HomeMy WebLinkAbout2019-09-10 - AGENDAS - REGULAR (2)AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the
opportunities to address the City Council. You may address the Council once per meeting during
Public Participation on any matter within the Council's jurisdiction that is not listed on the
agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this
portion of the meeting begins. To address the Council regarding an item on the agenda, please
fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time
allotted to non-English speakers using a translator) indicated by a colored light system on the
Council dais. If you wish to provide information to the Council, please present the City Clerk
with 10 copies. Otherwise, your materials will simply be added to the official record. Please note
use of City Council Chamber technology equipment to present electronic material during
meetings is not allowed.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the
members of the City Council regarding any open session item on this agenda will be made
available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard,
Suite 120, during normal business hours. These writings or documents will also be available at
the meeting.
INVOCATION
McLean
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
Hispanic Heritage Month Proclamation
Proclaim September 17-23 Constitution Week
Voter Registration Day in Santa Clarita Proclamation
PRESENTATIONS
Voting Solutions for All People — LA County's New Voting Experience
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any
speaker cards received once the first speaker has begun will be heard at the end of the meeting
regardless if the ten person limit has been met.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
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CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the August 27, 2019 Special Meeting.
2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City
Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the August 27, 2019 Regular Meeting.
3. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the September 4, 2019 Special Meeting.
4. CHECK REGISTER NOS. 17 AND 18 - Check Register No. 17 for the Period
07/19/19 through 08/01/19 and 08/08/19. Electronic Funds Transfers for the Period
07/22/19 through 08/02/19. Check Register No. 18 for the Period 08/02/19 through
08/15/19 and 08/22/19. Electronic Funds Transfers for the Period 08/05/19 through
08/16/19.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
No. 17 and Check Register No. 18.
5. AWARD OF CONTRACT FOR ENTERPRISE RESOURCE PLANNING (ERP)
SYSTEM - Award a ten-year contract to Superion, LLC, for software, professional
services, and ten years of annual maintenance associated with the procurement of a new
Enterprise Resource Planning (ERP) system.
RECOMMENDED ACTION:
City Council:
1. Award a ten-year contract to Superion, LLC, for the replacement of the City of Santa
Clarita's enterprise resource planning system, for a total amount not to exceed
$5,242,062. This amount includes one-time implementation costs of $1,520,390 plus
a 15 percent contingency in the amount of $228,058, and $3,493,614 for ten years of
annual support and maintenance.
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2. Appropriate funding in the amount of $2,224,240 from the Technology Replacement
Fund (720) to Info Resources/Computer Replacement Expenditure Account 12203-
5161.001 for one-time implementation costs, contingency, and support and
maintenance during implementation. Appropriate $11,388 to personnel account
12203-5001.001, $223,973 to 12203-5002.001, and $39,966 to 12203-5003.001 for
staffing costs during implementation.
Authorize an ongoing annual appropriation from the General Fund (100) to
Technology Services Expenditure Account 12200-5161.001 for annual support and
maintenance costs beginning in Fiscal Year 2021-22 in the amount of $333,714, and
authorize a three percent annual increase to the base budget through Fiscal Year
2028-29, contingent upon the appropriation of funds in the annual budget for such
fiscal years.
4. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
6. AWARD OF CONTRACT TO AMERON POLE PRODUCTS FOR THE
PURCHASE OF ADVANCED REPLACEMENT STREETLIGHT POLES - To
expedite the replacement of streetlight poles that are damaged by vehicle collisions, staff
is recommending the award of a three-year contract to Ameron Pole Products for the
advanced purchase of replacement poles. This action will provide the City with adequate
inventory to facilitate pole knockdown replacements within approximately two weeks.
RECOMMENDED ACTION:
City Council:
Award a three-year contract for replacement streetlight poles to Ameron Pole
Products for an annual amount of $250,000, for a total contract amount not to exceed
$750,000.
2. Appropriate $250,000 to expenditure account 12593-5161.022 for the advanced
purchase of replacement streetlight poles, from Landscape Lighting District
Streetlight Maintenance Fund 359, to expedite future streetlight knockdowns.
3. Authorize an ongoing base budget appropriation of $250,000 to expenditure account
12593-5161.022, from Landscape Lighting District Streetlight Maintenance Fund
359, for the ongoing costs associated with the advanced purchase of replacement
poles.
4. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
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NEW BUSINESS
7. CONSIDERATION OF THE NAMING PROCESS OF A CITY FACILITY - At the
June 11, 2019, City Council meeting, the City Council directed staff to bring back an
agenda item to discuss the process of naming a City of Santa Clarita facility.
RECOMMENDED ACTION:
City Council discuss and provide direction to staff.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. No further speaker cards will be accepted once Public Participation begins. Speaker
cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held September 24, 2019, at 6:00 PM in the
Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On September 5, 2019, I, Mary Cusick, do hereby certify that I am the duly appointed and
qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at
City Hall.
Mary Cusick
City Clerk
Santa Clarita, California
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Mes De La Herencia Hispana
Septiembre de 2019
CONSLDERANDO QUE, cincuenta y dos millones de Americanos son latinos de origen hispano
representando diecisiete por ciento de la poblacion de nuestra nacion; y
CONSLDERANDO QUE, El Pueblo de Nuestra Senora La Reina de Los Angeles fue fundado en 1781
por pioneros y empresarios colonos hispanos; y
CONSLDERANDO QUE, en el ano 2000, el doce por ciento de la poblacion latina en America reside en
el area de Los Angeles, situandose como el primer condado latino en la nacion y la segunda ciudad latina
en el mundo; y
CONSLDERANDO QUE, veintinueve punto cinco por ciento de la poblacion de nuestra ciudad esta
compuesta por latinos quienes continuamente contribuyen a la rica tradicion historica de la ciudad de Los
Angeles basada en las contribuciones hechas por sus antepasados Latinos; y
CONSLDERANDO QUE, boy los lideres de la comunidad latina en Santa Clarita estan avanzando en
cada area de nuestra vida Americana; y
CONSLDERANDO QUE, la ciudad de Santa Clarita directamente refleja las contribuciones actuales en
lenguaje, leyes, negocios, literatura, comida y arquitectura hechas por latinos; y
CONSLDERANDO, que mas del 12 por ciento de los negocios en la ciudad son negocios propiedad de
latinos y contribuyendo a la economia local y la comunidad, y
CONSLDERANDO QUE, los residentes latinos continuan afladiendo a la vida artistica de la ciudad en
las areas de arte: Musica, Danza, Industria Filmica, Radio y Television; y
CONSLDERANDO QUE, las influencias traidas por la diversidad de los latinos continua prosperando y
haciendo una fuerza impercedera en esta ciudad.
AHORA POR LO TANTO, MARSHA MCLEAN, ALCALDE, en nombre de la ciudad y nuestra
comunidad, proclame septiembre de 2019 como el "Mes de la Herencia Hispana" en la ciudad de Santa
Clarita.
Firm ado el dia 10 de septiembre de 2019
Marsha McLean, Mayor
Santa Clarita, California
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PROCLAMATION
Hispanic Heritage Month
September 2019
WHEREAS, 52 million Americans are Latinos of Hispanic Heritage representing 17 percent of our
nation's population; and
WHEREAS, El Pueblo de Nuestra Senora La Reina de Los Angeles was founded in 1781 by pioneering
and entrepreneurial Hispanic settlers; and
WHEREAS, in the year 2000, 12 percent of the Latino population in America resides in the Greater Los
Angeles area, making it the number one ranked Latino county in the nation and the number two ranked
Latino county in the world; and
WHEREAS, 29.5 percent of the City's population is comprised of Latinos who are continuously bringing
a rich historical tradition to the City based upon the significant contributions made by Latino forbearers;
and
WHEREAS, today the premier leaders of the Latino community of Santa Clarita are advancing in every
area of our American life; and
WHEREAS, the City of Santa Clarita directly reflects the ongoing contributions in language, law,
business, health, literature, food and architecture made by Latinos; and
WHEREAS, over 12 percent of businesses in the City are Latino -owned businesses and contribute to the
local economy and community; and
WHEREAS, the Latino residents continue to enhance the City's artistic life in the areas of art, music,
dance, motion pictures, radio, television; and
WHEREAS, the influence brought by a diversity of Latinos continues to prosper and make an undying
force in the City.
NOW THEREFORE I, MARsHA McLEAN, MAYOR, on behalf of the City and our community, do hereby
proclaim September 2019, as "Hispanic Heritage Month" in the City of Santa Clarita.
Signed this IOth day of September, 2019.
Marsha McLean, Mayor
Santa Clarita, California
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Constitution Week
September 17-23, 2019
WHEREAS, September 17, 2019, marks the 232nd anniversary of the drafting of the Constitution
of the United States of America by the Constitutional Convention; and
WHEREAS, it is fitting and proper to officially recognize this magnificent document
and the anniversary of its creation; and
WHEREAS, public law 915 guarantees the issuing of a proclamation each year by the President
of the United States of America designating September 17 through 23 as Constitution Week; and
WHEREAS, the United States Constitution stands as a testament to the tenacity of Americans
throughout history to maintain their liberties, freedoms and inalienable rights; and
WHEREAS, this celebration of the Constitution was started by the Daughters of the American
Revolution. In 1955, DAR petitioned Congress to set aside September 17-23 annually to be
dedicated for the observance of Constitution Week. The resolution was later adopted by the U.S.
Congress and signed into public law on August 2, 1956, by President Dwight D. Eisenhower; and
WHEREAS, the goals of the Constitution Week celebration are to: emphasize citizens'
responsibilities for protecting and defending the Constitution; informing people that the
Constitution is the basis for America's great heritage and the foundation for our way of life; and
encouraging the study of the historical events which led to the framing of the Constitution in
September 1787.
NOW, THEREFORE, the City of Santa Clarita proudly proclaims September 17-23, 2019, as
CONSTITUTION WEEK and urges Santa Clarita residents to reaffirm the ideals the Framers of
the Constitution had in 1787 and to celebrate the freedoms it gives us.
Signed this 24th day of September, 2019.
Marsha McLean, Mayor
Santa Clarita, California
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PROCLAMATION
WHEREAS, Democracy is at its best when everyone participates in the process; and
WBEREAS, registering to vote empowers and encourages eligible citizens to mobilize
and exercise their right to vote and have their voices heard on Election Day; and
WBEREAS, the month of September 2019 is declared National Voter Registration Month
and September 24, 2019, is declared National Voter Registration Day; and
WBEREAS, the City of Santa Clarita is committed to encouraging voter registration and
participation in the democratic process.
NOW TBEREFORE, BE ITRESOLVED, THATI, Marsha McLean, Mayor of the
City of Santa Clarita, hereby proclaim September 24, 2019, as "NATIONAL VOTER
REGISTRATION DAY" and encourage all citizens to ensure they are registered to vote.
Signed this IOth day of September, 2019
Marsha McLean, Mayor
Santa Clarita, California
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