business
Administration and is proficient in the following areas:
• Presentations and Trainings
• Dispute Resolution
• Research and Investigations
• Contract Review and Interpretation
• Knowledge of Classifications
• Pre -Bid and Pre -Construction Meetings
• Employee Interviews
• Certified Payroll Record Review
• Liaison Responsibilities • Complaint Investigations
• Knowledge of Construction Phasing • Calculation of Back Wages and Penalties
Functional Role and Responsibilities: Ms. Chavez systemically and methodically
maintains an ongoing record of all deficient and/or inconsistent records; and
conducts all required and necessary follow-up to either resolve the matter or refer the
matter for audit or enforcement action.
DEBRA COX - Labor Compliance Officer
Ms. Cox has more than five years' experience conducting audits and calculating back
wages and penalties. Ms. Cox is knowledgeable in the areas of trade classifications,
with a high degree of skill in electronic and technology related scopes of work, as well
as in certified payroll record review and verification. Ms. Cox was instrumental in
resolving more than 75 worker complaints and is also experienced in data collection
and follow-up. She will serve as Labor Compliance Officer for CS & Associates, Inc.
Ms. Cox has an Associates of Arts Degree from Pierce College.
• Employee Interviews
• Knowledge of Worker Classifications
•
Certified Payroll Record Review
• Complaint Investigations
• Calculation of Back Wages and Penalties
• Investigations
• Random and Detailed Audits
• Expert Record Analysis
Functional Role and Responsibilities: Ms. Cox will audit all exceptions and deficiencies
occurring on City projects and will calculate the correct back wages and penalties
when an underpayment is identified.
Harvey Kuch - Labor Compliance Monitoring/ Interviewer
Mr. Kuch has more than twelve years of experience conducting site visits and
monitoring public works construction for the payment of prevailing wage rates. Mr.
Kuch is a former construction trades person who is knowledgeable of construction
trades and work classifications and has received Cal OSHA safety training. Mr. Kuch
is also competent in the areas of determining scope of work provisions as defined by
the Division of Labor Statistics and Research and apprenticeship requirements as
defined by the Division of Apprenticeship Standards. Mr. Kuch possesses a high
degree of skill in conducting employee interviews and technical report writing as
related to scope of work provisions, jurisdictional disputes, and investigative findings.
Mr. Kuch is well trained in the area of certified payroll record review and verification,
and is skilled in the area of data collection, review and follow-up. Mr. Kuch will serve
as Labor Compliance Site Monitor/Interviewer for CS & Associates, Inc. Mr. Kuch
possesses an Associates of Arts degree in Business Administration from the Los
Angeles Trade Technical College.
• Employee Interviews
• Knowledge of Worker Classifications
•
Certified Payroll Record Review
CS 45ZAwociates, Inc.
• Complaint Investigations
• Compare Site Visit Data to Certified
Payroll Records
• Complaint Investigations
5
CS cAssociates, In
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Functional Role and Responsibilities: Mr. Kuch will visit and monitor all active
construction sites on a routine basis as well as collect, compare, and systematically
maintain data regarding worker classifications and head counts per contractor, per
project, per date. Mr. Kuch will investigate and/or rectify all exceptions and
inconsistencies occurring between site visit data and submitted records.
IV Work statement
A. Methodology
CS & Associates, Inc. is prepared to start work immediately. Initially we will start by
reviewing and updating your front-end documents in order to incorporate the most
current labor compliance and labor code language and references. Here are the steps
in our process for implementing a labor compliance program for the City:
• Review and Update of Bid Documents
• Pre -Job Meetings
• Certified Payroll Record Training for Payroll Administrators
• Weekly Certified Payroll Record Review
• Project Site Visits and Worker Interviews
• Determining the Proper Worker Classifications
• Assessing Apprentice Utilization and Ratios
• Document and Follow Up for Incomplete or Inaccurate Information
• Review Entire File Prior to Approval of Each Pay Application
• Provide Monthly Reports of Compliance Activity to the City of Santa Clarita
Representative
• Take Immediate Corrective Action When a Violation is Determined
• Conduct Required Investigation & Submit Request for Approval of Forfeitures and
Penalties
• Make Withholding of Contract Payment
• Conduct Settlement Conferences
CS ZZ14mociat", Inc.
6
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• Facilitate Discovery and Review of Evidence
• Prepare for Hearing
• Maintenance of Information for Annual Reports
• Storage and Retention of All Records
The schedule of these activities coincides with the project schedule, and each activity
is coordinated with the City of Santa Clarita's designated Project Manager.
V. Task, Sub Task and Output
Labor Compliance services will be managed, developed, coordinated, and
implemented by CS & Associates' staff, or administered in conjunction with
designated members of the City of Santa Clarita staff to meet the needs of the of the
respective project(s). CS & Associates, Inc. proposes to provide a complete Labor
Compliance Program, or selected components thereof, which ensure compliance with
all categories of Labor Code Section 1771.5 as well as the Davis Bacon Act:
A. Task- Pre -Construction Services: Necessary services rendered prior to the
start of construction which are facilitate overall compliance or are required pursuant to
Labor Code or DIR requirements.
• Work with the City of Santa Clarita to ensure that all project legal notices
contain the proper LCP notifications to bidders; and statement of payment of
prevailing wage requirements as stated in Labor Code Section 1771.5.
• Inform bidders of LCP requirements during the Project's pre-bid job walk and
pre -construction meeting, as requested by the City of Santa Clarita.
• Provide direction and guidance to bidders in their queries regarding
compliance with the LCP, including payment of prevailing wages,
identification of labor classifications, and proper completion and submission of
forms and notices.
• Conduct a comprehensive, hands-on training with payroll administrators
employed by contractors submitting certified payroll records. Trainings are
conducted at the start of each project for the prime contractor and all
subcontractors, and on an "as needed basis" throughout the life of the project.
Output: The consistent and thorough delivery of pre -construction services is not only
required, as in the case of the pre -construction meeting, but is an excellent
opportunity to disseminate essential information and required materials to the
contractor and subcontractor. This also assists in building early and cooperative
communication with the contractor and subcontractor which increases the level of
compliance and reduces violations on the overall project.
B. Task- Construction Services: Necessary and required services delivered after
the start of construction and during the life of the project through project completion
and close out.
Routinely perform the following services during the course of construction of the
Project:
• Collect and record the receipt of weekly Certified Payroll Records Pursuant to
Labor Code Sections 1771.5(4), 1776, and California Code of Regulations
16401, 16402, 16403 as well as any applicable Federal statutes.
• Conduct a thorough review and examination of all Certified Payroll Records
as necessary to ensure the required payment of prevailing wage per the
applicable craft and worker classification.
• Conduct random audits of Certified Payroll Records.
GS zZAvsociates, Inc.
Il J I If ' „ /'', l / IW , /'', Ir'
• Conduct periodic site visits to physically monitor the Project. Note the number
of workers on the site and interview a sufficient number to ensure that they
are receiving the proper prevailing wage rate for the duties performed.
• Maintain interview data and later compare to relevant Certified Payroll
Records
• Investigate all allegations of failure to pay prevailing wage rates and/or worker
complaints per project.
• Make a formal request for payroll and time reporting documentation to the
contractor and conduct an objective comparison of records to source
documents and Certified Payroll Records.
• Prepare a report and/or memo to the file summarizing the investigation and
findings.
• Process public records requests for certified payroll records and ensure that
privacy considerations are observed pursuant to the Labor Code and
California Code of Regulations.
• Conduct all follow up activities and ensure overall compliance with record
keeping and reporting requirements.
• Coordinate with the City of Santa Clarita staff, Project Manager, and DSA
Project Inspector as necessary to ensure that the City of Santa Clarita's
employees and agents are informed of LCP issues that may impact the
completion of the project. Attend and participate in on-site meetings, or other
meetings, as requested by the City of Santa Clarita.
Output: The routine and methodical implementation of the above referenced
services is not only required pursuant to Labor Code Section 1771.5, but they
facilitate the consistent enforcement of the payment of prevailing wage rates as work
progresses. The consistent collection, review and random auditing of certified payroll
records and required submittals facilitates compliance efforts as well as prevents the
late discovery of violations or lengthy investigations at project close out. In addition,
the weekly collection, review and reporting of records allows the City to verify
compliance prior to the release of each pay request.
C. Task - Record Keeping: The accurate maintenance and storage of collected
records.
Archive and store Certified Payroll Records and LCP documentation for the
requisite period of time.
• Provide progress updates, submitted to designated departments or persons
within the City of Santa Clarita, on a monthly basis or as necessary to keep
the City of Santa Clarita apprised of ongoing or developing LCP issues.
• Compile a record of LCP activities, which fulfills the annual LCP reporting
requirements to the City of Santa Clarita, DIR and DOL, if applicable, and
submit same to the City on or before the designated due date each year.
Output: The organized archiving and storage of records during the life of the project
and the proper close out and reconciliation of the data base to the physical file.
Ensure there are no gaps in records and not missing submittals.
D. Tasks - Violation Investigations and Audits: Engage in the actions
necessary to escalate a matter to the level of a formal enforcement action.
• Calculate back wages and penalties for each worker complaint, for each
project.
• Review preliminary findings with contractor and or subcontractor and provide
an opportunity to submit mitigating evidence and/or explanation.
GS zZAvsociates, Inc.
Il J I If ' „ /'', l / IM/13111
• Conduct objective review of mitigating evidence and either modify, audit, or
close case depending upon findings and outcome.
• Draft a formal "Request for Approval of Forfeitures and Penalties" and forward
same to Division of Labor Standards Enforcement (DLSE). Upon receipt of
approval, file a "Notice of Withholding of Contract Payment" with the required
parties.
• Work with the City of Santa Clarita staff and legal counsel conduct settlement
conferences and negotiate a resolution where possible.
• Conduct or facilitate training, as requested by the City of Santa Clarita.
• Work with the City of Santa Clarita and its legal counsel to conduct appeal
hearing preparation and participate in all required pre -hearing conferences.
• Attend and testify on behalf of the City of Santa Clarita at appeal hearing(s).
• Assist in litigation related to LCP issues brought by third parties.
• Perform other duties as requested by the City of Santa Clarita.
Output: Engage in all necessary activities to ensure the proper collection of back
wages and penalties. Follow the case through to completion; engage in settlement
discussion for a swifter case resolution.
E. Supplemental Services
CS & Associates, Inc. is prepared to fully administer all of the requirements of your
Labor Compliance Program whether the City of Santa Clarita requires the electronic
submission of records by contractors or accepts hard copies. CS & Associate's
customized software permits staff to maintain a comprehensive data base for the
collection and verification of Certified Payroll Records in a time efficient manner. The
software generates notices when certain inconsistencies or inaccuracies are detected
by the system. CS & Associates' trained staff will conduct all necessary follow up, as
well as random audits, to achieve compliance and ensure the payment of prevailing
wage rates. If the City of Santa Clarita wishes to have immediate web access to LCP
data this is available as an additional service.
F. Additional Services: Enforcement Actions and Post Investigative
Services
• Following the receipt of a Request for Review of Appeal by the contractor /
subcontractor all services shall be billed on an hourly basis.
• Work with the City of Santa Clarita staff and legal counsel conduct settlement
conferences and negotiate a resolution where possible.
• Conduct or facilitate training, as requested by the City of Santa Clarita.
• Work with the City of Santa Clarita and its legal counsel to conduct appeal
hearing preparation and participate in all required pre -hearing conferences.
• Attend and testify on behalf of the City of Santa Clarita at appeal hearing(s).
• Assist in litigation related to LCP issues brought by other parties.
• Perform other duties as requested by the City of Santa Clarita.
VI. Cost Proposal
Turn Key LCP Program services will be provided at sliding scale rates as follows:
Project Construction Cost Factor
$1 million or less 0.93%
$1.01 million to $2 million 0.85%
$2.01 million to $4 million 0.73%
$4.01 million to $6 million 0.68%
$6.01 million to $8 million 0.57%
GS aZAssociates, Inc.
Il J I If ' „ /'',11111,1112113", NI/1211111
$8.01 million to $10 million
0.54%
$10.1 million to $14 million
0.46%
$14.1 million to $19 million
0.38%
$19.1 million to $25 million
0.32%
$25.1 million to $50+ million
0.161%
Sheriff's Station Building Project:
• Estimated Construction Cost: $42,500,000.00
• Estimated Project Duration: Twenty-three (23) months, approx. 613
working days
• Project start on or about May 30, 2019 to estimated completion on or
about February 26, 2021
Project Cost Factor Cumulative Total
$42,500,000 .00161 $68,425.00
Grand Total: $68,425.00
The total monthly billing will be $2,975.00 for the duration of twenty-three (23) months. There
are no anticipated reimbursables, however should the need arise, they shall be mutually agreed
upon in advance by the parties as reasonable.
The above factor applies to individual projects lasting no longer than twenty-three (23) months
or less in duration. Given this time frame, Labor Compliance Program Services shall not exceed
the above referenced factor, corresponding rates and stated grand total. The above factors
include up to three (3) investigations, audits and/or enforcement actions per project. The above
amount excludes post investigative services, appeal hearing preparation and appeal hearings
which will be billed at the below listed rates for supplemental services.
Proposed Hourly Rates for Additional Services
Personnel
Rate
Labor Compliance Coordinator/Manager
$125.00
Labor Compliance Manager
$ 85.00
Labor Compliance Officer
$ 80.00
Field Investigator/ Site Monitor
$ 70.00
Labor Compliance Technician
$ 70.00
Administrative Support/ Data Entry
$ 45.00
Hourly labor fees will be billed in increments of 0.1 hours. Fees are also subject to periodic
review and adjustment. CS & Associates, Inc. will provide thirty (30) days written notice of its
intent to the City of Santa Clarita, and any adjustment shall be made as mutually agreed by the
City of Santa Clarita and CS & Associates, Inc. All legal support fees shall be billed at actual
rates, without mark-up. Reimbursable expenses shall be mutually agreed upon in advance by
the parties as reasonable. Such expenses may include reproduction of LCP documents,
expenses incurred for travel outside the county in which the work is being performed, such as
transportation, lodging, per diem, car rental, mileage, and any other travel related expenses
subject to reimbursement at the rate incurred. Reimbursable expenses will be itemized and
billed on a monthly basis.
GS aZ Associates, Inc.
Il J I If ' „ /'', l / IM/1'', Ir'
VII. Statement of Offer and Signature
A. Authorized Representative of the Company
Charla Curtis, President
A. I certify under penalty of perjury that this proposal constitutes a firm offer for
a 120 -day period and the proposed work shall be performed at the "not -to -
exceed" price of $68,425.00. The City of Santa Clarita's standard contract
is acceptable.
Charla Curtis, President
IX. Statement, Agreements
and Attachments
a)
Attachment A
- Recent and related projects
b)
Attachment B
- Request for Proposal page with signature
c)
Attachment C
- Designation of Subcontractors
d)
Attachment D
- Reference Pages
e)
Attachment E
- Department of Industrial Relations Approval of LCP
e)
Attachment F
- DBE Certification
f)
Attachment G-
SBE Certification
GS aZ.Associates, Inc.
January 25, 2018
City of Santa Clarita
23920 Valencia Boulevard P004-2019-010
Santa Clarita, California 91355 Job No. 99-715-010
Attention: Mr. Ross Pistone
Subject: Proposal — Geotechnical Services — Phase 3B
Santa Clarita Valley Sheriff Station
West Side of Golden Valley Road
South of Centre Pointe Parkway
City Project No. F3 023
Santa Clarita, California
Ladies/Gentlemen:
It is with pleasure that we present this proposal to provide geotechnical services associated with
additional grading and construction services at the subject site. R.T. Frankian & Associates
(RTF&A) previously prepared an investigation of the site that was performed to provide a
geotechnical and engineering geologic report in general accordance with California Geological
Survey (CGS), Note 48 checklist for essential services buildings; the results of the investigation
were contained within our Geotechnical Investigation and Geologic -Seismic Report, dated June 8,
2017.
Rough grading was performed for the site in accordance with the recommendations of our previous
CGS Note 48 investigation. RTF&A provided geotechnical observation and testing services during
the rough grading in support of our previous CGS Note 48 investigation. It is our understanding
that future site development will not be subject to Division of the State Architect (DSA) oversight
and requirements. This proposal only includes geotechnical observation and testing and does not
currently include inspection or materials testing services related to structural steel, concrete or
masonry construction. We would be glad to provide an estimate for these services if needed.
R. T. FRANKIAN & ASSOCIATES
26027 HUNTINGTON LANE SUITE A SANTA CLARITA CALIFORNIA 91355
TEL. (818) 531-1501 WWW.RTFRANKIAN.COM
City of Santa Clarita
January 25, 2019
P004-2019-010
99-715-010
Page 2
SCOPE OF SERVICES
The scope of work being proposed is based on discussions with Mr. Ross Pistone. Based on the
provided information, we have prepared a detailed table of our proposed services and costs. Please
see Attachment A — Scope of Services.
ESTIMATED EXPENSES
The cost for our services is based on the rates indicated on the attached Fee Schedule. A detailed
estimate broken down by task number is provided in Attachment A — Scope of Services.
This work will be billed on a time and materials basis in accordance with the attached Fee
Schedule. This is a "Not to Exceed" cost and we would not invoice above this amount without
prior authorization from you or your representative. If costs for a particular work item are
exceeded, we would still invoice up to our total not -to -exceed authorization. We will only invoice
for work and services actually performed. This cost estimate is valid for a period of 90 days from
the date of this proposal.
CALIFORNIA PREVAILING WAGES
It is our understanding that the project is subject to California Prevailing Wages. Therefore, the
cost estimates presented in this Addendum Proposal are based on our attached current Prevailing
Wage Fee Schedule.
ADDITIONAL SERVICES
Additional requested or required services not included within the scope of services described
herein would be invoiced in accordance with the attached Fee Schedule.
AUTHORIZATION
To authorize the scope of work presented herein, please issue an addendum to our Professional
Services Agreement Con -6 (Council approval date November 22, 2016) in accordance with the
information presented in Attachment A — Scope of Services.
•1•
RTFA
GEOTECHNICAL ENGINEERING & ENGINEERING GEOLOGY
City of Santa Clarita
January 25, 2019
P004-2019-010
99-715-010
Page 3
Should you desire to discuss or clarify the proposed scope of work or any other aspect of this
proposal, please do not hesitate to contact our office.
Yours very truly,
�QR�rESS/q,
RAR. T. FRANKIAN & ASSOCIATES
Sp���
No. GE 2558
T an W. Rasplicka
AWR/jh (1) F of CQ Principal Geotechnical Engineer
Attachments: Attachment "A" — Scope of Services
Fee Schedule
RTraa
GEOTECHNICAL ENGINEERING & ENGINEERING GEOLOGY
PORTBA
PROPOSAL SUMMARY
1/25/2019
Attachment A
P004-2019 010
City of Santa Clarita
99-715
Attention:Mr. Ross Pistone
Subject: Santa Clarita Valley Sheriff Station - City Proect No. F3023
Task # Task Description
Total
001 Fine Grading
$19,400.00
002 Structural Foundations, Piles, and Slabs
$68,500.00
003 Retaining Wall Backfills
$63,200.00
004 Perimeter Wall Backfills
$26,000.00
005 Non -Structural Flatwork
$8,000.00
006 Pavement Sections
$33,600.00
007 Storm Drain and Area Drain Connections
$24,000.00
008 Sewer Line
$19,800.00
009 Dry Utilities
$22,400.00
010 Bio -Filtration Units
$15,500.00
011 Office Engineering and Support Services
$28,200.00
012 Compaction Report
$14,800.00
Total: $343,400.00
SCOPE/PARTICULAR'S
The scope of services has been based upon field observation and testing within task Nos. 1 through 10 being completed in
260 total site visits averaging 5 hours per visit.
FEE SCHEDULE
City of Santa Clarita
Geotechnical Services, Santa Clarita Valley Sheriff Station - Phase 3B
West Side of Golden Valley Road, South of Centre Pointe Parkway
Santa Clarita, California
Job No. 99-715-010/Proposal No. P004-2019-010
PERSONNEL
MANAGING PRINCIPAL/CONSULTING GEOTECHNICAL ENGINEER
PRINCIPAL ENGINEER/PRINCIPAL GEOLOGIST .......................................
GEOTECHNICAL ENGINEER/ENGINEERING GEOLOGIST .....................
SENIOR PROJECT SUPERVISOR/ENGINEER/GEOLOGIST .......................
(Includes Deputy Grading Inspector)
PROJECT ENGINEER/ SUPERVISING FIELD ENGINEER
SENIOR FIELD ENGINEER/SENIOR FIELD GEOLOGIST
FIELD TECHNICIAN................................................................
ASSITANT FIELD TECHNICIAN
DRAFTING/CAD......................................................................
LABORATORY TESTING.........................................................
CLERICAL...................................................................................
COURT APPEARANCES AND DEPOSITIONS ....................
FXPFNSFS
FIELD SERVICE TRIP CHARGE............................................................................
MILEAGE (from office to destination and return; excludes field service trips)
REPRODUCTION.....................................................................................................
SUBCONTRACTED EQUIPMENT............................................................................................
(Drill Rig, Backhoe, Unskilled Labor, Consultants, and Deputy Inspectors, etc.)
TRAVEL EXPENSES, SUBSISTENCE, VEHICLE RENTAL,
FREIGHT, OTHER OUTSIDE EXPENSES.................................................................
FIELD SERVICE CONDITIONS
P004-2019-010
RATE ($/HOUR
.................. $115.00
.................. $105.00
................. $100.00
$95.00
.................. $105.00
.................. $105.00
................... $90.00
.................. $500.00
. $95.00/visit
...$0.59/mile
Cost + 19.5%
Cost + 19.5%
Cost + 19.5%
MINIMUM FEE FOR FIELD SERVICES....................................................................................................... $425.00/ trip
OVERTIME - After 8 working hours per day & Saturdays...............................................................1-1/2 time
- After 12 working hours, Sundays & Holidays........................................................ Double Time
(Four-hour minimum charge on weekends & holidays)
FIELD SERVICES will be billed at Field Technician, Senior Field Engineer or Supervising Field Engineer rate,
depending on manpower availability and/or experience required due to complexity of project. Occasional site
visits by the responsible Project/Senior/ Geotechnical Engineer or Engineering Geologist may be required to
check on progress or to answer technical questions that arise.
FEES ARE DUE AND PAYABLE ON PRESENTATION OF INVOICE. R. T. FRANKIAN & ASSOCIATES
reserves the right to charge the maximum legal interest on unpaid balance and collection fees, if required, to
secure payment. $-17
IORTFA
GEOTECHNICAL. ENGINEERING & ENGINEERING GEOLOGY
MINIMUM
M
ENGINEERING
SURVEYING
GOVERNMENT RELATIONS
IRVINE
LOS ANGELES
RIVERSIDE
SAN DIEGO
HUN SAKE R
& ASSOCIATES
LOS ANGELES, I N C.
March 27, 2019
Mr. Ross Pistone
CITY OF SANTA CLARITA
23920 Valencia Blvd, Suite 300
Santa Clarita, CA 91355
Subject: Santa Clarita Valley Sheriff Station Construction
26201 Golden Valley Road, Santa Clarita, California 91350
H&A LA Proposal No. 2018-1153 Revised
Mr. Pistone:
Hunsaker & Associates Los Angeles, Inc. (Hunsaker) is pleased to offer the
following proposal for survey services related to the Santa Clarita Valley Sheriff
Station Construction, in the City of Santa Clarita, California.
This proposal is based on our current office rate of $122 per hour for Technical
Staff, $138 per hour for Engineers, $146 per hour for Senior Technical Staff and
Project Engineers, $154 per hour for Project Managers and Sr. Project
Engineers, $164 per hour for Senior Project Managers, and $188 per hour for
Principals. Our current field rates are $194 for a one-person survey party, $248
per hour for a two -person survey party and $304 per hour for a three-person
survey party.
Invoicing would be monthly based on the percentage of work completed for
each item shown in Exhibit "A". We would expect to receive payment within
PRINCIPALS: thirty (30) days after your receipt of our invoice.
JASON FUKUMITSU
JFANNINF GIFM Outside services, such as the cost of reproductions, computer plotting or
deliveries will be invoiced directly to you through your suppliers or at "cost
plus 10%" when invoiced through Hunsaker.
The following is a summary of the insurance coverage that Hunsaker provides
and is included in our offer of this proposal:
26074 Avenue Hall
Suite 23 General Liability $2,000,000
Valencia, California Personal Injury $1,000,000
91355
(661) 294-2211 PH RAProposals\Proposals - 2018\2018-1153 Sheriff Station Construction\2018-1153 8 Santa
(661) 294-9890 FX Clarita Valley Sheriff Station Construction-3-27-2019.docx
www.hunsaker.com
Mr. Ross Pistone
March 27, 2019
Page 2
Auto Liability $1,000,000
Professional Liability $2,000,000
Valuable Papers $1,850,000
Upon request, we will provide a Certificate of Insurance for the insurance
coverage listed above. Should this proposal meet with your approval,
please issue a contract in the amount noted in Exhibit "A".
If you have any questions regarding this proposal, please feel free to contact
me at 661-294-2211
Sincerely,
Hunsaker & Associates Los Angeles, Inc.
Shereef Surur, PLS 7295
Director of Survey
Cc: Jason H. Fukumitsu, PE, LEED AP
President/ Principal - Engineering
Jeannine Giem, AICP, LEED AP
Principal
H&A LA Proposal No. 2018-1153
EXHIBIT A
SCOPE OF SERVICES
Santa Clarita Valley Sheriff Station Construction
Our survey services budget is based on improvement plans prepared for the City of Santa
Clarita by Hunsaker and Associates Los Angeles, Inc. (Hunsaker) in October 2018.
Please note:
Additional site visits and work will be charged per our fee schedule in effect at time of
request including time for travel to the jobsite.
1. Control ............................................................................................................... $0
Hunsaker has completed this task during the preliminary design phase of the
project.
2. Rets Walls.......................................................................................... $8,680
Hunsaker will provide 1 set of stakes for approximately 2,400 feet of retaining
walls.
5 site visits for a 2 -man crew — 35 hours
3. Site Walls.................................................................................................... $4,960
Hunsaker will provide 1 set of stakes for site walls.
4 site visits for a 2 -man crew — 20 hours
4. Storm Drains and Catch Basins.................................................................. $10,416
Hunsaker will provide 1 set of stakes for proposed site drainpipes, Cleanouts,
and catch basins.
7 site visits for a 2 -man crew — 42 hours
5. Biofiltration Areas........................................................................................ $8,680
Hunsaker will provide 1 set of stakes for proposed site Biofiltration areas.
7 site visits for a 2 -man crew — 35 hours
6. Precise Grading......................................................................................... $12,400
Hunsaker will provide 1 set of stakes for precise grading, includes buildings
corners and site curbs.
10 site visits for a 2 -man crew — 50 hours
7. Firewater..................................................................................................... $4,960
1
EXHIBIT A
SCOPE OF SERVICES
Santa Clarita Valley Sheriff Station Construction
Hunsaker will provide 1 set of stakes for firewater pipes.
4 site visits for a 2 -man crew — 20 hours
8. Domestic Water.......................................................................................... $5,952
Hunsaker will provide 1 set of stakes for domestic water pipes.
3 site visits for a 2 -man crew — 24 hours
9. Electric........................................................................................................ $5,952
Hunsaker will provide 1 set of stakes for electric conduit and transformer pad.
6 site visits for a 2 -man crew — 24 hours
10. Sanitary Sewer............................................................................................ $7,440
Hunsaker will provide 1 set of stakes for sewer pipes, connections, cleanouts,
and interceptors.
5 site visits for a 2 -man crew — 30 hours
11. Communication.......................................................................................... $5,952
Hunsaker will provide 1 set of stakes for communication conduit.
6 site visits for a 2 -man crew — 24 hours
12. Communication Tower Footing Staking ...................................................... $1,984
Hunsaker will provide 1 set of offset stakes for communication Tower footings.
2 site visits for a 2 -man crew — 8 hours
13. Communication Tower bolts check............................................................. $2,976
Hunsaker will provide 1 set of measurements to check tower bolts.
3 site visits for a 2 -man crew — 12 hours
14. Natural Gas................................................................................................. $3,720
Hunsaker will provide 1 set of stakes for natural gas pipes.
3 site visits for a 2 -man crew — 15 hours
15. Lighting ....................................................................................................... $7,440
f►:
EXHIBIT A
SCOPE OF SERVICES
Santa Clarita Valley Sheriff Station Construction
Hunsaker will provide 1 set of stakes for proposed site lampposts and driveway
lights.
6 site visits for a 2 -man crew — 30 hours
16. Helicopter Pad Fine Grade.......................................................................... $1,488
Hunsaker will provide 1 set of stakes for proposed helicopter pad fine grade.
1 site visit for a 2 -man crew — 6 hours
17. Helicopter Pad Finish Surface........................................................................ $992
Hunsaker will provide 1 set of stakes for proposed helicopter pad finish surface.
1 site visit for a 2 -man crew — 4 hours
18. Helicopter Walkway................................................................................... $1,488
Hunsaker will provide 1 set of stakes for proposed helicopter walkway.
1 site visit for a 2 -man crew — 6 hours
19. Lighting Helicopter Pad Lights....................................................................... $992
Hunsaker will provide 1 set of stakes for proposed helicopter pad lights.
1 site visit for a 2 -man crew — 4 hours
20. Warbao Lockers & Shade Structure............................................................. $1,488
Hunsaker will provide 1 set of stakes for proposed Warbag lockers and Shade
footings.
2 site visits for a 2 -man crew — 6 hours
21. Trash Enclosure.............................................................................................. $992
Hunsaker will provide 1 set of stakes for proposed Trash enclosure.
1 site visit for a 2 -man crew — 4 hours
22. Diesel Generator............................................................................................ $992
Hunsaker will provide 1 set of stakes for Diesel Generator enclosure.
1 site visit for a 2 -man crew — 4 hours
23. FuelStorage................................................................................................... $992
3
EXHIBIT A
SCOPE OF SERVICES
Santa Clarita Valley Sheriff Station Construction
Hunsaker will provide 1 set of stakes for proposed fuel storage.
1 site visit for a 2 -man crew — 4 hours
24. Fueling Station............................................................................................ $1,240
Hunsaker will provide 1 set of stakes for proposed fuel island.
1 site visit for a 2 -man crew — 5 hours
25. Carwash/Detail Station............................................................................... $1,240
Hunsaker will provide 1 set of stakes for proposed carwash/detail station.
1 site visit for a 2 -man crew — 5 hours
26. BuildingLaT/Structures.......................................................................... $9,920
Hunsaker will provide 1 set of stakes for main building corners and 1 set of
stakes for maintenance building corners including footings for patios.
5 site visits for a 2 -man crew — 40 hours
27. On Site Curbs............................................................................................ $12,400
Hunsaker will provide 1 set of stakes for proposed on site curbs.
10 site visits for a 2 -man crew — 50 hours
28. Concrete Swales.......................................................................................... $3,720
Hunsaker will provide 1 set of stakes for proposed concrete Swales.
3 site visits for a 2 -man crew — 15 hours
29. Walkways and hardscaae............................................................................ $9,920
Hunsaker will provide 1 set of stakes for edge of walkways, planters, and
hardscape.
5 site visits for a 2 -man crew — 40 hours
30. Form Certificates........................................................................................ $9,920
Hunsaker will provide 10 form certificates, 8 at the main building, and 2 at the
maintenance building.
10 site visits for a 2 -man crew — 40 hours
31. Post Construction As-Built........................................................................ $12,400
EI
EXHIBIT A
SCOPE OF SERVICES
Santa Clarita Valley Sheriff Station Construction
Hunsaker will provide As -Built survey in PDF and CAD format.
7 site visits for a 2 -man crew — 50 hours
32. Office Calculations................................................................................... $25,000
Prepare grading sheets, calculate control, and provide staking computations for
field mobilization.
33. Construction Survey Support Management — Phase 3B ............................. $17,000
The construction support task is outlined for attendance at pre -construction and
construction meetings as necessary meet and coordinate with City Officials and
contractors.
1 10 hours
34. Permitting Support — Phase 3B .......................................................... $7,500 (T&M)
We propose to support the chosen contractor with AQMD permitting for the
fuel storage, fuel pumps and diesel generator, as necessary, once the equipment
has been purchased. Additionally, we will provide further support for existing
approvals/pending permits such as Caltrans permitting for the heliport, LA
County Industrial Waste permitting for the clarifier, and LA County Fire
Department Petrochemical Unit (CUPA) permitting for the fuel storage/fuel
pumping approvals. This task will be billed on a time and materials basis that
will not be exceeded without prior approval.
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We propose to prepare exhibits, dry utility coordination and permitting through
the utility providers to support the design and construction effort for the project,
primarily with regarding to electrical service to the site, but also for other dry
utilities in the project area, as necessary. This task will be billed on a time and
materials basis that will not be exceeded without prior approval.
TOTAL (Fixed Fee).............................................................................................. $229,196
I:
EXHIBIT B
Assumptions, Exclusions and Understandings
1. Work to be performed is strictly limited to those items detailed in the
scope of work above. All work not set forth in the scope of work
above shall be deemed additional work. All additional work will be
authorized in writing by an authorized representative of the Client prior
to commencing the work. No additional work will be performed based
upon signed field tickets unless contractual accommodations are made
prior to starting the project. Additional work will be charged at regular
hourly rates, per the attached fee schedule, and includes the time for
travel to the jobsite.
2. Items of work that are not clearly defined prior to the authorization to
proceed will be performed on a time and material basis per attached
fee schedule or upon such a lump sum addition to the contract, as
agreed upon by the Contractor prior to proceeding with such items of
work.
3. Work may be requested that, due to the Contractor's schedule, requires
work to be performed during non -business hours. If such work is
required, a request for a premium time may be made. Premium time
shall be deemed extra work and will apply to scope items or non -scope
items. Premium time will be paid at 150% of the hourly rates. For
extra work or for items limited to this scope of work, 100% of the
hourly rate shall be paid.
Items considered additional work includes:
a. Non -sequential work (400 LF per trip minimum).
b. Re -staking (a second set of stakes for any item).
c. Excess or extra staking (stakes not normally provided or defined
in scope and/or beyond industry standards.
d. Work not specifically identified in the Scope of Services.
4. Contract Payment and Reimbursable Expenses:
a. Payments are due and payable according to monthly billings as
the work progresses, no retention.
b. Courier service, blueprinting, and reproduction cost are not
included in the cost outlined above and shall be at the
Contractor's expense. The cost for any outside services will be
billed at their direct cost plus 10%.
5. Rates are as follows:
6
EXHIBIT B
Assumptions, Exclusions and Understandings
This proposal is based on our current office rate of $122 per hour for
Technical Staff, $138 per hour for Engineers, $146 per hour for Senior
Technical Staff and Project Engineers, $154 per hour for Project Managers and
Sr. Project Engineers, $164 per hour for Senior Project Managers, and $188
per hour for Principals. Our current field rates are $194 for a one-person
survey party, $248 per hour for a two -person survey party and $304 per hour
for a three-person survey party.
These rates will remain in effect until August 1, 2019, at which time they may
be subject to an increase of approximately 5%. Any remaining portion of the
contract not billed out at that time is subject to this increase.
6. Governmental agency fees or charges and/or deposits are the
responsibility of the client.
7
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EPN G IIN E E RS IN
The City of Santa Clarita (hereinafter "City') has engaged MNS to provide a qualified consultant (Mr.
Ross Pistone) to provide project management services to assist with the delivery of the new Santa
Clarita Valley Sheriff's Station project.
The hourly rate for assigned staff shall not exceed $163.00 per hour.
The original contract amount was executed for a maximum of $290,000.00, to provide the following
services:
■ Attend Meetings
■ Maintain Project Files (hard copy and electronic)
■ Scheduling
■ Meeting Minutes
■ Correspondence
■ Review Plans
■ Review Reports
■ Utility Coordination
• Research
■ Project Inspections
■ Oversee Project Consulting Team Activities
• Project Status Reports
■ Contract Compliance
• Coordinate with External Project Team Members
Amendment No. 01 FPreviously Executedl:
■ Provide support during the project design phase for an additional amount not to exceed
$95,000.00.
Amendment No. 02 FNew as of February 1, 20191:
■ Amend contract to include project management services through completion of construction,
including project -related reimbursable expenses, for an additional amount not to exceed
$861,570.00.
■ Amend contract completion date to March 31, 2021.
■ Services that will be provided through the construction phase include the following:
o Supervise Consulting Construction Manager
Engineering 9 Surveying 9 Coin stiructioin Management
III ' J jJ13I II,,,,, III <E
o Supervise Consulting Project Coordinator
o Attend Meetings
o Maintain Project Files (hard copy and electronic)
o Scheduling
o Meeting Minutes
o Correspondence
o Review Plans and Specifications
o Review Third Party Reports
o Utility Coordination
o Conduct Research as Needed
o Project Inspections
o Manage Project Design Team Activities
o Project Status Reports
o Contract Compliance
Engineering Surveying Coin stiructii in Management ent
EPN G IIN E E RS IN
April 25, 2019
CLIENT FOCUSED. PASSION DRIVEN.
Santa Clarita Valley Sheriff's Station
Additional Services Fee Request
The following is a summary of the added scope of services from July of 2018 through
Construction of May of 2021. These additional services items are as follows:
1. July 2018 Redesign of Maintenance Building...................................................... $27,500.00
Maintenance Building design was engineered and completed, and the County
asked that the building be raised to accommodate a taller vehicle lift. The building
was raised 5 feet. Structural sections, elevations and Interior elevations were
revised. All disciplines were affected.
2. August -September 2018 Floor Plan Changes........................................................ $46,800.00
Redesign of the Type I Jail area and approximately 60 floor plan changes from
adding square footage to detective bureau, to walls moving, adding and omitting
casework, adding, moving doors that affected up to 200 drawing sheets and all
disciplines from structural, MEP and low voltage.
3. Create Conformed Set of Construction Documents ............................................... $8,250.00
Incorporate all Bid Addenda and bid RFI responses into the project drawings and
specifications for City Project Team's use as well as the contractors use.
4. Construction Administration Services for 2 months added to Construction Schedule. $50,200.00
The original schedule had 19 months for construction of the project. The city
extended the construction schedule to 21 months. 120 hours/month x 2 months.
5. Additional Construction oversite for the first 18 Months of Construction .................. $73,500.00
The additional hours will cover the time required to respond to RFI's, change orders,
submittals, plan conflicts, and specification revisions throughout the course of
construction. (21 months X 20 hours per month)
6. Additional Reimbursable Expenses...................................................................... $20,000.00
A request was made to cover additional costs for the multiple printing the county
has made for 2 interim reviews in August and September 2018. Each printing
included 32 drawing sets and 10 sets of specifications which have over 2,000
pages. The request was approved back in February 2019.
TOTAL........................................................................................................................... $226,250.00
8163 ROCHESTER AVENUE, SUITE 100 . RANCHO CUCAMONGA, CA . 91730 . T: (909) 987.0909 F: (909) 980-9980
www.wicarchitects.com
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March 1, 2019
April 3, 2019 Revision
Mr. Robert Newman
Director, Public Works
City of Santa Clarita
23920 Valencia Blvd.
Santa Clarita, CA 91355
Regarding: Additional Services Request — Sheriff's Station
Extended Schedule Duration
Dear Mr. Newman,
Arcadis U.S., Inc.
320 Commerce
Suite 200
Irvine
California 92602
Tel 714 730 9052
Fax 714 730 9345
www.arcadis.com
In accordance with Article 6, Additional Work, of the attached agreement dated, 10/12/18,
Arcadis is requesting addition compensation as follows:
Extended Construction Management services
A. While providing services to the City, decisions were made between the City and the L.A.
County Sheriff's Department which affectively changed the original Substantial
Completion and Project Completion dates which were used to establish our fee
proposal. Our original contracted Fee Schedule had Arcadis providing services for
approximately 19.5 months. The City's project manager is now projecting our services
will be required for approximately 26 months (through April 2021) based on the new
Substantial Completion date of 2/5/21 and projected `closeout paperwork' through April
2021. The additional 6.5 months of CM services is reflected in the attached Staffing Fee
Schedule.
B. We have included in the Staffing Fee Schedule our recommendation for a nominal
monthly increase of scheduling support to review the contractors monthly cost loaded
schedule and an allowance of time to review potential Time Impact Analysis (TIA) per
month on an as needed basis. If there are no TIA's then those hours would not be
charged.
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Additional Fee Request
Our additional fee requests for extended Construction Management services is $481,427 as
delineated in our attached revised Staffing Fee Schedule.
If I an answer any questions, please let me know. Thank you again for the opportunity to service
your needs.
Sincerely,
David R. Anderson, AIA, CCM, LEED AP
Assoc. Vice President JPrincipal Project Director
Enc. Professional Services Agreement dated 10/12/18
CC. Carla Callahan I Ross Pistone
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Approved:
City