HomeMy WebLinkAbout2019-06-25 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, June 25, 2019
Minutes --
6:00 PM
INVOCATION
Councilmember Weste delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor McLean called to order the Joint Regular meeting of the City Council, Board of Library
Trustees, and Successor Agency to the former Redevelopment Agency at 6:03 p.m.
ROLL CALL
All Councilmembers were present with the exception of Councilmember Miranda.
FLAG SALUTE
Councilmember Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Kellar, second by Smyth, to approve the agenda, pulling item 5 for public
comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS
Addressing the Council regarding Pride Month was Susie Kaufman; Ashley Calkins,
representing David Barlavi; Carol Ramnarine; Susan McKenzie; and six written comment cards
were received in support of Pride Month.
A video message was played from Councilmember Miranda since he was unable to attend
tonight's meeting. Mayor McLean invited members of the Santa Clarita Valley chapter of
Parents, Families and Friends of Lesbians and Gays (PFLAG), Human Rights Campaign, and
John Musella, representing Equality California, to the dais and presented them with a
proclamation recognizing June as Pride Month in Santa Clarita. Angela Giacchetti, representing
Congresswoman Katie Hill, Andrew Taban, representing State Assemblywoman Christy Smith,
and Nicole Vartanian, representing Los Angeles County Supervisor Kathryn Barger, spoke and
presented certificates to the Council.
PUBLIC PARTICIPATION
Addressing the Council was Randy Callender, regarding expanding the use of "In God We
Trust"; Dominic Makiya, regarding support and parking for Habitat for Heroes; Elaine Ballace,
regarding Mobilehome Park repair issues; and Steve Petzold, regarding the Pride Month
proclamation.
STAFF COMMENTS
Mayor Pro Tem Smyth made comments regarding the recognition process.
City Manager Ken Striplin expanded on Mayor Pro Tem Smyth's comments where the Pride
month recognition is consistent with the Council's actions of the past; addressed Ms. Ballace's
comments and stated that the revised ordinance provides for a 30 -day notice for capital
improvements, and there is an appeal procedure in place; and will have staff follow up with
Mr. Makiya regarding Habitat for Heroes parking issues.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste invited all to enjoy the 4th of July Parade beginning at 9:00 a.m. in Old
Town Newhall on Main Street and the fireworks display at the Valencia Town Center around
9:00 p.m.; and asked that everyone stay safe by avoiding illegal fireworks.
Mayor Pro Tem Smyth invited residents to enjoy the summer Concerts in the Park series at
Central Park, beginning Saturday, July 6 at 7:00 p.m. with a tribute band to the Spice Girls.
Councilmember Kellar mentioned the 4th of July Parade where Richard Budman, publisher of
The Signal, will be Grand Marshall in recognition of the 100th anniversary of the local
newspaper.
Mayor McLean announced that on June 19 she attended the Homeless Task Force meeting with
Chair Mayor Pro Tem Smyth and that they are putting together schedules of various outreach
events and implementing a weblink and app to provide overall direct resources and help in the
Paye
most efficient manner for those who need it; commented on attending a San Fernando Council of
Governments Transportation Committee meeting where Amtrak asked to be included in the
Antelope Valley line study to provide a possible stop in Santa Clarita between Los Angeles
Union Station and Bakersfield; and announced that the City has a new feature on the Resident
Service Center (RSC) where residents can report on illegal fireworks and the information will be
used to map out problem areas for future enforcement.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: Marsha McLean, Cameron Smyth, Bob Kellar, Laurene Weste
ABSENT: Bill Miranda
ITEM 1
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the June 11, 2019, Regular
Meeting.
ITEM 2
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 3
AWARD CONTRACT FOR THE REFURBISHMENT OF TWO 60 -FOOT BUSES
Award a contract to MV Transportation for the refurbishment of two 2007 60 -foot articulated
buses.
RECOMMENDED ACTION:
City Council:
1. Award a contract to MV Transportation for the refurbishment of two 60 -foot, articulated
buses in the amount of $576,273.43, and authorize a contingency in the amount of
$23,726.57, for a total amount not to exceed $600,000.
2. Authorize the City Manager or designee to execute all documents or modify the award in the
event issues of impossibility of performance arise, subject to City Attorney approval.
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ITEM 4
SECOND READING AND ADOPTION OF AN ORDINANCE DETERMINING THE
ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2019-20
Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal
Year 2019-20.
RECOMMENDED ACTION:
City Council to conduct a second reading and adopt an ordinance entitled, "AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA,
DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR
FICCAT YEAR 7(119_?(1 "
Adopted Ordinance No. 19-2
ITEM 5
INTRODUCTION AND FIRST READING OF AN ORDINANCE PROVIDING FOR THE
ESTABLISHMENT AND ENFORCEMENT OF REGULATIONS PURSUANT TO WATER
RECYCLING REQUIREMENTS FOR RECYCLED WATER USERS
The purpose of this ordinance, amending Chapter 15.60 of the Santa Clarita Municipal Code, is
to provide for the establishment and enforcement of regulations pursuant to Water Recycling
requirements.
RECOMMENDED ACTION:
City Council introduce and pass to second reading an ordinance entitled: "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, PROVIDING
FOR THE ESTABLISHMENT AND ENFORCEMENT OF REGULATIONS PURSUANT TO
WATER RECYCLING REQUIREMENTS FOR RECYCLED WATER USERS."
Addressing the Council was Alan Ferdman, representing Canyon Country Advisory Committee;
and Lynne Plambeck.
Special Districts Manager Kevin Tonoian addressed the public comments by stating that there is
no change in the concept of the water factory, that the water will be used for on-site irrigation
and off-site irrigation locations, that the Santa Clarita Valley Water Agency's second phase of
construction to extend their recycled water facilities will begin construction later this year, and
that the water factory will not produce any brine.
Councilmember Weste indicated no water produced by the water factory will be emitted into the
river.
ITEM 6
APPOINTMENTS TO THE BOARD OF LIBRARY TRUSTEES
Consideration of appointments to the Santa Clarita Board of Library Trustees.
RECOMMENDED ACTION:
City Council adopt a resolution reappointing Mayor Pro Tem Smyth and Councilmember
Miranda to the Santa Clarita Board of Library Trustees for three-year terms, expiring June 30,
2022.
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Adopted Resolution No. 19-31
ITEM 7
APPROVE AWARD OF LIBRARY MATERIALS VENDORS
Approve award of expenditure authority to selected vendors to provide books and materials for
the Santa Clarita Public Library.
RECOMMENDED ACTION:
City Council:
1. Approve award of expenditure authority for Baker & Taylor, Brodart Co., Children's Plus
Inc., EBSCO Industries, Inc., Midwest Tape, LLC, and OverDrive, Inc., to provide books
and materials for the Santa Clarita Public Library for a total of $1,000,000 annually.
2. Authorize the City Manager, or designee, to execute all associated documents, or modify the
award in the event that issues of impossibility of performance arise, subject to City Attorney
approval.
ITEM 8
CIVIC ART 2018: CANYON COUNTRY COMMUNITY CENTER
Award a contract to artist C.J. Rench to create the civic art piece "Communitree" as part of the
Canyon Country Community Center project. The artwork is planned to be located near the
intersection of Sierra Highway and Soledad Canyon Road.
RECOMMENDED ACTION:
City Council:
1. Award a contract to C.J. Rench in the amount of $121,500 for the civic art piece
"Communitree" to be located at the Canyon Country Community Center.
2. Appropriate $145,725 to Canyon Country Community Center Art account A3002602-
5161.001; increase Facilities Fund transfers out account 72319500-5501.602 and transfers in
account 602-4711.723 by $145,725. The appropriation includes $18,225 or 15 percent for
contingency and $6,000 for artist selection costs for this civic art project.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
ITEM 9
2018-19 OVERLAY A AND OVERLAY B, PROJECT M0128 - AWARD CONSTRUCTION
CONTRACTS
Annual overlay and slurry seal projects are an integral part of the City's pavement management
program. Each year, streets are evaluated and identified for needed pavement preservation and
rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Approve plans and specifications for the 2018-19 Overlay A, Project M0128.
2. Approve plans and specifications for the 2018-19 Overlay B, Project M0128.
3. Award the Overlay A Project construction contract to Sully -Miller Contracting Company, in
the amount of $4,480,399, and authorize a contingency in the amount of $672,060, for a total
contract a nount not exceed $.`5,152,459.
4. Award the Overlay B Project construction contract to Toro Enterprises, Inc., in the amount of
$3,065,610, and authorize a contingency in the amount of $459,842, for a total contract
amount not exceed $3,525,452.
5. Authorize an expenditure in the amount of $612,720 and a contingency of $91,908, for total
amount of $704,628 to Twining, Inc., for a professional services contract to provide project
inspection, materials testing, and construction management support for Overlay A and
Overlay B projects.
6. Authorize the transfer of project savings from the 2017-18 Overlay and Slurry Seal Program,
Project M0124 to the 2018-19 Overlay and Slurry Seal Program, Project M0128 in the
following amounts:
• $182,466 of Miscellaneous Grant funds (CalRecycle) in expenditure account
M0124259-5161.001 and appropriate to expenditure account M0128259-5161.001.
• $158,739 of Measure R Local Return funds in expenditure account M0124264-
5161.001 and appropriate to expenditure account M0128264-5161.001.
• $57,755 of Senate Bill 1 (SBI) funds in expenditure account M0124267-5161.001
and appropriate to expenditure account M0128267-5161.001.
• $54,770 of General Fund - Capital in expenditure account M0124601-5161.001 and
appropriate to expenditure account M0128601-5161.001.
7. Authorize the transfer of $45,000 in Transportation Development Act (TDA) Article 8 funds
from various project savings in Fiscal Year 2018-19 and appropriate to expenditure account
M0128233-5161.001.
8. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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ITEM 10
CONTRACT FOR CITY OCCUPATIONAL SAFETY CONSULTANT
Citywide Safety Consulting Services.
RECOMMENDED ACTION:
City Council:
1. Award a five-year contract to Occupational Safety Training System for safety consulting
services in the amount of $150,000, and authorize a 15 percent contingency in the amount of
$22,500, for a total contract amount not to exceed $172,500.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 11
MASTER LICENSE AGREEMENT WITH CROWN CASTLE
This agreement will authorize the City of Santa Clarita to lease two dark fiber strands from
Crown Castle Fiber LLC, which will connect Santa Clarita to Downtown Los Angeles. This
connection will allow the City to select from a variety of Internet Services Providers that can
provide a cost-effective price for a 1 Gbps, or faster, Internet connection for the City's network.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract to Crown Castle Fiber LLC, in the amount of $207,000 plus a
five percent contingency in the amount of $10,350, for a total contract amount not to exceed
$217,350 for the City to lease two dark fiber strands from the City of Santa Clarita to
Downtown Los Angeles.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
including up to three additional one-year renewal options beginning in year four, not to
exceed $80,000 per annum, for continued lease of dark fiber strands, subject to City Attorney
approval.
ITEM 12
CHECK REGISTER NO. 12
Check Register No. 12 for the Period 05/10/19 through 05/23/19 and 05/30/19. Electronic Funds
Transfers for the Period 05/13/19 through 05/24/19.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 12.
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PUBLIC HEARINGS
ITEM 13
ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE SCHEDULE
For Fiscal Year 2019-20, staff recommends Citywide fees and charges be adjusted in accordance
with the time -motion fee study conducted during Fiscal Year 2018-19.
RECOMMENDED ACTION:
City Council:
1. Conduct the public hearing on the proposed fee adjustments.
2. Adopt a resolution establishing a schedule of fees and charges for City services.
Mayor McLean opened the Public Hearing.
City Clerk Mary Cusick announced that all notices required by law have been provided.
Management Analyst Michael Villegas provided the staff report.
Councilmember Kellar inquired regarding the fluctuation of fees and Mr. Villegas responded that
it is due to the time and motion study, staff time efficiencies over the last five years, and the
business community will not be greatly impacted by these changes.
No requests to speak were received.
Mayor McLean closed the public comments.
Adopted Resolution No. 19-32
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Mayor Pro Tem
SECONDER: Bob Kellar, Councilmember
AYES: Marsha McLean, Cameron Smyth, Bob Kellar, Laurene Weste
ABSENT: Bill Miranda
ITEM 14
FISCAL YEAR 2019-20 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS
As an annual required procedure, staff presents for City Council's consideration the Final
Engineer's Reports for the various special districts and requests approval to provide the Los
Angeles County Auditor Controller necessary data for the assessments to appear on the Fiscal
Year 2019-20 Property Tax Rolls.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing for the Landscaping and Lighting District; the Drainage Benefit
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1
Assessment Areas; the Golden Valley Ranch Open Space Maintenance District; the Vista
Canyon Wastewater Standby District; and the Tourism Marketing District.
2. Adopt resolutions approving the Engineer's Reports for the Fiscal Year 2019-20 annual levy
of assessments for the continuation of maintenance for the Landscaping and Lighting
District; the Drainage Benefit Assessment Areas; the Golden Valley Ranch Open Space
Maintenance District; the Vista Canyon Wastewater Standby District; and the Tourism
Marketing District.
Mayor McLean opened the Public Hearing.
City Clerk Mary Cusick announced that all notices required by law have been provided.
Special Districts Manager Kevin Tonoian provided the staff report.
No requests to speak were received.
Mayor McLean closed the public comments.
Adopted Resolution Nos. 19-33,19-34,19-35,19-36, and 19-37
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Cameron Smyth, Mayor Pro Tem
AYES: Marsha McLean, Cameron Smyth, Bob Kellar, Laurene Weste
ABSENT: Bill Miranda
ITEM 15
ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT
As an annual required procedure, staff presents for City Council's consideration the Final
Engineer's Report for the Open Space Preservation District and requests approval to provide the
Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year
2019-20 Property Tax Rolls.
RECOMMENDED ACTION:
City Council conduct a public hearing and adopt a resolution approving the Engineer's Report
for the Fiscal Year 2019-20 Annual Levy of Assessments for the Open Space Preservation
District.
Mayor McLean opened the Public Hearing.
City Clerk Mary Cusick announced that all notices required by law have been provided.
Special Districts Manager Kevin Tonoian provided the staff report.
Addressing the Council was Alan Ferdman, representing Canyon Country Advisory Committee;
and Wendy Langhans in neutral positions.
City Manager Ken Striplin commented on the administrative costs of the assessment are to
administer the acquisition and activities of the district, as well as maintaining and monitoring the
8,000 acres of open space; will have staff review the 3 -mile mark in the map key; and that the
Financial Accountability and Audit Panel (Panel) Report is not a requirement of the assessment
to be adopted and approved by the Council, it is mutually exclusive, and if there are any issues
the Panel would like to address, those will be handled separately.
Mayor McLean closed the public comments.
Councilmember Kellar commented that the Open Space District has been a success since
implementation in 2007; and Councilmember Weste commented that she is proud of Santa
Clarita, and that the City is surrounded nature that is connected by an unparalleled trail system.
Adopted Resolution No. 19-38
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: Marsha McLean, Cameron Smyth, Bob Kellar, Laurene Weste
ABSENT: Bill Miranda
UNFINISHED BUSINESS
ITEM 16
FISCAL YEAR 2019-2020 ANNUAL OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM
The City's budget totals $225.9 million. This includes funding for Capital Projects, Sheriff's
budget, Redevelopment Successor Agency, operations and maintenance, capital outlay, and debt
services. Fiscal Year 2019-2020 General Fund appropriations total $113.6 million. General
Fund revenues total $114 million.
RECOMMENDED ACTION:
City Council and City Council acting as Successor Agency to the former Redevelopment Agency
of the City of Santa Clarita:
1. Adopt Resolution Adopting the Annual Budget for Fiscal Year 2019-2020, Making
Appropriations for the Amounts Budgeted and Establishing Fiscal Policies.
2. Adopt Resolution Adopting the 2019-2020 Capital Improvement Program.
3. Adopt Resolution Approving and Adopting the Annual Appropriations Limit for the Fiscal
Year 2019-2020.
4. Adopt Resolution Electing to Receive All or a Portion of the Tax Revenues Pursuant to
Health and Safety Code (Community Development Law).
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5. Adopt Resolution Adopting an Amendment to the Conflict of Interest Code.
6. Adopt Resolution Providing for Compensation of Employees and Amending the Position
Classification Plan and Sick Leave Incentive Program.
7. Adopt Resolution between the Board of Administration California Public Employees
Retirement System and the City of Santa Clarita for Employer Paid Member Contributions.
City Manager Ken Striplin provided the staff report.
Addressing the Council on this item was Alan Ferdman, representing Canyon Country Advisory
Committee; and Douglas Fraser.
City Manager Ken Striplin responded to Mr. Fraser's comments and stated there is no cap or
contract that is preventing the appeals. The appeals process is efficient with a hearing officer as
compared to a volunteer panel.
Adopted Resolution Nos. 19-39,19-40,19-41,19-42,19-43,19-44, and 19-45
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Cameron Smyth, Mayor Pro Tem
AYES: Marsha McLean, Cameron Smyth, Bob Kellar, Laurene `N'este
ABSENT: Bill Miranda
PUBLIC PARTICIPATION II
Addressing the Council was Dorothy White, regarding a proposed construction on the former
Pinecrest Elementary School site.
STAFF COMMENTS
City Manager Ken Striplin commented that he x7611 have staff address Ms. White's traffic
concerns.
ADJOURNMENT
Mayor McLean adjourned the meeting in memory of Carl Boyer at 7:25 p.m.
ATTEST:
CITY CLERK
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