HomeMy WebLinkAbout2019-05-28 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Public Financing Authority
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, Citv Attorney/Counsel, and City Clerk/Secretary
Tuesday, May 28, 2019
INVOCATION
Mayor McLean delivered the invocation.
—Minutes—
6:00 PM
City Count -;l Chambers
CALL TO ORDER
Mayor McLean called to order the Joint Regular meeting of the City Council, Board of Library
Trustees, and Public Financing Authority at 6:04 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Mayor McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Smyth, second by Weste, to approve the agenda, pulling Item 9 for City
Manager comment.
Hearing no objections, it «vas so ordered.
AWARDS AND RECOGNITIONS
Mayor McLean and Council recognized Bridgeport Elementary School's outstanding Green
Team for being selected as the Grand Prize Winner in Grades of Green Waste Campaign
Competition and presented a certificate to students and faculty.
PUBLIC PARTICIPATION
Addressing the Council was Ella Clark, representing Cordova Estates mobilehome park,
regarding issues with a potential AT&T Wireless Communications Facility; Vesta Robinson,
regarding learning opportunities for those in homeless shelters; and Elaine Ballace, regarding
homelessness, school funding, mobilehome park issues, and film festival events in Santa Clarita.
STAFF COMMENTS
City Manager Ken Striplin commented on Ms. Clark's concerns regarding the AT&T Wireless
facility planned adjacent to Cordova Estates, and stated that wireless facilities go through a
process of Planning Commission approval, requiring a Minor Use Permit (MUP) or a
Conditional Use Permit (CUP), which includes notifications sent to neighbors within the
vicinity; and will refer to Planning staff for the status of the project.
Mayor McLean inquired if the mobilehome park owner or each individual resident within the
mobilehome park are notified, and City Manager Ken Striplin responded that he will follow up
with Planning staff and advise Council on the noticing requirements. Councilmember Weste
inquired regarding the City's authority to deny wireless facilities, and Mr. Striplin responded that
Council and the Planning Commission have little discretion to deny wireless facilities due to
federal government regulations.
City Manager Ken Striplin provided comment on the homeless issues, where the City continues
its efforts with the creation of the Homeless Task Force, as well as collaborating with several
agencies throughout the Santa Clarita Valley to address ongoing homelessness matters.
Councilmember Kellar commented in support of programming for additional training and
benefits for homelessness. Mayor Pro Tem Smyth commented on Bridge to Home becoming a
full-time shelter with additional buildings, and other resources such as training and education
may be available to those who are utilizing the shelter's resources.
Mayor McLean commented on the importance of Bridge to Home being open year-round oath
the possibility of broadening programs.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Kellar commented regarding the Memorial Day event which was hosted by
Santa Clarita Veterans Memorial Committee and Eternal Valley.
Mayor Pro Tem Smyth commented regarding the Memorial Day event which focused primarily
on Korean War Veterans; commented regarding concerns he received from residents within the
community regarding two vape shops identified as selling products to minors; and commented
on Item 4 regarding legislation amending Proposition 64, which passed in 2016 and allows for
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the recreational use and sale of cannabis. Mayor Pro Tem Smyth stated Assembly Bill 1356
would further mandate that local jurisdictions provide a minimum amount of licenses to brick
and mortar shops for the sale of cannabis products, which would amount to 23 licenses within
the City of Santa Clarita, further eroding local control.
Councilmember Weste commented regarding her attendance at the San Gabriel Mountains
Community Collaborative meeting where discussions included trail development, accessibility,
additional recreational opportunities, and strengthening the water shed; announced the Santa
Clarita Valley Quilt Guild Show at Hart Hall on June 8 and 9; invited residents to view free
movies at Hart Park on Friday evenings during the summer, beginning June 28; and commented
on the new Senior Center at Bella Vida.
Councilmember Miranda commented on the City's White Ribbon Campaign, which serves as a
reminder to drive safely and in memory of local teens who have lost their lives in traffic
accidents.
Mayor McLean thanked the community for recognizing Veterans during Memorial Day;
commented on the recent successful Amgen Race where the City hosted the Women's and Men's
start; thanked all who supported the Safe Rides program; commented on the dangers of vaping;
commented on legislation which erodes local control; invited residents to visit Santa Clarita's
website to seek volunteer opportunities; and announced the grand opening of the SCV Archery
Range, where beginner lessons will be provided, and to sign up at www.scvarchery.com.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Bill Miranda, Councilmember
AYES: McLean, Smyth, Kellar, Miranda, Weste
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the May 14, 2019, Special
Meeting.
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the May 14, 2019, Regular
Meeting.
ITEM 3
STATE LEGISLATION: ASSEMBLY BILL 377
Authored by Assembly Member Eduardo Garcia (D -56 -Coachella), Assembly Bill 377 preempts
local land use authority related to microenterprise home kitchen operations.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to oppose
Assembly Bill 377 (Garcia) and transmit position statements to Assembly Member Garcia, Santa
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Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, and
the League of California Cities.
ITEM 4
STATE LEGISLATION: ASSEMBLY BILL 1356
Authored by Assembly Member Phil Ting (D -19 -San Francisco), Assembly Bill 1356 preempts
local land use authority related to retail commercial cannabis activity.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to oppose
Assembly Bill 1356 (Ting) and transmit position statements to Assembly Member Ting, Santa
Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, and
the League of California Cities.
ITEM 5
STATE LEGISLATION: ASSEMBLY BILL 1568
Authored by Assembly Member Kevin McCarty (D -7 -Sacramento), Assembly Bill 1568 restricts
cities and counties from receiving state grant funds if the city or county has been found to violate
state housing law.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to oppose
Assembly Bill 1568 (McCarty) and transmit position statements to Assembly Member McCarty,
Santa Clarita's state legislative delegation, appropriate legislative committees, Governor
Newsom, and the League of California Cities.
ITEM 6
STATE LEGISLATION: ASSEMBLY BILL 1637
Authored by Assembly Member Christy Smith (D -38 -Santa Clarita) and sponsored by the
California State Controller's Office, Assembly Bill 1637 permits unclaimed property reported to,
and by, the California State Controller in the name of a state or local agency, to be transferred by
the Controller directly to that agency without the filing of a claim.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to support
Assembly Bill 1637 (Smith) and transmit position statements to Assembly Member Smith, Santa
Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, and
the League of California Cities.
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ITEM 7
STATE LEGISLATION: SENATE BILL 333
Authored by Senator Scott Wilk (R -21 -Santa Clarita), Senate Bill 333 requires the State's
Homelessness Coordinating and Financing Council to develop and implement a statewide
strategic plan for addressing homelessness in California.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to support Senate
Bill 333 (Wilk) and transmit position statements to Senator Wilk, Santa Clarita's state legislative
delegation, appropriate legislative committees, Governor Newsom, and the League of California
Cities.
ITEM 8
AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T52
Award a two-year contract to Brightview Landscape Services, Inc. for an amount not to exceed
$215,424 to provide maintenance services to Landscape Maintenance District Zone T52
(Stonecrest)
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Brightview Landscape Services, Inc., to provide landscape
maintenance services for Landscape Maintenance District Zone T52 (Stonecrest) for an
annual amount of $89,760, and authorize an annual contingency of $17,952 to address
unforeseen maintenance and repairs, for a total two-year amount not to exceed $215,424.
2. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options beginning in year three, not to exceed the annual contract amount, inclusive of a
contingency of $17,952, plus an adjustment consistent with the appropriate Consumer Price
Index, upon request of the contractor, and contingent upon the appropriation of funds by the
City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event impossibility of performance arise, and execute all documents
subject to City Attorney approval.
ITEM 9
FRANCHISED WASTE HAULERS ANNUAL RATE ADJUSTMENT
The City of Santa Clarita's residential and commercial solid waste services are provided by
Waste Management and Burrtec Waste Industries, Inc. Per the approved franchise agreements,
the waste haulers may submit a request for a rate adjustment on an annual basis.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution approving the Eighth Amendment to the Amended and Restated
Agreement between the City of Santa Clarita and USA Waste of California, Inc. (Waste
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Management) for residential solid waste management services, allowing adjustments in: A)
single-family residential standard service rates based on Section 6.5.2, Santa Clarita Valley
Rate Cap, as outlined in the Residential Franchise Agreement, and B) multi -family
residential rates and special services by 4.37 percent, based on both the formula outlined in
the Residential Franchise Agreement and extraordinary adjustments, subject to City Attorney
approval.
2. Adopt a resolution approving the Seventh Amendment to the Amended and Restated
Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc. for
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by 4.47 percent, based on the formula outlined in the Commercial Franchise Agreement and
extraordinary adjustments, and B) organic waste rates by 7.74 percent, subject to City
Attorney approval.
City Manager Ken Stiplin provided an update on the franchise agreement, raising the residential
rate to $23.28.
Adopted Resolution Nos. 19-15 and 19-16
ITEM 10
2018-19 PASEO BRIDGE MAINTENANCE AND PAINTING PROGRAM, PROJECT M1026
- AWARD CONSTRUCTION CONTRACT
This project will paint and repair bridge deck cracks, replace joint seals, repair bearing
assemblies, and perform other minor work on four bridges: McBean Parkway at Town Center
Drive, Magic Mountain Parkway, Decoro Drive, and McBean Parkway at Northbridge.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2018-19 Paseo Bridge Maintenance and Painting
Program, Project M 1026.
2. Award the construction contract to Slater Waterproofing, Inc., in the amount of $278,772 and
authorize a contingency in the amount of $24,000, for a total contract amount not to exceed
$302,772.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
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ITEM 11
RESOLUTION ESTABLISHING A MULTIWAY STOP CONTROL FOR THE
INTERSECTION OF GOLDEN TRIANGLE ROAD AT CARL BOYER DRIVE
Establish a multiway stop control for the intersection of Golden Triangle Road at Carl Boyer
Drive.
RECOMMENDED ACTION:
City Council adopt a resolution establishing a multiway stop control for the intersection of
Golden Triangle Road at Carl Boyer Drive.
Adopted Resolution No. 19-17
ITEM 12
INTELLIGENT TRANSPORTATION SYSTEM PHASE V, PROJECT C0048 - APPROVE
PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT
The Intelligent Transportation System Phase V project will expand the City's existing adaptive
traffic signal and performance measurement system and deploy automated turning movement
count stations with detection capabilities to validate the adaptive system and provide real-time
traveler information. This project will also install an adaptive traffic signal and performance
measurement system at 118 intersections, real-time turning movement count stations at 118
intersections, and bicycle detection systems at 34 intersections along major City corridors.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for Intelligent Transportation System (ITS) Phase V,
Project C0048.
2. Award the construction contract for ITS Phase V. Project C0048 to Alfaro Communications
Construction, Inc., in the amount of $492,630 and authorize a contingency in the amount of
$49,263, for a total contract amount of $541,893.
3. Award the contract for traffic signal timing conversion and traffic adaptive coordination
setup to McCain, Inc., in the amount of $662,539 and authorize a contingency in the amount
of $33,127, for a total contract amount not to exceed $695,666.
4. Award the contract for video detection system equipment to Iteris, Inc., in the amount of
$703,225 and authorize a contingency in the amount of $35,162, for a total contract amount
not to exceed $738,387.
5. Authorize the transfer of project savings in the amount of $49,484 from ITS Phase IV,
Project I0009 from the following:
• $15,984 in Air Quality Management District funds from expenditure account
I0009232-5161.001 to expenditure account C0048232-5161.001
• $33,500 in General Fund Capital from expenditure account I0009601-5161.001 to
expenditure account C0048601-5161.001
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6. Authorize the appropriation of $35,000 from the Air Quality Management District fund to
expenditure account C0048232-5161.001.
7. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 13
CHECK REGISTER NO. 1y0
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Transfers for the Period 04/15/19 through 04/26/19.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 10.
PUBLIC HEARINGS
ITEM 14
ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE
Consolidated Fire Protection District developer fees pay for the cost of fire stations, related fire
protection improvements, and fire apparatuses. The resolution would adjust developer fees by
$0.0511 per square foot for fire protection facilities in keeping with the latest Los Angeles
County Development Fee Schedule adopted by the Los Angeles County Board of Supervisors
and required under the Developer Fee Detailed Fire Station Plan.
RECOMMENDED ACTION:
City Council conduct a public hearing and adopt a resolution to adjust the Consolidated Fire
Protection District developer fee from $1.1846 per square foot to $1.2357 per square foot in
accordance with the Developer Fee Agreement between the City of Santa Clarita and the
Consolidated Fire Protection District of Los Angeles County.
Mayor McLean opened the public hearing.
City Clerk Mary Cusick announced that all notices required by law have been provided.
Los Angeles Assistant Fire Chief Anderson Mackey provided the staff presentation.
No requests to speak were received.
Councilmember Weste thanked Assistant Chief Mackey and all staff for their continued efforts
for protecting the Community.
Councilmember Kellar thanked the Los Angeles County Fire Department.
Mayor McLean closed the public hearing.
Adopted Resolution No. 19-18
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RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: McLean, Smyth, Kellar, Miranda, Weste
ITEM 15
SANTA CLARITA PFA LEASE REVENUE BONDS - SHERIFF'S STATION SERIES 2019
AND FORM OF COUNTY LEASE
Approval of the proposed issuance of Public Financing Authority (PFA) Lease Revenue Bonds
(Sheriff Station Project) Series 2019 and approval of documents, including the form of a county
lease, and the taking of certain actions in connection therewith
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing.
2. Adopt a resolution approving the issuance of the Santa Clarita Public Financing Authority
Lease Revenue Bonds (Sheriff Station Project), Series 2019, in the aggregate principal
amount not to exceed $30,000,000; approving the execution and delivery of a Site Lease, a
Lease Agreement, a Continuing Disclosure Certificate, a Preliminary Official Statement, a
Final Official Statement and Sale Documents; approving the retention of certain professional
firms; and authorizing the taking of certain actions in connection therewith.
3. Adopt a resolution approving the execution and delivery of a County Lease relating the
proposed new Sheriff Station Facilities and authorizing the taking of certain actions in
connection therewith.
Public Financing Authority:
1. Adopt a resolution approving the issuance of the Santa Clarita Public Financing Authority
Lease Revenue Bonds (Sheriff Station Project), Series 2019, in the aggregate principal
amount not to exceed $30,000,000; approving the execution and delivery of an Indenture, a
Site Lease, a Lease Agreement, an Assignment Agreement, a Preliminary Official Statement,
a Final Official Statement and Sale Documents; and authorizing the taking of certain actions
in connection therewith.
Mayor McLean opened the public hearing.
City Clerk Mary Cusick announced that all notices required by law have been provided.
Director of Administrative Services Carmen Magana provided the staff report.
Councilmember Kellar requested for the City Manager to provide additional comments on this
item.
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City Manager Ken Striplin commented that the Sherrifs Station Project was a vision of the
Council over the last several years, demonstrating the diligence of Council looking at public
safety as a priority to the Community.
Council commented on the importance of having an adequate facility built for those men and
women who serve and protect the community; the central location at the Cross Valley
Connector; and technology benefits for deputies to increase efficiencies of daily operations.
Mayor McLean closed the public hearing.
Adopted Resolution Nos. 19-19,19-20, and PFA 19-1
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Bill Miranda, Councilmember
AYES: McLean, Smyth, Kellar, Miranda, Weste
NEW BUSINESS
ITEM 16
SANTA CLARITA VALLEY SHERIFF'S STATION, PROJECT F3023- AWARD PHASE III
B - ONSITE CONSTRUCTION CONTRACT
This item will award a contract for the onsite construction for the new Santa Clarita Valley
Sheriffs Station. This project is a joint effort between the City of Santa Clarita and Los Angeles
County to design and construct a new sheriffs station on Golden Valley Road.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Santa Clarita Valley Sheriff's Station
Phase III B - Onsite Construction, Project F3023.
2. Award a construction contract for the Santa Clarita Valley Sheriff's Station Phase III B -
Onsite Construction, Project F3023 to Icon West Inc. in the amount of $43,088,790 and
authorize a contingency in the amount of $4,308,879, for a total contract amount not to
exceed $47,397,669.
3. Award a contract to United -Heider Inspection Group for material testing and inspection
services for the Santa Clarita Valley Sheriff's Station in the amount of $436,680 and
authorize a contingency in the amount of $43,668, for a total contract amount not to exceed
$480,348.
4. Award a contract to CS & Associates, Inc., for labor compliance services for the Santa
Clarita Valley Sheriffs Station in the amount of $68,425 and authorize a contingency in the
amount of $6,843, for a total contract amount not to exceed $75,268.
5. Extend the current contract and authorize an increased expenditure authority for soils and
material testing services with R. T. Frankian & Associates in the amount of $343,400 and
authorize a contingency in the amount of $34,340, for a total amount not to exceed
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$377,740.
6. Extend the current contract and authorize an increased expenditure authority for civil
engineering and surveying services with Hunsaker & Associates in the amount of $229,196
and authorize a contingency in the amount of $22,920, for a total amount not to exceed
$252,116.
7. Extend the current contract and authorize an increased expenditure authority for project
management services with MNS Engineering, Inc., in the amount of $861,570 and authorize
a contingency in the amount of $86,157, for a total amount not to exceed $947,727.
8. Extend the current contract and authorize an increased expenditure authority for construction
management services with Arcadis U.S. Inc. in the amount of $481,427 and authorize a
contingency in the amount of $48,143, for a total amount not to exceed $529,570.
9. Extend the current contract and authorize an increased expenditure authority for architectural
services with WLC Architects in the amount of $226,250 and authorize a contingency in the
amount of $22,625, for a total amount not to exceed $248,875.
10. Authorize the procurement and installation of specialized communications equipment
totaling $1,419,569; utilize $1,244,782 of Federal Forfeiture Funds retained by the County;
appropriate $138,950 from the State Forfeiture Fund (259) and $35,837 from the Facilities
Fund (723).
11. Appropriate additional funding to the Santa Clarita Valley Sheriff s Station project as
follows: $35,467,004 from the Facilities Fund (723) to expenditure account F3023723-
5161.001; $2,057,766 from Law Enforcement Facility Impact Fees (Fund 306) to
expenditure account F3023306-5161.001; and $165,000 from the Air Quality Mangement
District Fund (232) to expenditure account F3023232-5161.001.
12. Adopt a resolution approving a loan from the Facilities Fund (723) to the Eastside Bridge &
Thoroughfare District Fund (301) in the amount of $2,000,000 and appropriate to
expenditure account F3023301-5161.001.
13. Appropriate $266,666 to Sheriff s Station Art account A3001602-5161.001; increase
Facilities Fund transfers out account 72319500-5501.602 and transfers in account 602-
4711.723 by $266,666.
14. Increase the Facilities Fund Miscellaneous Revenue account 723-4621.001 by $69,628 to
account for the use of available construction and demolition funds.
15. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Assistant City Engineer Damon Letz provided the staff presentation.
No requests to speak were received.
Adopted Resolution No. 19-21
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RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Cameron Smyth, Mayor Pro Tem
AYES: McLean, Smyth, Kellar, Miranda, Weste
PUBLIC PARTICIPATION II
No requests to speak were received.
ADJOURNMENT
Mayor McLean adjourned the meeting at 7:07 p.m.
ATTEST:
CITY CLERK
MAYOR
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