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Home My WebLink About2019-08-27 - AGENDA REPORTS - STORAGE AREA NETWORK REPLACEMENT (2)Agenda Item: 12 DATE: August 27, 2019 SUBJECT: STORAGE AREA NETWORK REPLACEMENT DEPARTMENT: Administrative Services PRESENTER: Benny Ives RECOMMENDED ACTION City Council: Award a five-year contract to CDW-G LLC in the amount of $194,565, and authorize a 3 percent contingency in the amount of $5,837, for a total contract amount not to exceed $200,402, for the purchase of two Nimble Storage Area Network systems. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. BACKGROUND The City of Santa Clarita's (City) virtual datacenters at City Hall and the Transit Maintenance Facility (TMF) rely on a Storage Area Network (SAN). The SAN provides the enterprise storage required by nearly every self -hosted system Citywide. To ensure day-to-day business continuity, the SAN must provide the necessary performance required by dozens of virtual servers. In addition to serving business -critical systems at their respective sites, the two SANS mirror information between them for data redundancy, which enables business operations to continue, should one site become unavailable during a catastrophic event. The existing Nimble Storage SAN systems were implemented in 2014 and have operated with extraordinary reliability. They have provided the necessary performance to power all of the City's self -hosted systems and have done so with 100 percent uptime during the last five years. In addition, Nimble Storage technical support has been extremely responsive and competent in assisting staff with the minimal issues that have occurred since implementation. However, the existing SAN systems are reaching the end of their useful lives and will reach end of support in December 2019. Page 1 For these reasons, staff recommends the replacement of the existing end -of -life SAN systems with modern versions from Nimble Storage that will meet the needs of the organization today and for the next five years. The new SAN systems will double the amount of raw storage capacity (from 75 terabytes to 150 terabytes) and feature a new deduplication feature that will make the storage used significantly more efficient. In addition, Nimble Storage has a migration path that will enable staff to replace the existing units without any downtime to City operations. On July 11, 1995, the City Council approved the use of competitive and co-operative purchasing agreements. This process permits the City to place orders against a competitively awarded, existing public agency contract. The Sourcewell Contract 4100614-CDW was competitively solicited and awarded on December 1, 2014, allowing the City to take advantage of an existing competitive procurement process to purchase the new Nimble Storage SAN systems. Staff finds the Sourcewell Contract 4100614-CDW through CDW-G LLC provides the most competitive pricing. The cost of $194,565 is inclusive of two Storage Area Network systems for City Hall and TMF, implementation assistance, and five years of technical support and maintenance. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Adequate funds are available in Technology Services expenditure account 12203-5201.002 and Transit expenditure account 12402-5201.002 to facilitate the recommended action. ATTACHMENTS Nimble SAN City Hall Quote Nimble SAN TMF Quote Page 2 DEAR RYAN JAMES, Thank you for considering CDW*G for your computing needs. The details of your quote are below. OH�,,k he to convert your quote to an order. ............................... . ..... . ..... . ..... QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL KVCG999 8/12/2019 NIMBLE HF20126T 2434066 $213,727.24 ---------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------- ITEM QTY CDW# UNIT PRICE EXT. PRICE WL 1 5103749 $13,591.30 $13,591.30 51, L, Mfg. Part#: Q81-172A UNSPSC: 43201802 Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) 1 5103866 $2,431.88 $2,431.88 Mfg. Part#: Q8138813 UNSPSC: 43201404 Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) 11115,11.9 1 5102099 $0.00 $0.00 Mfg. Part#: Q8G27B UNSPSC: 43232907 Electronic distribution - NO MEDIA Contract: MARKET 11 1 5103753 $32,672.24 $32,672.24 Mfg. Part#: Q81-176A UNSPSC: 43201803 Contract: MARKET um 1 5103760 $27,167.88 $27,167.88 Mfg. Part#: Q8131A UNSPSC: 43201830 Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) 2 5348770 $0.00 $0.00 Mfg. Part#: ROP84A UNSPSC: 26121636 Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) 1 4898156 $0.00 $0.00 Mfg. Part#: HT6ZOA5 UNSPSC:81112301 Electronic distribution - NO MEDIA Contract: MARKET 1 5109412 $1,438.85 $1,438.85 Page 1 of 3 UNSPSC: 81112301 Electronic distribution - NO MEDIA Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) [Lr 9 W 11-1 IP IE 1 5267747 $8,142.24 $8,142.24 ,"L wuw- Mfg. Part#: HT6ZOA5#ZE8 UNSPSC: 81112301 Electronic distribution - NO MEDIA Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) 11-1 IP IE W[Lr 1 5140209 $7,233.96 $7,233.96 15 vium Mfg. Part#: HT6ZOA5#ZEB UNSPSC: 81112301 Electronic distribution - NO MEDIA Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) 11-1 IP IE 1 5267758 $10,853.08 $10,853.08 Mfg. Part#: HT6ZOA5#ZEK UNSPSC:81112301 Electronic distribution - NO MEDIA Contract: MARKET 1 3386578 $0.00 $0.00 Mfg. Part#: HA114AI Electronic distribution - NO MEDIA Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) JIN"111151 111,113U,hc,Y . . . . . . ... i-I A1,30[.1) E wti d. 1 4862923 $2,988.80 $2,988.80 Mfg. Part#: HA114AI#5MR Electronic distribution - NO MEDIA Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog ---------------------------------------------------------------------------------------------------------------------------------------------------------------- ................................................................................................................................................................................................................................................................................................... PURCHASER BILLING INFO ........................................................................................................... . . . . . . . SUBTOTAL . . . . . . . . . . . . . . . . . . . . . . . $106,520.23 ------------------------------------------------------------------------------------------------------------- Billing Address: ............................................................................................................ . . . . . . . SHIPPING . . . . . . . . . . . . . . . . . . . . . . . $0.00 CITY OF SANTA CLARITA ........................................................................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ACCTS PAYABLE SALES TAX $7,207.01 23920 VALENCIA BLVD STE 290 ........................................................................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SANTA CLARITA, CA 91355-5316 GRAND TOTAL $113ff727.24 Phone: (661) 255-4388 .................................................................................................................................................................. ........................................................................................................................ Payment Terms: Net 30 Days-Govt State/Local ................................................................................................................................................................................................................................................................................................... DELIVER TO ------------------------------------------------------------------------------------------------------------- Please remit payments to: Shipping Address: COW Government CITY OF SANTA CLARITA 75 Remittance Drive RYAN JAMES Suite 1515 23920 VALENCIA BLVD STE 290 Chicago, IL 60675-1515 SANTA CLARITA, CA 91355-5316 Phone: (661) 255-4388 Shipping Method: UPS Ground (I - 2 Day) ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 0 GIrw d� 1 (866) 334-9352 1 garrmoy@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at For more information, contact a CDW account manager Page 2 of 3 9 2019 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 3 of 3 DEAR RYAN JAMES, Thank you for considering CDW*G for your computing needs. The details of your quote are below. OH�,,k he to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL P z KTXW275 8/8/2019 NIMBLE HF20 2434066 80,8375 $,2 W ------------------------ --------------------- ---------------------------- ----------------------------- _I ------------------------------ 2 W (L ITEM QTY CD W# UNIT PRICE EXT. PRICE W — W 1 5103749 $13,591.30 $13,591.30 51, L, Mfg. Part#: Q81-172A 0 UNSPSC: 43201802 Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) z 1 5103866 $2,431.88 $2,431.88 W Mfg. Part#: Q8138813 UNSPSC: 43201404 W Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog 0 (100614#CDW) 0 1 5102099 $0.00 $0.00 Mfg. Part#: Q8G27B U) UNSPSC: 43232907 4) Electronic distribution - NO MEDIA 0 Contract: MARKET a LL 2 ... . . .. 15"'Jz'�"t" I'll 2111,211, 113"A"][J) j 1 5103752 $21,448.16 $21,448.16 Mfg. Part#: Q81-175A z UNSPSC: 43201803 Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog 4) (100614#CDW) .0 E 1 5103759 $14,954.22 $14,954.22 z Mfg. Part#: Q8130A UNSPSC: 43201830 E Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) U WL tl"JIMIML 2 5348770 $0.00 $0.00 Mfg. Part#: ROP84A UNSPSC: 26121636 Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) 1 5676620 $0.00 $0.00 Mfg. Part#: R3P91A Contract: MARKET JIN"JI113,111,1111 1 4898156 $0.00 $0.00 Mfg. Part#: HT6ZOA5 UNSPSC:81112301 Electronic distribution - NO MEDIA Page 1 of 3 H I I JUL il'lltij I Mfg. Part#: HT6ZOA5#ZET UNSPSC:81112301 Electronic distribution - NO MEDIA Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) Mfg. Part#: HT6ZOA5#ZE7 UNSPSC:81112301 Electronic distribution - NO MEDIA Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) Mfg. Part#: HT6ZOA5#ZEB UNSPSC:81112301 Electronic distribution - NO MEDIA Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) 11-11PIE Wirntfle Sto e_ww Care, 41�,[ I Ex, -UPT E"'&um 1,,j ',)id� - extg indk: d seir , jj�jjjgL�,_ Mfg. Part#: HT6ZOA5#ZEH UNSPSC:81112301 Electronic distribution - NO MEDIA Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) HIP E... II II - I All"JID STAIR TU411 1,`3,1E1RV'r'(,Z Mfg. Part#: HA114AI Electronic distribution - NO MEDIA Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) JIN"1121111,1113U,�,Y . . . . . . ... i-I A1,30[.1) E Mfg. Part#: HA114AI#5MR Electronic distribution - NO MEDIA Contract: Sourcewell Formerly NJPA 100614#CDW Tech Catalog (100614#CDW) ........................................................... 1 5109412 1 5151314 1 5140209 1 5184064 1 3386578 1 4862923 $1,438.85 $4,490.92 $7,233.96 $7,278.73 $0.00 $2,988.80 $1,438.85 $4,490.92 P z w $7,233.96 2 w L) —j (L w 0 $7,278.73 0 $2,988.80 a LL to-------------- ................................................................................................................................................................................................................................................................................................... PURCHASER BILLING INFO ........................................................................................................... SUBTOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $75,856.82 .0 ------------------------------------------------------------------------------------------------------------- ........................................................................................................... - ------------------------------ E Billing Address: SHIPPING $0.00 CITYOF SANTA CLARITA ........................................................................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ACCTS PAYABLE SALES TAX $4,980.43 23920 VALENCIA BLVD STE 290 ........................................................................................................... ------------------------------ 4) SANTA CLARITA, CA 91355-5316 GRAND TOTAL $80,837..25 E Phone: (661) 255-4388 ........................................................................................................... ................................................................................ U Payment Terms: Net 30 Days-Govt State/Local ................................................................................................................................................................................................................................................................................................... DELIVER TO P ease rem L payments to. ------------------------------------------------------------------------------------------------------------- Shipping Address: COW Government CITY OF SANTA CLARITA 75 Remittance Drive RYAN JAMES Suite 1515 23920 VALENCIA BLVD STE 290 Chicago, IL 60675-1515 SANTA CLARITA, CA 91355-5316 Phone: (661) 255-4388 Shipping Method: DROP SHIP -COMMON CARRIER ---- ------- ----------- ----- - -------- - - - - - ----------- 0 GIrw d8° Cp'y 1 (866) 334-9352 1 garrmoy@cdwg.com Page 2 of 3 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at ll�rrvu�ru,,.a(lwg'oii:ri/,'oiilr'iy /U' IriiYp,Jndili(,ii:,/J: I uY�i,arllr'x For more information, contact a CDW account manager © 2019 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 3 of 3