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HomeMy WebLinkAbout2019-06-11 - AGENDAS - REGULAR (2)AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. INVOCATION Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Valencia Jazz & Blues Concert Series 20th Anniversary Proclamation Recognize Deputies Receiving MADD Awards PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 28, 2019 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 28, 2019 Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. STATE LEGISLATION: ASSEMBLY BILL 720 - Authored by Assembly Member Al Muratsuchi (D -66 -Torrance), Assembly Bill 720 proposes to revise the funding formula to community college districts that offer public safety classes. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to support Assembly Bill 720 (Muratsuchi) and transmit position statements to Assembly Member Muratsuchi, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, and the League of California Cities. 5. STATE LEGISLATION: SENATE BILL 13 - Authored by Senator Bob Wieckowski (D -10 -Fremont), Senate Bill 13 preempts local land use authority related to accessory dwelling units (ADU). RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to oppose Senate Bill 13 (Wieckowski) and transmit position statements to Senator Wieckowski, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, and the League of California Cities. 6. FEDERAL LEGISLATION: S. 923 - Authored by United States Senator Dianne Feinstein (D -CA), S. 923 proposes to authorize a new funding stream for supportive housing that provides comprehensive services and intensive case management. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to support S. 923 (Feinstein) and transmit position statements to Senator Dianne Feinstein, Santa Clarita's federal legislative delegation, members of applicable congressional committees, other Members of Congress, administration officials and interested organizations, as appropriate. Page 3 7. MICROSOFT ENTERPRISE LICENSE AGREEMENT - The City of Santa Clarita utilizes Microsoft software to operate desktop computers, servers, databases, applications, and email. This item makes a recommendation to award a contract for a three-year Microsoft Enterprise Agreement to keep the City's critical software infrastructure properly licensed and supported. RECOMMENDED ACTION: City Council: Award a three-year contract to SoftwareONE, Inc., in the amount of $119,984 plus a 10 percent contingency in the amount of $11,999, for a total amount not to exceed $131,983 for the City's Microsoft Enterprise Agreement inclusive of Microsoft Client Access Licenses, Windows Server operating system licenses, SQL Server database licenses, Exchange email server licenses, Remote Desktop licenses, Enterprise Agreement benefits, and support for three years. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 8. CITYWIDE PRINTERS AND COPIERS - Award a five-year contract to Kyocera - Document Solutions West in the amount of $643,722 for managed print services. RECOMMENDED ACTION: City Council: Approve the use of a "piggyback" contract through the California Multiple Award Schedule contract 43-17-36-0028C; award a five-year contract to Kyocera - Document Solutions West for managed print services in the amount of $559,758; and authorize a contingency of $83,964 for a total contract amount not to exceed $643,722. 2. Authorize the City Manager or designee to add additional units as needed, for existing, new, or future City facilities at costs established in the contract. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. AWARD CONTRACT FOR BACKFLOW PREVENTION DEVICE TESTING AND REPAIRS - Award contract for irrigation backflow device testing and repairs in support of citywide Landscape Maintenance District and Parks Operations. RECOMMENDED ACTION: City Council: 1. Award a two-year maintenance service contract to Backflow Prevention Device Tester to provide contractual maintenance for all City -owned backflow prevention devices in the annual amount of $120,000, and authorize an annual ten percent contingency in the amount of $12,000, for a total two - Page 4 year contract in an amount not to exceed $264,000. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to three annual renewal options, not to exceed the annual contract amount, plus Consumer Price Index adjustments. 10. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR ZONES 4, 8, & 26 - Award a two-year contract to Staygreen, Inc., for an amount not to exceed $109,296 to provide maintenance services to Landscape Maintenance District Zones 4, 8, and 26. RECOMMENDED ACTION: City Council: Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone 4 (Via Princessa/Sierra Highway), Zone 8 (Ackerman Avenue), and Zone 26 (Centre Pointe Commercial) for an annual amount of $45,540, and authorize an annual contingency of $9,108 to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $109,296. 2. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of contingency of $9,108, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event impossibility of performance arise, and execute all documents subject to City Attorney approval. 11. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONES 15 AND 16 - Award a two-year contract to Brightview Landscapes, LLC, for an amount not to exceed $345,456 to provide maintenance services to Landscape Maintenance District Zone 15 (River Village) and Zone 16 (Valencia Industrial Center). RECOMMENDED ACTION: City Council: Award a two-year contract to BrightView Landscapes, LLC., to provide landscape maintenance services for Landscape Maintenance District Zone 15 (River Village) and Zone 16 (Valencia Industrial Center) for an annual amount of $143,940, and authorize an annual contingency in the amount of $28,788 to address unforeseen Page 5 maintenance and repairs, for a total two-year amount not to exceed $345,456. 2. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of contingency of $28,788, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. 12. FISCAL YEAR 2019-20 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - This required procedural matter orders, approves, and sets the public hearing for the annual levy of the Landscape and Lighting District, Drainage Benefit Assessment Areas, Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District. RECOMMENDED ACTION: City Council: 1. Adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2019-20 for the Landscape and Lighting District, Drainage Benefit Assessment Areas, and the Golden Valley Ranch Open Space Maintenance District. 2. Adopt resolutions declaring the City's intention to levy assessments, preliminarily approve Engineer's Reports for the Special Districts, and set a public hearing for June 25, 2019. 3. Adopt the annual report for the Tourism Marketing District and a resolution of intent to continue a business improvement area in the City of Santa Clarita, designated as the Tourism Marketing District, and set a public hearing for June 25, 2019. 13. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT - Consideration and adoption of resolutions associated with the annual process of ordering, approving, and setting the public hearing on the annual levy of the Open Space Preservation District is required by the Landscaping and Lighting Act of 1972. RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating proceedings for the levy and collection of assessments within the Open Space Preservation District for Fiscal Year 2019-20. 2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve an Engineer's Report in connection with the Open Space Preservation Page 6 District for Fiscal Year 2019-20, and set a public hearing for June 25, 2019. 14. APPROVE THE PURCHASE OF TWO SPECIALIZED VEHICLES - ONE DUMP TRUCK AND ONE STENCIL BODY TRUCK - Approve the purchase of two specialized vehicles for an amount not to exceed $337,197. RECOMMENDED ACTION: City Council: Approve the "piggyback" purchase of one Freightliner M2 112 CNG dump truck and one Ford Super Duty F-450 stencil body CNG conversion truck through the Sourcewell cooperative purchasing contract (contracts 081716 -NAF and 120716 - NAF) in an amount not to exceed $337,197. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 15. 2018-19 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, SLURRY SEAL PORTION, PROJECT M0128 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT - The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: 1. Approve plans and specifications for the slurry seal portion of the 2018-19 Annual Overlay and Slurry Seal Program, Project M0128. 2. Award the slurry seal construction contract to VSS International, Inc., in the amount of $1,447,120 and authorize a contingency in the amount of $144,712, for a total contract amount not to exceed $1,591,832. Extend the current contract and authorize an increased expenditure authority for construction support services with Pavement Engineering, Inc., in the amount of $105,000 and authorize a contingency in the amount of $10,500, for a total not to exceed $115,500. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 16. CHECK REGISTER NO. 11 - Check Register No. 11 for the Period 04/26/19 through 05/09/19 and 05/16/19. Electronic Funds Transfers for the Period 04/29/19 through 05/10/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 11. Page 7 PUBLIC HEARINGS 17. FISCAL YEAR 2019-2020 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM - The proposed Fiscal Year 2019-2020 budget was presented to the City Council along with the Planning Commission, the Parks, Recreation, and Community Services Commission, and the Arts Commission during the Joint Budget Study Session on May 7, 2019. In addition, on June 4, 2019, the Planning Commission made a finding by minute action, that the Draft Fiscal Year 2019-2020 Capital Improvement Program is consistent with the City's General Plan. RECOMMENDED ACTION: City Council and City Council acting as Successor Agency to the former Redevelopment Agency of the City of Santa Clarita conduct a public hearing on the proposed Fiscal Year 2019-2020 Annual Operating Budget and Capital Improvement Program and schedule the budget for adoption at the June 25, 2019, City Council Meeting. 18. INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2019-20 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2019-20. RECOMMENDED ACTION: City Council: Conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year 2019-20. 2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2019-20." PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Carl Boyer FUTURE MEETINGS The next regular meeting of the City Council will be held June 25, 2019, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 8 CERTIFICATION On June 6, 2019, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 9