HomeMy WebLinkAbout2019-06-25 - AGENDA REPORTS - APPROVE AWARD OF LIBRARY MATERIALS VENDORS (2)Agenda Item: 7
DATE: June 25, 2019
SUBJECT: APPROVE AWARD OF LIBRARY MATERIALS VENDORS
DEPARTMENT: Neighborhood Services
PRESENTER: Shannon Vonnegut
RECOMMENDED ACTION
City Council:
1. Approve award of expenditure authority for Baker & Taylor, Brodart Co., Children's Plus
Inc., EBSCO Industries, Inc., Midwest Tape, LLC, and OverDrive, Inc., to provide books
and materials for the Santa Clarita Public Library for a total of $1,000,000 annually.
2. Authorize the City Manager, or designee, to execute all associated documents, or modify the
award in the event that issues of impossibility of performance arise, subject to City Attorney
approval.
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On January 9, 2018, the City Council authorized staff to proceed with the Santa Clarita Public
Library (SCPL) transition to in-house operation and staffing, effective July 1, 2018. At that time,
as part of the transitional responsibilities, staff completed a Request for Proposal for vendors to
furnish, deliver, catalog, and process SCPL's printed and audiovisual materials.
The City Council approved expenditure authority up to $800,000 on June 26, 2018. As part of
the Fiscal Year (FY) 2019-20 budget process, staff requested increasing SCPL's collections
budget by $200,000 to better meet the needs of the community and to compensate for decreased
purchasing power due to accumulated inflation. The additional appropriation of $200,000,
included in the FY 2019-20 Budget for books and materials, will allow SCPL to update outdated
materials, keep pace with benchmark cities, meet the needs of the public, and develop a
collection appropriate for the size of our community.
Staff recommends the City Council award expenditure authority to a total of six vendors, all of
which have a proven track record of success with SCPL as current resource providers. A
description of each vendor is provided below.
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Baker & Taylor is a full -line distributor of books, videos, and music products to library facilities.
Baker & Taylor has been in business for over 189 years and ships more than 1 million unique
International Standard Book Numbers (ISBN) Stock -Keeping Units (SKU) annually. They
maintain one of the largest combined in -stock book, video, and music inventories in the United
States with approximately 1 million titles in inventory and over 3.3 million available for order.
Brodart Co. is a full-service library supplier for circulation -ready materials, delivering carefully
selected, cataloged, and processed titles. Brodart Co.'s distribution facility manages over
265,000 titles and 5 million volumes annually and deals with more than 45,000 publishers.
Brodart Co. currently provides SCPL with new release titles in all age groups including adult,
teen, and children's.
Children's Plus Inc. was founded in 1979 and serves thousands of libraries throughout the nation,
including some of the largest public library systems and school districts in the United States.
Their corporate headquarters house their 40,000 square foot warehouse with over 1 million
volumes in stock. Children's Plus Inc. specializes in children's non-fiction and educational
materials which SCPL is currently using to update our children's non-fiction collections.
EBSCO Industries, Inc., was founded in 1944 and is the leading provider of research databases,
electronic journals, and electronic magazine subscriptions for the SCPL. EBSCO Industries, Inc.,
currently provides SCPL with a wide variety of research databases, e -magazines, as well as
reader's advisory and marketing resources.
Midwest Tape, LLC, is a library -dedicated, full-service entertainment media distributor that
provides physical and audiovisual products: DVDs, music CDs, and audiobooks exclusively to
public libraries across the United States and Canada. Midwest Tape, LLC, currently provides
SCPL with all physical audio visual materials including Blu-rays, DVDs, and audiobooks on CD.
OverDrive, Inc., is the leading digital reading platform for libraries worldwide, delivering the
industry's largest catalog of electronic books, audiobooks, and other digital media. The
OverDrive, Inc., platform provides patrons with access to all of the SCPL electronic books,
downloadable audio, and streaming video.
Staff recommends the award of expenditure authority to Baker & Taylor, Brodart Co., Children's
Plus Inc., EBSCO Industries, Inc., Midwest Tape, LLC, and OverDrive, Inc., due to their
services and products being compatible and in compliance with our existing library system.
ALTERNATIVE ACTION
Other action as determined by the City Council
FISCAL IMPACT
Sufficient funds, contingent upon approval, will be appropriated as part of the annual budget
process.
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