HomeMy WebLinkAbout2019-07-09 - AGENDA REPORTS - DOCKWEILER DRIVE EXTENTION PROJ S3023 - AWARD DESI (2)Agenda Item: 14
DATE: July 9, 2019
SUBJECT: DOCKWEIL,ER DRIVE EXTENSION, PROJECT 53023 - AWARD
DESIGN CONTRACT
DEPARTMENT: Public Works
PRESENTER: Mike Hennawy
RECOMMENDED ACTION
City Council:
1. Award the design contract to MNS Engineers, Inc., for design services for the Dockweiler
Drive Extension, Project 53023 in the amount of $2,538,786, and authorize a contingency in
the amount of $507,757, for a total contract amount not to exceed $3,046,543.
2. Authorize the execution of a design services agreement with the Southern California
Regional Rail Authority (operating as Metrolink) in the amount of $219,450 and authorize a
contingency in the amount of $21,945, for a total contract amount not to exceed $241,395 for
services to include project management, design review, permit processing, flagman service,
and the design of the signal communication and the Positive Train Control system for the
13th Street rail crossing.
3. Appropriate Via Princessa Bridge and Thoroughfare (Fund 302) funds in the amount of
$2,500,000 into expenditure account 53023302-5161.001 and Transportation Development
Act, Article 8 (Fund 233) funds in the amount of $787,938 into expenditure account
53023233-5161.001.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
Originally constructed in the early 1990s, Dockweiler Drive currently connects to Sierra
Highway to the east and terminates 500 feet west of Valle del Oro to the west. According to the
City of Santa Clarita's (City) General Plan, Dockweiler Drive is designated as a secondary
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highway. The extension of Dockweiler Drive is a critical east -west link that would provide a
through connection from Sierra Highway to Railroad Avenue.
On April 10, 2018, the City Council approved the alignment of Dockweiler Drive to connect to
Railroad Avenue at 13th Street. This alignment would require improvements to both Arch Street
and 13th Street along with a fully upgraded railroad crossing at 13th Street and Railroad Avenue.
The proposed ultimate roadway improvements would consist of a four -lane roadway with a 12 -
foot raised landscaped median, a 13 -foot -wide sidewalk/parkway and a 5 -foot -wide bike lane on
each side. The typical right-of-way width would be 92 feet. Additionally, staff was authorized to
submit an application to the California Public Utilities Commission (CPUC) for applicable
improvements to the 13th Street at -grade rail crossing.
Since the April 10, 2018, City Council meeting, staff worked with the Southern California
Regional Rail Authority (SORRA) and the CPUC regarding the 13th Street rail crossing. Both
the CPUC and SCRRA have reached a consensus with the City on the conceptual plans and
required improvements for the proposed intersection.
On March 29, 2019, a Request for Proposal (RFP) was advertised on the City's website and
through PlanetBids. The RFP asked firms to identify their relevant experience in similar projects
and demonstrate their design approach for this project. The design proposal tasks include
providing all reports, plans, and specifications to complete the roadway design and permitting. In
addition, major tasks include:
• Designing roadway, drainage, and grading from the current terminus for Dockweiler
Drive to connect with 13th Street at Railroad Avenue;
• Coordinating with The Master's University and surrounding property owners;
• Working with existing businesses on parking and parking lot access;
• Working with SCRRA for complete design of the 13th Street rail crossing;
• Designing the intersection at Arch Street, 12th Street, Placenta Canyon Road, and
Dockweiler Drive; and
• Facilitating extensive public outreach meetings for residents, businesses, and agencies.
On April 29, 2019, the City received three proposals. Staff reviewed the proposals and
interviewed all three firms. Based on the evaluation criteria set forth in the proposal, the
following is a summary of the firms' rankings and scores on a 100 -point scale:
Rank Company
1 MNS Engineers, Inc.
2 David Evans and Associates
3 NV5
Score Location
88 Thousand Oaks, CA
83 Temecula, CA
73 Irvine, CA
The scoring system heavily emphasized the understanding of the required scope of work, key
development items, potential issues and resolutions, solutions to construction phasing to
maintain access to the businesses and residents during construction, and the City's and
Metrolink's design guidelines. In addition, it emphasized experience with similar projects,
qualifications of the project team and their resources, and the organization of the proposal. Based
on the firms' design experience, the completeness of their proposal, and their interview, staff
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recommends the City Council award the design contract to MNS Engineers, Inc.
MNS Engineers, Inc., demonstrated an in-depth understanding of the project needs and provided
a detailed scope of work. They also illustrated their understanding of the design needs for the
project by identifying key design issues, provided valuable engineering ideas and a reasonable
schedule of work, and identified a comprehensive design team for the project. The requested
contingency of $507,757 will cover any additional design needs and modifications during the
design coordination with the CPUC, SORRA, and the City.
Since this project is within Metro's right-of-way and will modify SCRRA's facilities, this will
require plans to be prepared by the City following SCRRA's plan check and permit process.
SCRRA has provided their design services agreement to allow the design of the upgraded 13th
Street crossing. SCRRA will be responsible for the design of the train signal, signal houses,
communication lines, and Positive Train Control system. A Positive Train Control system
monitors and controls train movement. This system is a Metrolink requirement of all new
projects on their rail line.
SCRRA will also provide required training and flagging for design operations, such as survey,
utility investigation, and geotechnical and survey work. The requested contingency of $21,945
for SCRRA work supports the recommended contracts and provides contingencies to cover costs
for additional as -needed services as the project continues and issues arise. The approval of the
recommended actions as they relate to the extension of Dockweiler Drive provides various
benefits to both the City and residents of the Newhall community. These benefits include:
• Improving the vehicle/traffic circulation for future build -out on Newhall Avenue. (A
build -out analysis anticipates severe congestion along Newhall Avenue that would result
in roadway failure given the vehicle capacity of Newhall Avenue);
• Providing greater connectivity between Old Town Newhall, Placerita Canyon, The
Master's University, and the residents that live along Dockweiler Drive;
• Upgrading the rail crossing on 13th Street to include the latest safety measures and
additional vehicle lanes to increase capacity;
• Providing an additional emergency access roadway for Placerita Canyon residents and
The Master's University faculty and students;
• Providing alternative transportation methods, including Class II bicycle lanes and large
pedestrian sidewalks;
• Reducing vehicle miles traveled by creating a more direct route for motorists; and
• Constructing a roadway identified in the Circulation Element of the City's General Plan
that utilizes $11,374,000 in grant funds, which have been secured for the construction of
this project.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
Upon approval of the recommended action, the Fiscal Year 2019-20 budget for this project will
be $2,500,000 in expenditure account S3023302-5161.001 Via Princessa Bridge & Thoroughfare
(Fund 302) and $787,938 in expenditure account S3023233-5161.001 Transportation
Development Act, Article 8 (Fund 233). These amounts will adequately provide for the
recommended contracts and miscellaneous project administrative costs.
ATTACHMENTS
Location Map
Design Services Agreement with SCRRA (available in the City Clerk's Reading File)
Proposal from MNS Engineers, Inc. (available in the City Clerk's Reading File)
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DESIGN SERVICES AGREEMENT
BETWEEN
SOUTHERN CALIFORNIA REGIONAL RAIL
AUTHORITY (SCRRA)
AND THE
CITY OF SANTA CLARITA
FOR
13TH STREET WIDENING PROJECT
AT
SCRRA MP30.39 -VALLEY SUBDIVISION
DOT NO.: 746016J
CPUC NO.: 101 VY -30.39
1101
SANTA CLARITA
LOS ANGELES COUNTY, CALIFORNIA
13`h Street Widening
Design Services Agreement
SCRRA Project No: TBD
SCRRA File No.: S0001233-02
Valley Subdivision MP30.39
This Design Services Agreement ("AGREEMENT") is made and entered into as of the
day of , 2019, by and between the SOUTHERN CALIFORNIA
REGIONAL RAIL AUTHORITY, a joint powers authority existing under the laws of the State
of California (hereinafter referred to as "SCRRA"), to be addressed at 900 Wilshire Blvd., Suite
1500, Los Angeles, CA 90017 and the CITY OF SANTA CLARITA, a general law city and
municipal corporation organized and existing under the laws of the State of California, (hereinafter
referred to as "CITY"), to be addressed at City of Santa Clarita, 23920 Valencia Boulevard, Suite
300, Santa Clarita, CA 91355. CITY and SCRRA may be referred to singly as "PARTY" and
collectively as "PARTIES."
RECITALS:
SCRRA is a five -county joint powers authority, created pursuant to California Public Utilities
Code Section 130255 and California Government Code Section 6500 et seq., to build, maintain,
administer, and operate the "METROLINK" commuter train system on railroad rights-of-way
owned by the member agencies and through other shared use and joint operation agreements. The
five -county member agencies are comprised of the following: Los Angeles County Metropolitan
Transportation Authority ("METRO"), Ventura County Transportation Commission ("VCTC"),
Orange County Transportation Authority ("OCTA"), San Bernardino County Transportation
Authority ("SBCTA"), and Riverside County Transportation Commission ("RCTC").
SCRRA controls, administers, operates, and maintains the railroad track, structures, signals,
communication systems, and appurtenances on the rail line known as the Valley Subdivision in
the area traversed by 131' Street in the City of Santa Clarita. SCRRA and the "Operating
Railroads" [as used herein "Operating Railroads" means any passenger or freight -related railroad
company(s) operating on SCRRA track(s), including the National Railroad Passenger Corporation
(AMTRAK), the Union Pacific Railroad Company (UPRR), and the Burlington Northern and
Santa Fe Railway Company (BNSF)] operate trains and rail equipment through this at -grade
highway railroad crossing location on right-of-way owned by METRO, in accordance with the
Shared Use Agreement dated December 20, 1990, and the Agreement between SORRA, its
Member Agencies, and the National Railroad Passenger Corporation (Amtrak) and known as the
"Intercity Agreement".
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Design Services Agreement
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CITY is a municipal corporation duly organized and validly existing under the laws of the State
of California with the power to carry on its business as it is now being conducted under the statutes
of the State of California.
The CITY desires to widen the at -grade rail crossing of 131' Street at the intersection of Railroad
Avenue, herein referred to as the "PROJECT". This street intersects the SCRRA Valley
Subdivision, herein referred to as the "CROSSING" and identified respectively as US DOT No.
740616)/CPUC No. 101 VY -30.39 at milepost 30.39. As part of the street widening, PROJECT
will bring the CROSSING up to current SCRRA standards.
SCRRA does not receive any funding through its budget process to support third party projects
such as this one. SCRRA is required to enter into agreements, service contracts, and memorandum
of understandings, and obtain deposits to cover the expenses of its staff, consultants, and
contractors in the support of third -party projects. Therefore, CITY and SCRRA wish to enter into
this AGREEMENT to establish roles, responsibilities, funding and processes for engineering
design, engineering reviews, comments, and approvals of final engineering Plans, Specifications
and Estimates (PS&E) for the PROJECT.
In conjunction with the PROJECT, SORRA, at the CITY's sole cost and expense, will provide
design support including engineering design review, design support and technical information,
railroad signal and communications design, development of the Construction and Maintenance
(C&M) Agreement, and attendance at design meetings and site visits as required to accommodate
the PROJECT, hereinafter referred to as "RAILROAD DESIGN SERVICES", and as detailed in
Section L 1. of this AGREEMENT.
The PARTIES acknowledge that if the CITY and its consultants and contractors need access within
or adjacent to the railroad right-of-way to perform any design or construction work, a separate
Right of Entry Agreement (Form 5 and Form 6, available at
https://www.metrolinktrains.com/about/agency/engineering--construction/) between SCRRA and
each entity must be issued before access can be provided.
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Valley Subdivision MP30.39
The PARTIES acknowledge that a separate Construction and Maintenance ("C&M") Agreement
will be negotiated and entered into subsequently by the PARTIES for the actual construction and
maintenance of the altered CROSSING. The PARTIES agree to enter into the C&M Agreement
after designs are completed, but before construction begins. The C&M agreement will protect the
PARTIES interests during construction of the PROJECT.
AGREEMENT
IN CONSIDERATION of the promises and mutual understandings of the PARTIES, and the
faithful performance thereof:
SECTION I
SCRRA agrees as follows:
1. SCRRA shall provide "RAILROAD DESIGN SERVICES" as detailed herein during the
development of the design of the PROJECT as follows;
a. Develop railroad signal design plans for all railroad signal and communication
facilities to provide for additional railroad warning facilities, as required by the
California Public Utilities Commission ("CPUC") and the latest SCRRA grade
crossing safety standards.
i. Develop railroad signal design plans to provide for advance preemption
time, traffic signal interconnection.
b. Review and provide comments on engineering documents (plans, specifications,
and reports) for the PROJECT as submitted by CITY for consistency and
compliance with SCRRA design standards and criteria.
c. Attend coordination meetings and make site visits as required.
d. Provide design support and technical information to the design team including
furnishing SCRRA design criteria, SCRRA standard drawings, other similar
SCRRA engineering documents, and supporting GO -88B application preparation
as needed.
e. Provide SCRRA administrative support for the PROJECT to assist the CITY in the
development of the PROJECT including interdepartmental support.
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f. Develop C&M Agreement acceptable to both parties for the PROJECT. Said
Agreement must be in place prior to permitting construction on SCRRA right-of-
way.
g. Provide flagging and railroad protective services for site visits during design phase.
Provide cable marking for site visits during design phase.
2. SCRRA shall issue Contract Task Orders (CTO's) with its design consultant(s) upon
receipt of CITY's deposit, and as needed for required signal, communication, or other
design services.
3. SCRRA will consider CITY's comments and responses on the plans, specifications, and
estimates ("PS&E") and direct its consultant(s) accordingly if any such changes requested
by CITY, are consistent with the conditions present at the specific crossing, signal system
requirements, and if such changes are in accordance with SCRRA's design manuals,
standards guidelines and practices and sound industry practice and comply with the current
SCRRA guidelines and standards. However, the final decision on whether to accept
CITY's requested changes to railroad elements shall rest solely with SCRRA but shall not
be unreasonably denied.
4. The performance of any additional services beyond the DESIGN SERVICES defined in
Section I.I. and outlined in EXHIBIT "A", shall require an amendment to this
AGREEMENT signed by both Parties.
5. SCRRA will provide Railroad Protective Services (Employee in Charge, Railroad Safety
training, signal/communication cable marking), at CITY cost, to facilitate access for CITY
staff, contractors or consultants to the Right -of -Way for survey purposes.
6. Signals determined to be obscured and/or signals and communication facilities
determined to be in conflict with construction will be relocated, if necessary. Relocations
will be designed by SCRRA and relocated by SCRRA at CITY expense. SCRRA
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facilities that cannot be relocated because of operational or other constraints may require
alteration to the design or construction procedures.
7. SCRRA shall designate a Project Manager as a single point of contact to oversee and
manage SCRRA's obligations under this AGREEMENT in coordination with CITY's
elected representative.
8. Provide quarterly project status reports to CITY no later than the 30th of the month
following the end of each quarter reflecting draw down of funds and funds expended for
the PROJECT, including a progress report that includes status, schedule update,
anticipated cash flow and draw downs, and expenditures to budget.
9. To provide a reconciliation report to CITY within one -hundred eighty (180) days of
completion of PROJECT, identifying the PROJECT surplus or deficit.
SECTION II
CITY agrees as follows:
1. CITY shall designate its City Engineer or his or her designee as its single point of contact
to coordinate with SCRRA for all DESIGN SERVICES under this AGREEMENT.
2. CITY shall fund and bear the cost of one hundred percent (100%) of all DESIGN
SERVICES as defined in Section I and outlined in EXHIBIT "A" of this AGREEMENT.
The costs associated with the DESIGN SEVICES are only estimates and may vary, for
which the CITY shall be responsible for reimbursement of one hundred percent (100%) of
all costs incurred by SORRA.
3. The total cost of the RAILROAD DESIGN SERVICES provided by this AGREEMENT
shall not exceed the sum of $219,450. Within thirty (30) days of execution of this
AGREEMENT, CITY agrees to deposit the amount of $109,725 which shall bring the total
deposit to fifty percent (50%) of the estimated cost of DESIGN SERVICES to be provided
by SCRRA under EXHIBIT "A" of this AGREEMENT. SCRRA will be reimbursed on
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the basis of actual cost up to the "not -to -exceed" total amount. SCRRA shall notify CITY
in writing when seventy-five percent (75%) of the deposited funds have been exhausted
and include an estimate of what, if any, additional funds are estimated to be needed to
complete the services under this AGREEMENT.
4. CITY shall be responsible for and fund any other costs associated with obtaining permits,
right-of-way, encroachments, easements, and other entitlements necessitated by the
PROJECT prior to construction of the PROJECT. CITY shall perform all coordination
with third parties and statutory authorities.
5. If a construction contract for the PROJECT has not been awarded and a Notice to Proceed
issued within two years of the execution of the C&M agreement, SCRRA's design shall be
changed to incorporate any SCRRA revised design requirements, at CITY's expense.
6. The CITY shall identify and locate all utility facilities within the METRO RIGHT-OF-
WAY, in its PS&E package submittals as required, and will protect or provide for
relocation of such facilities. In the event that any utility work within the METRO RIGHT-
OF-WAY needs to be undertaken for any existing public and/or private utility during the
design phase of the PROJECT, CITY will make all necessary agreements with the owners
for the protection, relocation or removal of said facilities. CITY shall also provide copies
of its letters of agreement with utility companies to SCRRA and METRO showing that
arrangements have been made for the protection, relocation or removal of all conflicting
facilities within the METRO RIGHT-OF-WAY.
7. In the event that any work under this AGREEMENT involves entry onto the METRO
RIGHT-OF-WAY by CITY, its consultant(s) or contractor(s), CITY shall require that all
Parties comply and/or execute any necessary Right -of -Entry forms (Form 5, 6, 37) from
SCRRA prior to the performance of such work.
8. CITY shall obtain and comply with any and all necessary approvals, real estate permits,
licenses or easements, GO -88B applications, and other authorizations required by
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applicable laws, regulations, rules, or ordinances prior to commencement of any work
within rail RIGHT-OF-WAY from SCRRA's member agency, METRO.
9. Should the funds deposited by CITY pursuant to this AGREEMENT be depleted before
the RAILROAD DESIGN SERVICES are completed, and/or, services provided by
SCRRA and its consultant(s) and contractor(s) exceed the original estimate provided in
Exhibit "A," SCRRA may stop all work and not recommence until the not -to -exceed limit
is amended in writing by the mutual consent of both Parties is received, but only after the
30 -day notification period.
10. Any monies received from the CITY under this AGREEMENT in excess of the amount
needed for completion of the DESIGN REVIEW SERVICES shall be returned to the CITY
within 180 days of completion of the DESIGN REVIEW SERVICES if funds are not
designated by the CITY for the contemplated C&M Agreement.
SECTION III
MUTUAL AGREEMENT:
1. Neither SCRRA, nor the Operating Railroads as identified by SORRA, nor any of
SCRRA's board members, member agencies, officers, agents, volunteers, contractors, or
employees, shall be responsible for any damage or liability occurring by reason of any acts
or omissions on the part of CITY under or in connection with any aspect of the PROJECT,
work, authority or obligation agreed to by the CITY under this AGREEMENT. CITY shall
indemnify, defend and hold harmless SCRRA, any Operating Railroads, as identified by
SORRA, as well as their respective board members, member agencies, officers, agents,
volunteers, contractors, and employees ("SCRRA Indemnities") from any and all liability,
loss, expense (including reasonable attorneys' fees and other defense costs), demands,
suits, liens, damages, costs, claims, including but not limited to, claims for bodily injury,
death, personal injury, or property damage, that are incurred by or asserted against the
SCRRA Indemnities arising out of or connected with any negligent acts or omissions on
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the part of CITY, its council, officers, agents, contractors, or employees under or in
connection with any aspect of the PROJECT, work, authority or obligation agreed to by
the CITY under this AGREEMENT. This indemnity shall survive completion of the
PROJECT and the Services and termination of this AGREEMENT.
2. Neither CITY, nor its council, officers, agents, contractors, or employees shall be
responsible for any damage or liability occurring by reason of any acts or omissions on the
part of SCRRA, or the Operating Railroads as identified by SCRRA, under or in connection
with the Services, work, authority or obligation agreed to by SCRRA under this
AGREEMENT. SCRRA shall indemnify, defend and hold harmless CITY, as well as their
respective council, officers, agents, contractors, and employees ("CITY Indemnities")
from any and all liability, loss, expense (including reasonable attorneys' fees and other
defense costs), demands, suits, liens, damages, costs, claims, including but not limited to,
claims for bodily injury, death, personal injury, or property damage, that are incurred by or
asserted against the CITY Indemnities arising out of or connected with any negligent acts
or omissions on the part of SORRA, any Operating Railroads as identified by SORRA, as
well as their respective board members, officers, agents, volunteers, contractors or
employees under or in connection with any aspect of the Services, work, authority or
obligation agreed to by SCRRA under this AGREEMENT. This indemnity shall survive
completion of the PROJECT and the Services and termination of this AGREEMENT.
3. Termination for Convenience: Either Party may terminate this Agreement by providing
thirty (30) days written notice of its intent to terminate for convenience to the other Party;
4. Approval by SCRRA shall mean only that the PS&E meet the standards of SORRA, and
such approval by SCRRA shall not be deemed to mean that the PS&E or construction is
structurally sound and appropriate or that the PS&E meet applicable regulations, laws,
statutes, local ordinances, building codes, or any combination thereof.
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5. In addition to the rights and obligations established in Sections 111. 1. and 111.2. herein, and
in contemplation of the provisions of Government Code §895.2 imposing certain tort
liability jointly upon public entities solely by reason of such entities being PARTIES to an
agreement, as defined in Government Code §895, each of the PARTIES hereto, pursuant
to the authorization contained in Government Code §895.4 and §895.6, will assume the
full liability imposed upon it or any of its officers, agents or employees by law for injury
caused by any negligent or wrongful act or omission occurring in the performance of this
AGREEMENT to the same extent that such liability would be imposed in the absence of
§895.2 of such code. To achieve this purpose, each party agrees to indemnify and hold
harmless the other for any cost or expense that may be imposed upon such other solely by
virtue of said §895.2. The provisions of Civil Code §2778 are made a part hereof as if
incorporated herein. Should any rights or obligations in this Section IIL3. be in conflict
with Sections 111. 1. and III.2., above, the rights and obligations established in this Section
IIL3. shall prevail.
6. This AGREEMENT contains the entire understanding of the PARTIES and cannot be
amended or modified except by a written amendment executed by both PARTIES.
7. To the extent reasonably practicable, SCRRA and CITY shall work to resolve any disputes
in a timely manner to avoid delay costs.
8. The unenforceability, invalidity, or illegality of any provision of this AGREEMENT shall
not render the other provisions unenforceable, invalid, or illegal.
9. If any term, provision, covenant or condition of this Agreement is held to be invalid, void
or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each term, provision,
covenant or condition of this Agreement shall be valid and enforceable to the fullest extent
permitted by law.
10. In addition to the specific provisions of this AGREEMENT, delay in performance by any
party hereunder shall not be a default where delays or defaults are due to war; insurrection;
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strikes; lock -outs; riots; floods; earthquakes; weather; fires; casualties; accidents;
emergencies; acts of God; acts of the public enemy; epidemics; quarantine restrictions;
freight embargoes; lack of transportation; unusually severe weather; Federally -mandated
inspections and maintenance; and/or any other causes beyond the control or without the
fault of the party claiming an extension of time for any such cause. An extension of time
for any such cause shall only be for the period of the enforced delay, which period shall
commence to run from the time of commencement of the cause.
11. This AGREEMENT shall be construed and interpreted under the laws of the State of
California.
12. Any notice sent by first class mail, postage paid, to the address and addressee, shall be
deemed to have been given when in the ordinary course it would be delivered. The
representatives of the PARTIES who are primarily responsible for the administration of
this AGREEMENT, and to whom notices, demands and communications shall be given,
are as follows:
To CITY
To SCRRA
Robert Newman
Director of Public Works
Justin Fornelli, P.E.
Interim Chief, Program Delivery
Santa Clarita City Hall
Southern California Regional Rail Authority
23920 Valencia Blvd.
Santa Clarita, CA 91355
2558 Supply St, Bldg. A
Pomona, CA 91767
13. Force Majeure: Either Party shall be excused from performing its obligations under this
Agreement during the time and to the extent that it is prevented from performing by an
unforeseeable cause beyond its control, including but not limited to; any incidence of fire,
flood; act of God; commandeering of material, products, plants or facilities by the federal,
state or local government; national fuel shortage; or a material act or omission by the other
Party; when satisfactory evidence of such cause is presented to the other Party, and
provided further that such nonperformance is unforeseeable, beyond the control and is not
due to the fault or negligence of the Party not performing.
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This Agreement shall be made effective upon execution by both Parties.
[SIGNATURES APPEAR ON THE FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be duly executed in by
their duly qualified and authorized officials.
SOUTHERN CALIFORNIA REGIONAL
RAIL AUTHORITY
Stephanie N. Wiggins
Chief Executive Officer
Date:
APPROVED AS TO FORM:
Don O. Del Rio
General Counsel
Date:
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CITY OF SANTA CLARITA
By:
Kenneth W. Striplin, Ed.D
City Manager
City of Santa Clarita
Date:
APPROVED AS TO FORM:
By:
City Attorney
Date:
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Date
SCRRA Project No.
Project Name
Schedule
SCRRA Project No: TBD
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EXHIBIT "A"
131' STREET WIDENING DESIGN SERVICES AGREEMENT
BUDGETED SCHEDULE AND COST
1.1 General PM Work
1.2 Design Coordination Meetings
1.3 Develop and coordinateC&M Agreement after
design completion and prior to Construction
Sub -Total
o it �i�i to iii
111 m . li iii to=111
... ° 1 to
2.1 Review Design Documents by Engineering, Safety,
Operations
60%
90%
100%/ 1 FB /Conformed Documents
2.2 Site Visits
Sub -Total
IIIIII11111111
3.1 Review of Communi cati ons & Signal Design
3.2 PTC Support
3.3 Signal Consultant
Sub -Total
4.1 Flagging
4.2 Safety Training
4.3 SCRRA Ca bl e Ma rki ng
Sub -Total
Sub -Total (Items 1-4)
Contingency (10%)
TOTAL ESTIMATED COST
10 -Apr -19
TBD
13th Street Widening
12 months
12 2 6 1 144 HR $250
12 2 2 1 48 HR $250
40 HR $250
232 HR
1 16
2
32
HR
$250
$8,000
1 16
2
32
HR
$250
$8,000
1 12
2
24
HR
$250
$6,000
3 1 5
2
10
HR
$250
$2,500
98
HR
$24,500
20
2
40
HR
$250
$10,000
4
2
8
HR
$250
$2,000
1
LS
$90,000
$90,000
$102,000
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
EM
4 DAYS $1,750 $7,000
2 EA $1,500 $3,000
5 EA $1,000 $5,000
$1
$2
Notes:
1 The a nti ci pated duration of the design phase of the project is 12 months.
2 The cost of the SCRRA servi ces shown is a n esti mate only a nd CITY wil I rei mburse SCRRA on the basis of actual costs a nd expenses.
3 CITY shall rei mburse SCRRA the actual costs and expenses incurred bySCRRA and its contractors and consultants for all services and
work performed in connection with this project, including an allocated overhead representing SCRRA's costs for administration and
ma nagement (see note 4).
4 If SCRRA uses SCRRA la bor to a ccompl is h the SERVI CES, SCRRA must uti I ize its a pproved SCRRA I ndi rect Cost AI I ocati on PI a n ("I CAP")
overhead rate for the correspondi ng fiscal year la bor charges, as a pproved by FTA, when seeki ng rei mbursement from CITY.
Task 4.2 Roadway Worker Protection trainings based upon 20 trainees per session.
-13-
Based on our understanding of the project, MNS
developed the following scope of work.
The project management and coordination tasks are
expected to encompass the project meetings with the
Project Development Team (PDT), City Council, utility
representatives, residential and business owners,
adjacent developers, and other impacted stakeholders
from the project kick-off through plan approval. Task
includes meeting agendas, meeting minutes, task lists,
and exhibits.
SUBTASK 1.1. Project Coordination
MNS will perform the following coordination tasks:
• Develop a Project Development Team (PDT)
including subconsultants, City and other agency
representatives, and developers as necessary.
• Schedule and conduct a kick-off meeting and
monthly PDT meetings based on a two-year
schedule.
• Within two weeks of the Notice to Proceed
(NTP), provide a detailed project baseline
schedule indicating milestones, major activities,
and deliverables to the City for review and
comments. MNS will update the schedule, as
needed.
• Prepare monthly progress reports, schedule
updates, and supporting data. The progress
report will include accomplished tasks for the
month, anticipated progress for the next month,
pending issues, and schedule completion target
dates.
• Conduct team meetings with affected agencies
to review project schedules, concepts, plans,
and specifications, and prepare meeting
minutes.
• Execute MNS quality control plan during the
project.
SUBTASK 1.1. OUTPUT
• Project meeting agenda
• Meeting minutes
• Project schedule and updates
• Progress reports
S,o c"'"I'JI1 ;d Vii )0k ex("A"eLLeLl's
0
If needed, MNS team members will attend, and prepare
and provide exhibits for the following public meetings
for the project:
• Intersection Configurations (Subtask 2.2).
Four meetings with surrounding property
owners and businesses during preliminary
design phase and design phase of the project.
• Council Meetings. Two meetings for Council
updates and approvals.
• Placerita Canyon Property Owners
Association (PCPOA). Four meetings during
the project design.
• Dockweiler Drive Community Meetings. Two
meetings during the project design.
• Area Property and Business Owners. Four
meetings during the project design.
For this subtask, we assume the meetings with require
a combination of Microsoft PowerPoint presentation and
large exhibit boards. We will provide up to 10 exhibit
boards for these meetings.
In addition to the planned meetings, MNS will assist the
City's overall public outreach effort. Our team will be
available to attend meetings, contact and/or meet with
stakeholders and community groups, and conduct
research to support the City.
SUBTASK 1.2. OUTPUT
• Microsoft PowerPoint exhibits
• Large board exhibits (up to 10)
• Minute notes
11191 leell I `1g
MNS will perform the following preliminary engineering
tasks.
SU BTASK 2.1. Research and Data Gathering
® MNS will prepare, plan, and administer a field
review with City staff.
0 MNS and team members will obtain and review
available reports, maps, data, infrastructure
improvement plans, and any applicable previous
studies conducted in the project vicinity.
MNS will perform field surveying and mapping in
support of the roadway improvements. This
scope of work includes an aerial survey, orthophoto
creation, and supplemental ground survey in order to
obtain details and topographic information necessary to
perform the design.
MNS will establish new control on the NAD83, Epoch
2017.50 horizontal datum and NAVD88 vertical datum
based on local benchmarks. The limits of the aerial
mapping will cover the proposed Dockweiler Drive
extension being approximately 900 feet wide by 6,700
feet long. The supplemental ground survey will cover
the following street corridors: the portion of Dockweiler
Drive approximately 710 feet at the east end of the
project, Railroad Avenue approximately 500 feet in
each direction of the intersection of 13th Street,
segments of 13th Street and Arch Street to the
intersection of 12th Street, Placerita Canyon Road
approximately 800 feet southeast of the intersection of
12th Street, and the proposed Dockweiler Drive
extension approximately 550 feet southeast of the
intersection of 12th Street. The supplemental ground
survey mapping will include the following items:
• Hardscape, structures, walls, fences, trees,
signage and striping
• Observable utilities
• Sewer and storm drain manhole dips (eight
manhole estimate)
MNS will prepare a topographic/utility base map in
AutoCAD at a scale of 1 "=20' with 1' contour intervals.
This base map also includes an aerial survey at a scale
of 1 "=40' with 1' contour intervals.
MNS team member, RTFA will perform field soil
investigations and testing and prepare a
geotechnical report with recommendations for grading,
pavement, foundations, and infiltration. RTFA
anticipates three to four days of drilling and sampling
logging and two days for infiltration testing.
10 MNS will perform the utility coordination
necessary to determine and identify locations of
utilities and facilities as well as future utility locations.
MNS will prepare and send an official first notice
regarding the proposed project to the utility providers
within the project limits. We will use DigAlert to provide
a listing of providers and contacts for notification. The
notice will include a description of the project and a
request for the record information related to utilities
within the vicinity of the project. The notification will also
include a request for procedural information related to
coordination for construction (i.e. notification
requirements, responsible party for utility adjustments
S,o c"'"I'JI1 ;d Vii )0k ex("A"eLLeLl's
for both cost and physical work, and so forth). We will
compare utility records with our site survey and field
visits.
Upon completion of the design plans, MNS will prepare
a second notice for review of the proposed
improvements and a request for relocation plans as
necessary. A utility coordination spreadsheet will be
prepared to list and track the utility coordination efforts.
0 MNS team member, C Below will perform up to
12 utility potholes within the project limits. C
Below will prepare utility report with the type, size,
location, and depth of each pothole.
MNS will map the existing utilities and the proposed
locations of retaining wall foundations and footings for
the project.
MNS will advise and support the City in utility
relocations, if needed. MNS anticipates the utility
relocation design will be done by the agency or others.
MNS will confer and coordinate with affected
agencies and utility companies to identify design
controls and considerations necessary for plan
preparation and approvals.
0 MNS will coordinate with The Master's University
and their Master Plan on the grading of the
roadway so the project grading results in a balanced
site.
0 MNS will coordinate with the Placerita Ranch
Development on driveway locations and
improvements along their property frontage.
SUBTASK 2.1. OUTPUT
• Topographic mapping and control data
• Draft and final geotechnical report
Utility letters
Utility potholing report (up to 12 potholes)
Meeting agenda and notes for the agency,
utility, The Master's University, and Placerita
Ranch Development
This subtask is for the design of intersection
improvements at the juncture of Arch Street, 12th
Street, Placerita Canyon Road, and the proposed
Dockweiler Drive alignment. MNS team will perform the
following:
® MNS will develop three concept design options
for the intersection. We assume one of the
concepts will be a roundabout. Plans will be prepared at
1 "= 20' scale. The options will be presented to the City
staff for their review. Based on the City's comments, we
will finalize the three design concepts for traffic analysis
and modeling.
MNS team member, ADVANTEC will conduct a
traffic study for Dockweiler Drive from the
western terminus to the 13th Street/Railroad Avenue
intersection. For reference, ADVANTEC will obtain a
copy of the previous traffic study in the Dockweiler
Drive Extension environmental document from the City.
Counts Unlimited, ADVANTEC's vehicle data collection
vendor, will conduct a week-long 24-hour Average Daily
Traffic (ADT) and classification counts, including movie
trailers and horse trailers, at following locations:
• Railroad Avenue north and south of 13th Street
• 13th Street/Arch Street between Railroad
Avenue and 12th Street
• 12th Street east of Arch Street
• Placerita Canyon Road easterly of 12th Street
• Dockweiler Drive easterly of University entrance
Results of the ADT counts will be review with the City
and project team. The AM and PM peak hours will be
identified and concurred upon with the City.
Subsequently, Counts Unlimited will conduct two-hour
AM and PM peak hours turning movement counts;
vehicle classifications; and pedestrians, bike, and
horseback activity at the following intersections:
• 13th Street/Railroad Avenue Intersection
• Dockweiler Drive/12th Street/P lace rita Canyon
Road Intersection
• Dockweiler Drive/University Entrance/Deputy
Jake Drive Intersection
Upon completion of the traffic data collection work,
ADVANTEC will prepare a draft Traffic Study
encompassing the following:
• Level of Service (LOS) analysis for existing
conditions, opening year, and horizon year with
and without project intersection improvement
• Coordinate with the City to identify the yearly
traffic growth rate
• Railroad crossing pre-emption coordination with
13th Street/Railroad Avenue intersection
• Preliminary intersection accident analysis of the
latest accident -year accident history (provided
by City)
LOS analysis and simulation on three concept
alternatives for the Dockweiler Drive/12th
Stre et/P lace rita Canyon Road Intersection. Our
S,o c"'"I'JI1 ;d Vii )0k ex("A"eLLeLl's
methodology will include the use of Synch ro/Si m -Traffic
to conduct the capacity analysis and traffic modeling of
each intersection alternative.
A Draft Traffic Study will be provided to the City and
project team for review and comment. Comments
received on the draft will be reconciled with the City and
project team. Subsequently, a Final Traffic Study,
signed and stamped by a California Registered Traffic
Engineer, will be prepared and submitted for approval.
Using VISSIM, MNS team member, Kimley-Horn will
prepare a dynamic visual simulation of each
intersection configuration. The traffic model will have
the turning movements of vehicles including movie
trailers, horse trailers, and California legal trucks and
their impact on the surrounding properties. VISSIM
analysis will leverage previous models created by
Kimley-Horn for the nearby Railroad Avenue/Newhall
Avenue intersection analysis to provide a more
accurate simulation of vehicle arrival patterns and
distribution along Dockweiler Drive from the Railroad
Avenue/13th Street intersection. These models already
reflect actual train activity on the rail corridor adjacent to
Railroad Avenue. Models will be created for both the
AM and PM peaks for year 2035 conditions, aligning
with the analysis year used in the project EIR. Model
results will be summarized in a technical memorandum
and provided to the City for up to two rounds of review.
The technical memorandum will also include discussion
on bicycle and pedestrian circulation and
queuing/queue spillback.
Field Layout. Since the existing intersection
may not be clear of obstructions or wide enough
to layout the preferred design option, we anticipate the
proposed intersection will be set up in an open field or a
parking lot. MNS will stake out the layout of the
proposed intersection for residents to test drive
proposed improvements. We have provided an
allowance to rent channelizers and/or traffic cones to
depict the proposed intersection.
Concept Revisions. MNS will revise the concept
plan based on the City's and the community
input and meetings.
SUBTASK 2.2. OUTPUT
• Three intersection options at 12th Street
• Traffic modeling, analysis, and simulation for
intersection options
• Field layout of the preferred option
® MNS will prepare geometric approval drawings
(GAD) of the project, including the extent and
limits of the roadway improvements, detours, centerline,
road profile, and right-of-way alignment and
connection/tie-in with project limits from the western
terminus of Dockweiler Drive to the 13th Street and
Railroad Avenue intersection. Plans will be 1 "= 40'
horizontal scale and 1 "= 8' vertical scale.
We will prepare a preliminary rough grading plan
® at V=40'. The grading will be coordinated with
The Master's University to create a balanced site and to
keep the grading limits of the road within the grading
footprint specified in The Master's University Master
Plan and EIR.
16 We will prepare a preliminary drainage plan and
hydrology study.
19 We will prepare exhibits for each impacted parcel
showing potential acquisitions, permanent right-
of-way impacts, and temporary construction easements
for each alternative. We will include a preliminary cost
analysis of proposed acquisitions.
10 We will prepare a Parking Lot and Access Plan
for the businesses along 13th Street and Arch
Street.
,a We will prepare a technical memorandum and
exhibit that includes the proposed street section,
an estimated construction cost, and a description of the
proposed construction phasing and staging.
16 MNS team member, PCLD will prepare a
preliminary landscaping and irrigation plan. The
design will comply with the requirements of the EIRs,
the Old Town Newhall Specific Plan, and the Placerita
Canyon Special Standards District.
10 MNS team member, Railpros will prepare a
preliminary railroad crossing plan to begin
coordination with SCRRA and CPUC. The following
sheets are anticipated:
• General Sheets (General Notes, Sheet Index,
Details, Etc.)
• Demolition Plan
• Street Plan and Profile (2 Sheets)
• Grading Details (2 Sheets)
• RR Crossing Plan/Details
• Track Plan, Profile, Cross Sections, Typical
Sections
Vii 11. LE.
Ii I )OCIOVIEfli EIR k'tl IRIP EX I� I `,1:::: C I G 4
• Crossing phasing
• Pre -signal plans, signing and striping
• Railroad Cost estimate
• SCRRA Request/Special Designs
0 MNS and PCLD will revise the preliminary
drawings based on the City's and community
input and meetings.
SUBTASK 2.3. OUTPUT
• GAD drawings
• Preliminary rough grading plan
• Preliminary drainage plan and hydrology study
• Right-of-way exhibits
• Parking lot and access plan
• Technical memorandum for preliminary
roadway design
• Preliminary landscaping and irrigation plan
• Preliminary railroad crossing plans
T XIS ,")'IIS 4 ai id
S
MNS will prepare the PS&E documents and supporting
documents. The Special Provisions will include items of
work in the project plans not addressed in the latest
editions of applicable standards. We will furnish and
compile Special Provisions to include SCRRA technical
specifications and right -of -entry approval procedures.
MNS team will perform the following subtasks:
Sl1 TASK 3.1 Construction Documents and Plan
Review
® Plans. The MNS team will prepare and submit
the plans at 60%, 90%, and 100% and issue
approved plans for bidding. We will provide items
required for submittal by the reviewing agencies. We
will submit at each phase an updated design schedule,
construction schedule, and estimated construction cost.
Title Sheet
Demolition Plan (Double Stacked) at V= 40'
Street Improvement Typical Sections
Street Improvement Plan and Profile at V=40' H and V=8'
Dockweiler Drive
13th Street
-EQQ„Q ilOCiKV'ui ii i IR liIiRIMi iEX1i i4S10`4 i:r-, i r; 6
EN'C INEER'S INC
Railroad Avenue
1
RAILROAD PLANS
12th Street
1
General Sheets (General Notes, Sheet Index, Etc.) 1
Placerita Canyon Road
1
Demolition Plan 1
Street Improvement Details
Street Plan and Profile 2
Curb Ramps and Driveway
3
Grading Details 2
Miscellaneous
1
RR Crossing Plan/Details 1
Grading Plan at 1"= 40'
6
Track Plan, Profile, Cross Sections, Typical Sections 1
Grading Details
2
Railroad safety improvements are assumed to be
designed by SCRRA. MNS and our team member
Permanent Erosion Control Plan at 1"= 40'
6
Railpros will design the roadway approach, track and
crossing panels to the latest SCRRA standards and
Permanent Erosion Control Details
2
criteria and CPUC regulatory requirements. The railroad
Storm Drain Improvement Plan and Profile at 1"= 20'
coordination work includes the following railroad related
H and 1"= 2'V
6
improvements:
Storm Drain Improvement Details
0 Relocation of the railroad signal house
• Limits of crossing panels
Detention Basins
2
0 Requirements for advance preemption and
railroad signal design
Miscellaneous
1
• Placement of vehicular and pedestrian gates
Signing and Striping Plans (Double Stacked) at 1"= 40'
6
0 Installation of railroad related signing and
striping
Construction Staging Plans at 1"= 100' Scale
6
. New fencing requirements
Traffic Control Plans at 1"= 40'
0Location of a new driveway for maintenance
access
Railroad Avenue /Crossing Construction Staging
10
0 Installation of new railroad detection circuits
13th Street and Arch Street
3
MNS team member — Rail Surveyors and Engineers,
Inc. (RSE) will perform the existing railroad track and
12th Street and Placerita Canyon Road
3
facilities survey.
Dockweiler Drive and Valle De Oro
2
We anticipate the storm drain main line will need to be
Detour Plans at 1"= 100' Scale
3
reviewed and approved by the Los Angeles County
Department of Public Works (LACDPW). With the lack
Traffic Signal Plan at Railroad Avenue/13th Street
1
of existing storm drain facilities and this project
preceding The Master's University expansion, we
Traffic Signal Plan at Dockweiler Drive/University
Entrance/Deputy Jake Drive
1
assume we will need to design the storm drains under
Dockweiler Drive, which drains to detention basins. The
Street Lighting Plan at 1"= 40' (Double Stacked)
6
most southerly detention basin will have an outlet to
Newhall Creek. Our design assumes the City's recent
Street Light Details
3
floodplain work for Newhall Creek and Placerita Creek
Retaining Wall Plans
3
will provide the hydraulic model and design water
surface elevation for the outlet. For the proposed storm
Hardscape and Planting Plans (Double Stacked) at
g
drain outside of The Master's University properties, we
1"= 20'
assume the drainage systems will follow the existing
Decorative Hardscape and Planting Details
3
drainage pattern and outlet north of 13th Street.
Irrigation Plans (Double Stacked) at 1"= 20'
8
The Dockweiler Drive/University Entrance/Deputy Jake
Irrigation Details
3
Drive intersection will be designed to provide the
So-� I1 ;d ViN")I..E. S(,,a'(,,enr*L1'S
infrastructure and required layout for a future traffic
signal.
The intersection at the Dockweiler Drive/Valle De Oro
intersection is anticipated to be a four-way stop
intersection.
In general, the construction phases will construct the
new Dockweiler Drive from 12th Street to the westerly
terminus. Traffic will be diverted to the east while the
new 13th Street Railroad Crossing is constructed. Due
to the complexity of the railroad crossing being so close
to Railroad Avenue, we anticipate 13th Street will be
closed during this work. For work on Railroad Avenue,
13th Street, and Dockweiler Drive, we assume the road
will be kept open during construction to allow access to
the Placerita Canyon Community, The Master's
University, and businesses. If a roundabout is chosen
for the 12th Street intersection, an additional stage
construction, traffic control, and detour plans will need
to address the new larger footprint and the differing
layout, grades, and slopes.
We do not anticipate any retaining walls/structures
within The Master's University properties. Outside of
The Master's University properties, we will need to keep
the proposed roadway footprint to 92 feet. With hilly
terrain, we assume standard reinforced masonry or
concrete retaining walls between 2 to 8 feet will be
required intermittently.
Landscape and Irrigation plans will conform to AB1881
Specifications. The MNS team will prepare
specifications in a format consistent with the
2018 Standard Specifications for Public Works
Construction (SSPWC). For work items not adequately
covered in the SSPWC, project specific specifications
will be developed. A listing of standard plans required
for the project will be included in the appendix. We will
provide a specification outline for the 60% submittal, a
draft front-end and technical specifications for the 90%
submittal, and the final front-end and technical
specifications for the 100% submittal.
IsConstruction Cost Estimate. The MNS team
will prepare a construction cost estimate for each
submittal. The estimate should include a breakdown of
costs for each item of work and match the bid schedule,
item by item, included in the specifications.
Hydrology and Hydraulic Report. MNS will
prepare a Hydrology and Hydraulic Study
S,o c"'"I'JI1 ;d Vii )0k ex("A"eLLeLl's
conforming to LACDPW requirements for the proposed
storm drain improvements.
0 NPDES/SWPPP. MNS will prepare a preliminary
storm run-off analysis subject to NPDES permit.
We will prepare a SWPPP for the construction activities.
The preparation of the SWPPP will be done by a
Qualified SWPPP Developer (QSD) and it will meet the
requirements of the State's General Permit for
Stormwater Discharges Associated with Construction
Activities. The SWPPP will include temporary detention
basins to protect Newhall Creek. The SWPPP will
include temporary erosion control plans and details.
Standard Urban Stormwater Mitigation Plan
(SUSMP). MNS will prepare a SUSMP per the
City's Municipal Code Chapter 17.95.
10 Geotechnical Report, Review, and Approval.
Due to the required hillside and mass grading,
MNS team member RTFA will review the street
improvement, grading, and drainage plans and
specifications for conformance to their geotechnical
requirements. RTFA will prepare reports for the grading
and the storm drain improvements.
0 Oak Tree Report. MNS team member, PCLD
will prepare and submit an Oak Tree Report for
the removal and protection of Oak trees. We will
prepare and submit an Oak Tree Mitigation Plan to the
Planning Commission for approval. We will include
detailed exhibits of the protective measures.
0 Constructability Review. MNS Senior
Construction Manager will perform an
independent constructability review of the plans and
specifications and provide comments and
recommendations. The review will include review of bid
items and construction estimate. The constructability
review will identify construction conflicts, additional
details and potential coordination issues. We will review
traffic control, timing, phasing and staging of the
improvements. MNS utilizes a constructability review
checklist to provide a comprehensive review of the
project documents and prepare a constructability report.
SUBTASK 3.1. OUTPUT
• 60%,90%, 100%, and final PS&Es
• Draft and final hydrology and hydraulic report
• Draft and final SWPPP
• Draft and final SUSMP
• Final design geotechnical report
• Draft and final oak tree report
• Constructability report
® MNS proposes to provide a right-of-way and
property boundary survey for the proposed
improvements. MNS will retrace the centerline,
right-of-way, and property boundaries in question based
upon field monumentation and record map information.
The right-of-way scope of services will include:
• Retrace the road right-of-way along Dockweiler
Drive starting at the westerly dead end to the
intersection of Valle Del Oro.
• Retrace the road right-of-way along Railroad
Avenue at approximately 500 feet in each
direction of the intersection of 13th Street.
• Retrace the road right-of-way along 13th Street
and Arch Street to the intersection of 12th
Street.
• Retrace the road right-of-way along Placerita
Canyon Road at approximately 800 feet
southeast of the intersection of 12th Street.
• Retrace the road right-of-way along the
undeveloped portions of Lyons Avenue and
Emberbrook Drive.
• Incorporate the proposed road right-of-way
within The Master's University property.
• Prepare a land net map showing existing rights-
of-way and property boundaries adjacent to the
project areas.
• Following a determination of what areas need
temporary construction easements, slope
easements, and additional right-of-way—we will
identify the parcels requiring preliminary title
reports and add any easements identified in
those reports.
• Prepare right-of-way appraisal map in a similar
standard as Caltrans appraisal maps, modified
to satisfy the needs of the City of Santa Clarita.
We anticipate a total of 16 permanent and 16
temporary easements.
• Prepare legal descriptions and exhibits for the
total permanent/temporary easements (32 total
estimated) signed and stamped by a Licensed
Surveyor.
• Support the appraisal and acquisition agents
through the acquisition process.
Boundary Retracement Assumptions
The majority of the existing boundaries for the project
will be compiled from recorded maps. MNS will make
efforts to identify and recover sufficient monumentation
to conduct an accurate retracement of those
boundaries. This scope of work does not include the
cost of acquiring title reports.
S,o c"'"I'JI1 ;d Vii )0k ex("A"eLLeLl's
0 We will prepare exhibits as needed for
discussions with property owners, City
management, and City Council.
We will provide support and documents as
needed for the acquisition and removal of the
billboard at the northeasterly corner of 13th Street and
Railroad Avenue.
SUBTASK 3.2. OUTPUT
• Legal and exhibits for right-of-way and
easements
• Property owner exhibits
• Billboard exhibits
® MNS will receive plan check approvals from all
City divisions including but not limited to
Planning, Engineering Services, Traffic, Urban Forestry,
Environmental Services, Transit, and Landscape
Maintenance Division as needed for construction
permits.
0 MNS will obtain approval for storm drain plans
from LACDPW and Los Angeles County Flood
Control District for the outlet to Newhall Creek.
MNS and team member RSE will obtain
permits/approval from SCRRA and Metro for the
crossing at 13th Street. RSE will prepare site-specific
work plan (SSWP), and right -of -entry requirements for
the at -grade railroad crossing.
MNS will provide documentation for the SWPPP
permit. The City will assemble the Notice of Intent
(NOI) and enter the project in Stormwater Multi -
Application Report Tracking System (SMARTS).
0 The MNS team will provide the City with an
original and/or updated complete set of approved
plans, specifications, and estimate.
SUBTASK 3.3. OUTPUT
• Approvals from City, LACDPW, SCRRA, and
Metro
• SWPPP documentation
• Complete set of original approved PS&E
SUBTASK 3.4. Bidding
0 MNS will attend the pre-bid conference.
0 We will respond to bidders' questions.
We will prepare addenda in response to bidder
questions and design changes.
18 We will analyze the bids and recommend the
lowest responsible bidder.
SUBTASK 3.4. OUTPUT
Answers to bidder questions
Addenda
Bid analysis and bidder recommendations
MNS' design will be based on the procedures,
guidelines, standards, and code contained in the
current editions of these publications:
• Standard Specifications (AASHTO)
• Standard Plans (LA County, Standard Plans for
Public Works Construction and AASHTO)
• California Manual of Uniform Traffic Control
Devices (Caltrans)
• The "Greenbook," Standard Specifications for
Public Works Construction (American Public
Works Association)
• AB1881
• City of Santa Clarita Street Design Standards
• LACDPW Road Design Information (Chapter
44)
• Caltrans Highway Design Manual
• City of Santa Clarita Unified Development Code
• City of Santa Clarita, Landscape Maintenance
District Standards
• Pertinent City policies, codes, and ordinances
including:
o Old Town Newhall Specific Plan
o Placerita Canyon Special Standards District
In addition, the design will meet the regulatory
requirements of Metro, SCRRA, and the Union Pacific
Railroad (UPRR).
All plans and specifications will be consistent with the
grant funding obtained through the Metro Call for
Projects.
We have identified additional design tasks the City may
desire during the execution of the design.
1 ;;
The design of a roundabout is more complex than a
conventional intersection. During the project, if the
roundabout is chosen as the preferred option for the
12th Street intersection, MNS will design the
roundabout to the latest FHWA/AASHTO roundabout
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design guidelines. A separate layout plan, profiles, and
construction details will be required.
The work would transition to a single lane to traverse
the single -lane roundabout. MNS will check the possible
entry and exit speeds, fastest path alignment and
speeds, and design vehicle and other vehicles (trailers)
envelop and tracking.
Construction phasing will be more complicated due to
the roundabout configuration. Additional stage
construction, traffic control, and detour plans will be
prepared to keep access to the surrounding community
and businesses.
SUBTASK 4.1. OUTPUT
GAD, 60%, 90%, 100%, and final roundabout plans
MNS and team member PCLD will prepare up to three
different color renderings of the roadway corridor,
including two perspective view at three intersections
(13th Street, 12th Street, and Deputy Jake Drive).
SUBTASK 4.2. OUTPUT
• Roadway corridor and perspectives (up to three
renderings)Three Intersection (up to three
renderings)
At project initiation, MNS team member— Rincon
Consultants, Inc. (Rincon) will gather and review
existing data and reports for the project, with a focus on
the studies completed for the EIR. This task will also
include acquisition of base maps used to prepare the
studies.
® Rincon will initiate an on-site kick-off with the
project team and the Rincon project
management team. The meeting would include a
project overview at City office and time for Geographic
Information System (GIS) staff to review mapping
needs and coordinate with the engineering team on the
digital base map for the City -approved footprint and the
data from previous studies.
Technical Reports — Rincon will prepare the
following reports will support of the project's
encroachment into Newhall Creek as environmental
document deferred some of these reports to permitting
and/or environmental regulations have changed:
• Jurisdictional Delineation
• Compensatory Mitigation Plan
• Cultural Resources Study
o Area of Potential Effects Map
o Cultural Resources Record Search
o Native American Consultation
o Local Historical Group Consultation
o Field Survey
• Biological Resources Assessment
• Coastal California Gnatcatcher Survey and
Report
• Rare Plant Survey and Report
19 Regulatory Permitting - Based on the City -
approved footprint the proposed Project is
expected to affect areas subject to regulatory
jurisdiction in Newhall Creek and will likely require a
federal Clean Water Act (CWA) Section 404 permit from
the USACE and the issuance of a Water Quality
Certification (WQC) from the LARWQCB pursuant to
Sections 404 and 401 of the CWA, respectively. A
Streambed Alteration Agreement (SAA) from the CDFW
pursuant to § 1600 et seq. of the California Fish and
Game Code (CFGC) will also likely be required.
Rincon will attend an on-site pre -submittal meeting with
the agencies and coordinate with agency staff to
confirm notification/authorization requirements. Rincon
will work closely with MNS Engineers and the City to
quickly identify and gather the appropriate application
documentation for the Project and coordinate with the
agencies to help ensure the permitting process is
completed as quickly and efficiently as possible. Rincon
will provide MNS Engineers and the City with the
completed application packages for review and
comment prior to submittal to the resource agencies.
This task assumes changes to the final footprint can be
submitted to the agencies after application submittal
and coordination on agency coordination on footprint
changes may require a scope amendment. The
following tasks include anticipated services necessary
to obtain permits/authorizations for proposed impacts to
jurisdictional waters on-site.
SUBTASK 4.3. OUTPUT
• Jurisdictional Delineation Report
• Compensatory Mitigation Plan
• Cultural Survey Report
• Biological Resources Assessment Report
• CAGN Letter Report
• Rare Plant Survey Letter Report
• LARWQRB Section 401 Water Quality
Certification
• CDFW Section 1602 Streambed Alteration
Agreement
• USACE Section 404 Nationwide Permit
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SUBTASK• ,
Improvements
0®
Concept Phase - MNS will coordinate with
Master's University Design engineer to locate the
and determine the size and type of ultimate
underground drainage facilities within the footprint of
the Dockweiler Drive roadway embankment. We will
provide a preliminary construction cost for the proposed
facilities.
Final Design — MNS will prepare the ultimate
drainage plans, specifications and estimate for
improvements within the proposed roadway
embankment. We will incorporate the additional
drainage improvements into the drainage report and the
LACDPW permit package.
SUBTASK 4.4. OUTPUT
• Hydrology and Hydraulic Calculations
• 60%, 90%, 100% and final drainage plans
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The following is option task that we can provide when
given the City approval.
SUBTASK 5.1. Master's University Multi-Usq,
Tunnel Design
® Concept Phase - MNS will coordinate with
Master's University Design engineer to locate the
multi -use tunnel and determine the size, type and
aesthetic treatment for the prefabricated pedestrian
tunnel (i.e. prefabricated concrete culvert, headwalls
and wingwalls.) We will work with manufacturer to
develop preliminary construction cost for the facility.
Final Design - MNS will coordinate with a
prefabricated concrete culvert manufacturer such
as Contech to develop a multi -use tunnel plans,
specifications and estimate. MNS will prepare a general
multi -use tunnel plan and performance specification.
The manufacturer will prepare the detailed design
drawings and structural calculations for the
prefabricated concrete culvert/multi-use tunnel,
headwalls and wingwalls. The manufacturer's design
drawings will be included in the appendix of the
specifications and will be referenced on the MNS
general layout plan. MNS Team member - Advantec will
prepare electrical / lighting plans, specifications and
construction cost estimate for the tunnel. The aesthetic
treatment will be designed by the Master's University
engineer.
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Assumptions
• The City will handle the property owner
coordination, meetings, title reports, and
appraisals for the right-of-way acquisition.
• The City will lead the public outreach effort
including meetings, public notices, and venues.
• Utility relocation design, if any, will be done by
others.
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MINIS Engineers, Inc. -Team Resource Estimate
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