HomeMy WebLinkAbout2019-06-25 - AGENDA REPORTS - CONTR FOR CITY OCCUPATIONAL SAFETY CONSULTANT (2)Agenda Item: 10
DATE: June 25, 2019
SUBJECT: CONTRACT FOR CITY OCCUPATIONAL SAFETY CONSULTANT
DEPARTMENT: Administrative Services
PRESENTER: Joseph Oerum
RECOMMENDED ACTION
City Council:
Award a five-year contract to Occupational Safety Training System for safety consulting
services in the amount of $150,000, and authorize a 15 percent contingency in the amount of
$22,500, for a total contract amount not to exceed $172,500.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
As the City of Santa Clarita (City) grows, the need for safe working conditions for City
employees remains a priority. Over the years, Risk Management staff has sought out various
safety consulting solutions comprehensive enough to adhere to the City's standards as well as
rigorous Cal -OSHA regulations. As a result, the City has contracted with a few different
consultants. From 2014 to 2016 an independent consultant was contracted to handle the
organization's safety management program. However, it quickly became apparent that the
workload requirements were not suitable for one individual to administer. Therefore, in an effort
to adhere to all City safety needs, Risk Management awarded a one-year contract to
Occupational Safety Training System (OSTS), a safety consulting company that emerged as a
front-runner in broad capability and service.
Along with providing regular and scheduled training and safety inspections, OSTS has assisted
the City with multiple projects. Some examples include evaluating new hire safety training
needs, assisting in the development of on -boarding training requirement checklists, and
developing a respiratory protection program in response to an in-depth review of area activities
Page 1
with possible respiratory application requirements. OSTS has also been instrumental in providing
the City with Cal -OSHA liaison services, and assisting City personnel via telephone and email
with safety questions, concerns, and research. The staff of OSTS regularly participates in various
meetings with Risk staff to brainstorm, plan, and develop safety-related improvements.
Not only has OSTS successfully accommodated the City's wide -range of safety needs and
concerns, but they have done so at a significantly lesser cost than previous solutions. They have
proven their ability to provide expert safety consulting and materials, and have thereby
demonstrated a strong commitment to the City's eminent safety standards and can meet the needs
of the City.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds for the recommended actions were appropriated during the Fiscal Year 2018-19
budget process in expenditure account 12001-5161.001.
Page 2