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HomeMy WebLinkAbout2019-06-25 - AGENDA REPORTS - FY 2019 - 2020 ANUAL OPERATING BUDGET AND CIP (2)Agenda Item: 16 DATE: June 25, 2019 SUBJECT: FISCAL YEAR 2019-2020 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM DEPARTMENT: City Manager's Office PRESENTER: Kenneth W. Striplin RECOMMENDED ACTION City Council and City Council acting as Successor Agency to the former Redevelopment Agency of the City of Santa Clarita: Adopt Resolution Adopting the Annual Budget for Fiscal Year 2019-2020, Making Appropriations for the Amounts Budgeted and Establishing Fiscal Policies. 2. Adopt Resolution Adopting the 2019-2020 Capital Improvement Program. 3. Adopt Resolution Approving and Adopting the Annual Appropriations Limit for the Fiscal Year 2019-2020. 4. Adopt Resolution Electing to Receive All or a Portion of the Tax Revenues Pursuant to Health and Safety Code (Community Development Law). 5. Adopt Resolution Adopting an Amendment to the Conflict of Interest Code. 6. Adopt Resolution Providing for Compensation of Employees and Amending the Position Classification Plan and Sick Leave Incentive Program. 7. Adopt Resolution between the Board of Administration California Public Employees Retirement System and the City of Santa Clarita for Employer Paid Member Contributions. BACKGROUND The Fiscal Year 2019-2020 budget process is a six month effort that began in January. The City Council Budget Committee, which is comprised of Mayor McLean and Mayor Pro Tem Smyth, Page 1 has been involved in the budget process and played a significant role in the development of the recommended budget. The proposed budget was presented to the City Council and all the Commissions during the Joint Budget Study Session on May 7, 2019, and a Public Hearing was held on June 11, 2019. In addition, on June 4, 2019, the Planning Commission made a finding by minute action, that the Draft Fiscal Year 2019-2020 Capital Improvement Program is consistent with the City of Santa Clarita's (City) General Plan. Total Appropriations The Fiscal Year 2019-2020 Budget totals $225.9 million. This includes funding for the Capital Improvement Program, the Redevelopment Successor Agency, operations and maintenance, personnel, and debt services. When compared to the current year's adopted budget, the proposed Fiscal Year 2019-2020 Budget represents an 11 percent increase, equivalent to $23 million. Projected Revenues A significant part of the budget process is estimating revenues for the upcoming fiscal year. This process is critical, as appropriations are based on these projections. Several factors are considered to ensure accuracy in our projections, including the state of the economy, historical trends, population projections/growth, and inflationary factors. With this information, the City can best determine the revenues available for allocation. Additionally, the City utilizes long- range financial planning to ensure long-term solvency. For Fiscal Year 2019-2020, total resources meet total expenditure appropriations, with the General Fund yielding a revenue surplus of $385,906. For certain one-time capital projects, the fund balance is appropriated. General Fund Revenues The City's largest fund is the General Fund, representing $114 million of total revenues. Sales Tax is the City's leading General Fund revenue source and is projected to be flat, or no growth from the current adopted budget, at $37 million. General Fund Appropriations Fiscal Year 2019-2020 General Fund appropriations total $113.6 million. General Fund expenditures for Fiscal Year 2019-2020 include funding for operating departments, debt services, contingency, and transfers to other funds. General Fund Operating Reserve Reserves are a critical component of the budget because this is a funding source that can be counted on in case of an emergency or unforeseen opportunity. The City has been very fortunate to be able to maintain a healthy General Fund Operating Reserve during slow economic times. Page 2 The operating reserve will remain at 20 percent of operating expenditures. For Fiscal Year 2019- 2020, the City's operating reserve will total $17.6 million. Capital Improvement Program The Capital Improvement Program (CIP) is a key component of this document and is of vital importance to the community as a whole. The CIP represents a balanced approach for meeting the community's current and future capital improvement needs. The CIP accomplishes the City's major goals for projects, while maintaining critical ongoing maintenance. Comprised of a variety of multi-year and multi -funded capital projects, the CIP for 2019-2020 totals $36.7 million. Resolutions The City Council is being asked to adopt seven separate resolutions. Each of the resolutions authorizes the City's budget plan for general operations, CIP, and all personnel matters. Summaries of the resolutions are listed below: The first resolution adopts the Annual Budget for Fiscal Year 2019-2020, makes appropriations for the amount budgeted and establishes policies for the administration of the budget. The first resolution includes the annual contracts list for Fiscal Year 2019-2020 along with year-end adjustments to the budget for Fiscal Year 2018-2019. The second resolution adopts the Capital Improvement Program. The third resolution adopts the Annual Appropriations Limit for Fiscal Year 2019-2020. The fourth resolution allows the City to elect to receive all, or a portion of, the tax revenues pursuant to Health and Safety Code Sections 33676 and 33607.5 (Community Redevelopment Law) and is required in order for the Redevelopment Successor Agency to receive property taxes in amounts equal to that which would have been received under the former Redevelopment Agency. The fifth resolution adopts an amendment to the Conflict of Interest Code to reflect changes in the list of Designated Santa Clarita Employees and Disclosure Categories as outlined in the Fair Political Practices Commission Regulations and California Code of Regulations. The sixth resolution provides for the compensation of City employees and amends the Position Classification Plan and Sick Leave Incentive Program. Included within this resolution is a 3.5 percent Cost of Living Adjustment (COLA) for Unrepresented Employees and the City Manager, and a 2.5 percent Cost of Living Adjustment for Part-time, Temporary, and Seasonal Employees. The seventh resolution changes the Public Employees Retirement System (PERS) Employer Paid Member Contributions. The additional 1 percent employee contribution for all Unrepresented Employees, the City Manager, City Councilmembers, and Part-time, Temporary, and Seasonal Employees enrolled in the 2.7% at 55 retirement plan with California Public Employees' Retirement System (PERS) will increase the total employee pension contribution to a total of 8 Page 3 percent. ALTERNATIVE ACTION Other action as determined by the City Council and the Successor Agency to the former Redevelopment Agency. FISCAL IMPACT The Fiscal Year 2019-2020 Budget totals $225.9 million, including $36.7 million for the Capital Improvement Program. The proposed budget is balanced. ATTACHMENTS 1. Resolution Adopting the Annual Budget for Fiscal Year 2019-2020 2. Resolution Adopting the 2019-2020 Capital Improvement Program 3. Resolution Approving and Adopting the Annual Appropriations Limit 4. Resolution Electing to Receive all or a Portion of the Tax Revenues 5. Resolution Adopting an Amendment to the Conflict of Interest Code 6. Resolution Providing for Compensation of Employees and Amending the Position Classification Plan and Sick Leave Incentive Program 7. Resolution between the Board of Administration California Public Employees Retirement System and the City of Santa Clarita for Employer Paid Member Contributions Page 4 RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2019-2020, MAKING APPROPRIATIONS FOR THE AMOUNTS BUDGETED, AND ESTABLISHING POLICIES FOR THE ADMINISTRATION OF THE ADOPTED ANNUAL BUDGET WHEREAS, a proposed Annual Budget for the City of Santa Clarita for the fiscal year commencing July 1, 2019, and ending June 30, 2020, was submitted by the City Manager to the City Council and is on file with the City Clerk; and J WHEREAS, the City Council has held a Public Hearing on the proposed budget on June 11, 2019. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. The budget, on file with the City Clerk and incorporated herein by reference, is hereby passed and adopted as the Annual Budget for the City of Santa Clarita for Fiscal Year commencing July 1, 2019, and ending June 30, 2020. SECTION 2. There is hereby appropriated to each account the sum shown for such account in the budget referenced herein above in Section 1. The appropriations provided for herein constitute the maximum amounts authorized for obligation and expenditure to finance the operations of the City of Santa Clarita, and the City Manager is authorized and empowered to expend such appropriations for said purpose. Additional appropriations shall be made only by official action of the City Council. SECTION 3. The positions as they appear in the budget referenced herein above in Section 1 are authorized and approved for the fiscal year commencing July 1, 2019, and ending June 30, 2020. SECTION 4. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 5. Each and every fund listed in the budget referenced herein above in Section 1 is hereby created, continued, established and/or re-established, as the case may be, and each fund shall constitute a distinct accounting entity. SECTION 6. This annual budget resolution shall apply to all funds except bond funds, " grant funds, trust and agency funds, and capital funds. Legislative action by the City Council r to issue bond funds, accept grants, and/or authorize capital projects shall be considered as authority to expend funds for those purposes, subject to the requirements, restrictions, and ca r r Q provisions of the State Law and the Santa Clarita Municipal Code relative to purchasing and contracting, and no further appropriation authority will be necessary. SECTION 7. Transfers of amounts herein appropriated within departments, between departments, and within the various funds created shall require the approval of the City Manager or his designee, provided the total appropriations for each fund is not exceeded. SECTION 8. The transfer of any amount of one fund to another fund and/or the appropriation of funds from Reserves and Fund Balance shall only be made pursuant to this budget resolution or subsequent official action of the City Council. When made by the City Council, such transfers and/or appropriations shall be considered amendments to the budget referenced herein above in Section 1. SECTION 9. The City Manager may approve any unused appropriations at the end of Fiscal Year 2018-2019 for capital projects, special projects, and grant programs which shall be carried forward and become part of the budget referenced herein above in Section 1. SECTION 10. All purchase order commitments outstanding on June 30, 2019, are hereby continued and will become a part of the budget referenced herein above in Section 1 SECTION 11. The annual contracts detailed in Exhibit A are hereby approved and authorized for the Fiscal Year commencing July 1, 2019, and ending June 30, 2020. SECTION 12. The adopted budget for the Fiscal Year, commencing July 1, 2018, and ending June 30, 2019, shall be amended to incorporate the budget adjustments detailed in Exhibit B. SECTION 13. Adopt a comprehensive set of fiscal policies as incorporated in the budget referenced herein above in Section 1. SECTION 14. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED, AND ADOPTED this 25th day of June 2019. MAYOR ATTEST: CITY CLERK DATE: 16.a Packet Pg. 160 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution 19- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 25th day of June, 2019, by the following vote: AYES: COUNCIL,MEMBERS: NOES: COUNCIL,MEMBERS: >- -j Q ABSENT: COUNCIL,MEMBERS: rvn M CITY CLERK r Q EXHIBIT A Z City of Santa Clarita P Contractual Agreements - Authorization Requests for FY 2019-2020 9 / / / J J J1 JJJJ 1) JJJJ/ 1 1 r i / r a O -j Requestto authorize staff to expend an amount not to exceed Q 7 AT&T Phone Services $160 000 $160,000 in FY 19120 for telephone utility (land linellong- CV distance phone services data.. circuits, and: Internet services O with AT&T( and cellular services CV CA r O N Request. to authorize staff to expend an amount not to exceed 2 Sotware�NE 890,000 890.000 in FY 19/20 for Microsoft Server licensing, MS Office, Q VMware, Anti-VirLis, and other software licensing needs. W J Request to authorize staff to expend an amount not to exceed: V 3 Dell $150,000 $150,000 in FY 19120 for computer and network hardware (n purchases with Dell Computers. LL Request to authorize staff to expend an amount net to exceed 7 O d Verizon 8180 000 $180,000 in FY 19120 for mobile equipment and O telecommunications (Citywide cellular and mobile device 'N servlce�.. 6f - Request to authorize staff to., expend an amoLlnt not to exceed: O 5 Ramundsen Public Sector, LLC $70,000 $70,000 in FY 19120 for support, maintenance, and training N relatedto the City's Financial System:.. O N CA r Requestto authorize staff to expend an amountnotto exceed: O CV 6 Accela $200,000 $220,000 $220,000 in FY 19120 for support, maintenance, and training L related. to the City's Land a:nd. Asset Management Systeme. as well as for additional licensed users. t4 V 7 Time Warner Cable lSpectrum $50,000 Request to authorize staff to expend an amount not to exceed N LL $50„000 in FY 1912'.0 for Internet. and Cable TV services.. L O Request to authorize staff to expend an amount not to exceed i.+ 8 Hd'L Coren &Cone 822,250 52'2,250 in FY 19120 for Property Tax Ma:nagem,ent. Services. -a Requestto authorize staff to pay 2.5% of revenue recovered as 7 a. resultof property tax audits. m t4 7 Request to authorize staff to expend 810,2'.00 in FY1912'.0 for O 9 Hinderliter De Llamas & Assoc. $10.20.0. Sales and Use Tax Services. Request to authorize staff to pay Q 15% of revenue recovered as a result of sales and use tax audits. O t r Request to authorize staffto expend an amount not to exceed � 10 United Merchant Services (UMS) $120,000 $120,000 in FY 19020 for credit card processing fees. Actual Q costvaries basedon number a:ndtype of credit. card.. O transaction.. .a Q O The Probation Officer monitors the activities of formal and O informal probationers, and in an effort to reduce offender +' O recidivism, works with the Los Angeles County Sheriffs O 71 L.A. County Probation Officer 8191,400 Department to reduce crime. This agreement is between Los y Angeles County and : the City of Santa Cla:rita however., the Deputy Probation Officer (DPC) will be assigned to provide probation services on behalf oft.he City as an independent. cont.ractor.. r O This request is to authorize staff to spendan amountnot. to 12 Tony D. Riggs f Sparta Builders, Inc... $117„000 $140,000 exceed $140,000 for encampment clean up services, which take place once every six weeks. V t4 13 Santa Cla:rita Valley Committee on Agirgi $475,000 For recreation, wellness, meals program, and transit related Q services provided. for Santa Clz.rita Valley seniors.. /. J1�JJ IN �i///%%// /„ J1f, Packet Pg. 162 Fund Title 100 General Fund 100 General Fund 201 HOME Program 203 CDBG 203 CDBG 229 Misc Federal Grants 233 TDA Article 8 (Streets) 265 Prop C 25% Grant 267 SB1Road Repair&Acct. 306 Developer Fees 306 Developer Fees 306 Developer Fees 308 Library Fees 309 Public Library 351 DBAA EXHIBIT B City of Santa Clarita Budget Adjustments Fiscal Year 2018-2019 Account AccountTitle 4201.001 Parking Citations 4471.003 SB -90 Reimbursements 4552.001 Program Revenue 4552.001 Program Revenue 4552.002 CDBG-HUD 4424.009 Misc Federal Grants 4421.002 TDA Article 8 (Streets) 4422.008 Prop C Grants 4411.008 Road Maintenance Rehabilitation 4572.001 Developer Fees 4572.005 Dev Fees -Law Enforcement Impact 4572.006 Dev Fees -Fire District Fees 4572.001 Developer Fees 4621.021 Library Grant 4021.014 DBAA 24 Plum Canyon Amount Description 165,000 Adjust revenue budget. 66,597 Adjust revenue budget. 174,244 Adjust revenue budget. 303,361 Adjust revenue budget. (323,362) Adjust revenue budget. (1,085,180) Adjust grant revenue budget/CIPrebudgets: Citywide Guradrail Project and Bridge Maintenance Program. (7,633,561) Adjust revenue budget. (170,900) Adjust revenue for CIP rebudget ITS Phase VI and VII; Vista Canyon Regional Transit Center. (185,515) Adjust revenue budget. 246,404 Adjust revenue budget to reflect actual receipts. 433,781 Adjust revenue budget to reflect actual receipts. 2,094,794 Adjust revenue budget to reflect actual receipts. 450,976 Adjust revenue budget to reflect actual receipts. 5,750 Adjust library grant for Lunch at the Library and Talk Story programs. 353,024 Adjust revenue budget to account for fund balance transfer from LA County due to annexation. 392 Redevelopment Obligation Ret Fund 4001.007 Property Tax Increment 736,812 Adjust revenue budget. 700 Transit Fund 4421.006 ASI Reimbursement 991,707 Adjust revenue budget. 700 Transit Fund 4422.007 Prop CMOSIP 1,456,352 Adjust revenue budget. 700 Transit Fund 4424.010 Transit Mitigation Fee 698,360 Adjust revenue budget. 700 Transit Fund 4424.013 SB1State TranspAssistance 416,117 Adjust revenue budget. 700 Transit Fund 4424.014 S13 State of Good Repair (259,628) Adjust revenue budget. 106-723 Various 4711.000 Transfers In 4,060,132 Adjust lnterfundTransfers. Fund Division Title 100 16300 Parking Violations 306 16201 Fire Station Reimbursement 309 12050 Public Library 721 12001 Risk Management 306 P2007 Pioneer Oil Refinery 106 19006 Pension Liability 100-721 Various Personnel accounts 100-700 19500 Non -Departmental TOTAL REVENUE ADJUSTMENTS $ 2,995,265 Account AccountTitle 5161.001 Contractual Services 5161.001 Contractual Services 5111.001 Special Supplies 5161.001 Contractual Services 5161.001 Contractual Services 5011.016 UAL Payment 5000.000 Various 5501.000 Transfers Out Amount Description $ 102,000 Adjust expenditure budget. 1,402,113 Fire Station 150 reimbursement of costs 5,750 Adjust expenditure budget. 189,800 Adjust expenditure budget. 40,000 Adjust expenditure budget. 5,000,000 Adjust expenditure budget. 5,127 Personnel adjustments. 4,060,132 Adjust lnterfundTransfers. TOTAL EXPENDITURE ADJUSTMENTS $ 10,804,922 T_ r Q RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE 2019-2020 CAPITAL IMPROVEMENT PROGRAM WHEREAS, a proposed Capital Improvement Program for the City of Santa Clarita was submitted to the City Council and is on file in the City Clerk's Office; and WHEREAS, the City of Santa Clarita's Planning Commission on June 4, 2019, determined that the proposed Capital Improvement Program is consistent with the City's General Plan; and J Q WHEREAS, procedures for adoption of the Capital Improvement Program have been U duly taken. M NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does resolve as follows: SECTION 1. The Capital Improvement Program presented to the City Council on June 11, 2019, is adopted subject to the incorporation of the City Council's comments, as the Capital Improvement Program for the City of Santa Clarita. SECTION 2. The City Clerk shall certify to the adoption of this resolution and certify this record to be a full true, correct copy of the action taken. PASSED, APPROVED, AND ADOPTED this 25th day of June 2019. MAYOR ATTEST: CITY CLERK DATE: r Q STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution 19- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 25th day of June 2019, by the following vote: AYES: COUNCIL,MEMBERS: NOES: COUNCIL,MEMBERS: >- -j Q ABSENT: COUNCIL,MEMBERS: rvn M CITY CLERK r Q RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2019-2020 The City Council of the City of Santa Clarita, California, hereby resolves as follows: ;0- -J Q U SECTION 1. The City Council of the City of Santa Clarita hereby finds and determines: U) M A. That the State of California Department of Finance has notified the City of the change in the California per capita personal income and such change is 3.85 percent from the prior calendar year. B. That the City also has the option to use the change in the local assessment roll due to local nonresidential construction in lieu of the California per capita personal income change; however, neither the State nor the County of Los Angeles has this information at this time. C. That the State of California Department of Finance has notified the City of the change in population of the City and the entire Los Angeles County in which the City has the option to use the greater percentage change, which change is an increase of 2.7% for the City of Santa Clarita from the prior calendar year. D. That, pursuant to California Constitution Article XIIIB, Section 1 and Government Code sections 7900 et seq., and pursuant to the guidelines set forth by Proposition 111, the City appropriations limit must be adjusted for changes from the base year of 1986-87 to the fiscal year ending June 30, 2020, by the changes in the California per capita personal income and in population. E. That the appropriations limit documentation applicable to this resolution has been available for public inspection for 15 days prior to approval by the City Council, pursuant to Government Code section 7910. SECTION 2. That the appropriations limit for the City of Santa Clarita for fiscal year ending June 30, 2020, is $428,431,747. SECTION 3. That the City Clerk shall certify to the adoption of this resolution. M r Q PASSED, APPROVED, AND ADOPTED this 25th day of June 2019. MAYOR ATTEST: CITY CLERK DATE: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution 19- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 25th day of June, 2019, by the following vote: AYES: COUNCIL,MEMBERS: NOES: COUNCIL,MEMBERS: ABSENT: COUNCIL,MEMBERS: CITY CLERK J Q U U) M M r Q RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ELECTING TO RECEIVE ALL OR A PORTION OF THE TAX REVENUES PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 33676 AND 33607.5 WHEREAS, the City Council of the City of Santa Clarita ("City Council") adopted Ordinance No. 97-12 on July 8, 1997, adopting the Redevelopment Plan ("Redevelopment Plan") for the Newhall Redevelopment Project ("Project"), in order to address conditions of blight existing within the Newhall Redevelopment Project Area ("Project Area"); and WHEREAS, Section 33676 of the Health and Safety Code provides that prior to the adoption of a redevelopment plan, an affected taxing agency may elect to receive, in addition to the portion of taxes allocated to the affected taxing agency pursuant to Health and Safety Code Section 33670(a), all or any portion of the tax revenues allocated to the Redevelopment Agency of the City of Santa Clarita ("Agency"), pursuant to Health and Safety Code Section 33670(b), which are attributable to the tax -increases imposed for the benefit of the taxing agency after the year in which the ordinance adopting the Redevelopment Plan becomes effective ("Increases"); and WHEREAS, for redevelopment plans adopted on or after January 1, 1994, Section 33607.5 of the Health and Safety Code provides that in any fiscal year in which a redevelopment agency receives tax increments, the community that has adopted the redevelopment project area may elect to receive, and the Agency shall pay into it, an amount equal to twenty-five percent (25%) of its proportional share of the tax increments received by the Agency, after the amount required to deposit in the Low and Moderate Income Housing Fund has been deducted ("City Election"); and WHEREAS, ABX1 26, adopted by the State Legislature on June 29, 2011, purports to eliminate redevelopment agencies, but also provides that the County of Los Angeles shall distribute property taxes subsequent to such elimination to each taxing entity in amounts equal to that which would have been received under, among other laws, Health and Safety Code Section 33607.5. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. The foregoing recitals are true and correct, and the City Council hereby so finds and determines. SECTION 2. The City Council hereby elects to receive all increases as herein defined SECTION 3. The City Council hereby elects to receive the City Election as herein defined. J Q U U) M r Q SECTION 4. The City Clerk is hereby directed and authorized to transmit a copy of this resolution to the tax collector of the County of Los Angeles. PASSED, APPROVED, AND ADOPTED this 25th day of June 2019. MAYOR ATTEST: CITY CLERK DATE: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution 19- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 25th day of June 2019, by the following vote: AYES: COUNCIL,MEMBERS: NOES: COUNCIL,MEMBERS: ABSENT: COUNCIL,MEMBERS: CITY CLERK J Q U U) M n r Q RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING AN AMENDMENT TO THE CONFLICT OF INTEREST CODE WHEREAS, the City Council of the City of Santa Clarita originally adopted a Conflict of Interest Code on December 15, 1987, by Resolution 87-13; and WHEREAS, the City Council of the City of Santa Clarita adopted amendments to the Conflict of Interest Code by Resolutions 88-57, 89-19, 90-176, 90-187, 94-85, 96-117, 97-116, 98-96, 99-14, 00-24, 01-19, 01-80, 02-124, 04-27; 05-14; 05-115; 07-11; 07-90; 08-66; 09-56; 12-42 13-48, 14-40, 15-45, 16-43, 17-62, and 18-56; and WHEREAS, the City Council of the City of Santa Clarita adopted and incorporated by Q reference the Fair Political Practices Commission Regulation 2, California Code of Regulations w Section 18730, which contains the terms of a Standard Conflict of Interest Code, by Resolution Q 03-29; and M WHEREAS, the City Council of the City of Santa Clarita desires to amend the Conflict of Interest Code to reflect changes in the list of Designated Santa Clarita Employees and c Disclosure Categories. v NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. The foregoing recitals are true and correct, and the City Council hereby so finds and determines. SECTION 2. That the list of Designated Santa Clarita Employees and Disclosure Categories be amended to add and remove the following position titles: Add Director of Recreation and Community Services Finance Administrator Remove Director of Recreation, Community Services, Arts, and Open Space SECTION 3. That the attached list of Designated Santa Clarita Employees and Disclosure Categories supersedes any previously adopted list of Designated Santa Clarita Employees and Disclosure Categories. SECTION 4. The City Clerk shall certify to the adoption of this resolution. Ui r Q Page 1 of 6 PASSED, APPROVED, AND ADOPTED this 25th day of June 2019. MAYOR ATTEST: CITY CLERK DATE: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution 19- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 251' day of June 2019, by the following vote: AYES: COUNCIL,MEMBERS: NOES: COUNCIL,MEMBERS: ABSENT: COUNCIL,MEMBERS: Page 2 of 6 CITY CLERK J Q U U) M M, r Q Designated Santa Clarita Employees and Disclosure Categories The Mayor, City Council, Members of the Planning Commission, City Manager, City Attorney, and City Treasurer are all required to file disclosure statements pursuant to state law and thus are not included herein. The following positions entail the making or participation in the making of decisions which may foreseeably have a material effect on financial interests: Designated Position Disclosure Categories Category # Q Acquisition Specialist 1 N Administrative Analyst — Business Development 1 N Administrative Analyst — Property Acquisition 1 c Administrative Analyst — Tourism 1 Administrator 2 w Arts and Special Events Manager 1 Q Arts and Special Events Administrator 2 Arts Commissioner 1 Assistant Building Official 1 Assistant City Attorney 1 v Assistant City Engineer 1 L Assistant City Manager 1 Assistant Engineer 1 c Assistant to the City Manager 1 Associate Engineer 1 c Associate Planner 1 v Building Inspector 1 a� r Buyer 2 r City Building Official 1 E City Clerk Administrator 2 City Engineer 1 E City Librarian 1 Clerk and Contract Services Manager 1 ca Code Enforcement Officer 1 Communications Manager 2 Q Community Preservation Manager 1 c Consultants 1 Deputy City Attorney 1 Deputy City Manager 1 Director of Community Development 1 r Director of Recreation and Community Services 1 E Director of Public Works 1 ca r r Q Page 3 of 6 Designated Position Disclosure Categories Category 4 Economic Development Associate 1 m Environmental Administrator 1 Environmental Field Specialist 1 Environmental Services Manager 1 9 Environmental Services Program Coordinator 1 0- Finance Administrator 1 Q Finance Manager 1 z Financial Analyst — Treasury 1 z General Services Manager 2 N Housing Program Administrator 1 0 N Human Resources Manager 1 c Information Technology Analyst 2 N Information Technology Manager 1 LU Intergovernmental Relations Manager 1 Q Labor Compliance Specialist 1 Landscape Maintenance Administrator 1 Library Administrator 2 Landscape Maintenance Specialist 1 0 v Management Analyst 1 r Open Space Preservation District Financial Accountability r 2 and Audit Panel Member 1 c Parks Administrator 2 2 Parks Manager 1 c Parks Planning and Open Space Manager 1 Parks, Recreation, and Community Services Commissioner 1 c Planning and Economic Development Manager 1 r Planning Manager 1 E Project Development Coordinator 1 Traffic Signal Specialist 1 Q Public Works Inspector 1 Purchasing/Risk Administrator 2 Recreation and Community Services Administrator 2 c Recreation and Community Services Manager 1 Q Senior Building Inspector 1 c Senior Code Enforcement Officer 1 Senior Engineer 1 Ch Senior Financial Analyst 1 Senior Information Technology Analyst 2 ori r Senior Human Resources Analyst 1 ca r r Q Page 4 of 6 Designated Position Disclosure Categories Category # Senior Librarian 2 Senior Management Analyst 1 Senior Planner 1 Senior Traffic Engineer 1 Special Districts Manager 1 Supervising Building Inspector 1 Supervising Public Works Inspector 1 Technology Services Manager 1 Traffic Signal Specialist 2 Traffic Signal System Administrator 2 Trails and Bikeway Planning Administrator 1 Transit Coordinator 1 Transit Manager 1 Transportation Planning Analyst 2 Urban Forestry Administrator 2 1 Consultants shall be included in the list of designated employees and shall disclose all information required to be disclosed by designated employees subject to the following limitation The City Manager or designee may determine in writing that a particular consultant, although a "designated position, " is hired to perform a range of duties that is limited in scope and thus is not required to comply fully with the disclosure requirement described in this Section. Such written disclosure shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager's determination is a public record and shall be retained for public inspection in the same manner and location as the Consultant Agreement. Page 5 of 6 J Q U U) M M, r Q Categories of Reportable Economic Interest Designated Persons in Category "1" Must Report: All investments, interests in real property, income and any business entity in which the person is a director, officer, partner, trustee, employee, or holds any position of management. These financial interests are reportable only if located within and subject to the jurisdiction of the City, or if the business entity is doing business or planning to do business in an area subject to the jurisdiction of the City, or has done business within an area subject to the jurisdiction of the City at any time during the two year prior to the filing of the statement. Designated Persons in Category "2" Must Report: � Q (a) Investments in any business entity which within the last two years has contracted or v U) in the future foreseeably may contract with the City. (b) Income from any source which within the last two years has contracted or in the future foreseeably may contract with the City. (c) His or her status as a director, officer, partner, trustee, employee, or holder of a position of management in any business entity which within the last two years has contracted or in the future foreseeably may contract with the City. M, r Q Page 6 of 6 RESOLUTION 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, PROVIDING FOR COMPENSATION OF THE EMPLOYEES OF THE CITY, AMENDING THE CITY'S CLASSIFICATION PLAN AND SALARY SCHEDULE, AND AMENDING THE CITY'S BENEFIT PROGRAM WHEREAS, Section 37206 of the Government Code requires the City Council to prescribe the time and method of paying salaries, wages and benefits for employees of the City; and WHEREAS, the City Council has authorized and directed, under provisions of the Municipal Code of the City of Santa Clarita, Section 2.080.060, the City Manager to prepare a proposed salary plan for all employees of the City. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. The City's Classification Plan and Salary Schedule is hereby amended effective June 29, 2019, as follows: (A) The classification title of Director of Recreation, Community Services, Arts, and Open Space will be replaced by the classification title of Director of Recreation and Community Services (salary grade 74) (B) The classification title of Finance Administrator shall be established at a pay grade 53 SECTION 2. Salaries adopted for all unrepresented employees for the 2019-20 fiscal year are hereby adjusted by 3.5 percent effective June 29, 2019, as reflected on the attached Classification Plan and Salary Schedule. SECTION 3. Salaries adopted for all part-time, temporary, and seasonal (PTS) employees for the 2019-20 fiscal year are hereby adjusted by 2.5 percent effective June 29, 2019, as reflected on the attached Classification Plan and Salary Schedule. SECTION 4. The benefit program is hereby amended so all unrepresented employees, 'o City Councilmembers, and part-time, temporary, and seasonal (PTS) employees enrolled in the a 2.7% at 55 retirement plan with California Public Employees' Retirement System (PERS) c contribute an additional 1 percent toward the employee's own pension contribution effective July 1, 2019 for City Councilmembers and June 29, 2019 for all other employees in this group. This Ch additional contribution amount will increase the total pension contribution for this group to 8 percent. r Q SECTION 5. The benefit program is hereby amended so the Sick Leave Incentive Program cap is increased for unrepresented employees eligible for Option 2. Employees who have minimal sick leave usage between January 1 and the last pay period in November of each calendar year or have large balances of sick leave may be eligible to participate. This program allows employees to convert sick time to cash or vacation each December as follows: Option 1: • No sick leave usage = 5 days (40 hours maximum) of conversion eligibility • Up to 1 day sick leave usage = 3 days conversion eligibility • Up to 2 days sick leave usage = 2 day conversion eligibility • Up to 3 days sick leave usage = 1 day conversion eligibility Option 2: Employees who have a sick leave balance of at least 201 hours as of November 30 are eligible to convert to cash or vacation in December of the same calendar year, up to 10 percent of their sick leave balance. The maximum sick leave conversion is increased from 50 hours to 96 hours. Employees who attain eligibility for both types of conversion options as described shall utilize the option which provides the most benefit to the employee. SECTION 6. All prior resolutions and parts of resolutions in conflict with this resolution are hereby rescinded. SECTION 7. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 25th day of June 2019. MAYOR ATTEST: CITY CLERK DATE: to r Q STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk, of the City of Santa Clarita, do hereby certify that the foregoing Resolution 19- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 25th day of June 2019, by the following vote: AYES: COUNCIL,MEMBERS: NOES: COUNCIL,MEMBERS: ABSENT: COUNCIL,MEMBERS: CITY CLERK r Q A A ON r -I O N ON N O D v w W to r a ,n o 0 0 00 at at at � � Ln N - - m O, O, O, O, O, O, o a at at o L" L" at at ON L" Ln Ln 00 00 00 00 00 0 d a a a o L" L" Ln Ln L" a 00 00 00 00 0 d a at at Lr) o L" L" 00 00 ON 0 0 0 a a a a a a Ln N N N N N N N N N N co co co co a$ cn o co Ln Ln Ln Ln Ln Ln o d 0 m 0 m o N a o o o a a ry Ln Ln Ln Ln U� U N d r4 �t Ln N N N d' dt co O ON ON ON O O O O O O L" d\ d\ d\ O N 00 00 dt dt n dt O O 00 n 00 O O O O O O Ln N N N N N N N N N N N N N N N co 4b } 4b } ff} ff} ff} ff} ff} ff} ff} ff} ff} ff} ff} ff} 4b } 4b } 4b } 4b } 4b } 4b } 4b } r, 0 0 0 Ln L" at at m m IJO o Ln Ln N co co co co co co N ¢„ a, a, a, a, o -q " " a -I L'� L'� a Ln Ln Ln U� U� U o . 0 0 0 - co co co a+ a+ Ln �O �O �O O, O, O, O, co •Q ro G w v v v v 3 v W v u o u H o � U x v u v C) D U cn H C) UZ5 o v v U') 1 w v C;. - v v O ro 0000 00 o N co co a+ a+ � L" 00 00 ON N N N N N N . 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W O r_ O r N O E O U 0 0 CL r_ 0 m co O t V r r Q RESOLUTION 19 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY OF SANTA CLARITA FOR EMPLOYER PAID MEMBER CONTRIBUTIONS WHEREAS, the governing body of the City of Santa Clarita has the authority to implement Government Code 20691; WHEREAS, one of the steps in the procedures to implement or change Section 20691 is the adoption by the governing body of the City of Santa Clarita of a Resolution regarding said Employer Paid Member Contributions (EPMC); and WHEREAS, the governing body of the City of Santa Clarita has identified the following conditions and purpose related to EPMC: • All unrepresented, miscellaneous employees in group 001 in 2.7% at 55 hired prior to April 9, 2011, shall receive 0 percent EPMC. The effective date of this change shall be July 1, 2019, for City Councilmembers in this group and June 29, 2019, for all other employees in this group. • All represented employees in group 002, Service Employees International Union Local 721 (SEN), in 2.7% at 55 hired prior to April 9, 2011, shall continue to receive 1 percent EPMC. • All unrepresented, miscellaneous employees and all represented employees in 2.0% at 60 hired on or after April 9, 2011, shall continue to receive 0 percent EPMC. • All unrepresented, miscellaneous employees and all represented employees in 2.0% at 62 hired on or after January 1, 2013, shall continue to receive 0 percent EPMC. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. The City of Santa Clarita elects to provide EPMC as set forth above. SECTION 2. The City Clerk shall certify to the adoption of this resolution. r Q PASSED, APPROVED, AND ADOPTED this 25th day of June, 2019. MAYOR ATTEST: CITY CLERK DATE: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution 19- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 251' day of June 2019, by the following vote: AYES: COUNCIL,MEMBERS: NOES: COUNCIL,MEMBERS: ABSENT: COUNCIL,MEMBERS: CITY CLERK r Q