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HomeMy WebLinkAbout2019-06-25 - AGENDAS - REGULAR (2) CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, June 25, 2019 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. ______________________________________________________________________________ In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public i Suite 120, during normal business hours. These writings or documents will also be available at the meeting. ______________________________________________________________________________ INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Pride Month Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 1. APPROVAL OF REGULAR MEETING MINUTES The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 11, 2019 Regular Meeting. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. AWARD CONTRACT FOR THE REFURBISHMENT OF TWO 60-FOOT BUSES - Award a contract to MV Transportation for the refurbishment of two 2007 60-foot articulated buses. RECOMMENDED ACTION: City Council: 1. Award a contract to MV Transportation for the refurbishment of two 60-foot, articulated buses in the amount of $576,273.43, and authorize a contingency in the amount of $23,726.57, for a total amount not to exceed $600,000. 2. Authorize the City Manager or designee to execute all documents or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 4. SECOND READING AND ADOPTION OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2019-20 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2019-20. RECOMMENDED ACTION: City Council to conduct a second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2019-20." 5. INTRODUCTION AND FIRST READING OF AN ORDINANCE PROVIDING FOR THE ESTABLISHMENT AND ENFORCEMENT OF REGULATIONS PURSUANT TO WATER RECYCLING REQUIREMENTS FOR RECYCLED WATER USERS - The purpose of this ordinance, amending Chapter 15.60 of the Santa Clarita Municipal Code, is to provide for the establishment and enforcement of regulations pursuant to Water Recycling requirements. RECOMMENDED ACTION: Page 3 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, PROVIDING FOR THE ESTABLISHMENT AND ENFORCEMENT OF REGULATIONS PURSUANT TO WATER RECYCLING REQUIREMENTS FOR 6. APPOINTMENTS TO THE BOARD OF LIBRARY TRUSTEES - Consideration of appointments to the Santa Clarita Board of Library Trustees. RECOMMENDED ACTION: City Council adopt a resolution reappointing Mayor Pro Tem Smyth and Councilmember Miranda to the Santa Clarita Board of Library Trustees for three-year terms, expiring June 30, 2022. 7. APPROVE AWARD OF LIBRARY MATERIALS VENDORS - Approve award of expenditure authority to selected vendors to provide books and materials for the Santa Clarita Public Library. RECOMMENDED ACTION: City Council: 1. Plus Inc., EBSCO Industries, Inc., Midwest Tape, LLC, and OverDrive, Inc., to provide books and materials for the Santa Clarita Public Library for a total of $1,000,000 annually. 2. Authorize the City Manager, or designee, to execute all associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 8. CIVIC ART 2018: CANYON COUNTRY COMMUNITY CENTER - Award a contract to artist C.J. Rench to create the civic art piece "Communitree" as part of the Canyon Country Community Center project. The artwork is planned to be located near the intersection of Sierra Highway and Soledad Canyon Road. RECOMMENDED ACTION: City Council: 1. Award a contract to C.J. Rench in the amount of $121,500 for the civic art piece ntry Community Center. 2. Appropriate $145,725 to Canyon Country Community Center Art account A3002602- 5161.001; increase Facilities Fund transfers out account 72319500-5501.602 and transfers in account 602-4711.723 by $145,725. The appropriation includes $18,225 or 15 percent for contingency and $6,000 for artist selection costs for this civic art project. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 4 9. 2018-19 OVERLAY A AND OVERLAY B, PROJECT M0128 - AWARD CONSTRUCTION CONTRACTS - Annual overlay and slurry seal projects are an evaluated and identified for needed pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: 1. Approve plans and specifications for the 2018-19 Overlay A, Project M0128. 2. Approve plans and specifications for the 2018-19 Overlay B, Project M0128. 3. Award the Overlay A Project construction contract to Sully-Miller Contracting Company, in the amount of $4,480,399, and authorize a contingency in the amount of $672,060, for a total contract amount not exceed $5,152,459. 4. Award the Overlay B Project construction contract to Toro Enterprises, Inc., in the amount of $3,065,610, and authorize a contingency in the amount of $459,842, for a total contract amount not exceed $3,525,452. 5. Authorize an expenditure in the amount of $612,720 and a contingency of $91,908, for total amount of $704,628 to Twining, Inc., for a professional services contract to provide project inspection, materials testing, and construction management support for Overlay A and Overlay B projects. 6. Authorize the transfer of project savings from the 2017-18 Overlay and Slurry Seal Program, Project M0124 to the 2018-19 Overlay and Slurry Seal Program, Project M0128 in the following amounts: $182,466 of Miscellaneous Grant funds (CalRecycle) in expenditure account M0124259-5161.001 and appropriate to expenditure account M0128259- 5161.001. $158,739 of Measure R Local Return funds in expenditure account M0124264-5161.001 and appropriate to expenditure account M0128264- 5161.001. $57,755 of Senate Bill 1 (SB1) funds in expenditure account M0124267- 5161.001 and appropriate to expenditure account M0128267-5161.001. $54,770 of General Fund - Capital in expenditure account M0124601- 5161.001 and appropriate to expenditure account M0128601-5161.001. 7. Authorize the transfer of $45,000 in Transportation Development Act (TDA) Article 8 funds from various project savings in Fiscal Year 2018-19 and appropriate to expenditure account M0128233-5161.001. 8. Authorize the City Manager or designee to execute all documents, subject to City Page 5 Attorney approval. 10. CONTRACT FOR CITY OCCUPATIONAL SAFETY CONSULTANT - Citywide Safety Consulting Services. RECOMMENDED ACTION: City Council: 1. Award a five-year contract to Occupational Safety Training System for safety consulting services in the amount of $150,000, and authorize a 15 percent contingency in the amount of $22,500, for a total contract amount not to exceed $172,500. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 11. MASTER LICENSE AGREEMENT WITH CROWN CASTLE - This agreement will authorize the City of Santa Clarita to lease two dark fiber strands from Crown Castle Fiber LLC, which will connect Santa Clarita to Downtown Los Angeles. This connection will allow the City to select from a variety of Internet Services Providers that can provide a cost-effective price for a 1 Gbps, or faster, Internet connection for the City's network. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to Crown Castle Fiber LLC, in the amount of $207,000 plus a five percent contingency in the amount of $10,350, for a total contract amount not to exceed $217,350 for the City to lease two dark fiber strands from the City of Santa Clarita to Downtown Los Angeles. 2. Authorize the City Manager or designee to execute all contracts and associated documents, including up to three additional one-year renewal options beginning in year four, not to exceed $80,000 per annum, for continued lease of dark fiber strands, subject to City Attorney approval. 12. CHECK REGISTER NO. 12 - Check Register No. 12 for the Period 05/10/19 through 05/23/19 and 05/30/19. Electronic Funds Transfers for the Period 05/13/19 through 05/24/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 12. Page 6 PUBLIC HEARINGS 13. ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE SCHEDULE - For Fiscal Year 2019-20, staff recommends Citywide fees and charges be adjusted in accordance with the time-motion fee study conducted during Fiscal Year 2018-19. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing on the proposed fee adjustments. 2. Adopt a resolution establishing a schedule of fees and charges for City services. 14. FISCAL YEAR 2019-20 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - As an annual required procedure, staff presents for City Council's consideration the Final Engineer's Reports for the various special districts and requests approval to provide the Los Angeles County Auditor Controller necessary data for the assessments to appear on the Fiscal Year 2019-20 Property Tax Rolls. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing for the Landscaping and Lighting District; the Drainage Benefit Assessment Areas; the Golden Valley Ranch Open Space Maintenance District; the Vista Canyon Wastewater Standby District; and the Tourism Marketing District. 2. ts for the Fiscal Year 2019-20 annual levy of assessments for the continuation of maintenance for the Landscaping and Lighting District; the Drainage Benefit Assessment Areas; the Golden Valley Ranch Open Space Maintenance District; the Vista Canyon Wastewater Standby District; and the Tourism Marketing District. 15. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT - Space Preservation District and requests approval to provide the Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year 2019-20 Property Tax Rolls. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a r Report for the Fiscal Year 2019-20 Annual Levy of Assessments for the Open Space Preservation District. Page 7 UNFINISHED BUSINESS 16. FISCAL YEAR 2019-2020 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM - The Cit operations and maintenance, capital outlay, and debt services. Fiscal Year 2019-2020 General Fund appropriations total $113.6 million. General Fund revenues total $114 million. RECOMMENDED ACTION: City Council and City Council acting as Successor Agency to the former Redevelopment Agency of the City of Santa Clarita: 1. Adopt Resolution Adopting the Annual Budget for Fiscal Year 2019-2020, Making Appropriations for the Amounts Budgeted and Establishing Fiscal Policies. 2. Adopt Resolution Adopting the 2019-2020 Capital Improvement Program. 3. Adopt Resolution Approving and Adopting the Annual Appropriations Limit for the Fiscal Year 2019-2020. 4. Adopt Resolution Electing to Receive All or a Portion of the Tax Revenues Pursuant to Health and Safety Code (Community Development Law). 5. Adopt Resolution Adopting an Amendment to the Conflict of Interest Code. 6. Adopt Resolution Providing for Compensation of Employees and Amending the Position Classification Plan and Sick Leave Incentive Program. 7. Adopt Resolution between the Board of Administration California Public Employees Retirement System and the City of Santa Clarita for Employer Paid Member Contributions. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held July 9, 2019, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 8 CERTIFICATION On June 20, 2019, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. _____________________________ Mary Cusick City Clerk Santa Clarita, California Page 9