HomeMy WebLinkAbout2019-06-11 - MINUTES - REGULAR (2)7
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, June 11, 2019
—Minutes—
6:00 PM
INVOCATION
Councilmember Kellar delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor McLean called to order the Joint Regular meeting of the City Council, Board of Library
Trustees, and Successor Agency to the former Redevelopment Agency at 6:06 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Kellar led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Smyth, second by Kellar, to approve the agenda, pulling items 5 and 10 for
Council comment, and item 12 for public comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS
Mayor McLean and Council recognized the Valencia Jazz and Blues Concert Series celebrating
its 20th anniversary and presented Barbara Myler with a certificate.
Mayor McLean and Council recognized Sheriff Deputies Chris Morgan, Mario Acosta, and
Tanner Sanchez for their efforts to prevent driving under the influence, keeping our City streets
safe, and presented them with certificates.
PUBLIC PARTICIPATION
There were no requests to speak received.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Mayor Pro Tem Smyth commented on Senate Bill 50, regarding land use, which was held up in
the Senate Appropriations Committee, and will not be passed this year.
Councilmember Weste commented on the quilted art hangings displayed at City Hall and
announced that the Quilt Guild will be hosting a community sew in day; and requested
adjournment of tonight's meeting in memory of former Councilmember Carol Boyer; and
requested Council concurrence to consider naming a public building after Carol Boyer and
Council concurred to agendize the matter after summer hiatus.
Councilmember Miranda announced the Lunch at the Library Program for kids and teenagers to
be held at the Canyon Country Jo Anne Darcy Library beginning June 10 through July 26,
Monday through Friday from 12:00 p.m. to 1:00 p.m., and residents can visit the library website
at santaclaritalibrary.com to obtain additional information; and requested Council to consider
proclaiming the month of June as LGBTQ pride month honoring the LGBTQ community, and
Council concurred.
Mayor McLean commented on her attendance of the Circle of Hope's 15th anniversary event and
congratulated them on their growth as a non-profit organization; commented on her visit to
Mountainview Elementary School where she learned about their leadership academy of sixth
grade students who volunteer in the classrooms, and congratulated the school and the sixth grade
students who participated in the program; commented that Sheriff Alex Villanueva attended a
town hall meeting in Santa Clarita and she shared with him how pleased she was with the
continued efforts of the Sheriffs Department and keeping the community safe; however he was
forced to leave early due to an off duty deputy shooting; participated in Metrolink's Guest
Conductor Program, recording a voice over where she announced all of the Santa Clarita
Metrolink stations, as well as other wonderful amenities located in the City; and requested
adjournment in memory of Carl Boyer.
Mayor Pro Tem Smyth requested staff continue to work with other agencies such as the Regional
Water Quality Control Board and Santa Clarita Water regarding concerns pertaining to the
Placerita Canyon Creek project and to ensure that Southern California Gas Company is
following through with studies which the City has required to address flooding concerns.
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CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Bill Miranda, Councilmember
AYES: McLean, Smyth, Kellar, Miranda, Weste
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the May 28, 2019, Special
Meeting.
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the May 28, 2019, Regular
Meeting.
ITEM 3
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 4
STATE LEGISLATION: ASSEMBLY BILL 720
Authored by Assembly Member Al Muratsuchi (D -66 -Torrance), Assembly Bill 720 proposes to
revise the funding formula to community college districts that offer public safety classes.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to support
Assembly Bill 720 (Muratsuchi) and transmit position statements to Assembly Member
Muratsuchi, Santa Clarita's state legislative delegation, appropriate legislative committees,
Governor Newsom, and the League of California Cities.
ITEM 5
STATE LEGISLATION: SENATE BILL 13
Authored by Senator Bob Wieckowski (D -10 -Fremont), Senate Bill 13 preempts local land use
authority related to accessory dwelling units (ADU).
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to oppose Senate
Bill 13 (Wieckowski) and transmit position statements to Senator Wieckowski, Santa Clarita's
state legislative delegation, appropriate legislative committees, Governor Newsom, and the
League of California Cities.
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Council commented on the concerns regarding Senate Bill 13 which would allow for rental units
to be built in backyards and garages of single-family residential dwellings, resulting in an
increase of traffic and sewage; residency requirements, which would allow the ability of owners
of lots to build several units and rent them out to multiple tenants; and commented on
representatives in Sacramento continuing to erode local control.
Mayor McLean commented on attending a Southern California Association of Governments
meeting regarding a regional council vote on the Regional Housing Needs Assessment report
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realistic number prior to sending it to the State.
ITEM 6
FEDERAL LEGISLATION: S. 923
Authored by United States Senator Dianne Feinstein (D -CA), S. 923 proposes to authorize a new
funding stream for supportive housing that provides comprehensive services and intensive case
management.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to support S. 923
(Feinstein) and transmit position statements to Senator Dianne Feinstein, Santa Clarita's federal
legislative delegation, members of applicable congressional committees, other Members of
Congress, administration officials and interested organizations, as appropriate.
ITEM 7
MICROSOFT ENTERPRISE LICENSE AGREEMENT
The City of Santa Clarita utilizes Microsoft software to operate desktop computers, servers,
databases, applications, and email. This item makes a recommendation to award a contract for a
three-year Microsoft Enterprise Agreement to keep the City's critical software infrastructure
properly licensed and supported.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract to SoftwareONE, Inc., in the amount of $119,984 plus a 10
percent contingency in the amount of $11,999, for a total amount not to exceed $131,983 for
the City's Microsoft Enterprise Agreement inclusive of Microsoft Client Access Licenses,
Windows Server operating system licenses, SQL Server database licenses, Exchange email
server licenses, Remote Desktop licenses, Enterprise Agreement benefits, and support for
three years.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
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ITEM 8
CITYWIDE PRINTERS AND COPIERS
Award a five-year contract to Kyocera - Document Solutions West in the amount of $643,722 for
managed print services.
RECOMMENDED ACTION:
City Council:
1. Approve the use of a "piggyback" contract through the California Multiple Award Schedule
contract 43-17-36-0028C; award a five-year contract to Kyocera - Document Solutions West
for managed print services in the amount of $559,758; and authorize a contingency of
$83,964 for a total contract amount not to exceed $643,722.
2. Authorize the City Manager or designee to add additional units as needed, for existing, new,
or future City facilities at costs established in the contract.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 9
AWARD CONTRACT FOR BACKFLOW PREVENTION DEVICE TESTING AND
REPAIRS
Award contract for irrigation backflow device testing and repairs in support of citywide
Landscape Maintenance District and Parks Operations.
RECOMMENDED ACTION:
City Council:
1. Award a two-year maintenance service contract to Backflow Prevention Device
Tester to provide contractual maintenance for all City -owned backflow prevention
devices in the annual amount of $120,000, and authorize an annual ten percent
contingency in the amount of $12,000, for a total two-year contract in an amount not
to exceed $264,000.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, or modify the awards in the event issues of impossibility of performance
arise, contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year, and execute all documents subject to City Attorney
approval.
3. Authorize the City Manager or designee to execute up to three annual renewal
options, not to exceed the annual contract amount, plus Consumer Price Index
adjustments.
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ITEM 10
AWARD LANDSCAPE MAINTENANCE CONTRACT FOR ZONES 4, 87 & 26
Award a two-year contract to Staygreen, Inc., for an amount not to exceed $109,296 to provide
maintenance services to Landscape Maintenance District Zones 4, 8, and 26.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for
Landscape Maintenance District Zone 4 (Via Princessa/Sierra Highway), Zone 8 (Ackerman
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authorize an annual contingency of $9,108 to address unforeseen maintenance and repairs,
for a total two-year amount not to exceed $109,296.
2. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options beginning in year three, not to exceed the annual contract amount, inclusive of
contingency of $9,108, plus an adjustment consistent with the appropriate Consumer Price
Index, upon request of the contractor, and contingent upon the appropriation of funds by the
City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event impossibility of performance arise, and execute all documents
subject to City Attorney approval.
Mayor McLean commented regarding the use of rat poison by landscape maintenance firms
within the community and the risks of these poisons contaminating other wild life species as well
as household pets, and suggested more natural alternatives.
City Manager Ken Striplin responded that the use of rodenticides have been restricted to limited
circumstances in regulated areas, and over the last six months, owl boxes have been built
encouraging natural predators.
Mayor McLean requested staff provide information regarding rodenticides be available on the
City's website.
ITEM 11
AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONES 15 AND 16
Award a two-year contract to Brightview Landscapes, LLC, for an amount not to exceed
$345,456 to provide maintenance services to Landscape Maintenance District Zone 15 (River
Village) and Zone 16 (Valencia Industrial Center).
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to BrightView Landscapes, LLC., to provide landscape
maintenance services for Landscape Maintenance District Zone 15 (River Village) and Zone
16 (Valencia Industrial Center) for an annual amount of $143,940, and authorize an annual
contingency in the amount of $28,788 to address unforeseen maintenance and repairs, for a
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total two-year amount not to exceed $345,456.
2. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options beginning in year three, not to exceed the annual contract amount, inclusive of
contingency of $28,788, plus an adjustment consistent with the appropriate Consumer Price
Index, upon request of the contractor, and contingent upon the appropriation of funds by the
City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
and modify the awards in the event impossibility of performance arises, and execute all
documents subject to City Attorney approval.
ITEM 12
FISCAL YEAR 2019-20 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS
This required procedural matter orders, approves, and sets the public hearing for the annual levy
of the Landscape and Lighting District, Drainage Benefit Assessment Areas, Golden Valley
Ranch Open Space Maintenance District, and the Tourism Marketing District.
RECOMMENDED ACTION:
City Council:
1. Adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal
Year 2019-20 for the Landscape and Lighting District, Drainage Benefit Assessment Areas,
and the Golden Valley Ranch Open Space Maintenance District.
2. Adopt resolutions declaring the City's intention to levy assessments, preliminarily approve
Engineer's Reports for the Special Districts, and set a public hearing for June 25, 2019.
3. Adopt the annual report for the Tourism Marketing District and a resolution of intent to
continue a business improvement area in the City of Santa Clarita, designated as the Tourism
Marketing District, and set a public hearing for June 25, 2019.
Addressing the Council on this item was Alan Ferdman, representing the Canyon Country
Advisory Committee regarding Landscape Maintenance Districts (LMD) assessments.
City Manager Ken Striplin responded that the Engineer's Report outlines all the revenues and
expenditures, all assessments are in compliance, and the City is in the process of acquiring the
streets lights and implementing LED lighting, and once this process is complete, rate savings will
then be reflected in an Engineer's Report and will be part of the agenda on a future date.
Deputy City Manager Darren Hernandez addressed Mr. Ferdman's concerns, commented on
previously meeting with Mr. Ferdman where his questions were also addressed, and would be
happy to meet with him again.
Adopted Resolution Nos. 19-22, 19-23119-24119-2-51 19-26, 19-27 and 19-28
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ITEM 13
ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT
Consideration and adoption of resolutions associated with the annual process of ordering,
approving, and setting the public hearing on the annual levy of the Open Space Preservation
District is required by the Landscaping and Lighting Act of 1972.
RECOMMENDED ACTION:
City Council:
I.
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the Open Space Preservation District for Fiscal Year 2019-20.
2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve
an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year
2019-20, and set a public hearing for June 25, 2019.
Adopted Resolution Nos. 19-29 and 19-30
ITEM 14
APPROVE THE PURCHASE OF TWO SPECIALIZED VEHICLES - ONE DUMP TRUCK
AND ONE STENCIL BODY TRUCK
Approve the purchase of two specialized vehicles for an amount not to exceed $337,197.
RECOMMENDED ACTION:
City Council:
1. Approve the "piggyback" purchase of one Freightliner M2 112 CNG dump truck and one
Ford Super Duty F-450 stencil body CNG conversion truck through the Sourcewell
cooperative purchasing contract (contracts 081716 -NAF and 120716 -NAF) in an amount not
to exceed $337,197.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 15
2018-19 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, SLURRY SEAL
PORTION, PROJECT M0128 - APPROVE PLANS AND SPECIFICATIONS AND AWARD
CONSTRUCTION CONTRACT
The annual overlay and slurry seal projects are an integral part of the City's pavement
management program. Each year, streets are evaluated and identified for needed pavement
preservation and rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Approve plans and specifications for the slurry seal portion of the 2018-19 Annual Overlay
and Slurry Seal Program, Project M0128.
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2. Award the slurry seal construction contract to VSS International, Inc., in the amount of
$1,447,120 and authorize a contingency in the amount of $144,712, for a total contract
amount not to exceed $1,591,832.
3. Extend the current contract and authorize an increased expenditure authority for construction
support services with Pavement Engineering, Inc., in the amount of $105,000 and authorize a
contingency in the amount of $10,500, for a total not to exceed $115,500.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 16
CHECK REGISTER NO. 11
Check Register No. 11 for the Period 04/26/19 through 05/09/19 and 05/16/19. Electronic Funds
Transfers for the Period 04/29/19 through 05/10/19.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 11.
PUBLIC HEARINGS
ITEM 17
FISCAL YEAR 2019-2020 ANNUAL OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM
The proposed Fiscal Year 2019-2020 budget was presented to the City Council along with the
Planning Commission, the Parks, Recreation, and Community Services Commission, and the
Arts Commission during the Joint Budget Study Session on May 7, 2019. In addition, on June 4,
2019, the Planning Commission made a finding by minute action, that the Draft Fiscal Year
2019-2020 Capital Improvement Program is consistent with the City's General Plan.
RECOMMENDED ACTION:
City Council and City Council acting as Successor Agency to the former Redevelopment Agency
of the City of Santa Clarita conduct a public hearing on the proposed Fiscal Year 2019-2020
Annual Operating Budget and Capital Improvement Program and schedule the budget for
adoption at the June 25, 2019, City Council Meeting.
Mayor McLean opened the public hearing.
Deputy City Clerk Amanda Santos announced that all notices required by law have been
provided.
City Manager Ken Striplin provided the staff report.
Addressing the Council on this item was Alan Ferdman, representing the Canyon Country
Advisory Committee.
Councilmember Weste asked City Manager Ken Striplin to provide clarification of the budget
process.
Mayor McLean closed the public comments.
City Manager Ken Striplin explained that the budget has two categories: Operating and Capital
Improvement Projects (CIP). The operating budget shows each department's line item budget,
current funding, and proposed funding. Capital projects are multi-year and this budget is used as
a plan�4na tool. Each year 4.rnils are appropriated for projects as needed.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: McLean, Smyth, Kellar, Miranda, Weste
ITEM 18
INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING THE
ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2019-20
Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal
Year 2019-20.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year
2019-20.
2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING
THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR
2019-20."
Mayor McLean opened the public hearing.
Deputy City Clerk Amanda Santos announced that all notices required by law have been
provided.
Darin Seegmiller, Environmental Services Manager, provided the staff report.
No requests to speak were received.
Mayor McLean closed the public comments.
Council commented on stormwater contamination and that Santa Clarity has been proactive on
this matter; and recycling items properly and providing this information to the Community.
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1
RESULT: APPROVED [UNANIMOUS]
MOVER: Lauren Weste, Councilmember
SECONDER: Bob Kellar, Councilmember
AYES: McLean, Smyth, Kellar, Miranda, Weste
PUBLIC PARTICIPATION II
Addressing the Council was Steve Petzold, regarding the requested recognition for the LGBTQ
Community, and the recent art installation at the Valencia Library branch.
STAFF COMMENTS
City Manager Ken Striplin responded that the recent art installation is a part of the Arts Master
Plan.
ADJOURNMENT
Mayor McLean adjourned the meeting in memory of Carl Boyer at 7:27 p.m.
ATTEST:
CITY CLERK
MAYOR
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