HomeMy WebLinkAbout2019-09-10 - AGENDA REPORTS - AWARD OF CONTR TO AMERON POLE PRODUCTS FOR THE PUR (2)Agenda Item: 6
DATE: September 10, 2019
SUBJECT: AWARD OF CONTRACT TO AMERON POLE PRODUCTS FOR
THE PURCHASE OF ADVANCED REPLACEMENT STREETLIGHT
POLES
DEPARTMENT: Neighborhood Services
PRESENTER: Kevin Tonoian
RECOMMENDED ACTION
City Council:
1. Award a three-year contract for replacement streetlight poles to Ameron Pole Products for an
annual amount of $250,000, for a total contract amount not to exceed $750,000.
2. Appropriate $250,000 to expenditure account 12593-5161.022 for the advanced purchase of
replacement streetlight poles, from Landscape Lighting District Streetlight Maintenance
Fund 359, to expedite future streetlight knockdowns.
3. Authorize an ongoing base budget appropriation of $250,000 to expenditure account 12593-
5161.022, from Landscape Lighting District Streetlight Maintenance Fund 359, for the
ongoing costs associated with the advanced purchase of replacement poles.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
On May 10, 2018, the California Public Utilities Commission approved the City of Santa
Clarita's (City) purchase of the streetlight system from Southern California Edison (Edison).
Staff anticipates that the ongoing acquisition and conversion of the streetlight system to Light
Emitting Diode (LED) fixtures will generate operational savings in excess of $30 million during
the first 30 years of ownership.
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In addition to transferring ownership of the system, the City is now also responsible for ongoing
maintenance, including streetlight knockdowns resulting from vehicle collisions. While the
City's knockdown experience during the first six -months of ownership has been limited, with a
system encompassing more than 16,500 streetlights, staff forecasts replacing 50 to 100 pole
knockdowns each year.
To limit financial exposure, the City's insurance carrier provides coverage for the streetlight
system. While the City incurs a $1,000 deductible per knockdown occurrence, our insurance
carrier will be responsible for reimbursing all remaining expenditures, including the cost of the
replacement pole as well as the associated labor. Additionally, our insurance carrier will cover
costs associated with the initial emergency response to make the location safe and subsequent
services to clear damaged poles.
Ameron Pole Products (Ameron), located in Fillmore, California, is the number one
manufacturer of concrete streetlight poles in the United States. Ameron provides streetlight poles
throughout the country, and is the standardized pole used within the entire Edison service area
including Santa Clarita. Pursuant to Section 3.12.270 (B) of the City's Municipal Code
(Exceptions to Competitive Bidding Requirements), staff recommends dispensing with bidding
procedures as the specific concrete streetlight pole utilized in Santa Clarita may only be obtained
from Ameron.
While the local sales representative for Ameron, Del Sol Resources, will facilitate this sale, the
City will direct all payments to Ameron. The timeline to fabricate and deliver replacement poles
to address individual knockdowns requires six to eight weeks of lead-time from placing the
order. To expedite the replacement of streetlights damaged by vehicle collisions, staff is
recommending the award of a three-year, single -source contract to Ameron in the annual amount
of $250,000 for the advanced purchase of replacement poles. This action will provide the City
with adequate inventory to access as necessary and facilitate pole knockdown replacements
within approximately two weeks, as opposed to eight to ten weeks when ordering replacements
as each knockdown occurs.
Staff recommends placing an initial order for 50 replacement poles. The cost associated with
securing these poles is $114,680, inclusive of transportation and delivery. Upon fabrication, the
City's Transit Maintenance Facility will serve as the storage location for replacement poles.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund. This action requires an appropriation from the
Streetlight Maintenance District (Fund 359) of $250,000 for Fiscal Year 2019-20, and is
contingent upon Council appropriation of funds as part of the annual budget in future years. The
Streetlight Maintenance operation budget will be responsible for funding all advanced costs for
each streetlight knockdown. The City's insurance carrier will reimburse all expenses for each
knockdown, with the exception of a $1,000 deductible per occurrence.
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ATTACHMENTS
Del Sol Resources Quote
Page 3
Date: Aug 21, 2019
anng" IF IIL.....S 0 �..I I1 C IIIIIIIC
Quote: DSR - LA19-10304-3
Project CITY OF SANTA CLARITA -
Location SANTA CLARITA CA
Quote DSR - LA19-10304-3
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Del Sol Resources
249 S Hwy 101 PMB 532
Solana Beach CA 92075
Phone: (760) 407-1410
Fax: (760) 407-1575
From: KELLY SPERBECK
Quoter Ph:
email:
To: KEVIN TONOIAN For
CITY OF SANTA CLARITA Bid Date Jul 22, 2019
SANTA CLARITA CA Expires Aug 21, 2019
Phone: (661) 290-2210
EMail: KTONOIAN@SANTA-CLARITA.
TY
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MFG
Part
Price
UQ
ExtPrice
5
AMERON
1 C1 25 BASEPLATED OCTAGONAL POLE 25'-6"
$1,714.00
8 570.00
ABOVE GRADE HEIGHT 373N BLACK & WHITE LA
EXPOSED
AGGREGATE FINISH NO COATING 1AP6A SINGLE 6
ALUMINUM ARM ASSEMBLY PER DRAWING #1905-
012.
WITH ANCHOR BOLTS AND DELIVERY &
STOCKPILING OF POLE PER POLE.
LOADING: 1 LUMINAIRE 2.5 SQ. FT. EPA 50 LBS
LUMINAIRE BY OTHERS.
45
AMERON
1 C1 29 BASEPLATED OCTAGONAL POLE 29'-0"
$2,358.00
106 110.00
ABOVE GRADE HEIGHT 373N BLACK & WHITE LA
EXPOSED
AGGREGATE FINISH NO COATING 1AP6A SINGLE 6
ALUMINUM ARM ASSEMBLY PER DRAWING #1812-
008.
WITH ANCHOR BOLTS AND DELIVERY &
STOCKPILING OF POLE PER POLE.
LOADING: 1 LUMINAIRE 2.5 SQ. FT. EPA 50 LBS
LUMINAIRE BY OTHERS.
Total:
Notes:
QUOTE IS SUBJECT TO APPROVAL.
FREIGHT/ANCHOR BOLTS/DELIVERY AND STOCKPILING ARE INCLUDED IN THIS QUOTE.
NO SALES TAX INCLUDED.
1 WEEK LEAD TIME FOR DRAWINGS.
8 WEEK LEAD TIME AFTER THE RECEIPT OF SIGNED APPROVALS.
Terms and conditions of sale:
NOTES:
PRICES NOT GUARANTEED AFTER 30 DAYS.
STANDARD FREIGHT TERMS APPLY.
ADD FREIGHT FOR PRE -SHIPMENT OF ANCHOR BOLTS.
STANDARD MANUFACTURE'S COLORS ARE QUOTED.
STANDARD MANUFACTURE'S WARRANTEES APPLY.
SPARES NOT INCLUDED UNLESS LISTED ABOVE.
$114,680.00
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Date: Aug 21, 2019
anng" IF IIL.....S 0 �..I I1 C IIIIIIIC
Quote: DSR - LA19-10304-3
Project CITY OF SANTA CLARITA -
Location SANTA CLARITA CA
Quote DSR - LA19-10304-3
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Del Sol Resources
249 S Hwy 101 PMB 532
Solana Beach CA 92075
Phone: (760) 407-1410
Fax: (760) 407-1575
From: KELLY SPERBECK
Quoter Ph:
email:
QUOTATION IS VOID IF CHANGED.
COMPLETE QUOTE MUST BE USED, NO PARTIALS.
FREIGHT/DELIVERY: UNLESS OTHERWISE NEGOTIATED, BUYER SHALL PAY FREIGHT/DELIVEREY CHANGE ON
GOODS IN TRANSIT AND FILE ANY NECESSARY RESULTING CLAIMS. MANUFACTURE SHALL NOT BE
RESPONSIBLE FOR DAMAGE THAT OCCURES TO ANY PRODUCTS SINCE THE PRODUCTS HAVE BEEN
TRANSFERRED TO AN ATHORIZED SHIPPING & DELIVERY PROVIDER.
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