HomeMy WebLinkAbout2019-08-27 - AGENDA REPORTS - AWARD OF FIBER ELECTRONICS HARDWARE (2)Agenda Item: 9
DATE: August 27, 2019
SUBJECT: AWARD OF FIBER ELECTRONICS HARDWARE
DEPARTMENT: Administrative Services
PRESENTER: Benny Ives
RECOMMENDED ACTION
City Council:
1. Approve the use of a "piggyback" contract through The National Cooperative Purchasing
Alliance contract #01-65; award a contract to Lanair Group, LLC, in the amount of $97,876
plus a 10 percent contingency in the amount of $9,788, for a total amount not to exceed
$107,664 for fiber electronics hardware, professional services, and three years of support and
maintenance.
2. Authorize the appropriation to Technology Services expenditure accounts 12201-5201.002
for $85,540 and 12201-5161.001 for $22,124 from the General Fund Balance (Fund 100).
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
In June 2019, the City Council approved a three-year agreement with Crown Castle Fiber, LLC,
to lease two dark fiber strands to downtown Los Angeles (LA). This award approved the
physical connection from the City of Santa Clarita (City) to One Wilshire in downtown LA, one
of the largest internet marketplaces on the west coast.
With the connection expected to be completed this fall, staff is recommending the purchase of
fiber electronics hardware, necessary to "light" and manage the connection. The equipment will
be installed in downtown LA and the City's data center, and is outfitted with the capacity to
facilitate the Internet service needs of the City as well as potential needs of the local business
community; a key goal of Santa Clarita 2020, the City's five-year strategic plan.
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On July 11, 1995, the City Council approved the use of competitive and co-operative purchasing
agreements. This process permits the City to place orders against a competitively awarded,
existing public agency contract. The National Cooperative Purchasing Alliance contract #01-65,
which is valid until August 31, 2020, allows the City to take advantage of an existing
competitive procurement process, to purchase Ciena networking equipment through Lanair, a
highly experienced and trusted vendor familiar with the City's existing network.
After performing a cost analysis, it has been determined that the National Cooperative
Purchasing Alliance contract with Lanair Group, LLC, provides competitive pricing, quality
service, and the best value to the City. The cost of $97,876 is inclusive of fiber electronics
hardware for both locations, professional services to aid in configuration, and three years of
support and maintenance, inclusive of replacement parts during the entire term.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds will be available upon approval of the requested appropriations.
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