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Home My WebLink About2019-06-11 - AGENDA REPORTS - 2018-19 ANNUAL OVERLAY AND SLURRY SEAL PGM, SLURRY (2)Agenda Item: 15 DATE: June 11, 2019 SUBJECT: 2018-19 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, SLURRY SEAL PORTION, PROJECT M0128 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT DEPARTMENT: Public Works PRESENTER: Damon Letz RECOMMENDED ACTION City Council: 1. Approve plans and specifications for the slurry seal portion of the 2018-19 Annual Overlay and Slurry Seal Program, Project M0128. 2. Award the slurry seal construction contract to VSS International, Inc., in the amount of $1,447,120 and authorize a contingency in the amount of $144,712, for a total contract amount not to exceed $1,591,832. 3. Extend the current contract and authorize an increased expenditure authority for construction support services with Pavement Engineering, Inc., in the amount of $105,000 and authorize a contingency in the amount of $10,500, for a total not to exceed $115,500. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND The annual overlay and slurry seal projects are an integral part of the City of Santa Clarita's (City) pavement management program. Each year, streets are evaluated and identified for the need for pavement preservation and rehabilitation treatments. The slurry seal portion of the 2018-19 Annual Overlay and Slurry Seal Program will resurface streets, seal cracks, and coat the surface of streets in various areas of the City (see attached list of streets). These treatments will provide a smoother ride for vehicles, enhance the appearance of the roadway and surrounding Page 1 area, and extend the life of the roadway by 3-15 years, depending on the treatment applied. This project supports the Santa Clarita 2020 theme of Sustaining Public Infrastructure. This year's project is expected to begin construction this month and be completed by the end of September 2019. An invitation to bid was prepared and published three times on May 14, 18, and 21, 2019, and was posted on the City's website. Five bids were submitted to the City and opened by Purchasing on May 22, 2019. The results of the bids are shown below: Company VSS International, Inc. American Asphalt Pavement Coatings All American Asphalt Roy Allen Slurry Seal Location West Sacramento, CA Hayward, CA Jurupa Valley, CA Corona, CA Santa Fe Springs, CA Total Bid $ 1,447,120.00 $ 1,540,216.31 $ 1,597,243.65 $ 1,658,021.89 $ 1,777,633.47 Staff recommends awarding the slurry seal construction contract to VSS International, Inc., the lowest responsive bidder, in the amount of $1,447,120, and authorize a contingency in the amount of $144,712, for a total not to exceed $1,591,832. The contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. The bid from VSS International, Inc., was reviewed for accuracy and conformance to the contract documents and found to be complete. The demand for paving work is high as a result of Senate Bill 1 funding. Requested contingency funds will allow the City to develop a larger pavement preservation program and include additional street resurfacing requests during the construction process. By adding backlogged streets to this year's pavement preservation program, the City will benefit by scheduling these additional streets at the current bid prices, while completing the project in a timely manner. The construction contingency requested will also cover costs associated with unforeseen site conditions, such as potential utility conflicts and abandoned utilities not shown in record drawings, as well as change order requests made by the contractor. In August 2016, the City Council approved a contract with Pavement Engineering, Inc., (PEI) for the engineering design services of the 2016-17 Annual Overlay and Slurry Seal Program with up to three annual renewal options. For the 2018-19 Annual Overlay and Slurry Seal Program, the City is currently in the second renewal year. PEI has all the needed pavement evaluation and design resources in-house, possesses a full understanding of the project, and has satisfactorily worked with the City on past overlay and slurry seal design and construction projects. Staff has negotiated a fair and reasonable fee with PEI for the construction support services required to complete the 2018-19 Annual Overlay and Slurry Seal Program. The recommended action to extend the current contract with PEI will provide for an uninterrupted transition from the current design phase to the construction phase and successful completion of the project. The remaining budget will provide for staff time, materials testing services, public works inspection, permit fees, legal fees, and miscellaneous project administrative costs. Page 2 ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Upon approval of the recommended actions, adequate funds will be available to support the recommended contracts for slurry seal as well as the overlay contract, which will be awarded via a separate agenda report. This will also provide for all anticipated project costs. ATTACHMENTS List of Streets Bid Proposal for VSS International, Inc. (available in the City Clerk's Reading File) Proposal for Pavement Engineering, Inc. (available in the City Clerk's Reading File) Page 3 City of Santa Clarita 2018-2019 Annual Slurry Seal Project, M0128 Project Street List Base Bid 18025' I ART IRAILROAD AVE 115TH ST INEWHALL AV I NBHD Street Name Beg Location End Location ARCHES LN MAMMOTH LN SEQUOIA RD BIG BEND PL WRANGELL LN SOUTH END KINGS CANYON LN ARCHES LN SOUTH END C14 MAMMOTH LN ARCHES LN WRANGELL LN SEQUOIA RD WRANGELL LN YELLOWSTONE LN SHENADOAH PL NORTH END ARCHES LN WRANGELL LN SEQUOIA RD MAMMOTH LN NBHD ROAD NAME FROMTO AGAJANIAN DR REDWOOD CANYON PL COPPER HILL DR DEENA PL REDWOOD CANYON PL END HIDDEN HILLS DR GOLD CANYON DR COPPER HILL DR HIDEOUT CT END HORSESHOE CIR HORSESHOE CIR GOLD CANYON DR (N) GOLD CANYON DR (S) MAJESTIC CT HORSESHOE CIR END MIKHAIL ST REDWOOD CANYON END REDWOOD CANYON PL ROCK CANYON DR AGAJANIAN DR SKYLAKE PL GOLD CANYON DR END TAHOE CT END PARAGON DR GOLD CANYON DR GARNET CANYON COPPER HILL DR INFINITY CIR GOLD CANYON DR (N) GOLD CANYON DR (S) TOUCHSTONE CT GOLD CANYON DR END S19 MATADOR PL INFINITY CIR END PARAGON DR INFINITY CIR COPPERHILL DR SUNRISE VIEW PLACE HIDDEN HILLS DRIVE SUNRISE VIEW PL INCLINE LANE HIDDEN HILLS DRIVE HIDDEN HILLS DRIVE SUPERIOR COURT INCLINE LANE EAST END LYTLE COURT INCLINE LANE EAST END MILESTONE ST HIDDEN HILLS DRIVE EAST END GUILFORD LANE BEDFORD WY FARMINGTON LN MAGED COURT WEST END AGAJANIAN DR DENISE LANE WEST END AGAJANIAN DR TAYLOR COURT WEST END REDWOOD CANYON GABIRAL PLACE WEST END REDWOOD CANYON FRITZ WAY EAST END AGAJANIAN DR CAROL COURT WEST END AGAJANIAN DR 1 of 2 U F_ z O U H U) z O U O Q 00 N 0 City of Santa Clarita 18025 2018-2019 Annual Slurry Seal Project, M0128 NIBHD ROAD NAME FROMTO BUCKEYE CT RED CEDAR PL EAST END V2N CORAL WY RED CEDAR PL SECO CYN RD PEACH CT RED CEDAR PL EAST END RED CEDAR PL I PEACH CT ISOUTH END NIBHD ROAD NAME FROMTO LUGAR DE ORO DR SOUTH END CUATRO MILPAS ST RIO BUENO CT LUGAR DE ORO DR EAST END RIO GARZA DR RIO CLARA DR DECORO DR RIO GUSTO CT LUGAR DE ORO DR EAST END RIO REYES CT LUGAR DE ORO DR EAST END RIO TAJO CT LUGAR DE ORO DR EAST END GARZOTA DR VISTA DELGADO DR SECO CANYON RD JARANA CT GARZOTA DR NORTH END V10N ALABASTRO DR GARZOTA DR VISTA DELGADO DR RIO PECOS DR GARZOTA DR RIO CLARA DR LAS MANANITAS DR GARZOTA DR VISTA DELGADO DR FESTIVIDAD DR LAS MANANITAS DR BOUQUET CANYON RD CUATRO MILPAS ST FESTIVIDAD DR GARZOTA DR RIO BOSQUE DR RIO CHICO DR 0584 N RIO CHICO DR RIO BOSQUE DR 0459 S RIO CLARA DR RIO CLARA DR RIO PRADO DR RIO CHICO DR RIO CLARA DR RIO CHICO DR IRIO PECOS DR RIO BOSQUE DR RIO CLARA DR IRIO PECOS DR IRIO BOSQUE DR 2 of 2 2of2 I NW101`1610 001 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California TO THE CITY OF SANTA CLARITA, AS AGENCY: In accordance with AGENCY's NOTICE INVITING BIDS, the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above -stated project as set forth in the plans, specifications, and contract documents therefore, and to perform all work in the manner and' time prescribed therein. BIDDER declares that this proposal is based upon careful examination of the work site, plans, specifications, INSTRUCTIONS TO BIDDERS, and all other contract documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with AGENCY at the unit and/or lump sum prices set forth in the following BID SCHEDULE. BIDDER understands that failure to enter into a contract in: the manner and time prescribed will result in forfeiture to AGENCY of the proposal guarantee accompanying this proposal. BIDDER understands that a bid is required for the entire work, that the estimated quantities set forth in BID SCHEDULE are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. THE AGENCY RESERVES THE RIGHT TO INCREASE OR DECREASE THE AMOUNT OF ANY QUANTITY SHOWN AND TO DELETE ANY ITEM FROM THE CONTRACT. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words shall govern over figures. If awarded the contract, the undersigned further agrees that in the event of the Bidder's default in executing the required contract and filing the necessary bonds and insurance certificates within ten working days after the date of the AGENCY's notice of award of contract to the BIDDER, the proceeds of the security accompanying this bid shall become the property of the AGENCY and this bid and the acceptance hereof may, at the AGENCY's option, be considered null and void. Company Name: VS,S Infernafionall, Inc. Company Address: 3785 Channel Dr. West Sacramento, CA 95691 By: Jeff Roberts Print Name Title: Senior Vice President IN, Signature: C - t- " -_-1 Date: 5/22/19 C-1 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California BIDDER: VSS International, Inc. ITEM NO. BID ITEMS PAYMENT REFERENCE UNIT TOTAL QUANTITIES UNIT PRICE "TOTAL COST 1 Mobilization, Bonds & Insurance F2-1 LS 1 $191,831.75 $191,831.75 2 Traffic Control F2-2.8 LS 1 $234,626.50 $234,626.5 3 Storm Water Pollution Control Program F1-9 LS 1 $10,000.00 $10,000.0 4 Crack Seal & Slurry Seal (Type II F2-8.4 TN 1,649 $199.73 $329,354.7 5 Crack Fill and Double Seal Coat F2-9.3 SF 183,395 $0.27 $49,516.6 6 4" Remove and Replace F2-5.4 SF 37,841 $7.40 $280,023.4 7 Prune and Remove Tree Roots F2-12.3 SF 188 $8.56 $1,609.2 8 Lower Manhole Covers F2-10.3 EA 4 $1,203.75 $4,815.0 9 Adjust Manhole Covers to Finish Grade F2-10.3 EA 4 $1,203.75 $4,815.0 10 12" White Crosswalk/ Limit Line Thermo F2-11.4 LF 2,161 $2.14 $4,624.5 11 "STOP" Legend Thermo F2-11.4 EA 23 $96.30 $2,214.9 12 "25" Legend Thermo F2-11.4 EA 2 $64.20 $128.4 13 "HEADS UP" Bike Symbol Paint F2-11.4 EA 7 $160.50 $1,123.5 14 Bike Trail Centerline Striping Paint F2-11.4 LF 19,334 $0.21 $4,060.1 15 Bike Lane Arrow Paint F2-11.4 EA 40 $37.45 $1,498.0 16 Striping Detail #22 Thermo & Markers F2-11.4 LF 8,661 $1.61.$1 3,944.21 17 Striping Detail #38A Thermo & Markers F2-11.4 LF 75 $1.55 $116.2 18 Install Edge Drain F2-13.4 LS 1 $16,004.29 $16,004.2 19 Install Blue RPM @ Fire Hydrant F2-11.4 LS 60 $21.40 $1,284.0 20 Striping Detail #12 Thermo & Markers F2-11.4 LF 15,956 $0.64 $10,211.8 21 Striping Detail #26 Thermo & Markers F2-11.4 LF 1,961 $0.21 $411.81 22 Striping Detail #27B Thermo & Markers F2-11.4 LF 2,906 $0.59 $1,714.5 23 Striping Detail #29 Thermo & Markers F2-11.4 LF 865 $1.61 $1,392.65 24 Striping Detail #32 Thermo & Markers F2-11.4 LF 8,642 $1.39.$12,012.3E 25 Striping Detail #37B Thermo & Markers F2-11.4 LF 552 $1.39 $767.2 26 Striping Detail #38 Thermo & Markers F2-11.4 LF 15,589 $1.44 $22,448.1 27 Striping Detail #40 Thermo & Markers F2-11.4 LF 405 $1.07 $433.3 28 8" White Diagonal Striping Thermo F2-11.4 LF 350 $1.61 $563.5 29 Arrow Type IV (L/R) (Thermo F2-11.4 EA 47 $69.55 $3,268.8 30 "KEEP CLEAR" Legend Thermo F2-11.4 EA 10 $192.60 $1,926.0 31 "RR XING" Legend Thermo F2-11.4 EA 2 $262.15 $524.3 32 Lower Water Valve Covers F2-10.3 EA 1 $856.00 $856.0 33 Adjust Water Valve Covers to Finish Grade F2-10.3 EA 1 $856.00 $856.0 34 Double Microsurfacin w/ Fiber & Black Rock F2-14-10 TN 1,164 $204.59 $238,142.76 TOTAL BASE BID TOTAL AMOUNT IN FIGURES: $1,447,120.00 BASE BID TOTAL AMOUNT IN WORDS: One million four hundred forty seven thousand one hundred twenty & 00/100 Dollars 'NOTE: In case of error in extension of price into the total price column, the unit price will govern. If the number on this page conflicts with what is entered on PlanetBids, the Number entered on PlanetBids shall govern. C-2 DESIGNATION OF SUBCONTRACTORS 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work, labor, or render service in excess of half of one percent, or $10,000 (whichever is greater) of the prime contractor's total bid: DBE status, age of firm, and annual gross receipts are required if subcontractor is participating as a DBE. Subcontractor Pavement Rehab Company DBE STATUS: None Dollar Value of Work $309,000.00 Dollar Value of Work $85,169.75 Age of Firm: 1 yr Certifying Agency: N/A Location and Place of Business Annual Gross Receipts: $5,000,000.00 Location and Place of Business 1312 E Warner Ave, Santa Ana, CA 92705 1 181 Princess Ct, Costa Mesa CA 92626 D I R #1000064823 Bid Schedule Item Nos.: Description of Work 5,6, 7, 18 1, 2, 4, 5, 34 License No. 215952 Crack Seal License No. 1051374 Exp. Date: / / 12/31/2019 Phone( ) (714) 238-1444 03/31/2021 Subcontractor Hardy & Harper DBE STATUS: None Dollar Value of Work $309,000.00 Age of Firm: 72 yr Certifying Agency: N/A Annual Gross Receipts: $70,000,000.00 Location and Place of Business 1, 2, 10-17, 19-31 Striping License No. Exp. Date: / / 877686 02/28/2021 1312 E Warner Ave, Santa Ana, CA 92705 D I R #1000000076 Bid Schedule Item Nos.: Description of Work 5,6, 7, 18 Paving, Seal Coat, Edge Drain License No. 215952 Exp. Date: / / Phone( ) 1 (714) 444-1851 12/31/2019 Subcontractor BC Traffic Specialist DBE STATUS: None Dollar Value of Work $125,188.00 Age of Firm: 13 yr Certifying Agency: N/A Annual Gross Receipts: $15,000,000.00 Location and Place of Business 638 W Southern Ave, Orange, CA 92865 D I R # 1000005503 Bid Schedule Item Nos.: Description of Work 1, 2, 10-17, 19-31 Striping License No. Exp. Date: / / 877686 02/28/2021 Phone( ) 714 974-1190 ( ) Note: Bidders shall fill out the subcontractor's list in its entirety. The total dollar value of work to be performed by subcontractors shall be in conformance with Section 2-3 "Subcontracts" of the Special Provisions in these contract documents. C -3a DESIGNATION OF SUBCONTRACTORS 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work, labor, or render service in excess of half of one percent, or $10,000 (whichever is greater) of the prime contractor's total bid: DBE status, age of firm, and annual gross receipts are required if subcontractor is participating as a DBE. Subcontractor EBS Utilities Adjusting, Inc. DBE STATUS: None Location and Place of Business Dollar Value of Work $10,600.00 Age of Firm: 1 1 yr Certifying Agency: N/A Bid Schedule Item Nos.: Annual Gross Receipts: $5,000,000.00 Location and Place of Business License No. Exp. Date: / / 1320 E 6th St., Suite 100, Corona, CA 92879 D I R # 1000004286 Bid Schedule Item Nos.: Description of Work 8, 9, 32, 33 Adjust Utilities License No. 932798 Exp. Date: / / Phone( ) (951) 279-6869 05/31/2021 Subcontractor DBE STATUS: Age of Firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos.: Description of Work License No. Exp. Date: / / Phone( ) Subcontractor Age of Firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos.: Description of Work License No. Exp. Date: / / Phone( ) Note: Bidders shall fill out the subcontractor's list in its entirety. The total dollar value of work to be performed by subcontractors shall be in conformance with Section 2-3 "Subcontracts" of the Special Provisions in these contract documents. C -3b REFERENCES 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California The following are the names, addresses, and telephone numbers of three public agencies for which BIDDER has performed similar work within the past 3 years: E Town of Apple Valley, 14955 Dale Evans Parkway, Apple Valley, CA 92307 Name and Address of Owner / Agency Rich Berger, Phone 760-240-7000 Name and Telephone Number of Person Familiar with Project $1,660,120.00 Cape Seal, Micro Type II August 2018 Contract Amount Type of Work Date Completed Name and Address of Owner / Agency Khai Nguyen, Phone 805-781-7108 Name and Telephone Number of Person Familiar with Project $2,493,000.00 Slurry Seal, Type II October 2018 Contract Amount Type of Work Date Completed 3 Environmental Concepts, 27801 Hale Court, Tehachapi, CA 93561 Name and Address of Owner / Agency Brennen R. Davis, Phone 661-477-9878 Name and Telephone Number of Person Familiar with Project $1,817,000.00 June 2018 Contract Amount Type of Work Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance bonds: Andreini & Company- 220 W. Twentieth Ave, San Mateo, CA 94403, 650-378-4305 VSS International, Inc. Contractors Name C-4 TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29 DEBARMENT AND SUSPENSION CERTIFICATION 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California The bidder under penalty of perjury, certified that except as noted below, he/she or any person associated therewith in the capacity of owner, partner, director, office manager: is not currently under suspension, debarment, voluntary exclusion or determination of ineligibility by any federal AGENCY; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal AGENCY within past three years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years. If there are any exceptions to this certification, insert the exceptions in the following space. N/A Exceptions will not necessarily result in denial of award, but will be considered in determining bidders' responsibility. For any exception noted above, indicate below to whom it applies, initialing AGENCY, and dates of action. N/A NOTE: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification. C-5 EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-MO128SS-B Project No. M0128 City of Santa Clarita, California This bidder VSS International, Inc, , proposed subcontractor , hereby certifies that he has t/ , has not , participated in a previous contract or subcontract subject to the equal opportunity clause, as required By Executive Orders 10925,11114, or 11246, and that he has ✓ , has not _, filed with the Joint Reporting Committee, and Director of Office of Federal Contract Compliance, a Federal Government contracting or administering AGENCY, or the former President's Committee on Equal Employment Opportunity, all reports that are under the applicable filing requirements. Company: VSS Internationl, Inc. By: Jeff Roberts Title: Senior Vice PA -den I t Date: 5/22/19 Note: The above certification is required by the Equal Employment Opportunity of the Secretary of Labor (41 CFR 60-1.7(b)(1)), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause as set forth in 41 CFR 60-1.5, (Generally only contracts or subcontracts of $10,000 or under are exempt.) Currently, the Standard Form 100 (EEO -1) is the only report required by the Executive Orders or their implementing regulations. Proposed prime CONTRACTORS and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have, not filed the required reports should note that 41 CFR 60-1.7(b)(1) prevents the award of contracts and subcontracts unless such CONTRACTOR submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor, Wo EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS•B Project No. M0128 City of Santa Clarita, California �jMQan� This bidder , proposed subcontractor %V? me -' N�,J� , h7reby certifies that he has -'has not ft , participated in a previous contract or subcontract subject to the equal opportunity clause, as required by Executive Orders 10925.11114, or 11246, and that he has , has not , filed with the Joint Reporting Committee, and Director of Office of Federal Contract Compliance, a Federal Government contracting or administering AGENCY, or the former President's Committee on Equal Employment Opportunity, all reports that are under the applicable filing requirements. Company: A.►JtvAey\ Kf/U Efimo atxu 13y: � i Title: t, M ani. qPM Date: r " 1 I Note: The above certification is required by the Equal Employment Opportunity of the Secretary of Labor (41 CFR 60-1.7(b)(1)), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause as set forth in 41 CFR 60-1.5, (Generally only contracts or subcontracts of $10,000 or under are exempt.) Currently, the Standard Form 100 (EEO -1) is the only report required by the Executive Orders or their implementing regulations. Proposed prime CONTRACTORS and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b)(1) prevents the award of contracts and subcontracts unless such CONTRACTOR submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor. C-6 EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California This bidder , proposed subcontractor . , hereby certifies that he has, has not , participated in a previous contract or subcontract subject to the equal opportunity clause, as required by Executive Orders 10925.11114, or 11246, and that he has , has not , filed with the Joint Reporting Committee, and Director of Office of Federal Contract Compliance, a Federal Government contracting or administering AGENCY, or the former President's Committee on Equal Employment Opportunity, all reports that are under the applicable filing requirements. Company: &M ..� U" t U l Lt J . �C--1'Q �& L 11 By: (112ktp Title: R(�5— mp-y? ) Date: s3 ---Li `pct Note: The above certification is required by the Equal Employment Opportunity of the Secretary of Labor (41 CFR 60-1.7(b)(1)), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause as set forth in 41 CFR 60-1.5, (Generally only contracts or subcontracts of $10,000 or under are exempt.) Currently, the Standard Form 100 (EEO -1) is the only report required by the Executive Orders or their implementing regulations. Proposed prime CONTRACTORS and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b)(1) prevents the award of contracts and subcontracts unless such CONTRACTOR submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor. C-6 EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California This bidder proposed subcontractor hereby certifies that he has ' �4_' , has not , participated in a previous contract or subcontract subject to the equal opport nity clause, as required by Executive Orders 10925,11114, or 11246, and that he has , has not filed with the Joint Reporting Committee, and Director of Office of Federal Contract Compliance, Federal Government contracting or administering AGENCY, or the former President's Committee on Equal Employment Opportunity, all reports that are under the applicable filing requirements. Company: By: Title: Date,: Note: The above certification is required by the Equal Employment Opportunity of the Secretary of Labor (41 CFR 60-1.7(b)(1)), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause as set forth in 41 CFR 60-1.5, (Generally only contracts or subcontracts of $10,000 or under are exempt.) Currently, the Standard Form 100 (EEO -1) is the only report required by the Executive Orders or their implementing regulations. Proposed prime CONTRACTORS and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b)(1) prevents the award of contracts and subcontracts unless such CONTRACTOR submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor. 1#0 This bidder proposed subcontractor Hardy & Harper, Inc , hereby certifies that he has has not , participated in a previous contract or subcontract subject to the 'ual opportunity clause, as required by, Executive Orders 10925.11114, or 11246, and that he has has not , filed with the Joint Reporting Committee, and Director of Office of Federal Contract Compliance, a Federal Government contracting or administering AGENCY, or the former President's Committee,..,,,on Equal Employment Opportunity, a,lll reports that are, under the applicable filing reqLIJI'ernonts- Ccpny, A)i 'a y & Harper, Inc. By: SIBV*4 Kirschner - Vice President Date,, 55/2019 Note: The above certification is required by the Equal Employment Opportunity of the Secretary of Labor (41 CFR 69-13(b)(1)), andi must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause as set forth in 41 CFR 60-1.5, (Generally only contracts or subcontracts of $10,000 or under are exempt.) Currently, the Standard Form 100 (EEO-1) is the only report required by the, Executive Orders or their implementing regulations. Proposed prime CONTRACTORS and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders, and have not filed the required reports should note that 41 CFR 60-1.7(b)(1) prevents the award of contracts and subcontracts unless such CONTRACTOR submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor. W. BIDDER'S INFORMATION AND CERTIFICATION Bidder certifies that the representations of the bid are true and correct and made under penalty of perjury. EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE Bidder certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any AGENCY, State, or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding. AFFIRMATIVE ACTION CERTIFICATION Bidder certifies that affirmative action has been taken to seek out and consider minority business enterprises for those portions of the work to be subcontracted, and that such affirmative actions have been fully documented, that said documentation is open to inspection, and that said affirmative action will remain in effect for the life of any contract awarded hereunder. Furthermore, Bidder certifies that affirmative action will be taken to meet all equal employment opportunity requirements of the contract documents. Bidder's Name: Business Address: 3785 Channel Dr. West Sacramento, CA 95691 Telephone No.: 916-373-1500 State CONTRACTOR's License No. & Class: 293727 A, B, c-12 Original Date: 5/19/1974 Expiration Date: 3/31/2021 The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest in this proposal: Jeffrey R. Reed, President 3785 Channel Drive, West Sacramento, CA 95691: Phone 916-373-1500 3785 Channel Drive, West Sacramento, CA 95691: Phone 916-373-1500 Molly Travis, Secretary 3785 Channel Drive, West Sacramento, CA 95691: Phone 916-373-1500 Jordan X. Reed, Treasurer 3785 Channel Drive, West Sacramento, CA 95691: Phone 916-373-1500 The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal, or any firm, corporation, partnership or joint venture of which any principal having an interest in this proposal was an owner, corporate officer, partner or joint venture are as follows: N/A C-7 All current and prior DBAs, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows: Name prior to 2013:1- Valley Slurry Seal IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names, title, hands, and seals of all aforementioned principals this 22nd day of MaY 201' -No TITZ-a Signature Jeff Roberts, Senior Vice PresWent Name and Title of Signatory VSS Interntions1l, Inc. �Legal Name of Bidder 3785 Channel Drive, West Sacramento, CA 95691: Phone 916-373-1500 Address 916-373-1500 Telephone Number 94-2270766 Federal Tax I.D. No. SIGNATURES MUST BE MADE AND NOTARY ACKNOWLEDGMENTS OF EXECUTION OF BIDDER MUST BE ATTACHED Subscribed and sworn to this day of _, 20 Notary Public (SEAL) W. CALIFORNIA JURAT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF Yolo Subscribed and sworn to (or affirmed) before me on this 22Nday of N1 NV 2019 Date month l Year by Jeff Roberts Name of Signers proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. KA -TY W AGUIRRE Cal rjia Notary Public ifo�jz Signature: Yolo County z Commission # 2165643 Siv,atu �otary Public My Comm, Expires Sep K 202 f1gulirre, Kaefy / Notary Public Seal Place Notary Seal Above --------------------------------------------------- OPTIONAL ---------------------------------------------------- 'Though this section is optional, completing this information can deter alteration of the document or fraudulent attachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: BID SECURITY FORMS FOR CHECK OR BOND TO ACCOMPANY BID NOTE: The following form shall be used in case check accompanies bid. Accompanying this Proposal is a *certified/cashier's check payable to the order of the City of Santa Clarita for: N/A dollars ($ ), this amount being not less than ten percent (10%) of the total amount of the bid. The proceeds of this check shall become the property of said AGENCY provided this Proposal shall be accepted by said AGENCY through action of its legally constituted contracting authorities, and the undersigned shall fail to execute a contract and furnish the required bonds within the stipulated time; otherwise, the check shall be returned to the undersigned. Project Name: 2018-19 Annual Slurry Seal Program Bid No. ENG-18-19-M0128SS-B Project No. M0128 Bidder's Signature CONTRACTOR Address City, State, Zip Code * Delete the inapplicable work. NOTE: If the bidder desires to use a bond instead of a check, the following form shall be executed. The sum of this bond shall be not less than ten percent (10%) of the total amount of the bid. C-9 2018-1'9 Annual Slurry Seal Project Bid No. ENG-18-19-MO128SS-B Project No. M0128 City of Santa Clarita, California KNOW ALL MEN BY THESE PRESENTS that VSS International, Inc, , as BIDDER, and Western Surety Company as SURETY, are held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum of Ten Percent of Amount Bid: dollars ($ 10% ), which is ten percent (10%) of the total amount bid by BIDDER to AGENCY for the above -stated project, for the payment of which sum, BIDDER and SURETY agree, to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to AGENCY for the above -stated project, if said bid is rejected, or if said bid is accepted and the contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY. IN WITNESS WHEREAS, the parties hereto have set their names, titles, hands, and seals, this 17th day of May 20 1g �-T 0 1�1; 11 VSS International, Inc. Signature ]off Robe , Sr. Vice President Name and Title of Signatory 3785 Channei Drive, West Sacramento, CA 95691 916-373-2422 Address —Western Surety Company 8880 Cal Center Drive, Ste 410, Sacramento, CA 95826, 925-884-2286 Kathleen E. Earle, Attorney -in -Fact Subscribed-aQd sworn to this day of 20— . SEE ATTACHED NOTARY NOTARY PUBLIC (SEAL) *Provide BIDDER and SURETY name, add resZ and telephone number and the name, title, address, and telephone number for authorized representative.--,.,_ IMPORTANT' - Surety Companies executing Bonds must`a� current list (Circular 5'70, as amended) and be authorized to project is located. C-10 on the Treasury Department's most aGt-business in the State where the CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the Identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Contra Costa On MAY 17 20119 Date personally appeared before me, Chelsea Arnold, Notary Public Here insert Name and Title of the Officer Kathleen E. Earle Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within Instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. Place Notary Seal andlor Stomp Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph Is true and correct. WITNESS my hand and official seal, Signature Signature of Notary Public Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(les) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual (X Attorney In Fact ❑ Trustee o Guardian or Conservator ❑ Other: Signer Is Representing: 02018 National Notary Association Number of Pages: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Vic; CHELSEA ARNOLD fi Notary PLbiic • Caiiforni7l, Contra Costa County My Commissicn e 2280747 Comm, Exp�,.,,"s M � 1 �22023 Place Notary Seal andlor Stomp Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph Is true and correct. WITNESS my hand and official seal, Signature Signature of Notary Public Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(les) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual (X Attorney In Fact ❑ Trustee o Guardian or Conservator ❑ Other: Signer Is Representing: 02018 National Notary Association Number of Pages: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Western Surety Company POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men Py These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seat herein affixed hereby make, constitute and appoint Steven N Passerine, Kathleen E Earle, Benjamin Wolfe, Anibal Samuel Campos, TndMdually of San Ramon, CA, its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of lire By-law printed on die reverse hereof, duly adopted, as indicated, by the shareholders of the corporation. In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 91h day of August, 20 1.8. asua�r"ynry WESTERN SURETY COMPANY �jw� 4Q,PeggT°4� R � THQA F autT, Bruflat, Vice President State of South Dakota ss County of Minnehaba On this 9th day of August, 2018, before me personally came Pauli: Brufiat, tome known, who, being by me duty swam, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he €s the Vice President of WESTERN SUR= COMPANY described in and which executed the above instrument; that ire knows lire seat of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that Ire signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation. My commission expires d. M0.HR POW Junesra.23,2021 s�011�r°r" scn `-J.MMolu,Notary Public CERTIFICATE I, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in force, and further certify that the By -Law of the corporation printed on the reverse hereof is stili in force. In testimony whereof I have hereunto subscribed my name and affixed the seat of the said corporation this 17th day of May 2019 ,Q,? WESTERN SURETY COMPANY a� 40 - nueiupv � L. Nelson, Assistant Secretary Corm F4280-7-2012 Go to www.cnasuret .c4m > Owner Obileee Services > Validate Bond Coverage, if you want to verify bond authenticity. F-1101 ILI Z• r sic] l 14 2! 1.1 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California Yolo County of On �Apj A, before me, Kaety M. Aguirre, Notary Public (insert name and title of the officer) personally appeared Jeff Roberts $ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. KAETY M. AGIrUIRRE California WITNESS my hand and official seal, riv Notary Public - California Yolo County Z Commission # 2165643 M: Comm. Ex Ires Se 24, 2020 Signature 24;T--Z�(Seal) NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California To the CITY OF SANTA CLARITA: In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106, the Bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the Bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. THE BIDDER'S EXECUTION ON THE SIGNATURE PORTION OF THE "BIDDER'S CERTIFICATION" SHALL ALSO CONSTITUTE AN ENDORSEMENT AND EXECUTION OF THOSE CERTIFICATIONS WHICH FORMA PART OF THE PROPOSAL. BIDDERS ARE CAUTIONED THAT MAKING A FALSE CERTIFICATION MAY SUBJECT THE CERTIFIER TO CRIMINAL PROSECUTION. C-11 Z Is] ki I Kel I I K1- Mol a—, % I a I I I 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California TO BE EXECUTED BY EACH BIDDER OF A PRINCIPAL CONTRACT STATE OF CALIFORNIA COUNTY OF YOLO Jeff Roberts being first duly sworn deposes and says that he is the Senior Vice President (sole owner, a partner, president, etc.) of VSS Interntional, Inc. the party making the foregoing bid; that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, or that anyone shall refrain from bidding, that said BIDDER has not in any manner, directly or indirectly sought by agreements, communication or conference with anyone to fix the bid price of said BIDDER or of any other BIDDER, or to fix the overhead, profit, or cost element of such bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the Contract or anyone interested in the proposed Contract; that all statements contained in such bid are true, and further, that said BIDDER has not, directly or indirectly, submitted his bid price, or any breakdown thereof, or the contents thereof, or divulged information or date relative thereto, or paid and will not pay any fee in connection, therewith to any corporation, partnership, company, association, organization, bid depository, or to any member or AGENCY thereof, or to any other individual information or date relative thereto, or paid and will not pay any fee in connection, therewith to any corporation, partnership, company association, organization, bid depository, or to any member or AGENCY thereof, or to any other individual, except to such person or persons as have a partnership or other financial interest with said BIDDER in his general business. Bidder: Signature s Pr Title Jeff Roberts, Senior Vice %" ident e4e- 44fr,(�,4ed Subscribed and sworn to and before me this day of 20_. Seal of Notary C-12 CALI FO RN 1A JURAT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF YO10 Subscribed and sworn to (or affirmed) before me on this Z2N8 day of VIM 2019 Date Month YLar by Jeff Roberts Name of Signers proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. KAETY M, AGUIRRE Notary Public - California z Signature: Yolo County Sig nttore xplotary Public Commission # 2165643 Wm So 24, 2a2 comm. Ex fires Kaety . Aguirre, Notary Public Seal Place Notary Seal Above --------------------------------------------------- OPTIONAL ---------------------------------------------------- Though this section is optional, completing this information can deter alteration of the document or fraudulent attachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: BIDDER'S QUESTIONNAIRE 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California If the bidder has answered the questionnaire within the past year and there are no significant changes in the information requested, then the bidder need not file a new questionnaire. If there are changes, indicate those changes. Should the space provided not be adequate, so indicate and complete information on a separate page(s) and attach hereto. 1. Submitted by: VSS Interntional, Inc. Telephone: 916-373-1500 Principal Office Address: 3785 Channel Drive, West Sacramento, CA 95691: Phone 916-373-1500 2. Type of Firm: Corporation- Pavement Preservation Contractor Corporate: ✓ Other: Individual: Partnership: 3a. If a corporation, answer these questions: Date of Incorporation: 12/27/1974 State of Incorporation: President's Name: Jeffrey R. Reed Vice -President's Name: Secretary or Clerk's Name: Treasurer's Name: Molly Travis Jordan X. Reed 3b. If a partnership, answer these questions: Date of organization: California State Organized in: Name of all partners holding more than a 10% interest: C-13 BIDDER'S QUESTIONNAIRE (cont'd) 2018-19 Annual Slurry Seal Project Bid No. ENG-18-19-M0128SS-B Project No. M0128 City of Santa Clarita, California Designate which are General or Managing Partners. M 5 Name of person holding CONTRACTOR's license: License number: 293727 Class: A, B, C-12 Expiration Date: CONTRACTOR's Representative: Title: Senior Vice President Alternate: Rick Cross Title: Jeff Roberts 3/31/21 6. List the major construction projects your organization has in progress as of this date: Owner: (A) Caltrans (B) Caltrans Project Location: Pacific Coast Highway Type of Project: Slurry Seal C-14 Route 150 Slurry Seal CERTIFICATION OF NON -SEGREGATED FACILITIES 2018-19 Annual Slurry Seal Project Bid No. ENG -1 8 -19 -MOI 28SS-B Project No, M0128 City of Santa Clarita, California The CONTRACTOR certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained. The CONTRACTOR certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he will not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained. The CONTRACTOR agrees that a breach of this certification is a violation of the Equal Opportunity clause in this Contract. As used in this certification, the term "segre,gated facilities" means any waiting rooms, work areas, rest rooms, and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which, are segregated by explicit directive or are in fact segregated on the basis of race, creed, color, or national origin, because of habit, local custom, or otherwise. The CONTRACTOR agrees that (except where he has obtained identical certifications from proposed subcontractors for specific time periods) he will obtain identical certifications from proposed' subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certifications in his files. VSS International, Inc. CONTRACTOR rff Roberts nior Vice President Required by the May 19, 1967 order on Elimination of Segregated Facilities, by the Secretary of Labor — 32 F.R. 7439, May 19, 1967 (F.R. Vol. 33, No. 33 — Friday, February 16, 1968 — p. 3065). C415 Pavement Engineering Inc. 'You canr)'de on outreputat�on May 1, 2019 MP19-167A Ramiro Fuentes Assistant Engineer City of Santa Clarita 23920 Valencia Boulevard Santa Clarita, CA 91355 Subject: Request for the Construction Management Support for the City of Santa Clarita for the M0128 Annual Overlay and Slurry Seal Projects Dear Ramiro: We appreciate the confidence you have in our services and look forward to working with you and the City of Santa Clarita on the construction management for the M0128 Annual Overlay and Slurry Seal Projects. We are confident Pavement Engineering Inc. (PEI) can provide services thatwill make yourjob easierwith support during the construction phase. We propose the following work: DESCRIPTION OF SERVICES The City of Santa Clarita would like Pavement Engineering Inc. (PEI) to provide construction management and coordination services to assist with the City's M0128 Annual Overlay and Slurry Seal Projects. Task 1: Construction Management Support PEI understands the City of Santa Clarita is requesting a person familiar with the construction management process who will assist in the pavement projects. This person will work from the City Hall office for approximately three days a week, as needed from the City, after the contract is awarded. The employee PEI will select to fill this role will be Sam Ho, P.E. We have chosen Sam because of his familiarity with the City of Santa Clarita. Sam worked as the project manager on the design services for City's M0128 Annual Overlay and Slurry Seal Projects and supported in construction management for the M0124 Federal Resurfacing, Overlay & Slurry Seal Projects. He worked closely with the City's Project Manager during the design and construction phases of the projects. PEI also understands the person who will provide construction management support will also work closely with the City's Project Manager and staff to successfully complete the projects and protect the interest of the City. Given the complexity of the projects, Sam's availability will ensure the projects run smoothly from start to finish and are completed on- time and within budget. srr r rng987 1 r.JrP7fl�l� Ir��"�'+� k987 Ramiro Fuentes MP19-167A May 1, 2019 Page 2 Tasks to be perform by Sam Ho include the following: - Communicate with the City, Quality Assurance and Contractor via EADOC. - Keep track of daily quantities and budget. - Assist with preparation of progress payment and change orders. - Documents via photos or written statement during construction. - Respond to questions and comments from city, contractor, local residents and businesses. - Coordinate with Contractor when compliance is needed. - Answer technical questions regarding the projects. - Attend weekly construction status meetings and provide feedback on any issues. The enclosed fee breakdown shows our projected cost for the project. PEI will perform these services on a Time and Materials (T&M) basis, not -to -exceed $105,000 without prior written authorization from the City. Sam will be available to support the City of Santa Clarita for three (3) days a week starting on Monday, May 20, 2019. It is anticipated the services will be completed no later than December 31, 2019. It is a privilege working with you, Ramiro, and the City of Santa Clarita. Our commitment to you and the City of Santa Clarita is to deliver superior customer service and the efficiency you expect. Please feel free to contact me at (805) 781-2265 with any questions you may have concerning this proposal. Very truly yours, PAVEMENT ENGINEERING INC. Sam Ho, P.E., QSD/QSP Associate Engineer Enclosures: Sam Ho's Resume Estimated Fee Schedule Proposal Conditions pc: C File / M File / MP File / S/R/P Z:\Shared\R Drive\AdrTiin\Text\Marketirig\Proposals\Proposals2Ol9\MP19-167A.docx li I Ramiro Fuentes M P 19-167A May 1, 2019 Page 3 Sam T. Ho, P.E. Associate Engineer Pavement Engineering Inc. 26007 Huntington Lane, #5 Santa Clarita, CA 91355 805.781.2265 SamH@pavementengineering.com Summary Sam has a decade of experience in the Engineering and Construction industry. His projects range from designing and managing complex pavement rehabilitation projects to constructing a Water Treatment facility in a former mining site, to overseeing radiation remediation and SWPPP requirements at former naval bases all over the country. He specializes in developing plans / specifications / estimates, handling submittals / RFIs, and performing quality control / quality assurance. In his time at PEI, Sam has honed his project management and design capabilities with pavement rehabilitation projects for dozens of public agencies and school districts. Sam is a registered Civil Engineer and QSD /QSP in the State of California, LEED AP, and 40 hour HAZWOPER training. Since joining PEI in 2016, Sam has honed his project management and design skills with pavement design, inspection and assessment projects for the cities and counties of Arroyo Grande, Atascadero, Carpinteria, Concord, Goleta, Hayward, Larkspur, Paso Robles, Santa Clarita, Seaside, Thousand Oaks and Yountville. Sam's responsibilities on all work for the City of Santa Clarita include: assisting with construction management from the City Hall office, coordinating pre -construction and status update meetings, reviewing RFI's and submittals, and overseeing the projects from start to finish. Education Bachelor of Science in Civil Engineering California Polytechnic State University — San Luis Obispo, CA 2008 Professional California Civil Engineering 79939 Registration Certification Qualified SWPPP Developer & Practitioner Number 23285 Professional Experience 2016 - present Associate Engineer, Pavement Engineering Inc. Sam works as a Civil Engineer who specializes in pavement maintenance and rehabilitation projects. He provides pavement assessment, design, and construction support for cities, counties and school districts throughout the State of California. Responsibilities include: field design, development of plans, specifications and estimates, coordinating pre-bid and pre -construction meetings, review RFI and submittals and overseeing the project from start to finish. 19- Ramiro Fuentes M P 19-167A May 1, 2019 Page 4 CITY OF SANTA CLARITA ESTIMATED FEE SCHEDULE CONSTRUCTION MANAGEMENT SUPPORT 0- Ramiro Fuentes M P 19-167A May 1, 2019 Page 5 PROPOSAL CONDITIONS 1. Proposal is valid for thirty days from the date of the proposal 2. All work shall be performed utilizing common methods and practices of the civil engineering profession. Reports and construction documents will be signed by a registered civil engineer. 3. Fees for Lump Sum or Unit Price Proposals will be charged at the quoted price. The quoted prices include all laboratory testing costs. Fees for Engineering and Technical Services on a Time and Materials Basis will be charged at the applicable hourly rates of the current PEI Fee Schedule. 4. The proposal is based upon providing insurance with limits as defined in the referenced RFP. 5. Payment: Invoices will be submitted at the completion of the work for Engineering Reports. Inspection fees will be invoiced on a monthly basis. All invoices are due upon receipt. Interest of 1-1/2% per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days, payment thereafter to be applied first to accrued interest and then to the principal unpaid amount. Attorneys' fees or other costs incurred in collecting any delinquent amount shall be paid by the client. 0-