Loading...
HomeMy WebLinkAbout2019-08-27 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, August 27, 2019 -Minutes- 6:00 PM INVOCATION Mayor Pro Tern Smyth delivered the invocation. City Council Chambers CALL TO ORDER Mayor McLean called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:04 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Pro Tern Smyth led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Weste, to approve the agenda, pulling items 7, 10, and 13 for public comment. Hearing no objections, it was so ordered. RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor McLean and Council recognized staff from the City's Youth Sports program for earning "The Better Sports for Kids Quality Program Provider Designation" from the National Alliance for Youth Sports and presented staff with the National Alliance for Youth Sports certificate. PRESENTATIONS American Association of Retired Persons (AARP) Representative, Rafi Nazarians, presented information about the World Health Organization Global Network for Age -Friendly Cities and Communities, congratulated the City for becoming a part of the program, and presented the Council with a certificate of recognition. PUBLIC PARTICIPATION Addressing the Council was Ruth Abejon, regarding senior residency status at Sierra Park Mobilehome Park; Stephanie Correnti, regarding CN Zoning at Singing Hills Drive & McBean Parkway; Leigh Nicholson, Todd Williams, Kevin McDonald, Kathleen Koch, Robert Kropp, and Ronald Guglielmino, regarding the Oaks Glen subdivision of Fair Oaks Ranch parking issues; and Shawn Chen, regarding Airbnb issues. Forty-three written comment cards were received regarding minor use permit approvals at Singing Hills Drive and McBean Parkway, and eleven written comment cards were received regarding parking issues at Fair Oaks Ranch. STAFF COMMENTS City Manager Ken Striplin commented that as of May, the senior mobile home parks were in compliance with the senior residence occupancy requirement of 90 percent, and will look into any contrary information; commented that there is no current gas station project application for the Singing Hills property, and with regard to a zone change restricting a current use, staff would need to conduct additional research; commented on the Fair Oaks parking issue, acknowledged the frustration on behalf of the residents, clarified that the City does not have the ability to enforce Homeowners Associations' Covenants, Conditions, and Restrictions, but does enforce Santa Clarita Municipal Codes, and staff would like the opportunity to seek short and long term resolutions; and commented that the City does not have regulations regarding Airbnbs or receive many complaints, and will provide additional information to the Council if desired. Councilmember Kellar encouraged staff to help the Fair Oaks residents to resolve the problem; and requested that staff work on a proposal for Council action regarding the Airbnb issue. Mayor Pro Tem Smyth concurred with Councilmember Kellar regarding the importance to get ahead of the Airbnb issue, requested to see other city policies before it becomes a greater issue, and the City should address the parking issues at Fair Oaks Ranch. Councilmembers Weste and Miranda also concurred that the parking issue is problematic and affecting the residents, quality of life, and the City should enforce all parking restrictions. Councilmember Miranda requested clarification on the Singing Hills Drive issue, and Mr. Striplin responded that staff will be required to conduct research to determine the process that would be needed for, as well as the implications of, a zone change, and this is a broader planning process that needs to be evaluated, and can provide information to the Council at a later date, and reiterated that there is no project planned for that site. Mayor McLean thanked the public participation speakers for attending and acknowledged the many comment cards received. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Miranda announced the Santa Clarita Marathon, Heroes Edition, registration is now open and to learn more about the upcoming marathon on November 2 and 3, 2019, visit SCMarathon.org; and mentioned that he attended the Queen tribute where there were approximately 10,000 people in attendance. Councilmember Weste invited residents to attend the City's next Parent Resource Symposium on September 11, 2019, where parents and teenagers will learn about vaping emerging trends; and requested adjournment in memory of Bill Foster. Mayor Pro Tern Smyth reminded all that the State Legislature is in their final few weeks of session and the City is tracking a number bills over the next few weeks which have significant impact on local government; and commented that on last Saturday, the City concluded the summer Concerts in the Park series, which was very well attended and a terrific event. Councilmember Kellar mentioned that he enjoyed the summer hiatus. Mayor McLean warned of robo calls announcing that a person's social security account has been suspended in order to get their personal information, and encouraged citizens to report the incoming number to the sheriff station, and to be aware of the danger that these calls pose; and announced that the 25th annual River Rally Clean-up event registration is now open and requested volunteers to. register at santaclaritavolunteers.com. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Councilmember AYES: McLean, Smyth, Kellar, Miranda, Weste ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the July 9, 2019, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the July 9, 2019, Regular Meeting. Page 3 ITEM 3 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 4 RESOLUTION ESTABLISHING NO STOPPING ZONES ALONG THE NORTH AND SOUTH SIDES OF SUMMIT PLACE BETWEEN ROCKWELL CANYON ROAD AND WEST DEL MONTE DRIVE/WEST ARROYO PARK DRIVE BETWEEN THE HOURS OF 12:00 A.M. AND 4:00 A.M. Adopt a resolution establishing no stopping zones along the north and south sides of Summit Place between Rockwell Canyon Road and West Del Monte Drive/West Arroyo Park Drive between the hours of 12:00 a.m. and 4:00 a.m., as requested by the Valencia Summit Homeowners Association Board of Directors. RECOMMENDED ACTION: City Council adopt a resolution establishing no stopping zones along the north and south sides of Summit Place between Rockwell Canyon Road and West Del Monte Drive/West Arroyo Park Drive between the hours of 12:00 a.m. and 4:00 a.m. Adopted Resolution No. 19-46 ITEM 5 RESOLUTION ELECTING TO BE EXEMPT FROM THE CALIFORNIA CONGESTION MANAGEMENT PROGRAM Adopt a resolution electing to be exempt from the California Congestion Management Program (CMP) in partnership with the Los Angeles County Metropolitan Transportation Authority (Metro) and cities representing a majority of the Los Angeles County population in accordance with the state CMP statute. RECOMMENDED ACTION: City Council adopt a resolution electing to be exempt from the California Congestion Management Program. Adopted Resolution No. 19-47 ITEM 6 CANYON COUNTRY PARK INCLUSIVE PLAY AREA, PROJECT P4018 - APPROVE CONTRACT AUTHORITY INCREASE This project will install the City's first inclusive play area at Canyon Country Park. This action will increase the expenditure authority to add amenities to the design and construction contracts awarded by the City Council on July 8, 2019. RECOMMENDED ACTION: City Council: 1. Approve a contract authority increase with Great Western Installations, Inc., in the amount of $123,800, for a total contract amount not to exceed $1,237,000, for enhancements to the design and construction of an inclusive play area at Canyon Country Park. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 7 SECOND READING AND ADOPTION OF AN ORDINANCE TO CREATE THE JOBS CREATION OVERLAY ZONE (MASTER CASE NO. 19-002) Second reading and adoption of an ordinance to create the Jobs Creation Overlay Zone (JCOZ), with the primary focus of increasing high -quality employment opportunities and improving the City's jobs/housing balance. RECOMMENDED ACTION: City Council conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING A NEGATIVE DECLARATION AND APPROVING MASTER CASE NO. 19-0029 CONSISTING OF ZONE CHANGE 19-001, UNIFIED DEVELOPMENT CODE AMENDMENT 19-001, AND SPECIFIC PLAN AMENDMENT 19-002, FOR THE IMPLEMENTATION OF THE JOBS CREATION OVERLAY ZONE." Addressing the Council on this item was Lynne Plambeck, representing Santa Clarita Organization for Planning and the Environment. City Manager Ken Striplin commented that this item was discussed at length at the prior Council meeting and Needham Ranch has been one of the most environmentally studied projects within the City. Adopted Ordinance No. 19-4 ITEM 8 AWARD ADVERTISING CONTRACT FOR TOURISM MARKETING DISTRICT Award a contract to Lundmark Advertising + Design to provide marketing and advertising services to the Tourism Marketing District. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to Lundmark Advertising + Design to provide marketing and advertising services for the Tourism Marketing District for an annual amount of $194,000, and authorize an amount not to exceed $170,000 for additional advertising, for a total amount not to exceed $364,000. 2. Authorize the City Manager or designee to execute up to four additional, one-year renewal options beginning in year two, not to exceed the annual contract amount of $194,000 plus Consumer Price Index adjustments, and an additional amount not to exceed $170,000 per year for additional advertising. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, and execute all documents subject to City Attorney approval. ITEM 9 AWARD OF FIBER ELECTRONICS HARDWARE This item makes a recommendation to award a contract to Lanair Group, LLC, for the purchase of Ciena fiber electronics hardware necessary to utilize the dark fiber connection between the City's primary data center and downtown Los Angeles. RECOMMENDED ACTION: City Council: 1. Approve the use of a "piggyback" contract through The National Cooperative Purchasing Alliance contract #01-65; award a contract to Lanair Group, LLC, in the amount of $97,876 plus a 10 percent contingency in the amount of $9,788, for a total amount not to exceed $107,664 for fiber electronics hardware, professional services, and three years of support and maintenance. 2. Authorize the appropriation to Technology Services expenditure accounts 12201-5201.002 for $85,540 and 12201-5161.001 for $22,124 from the General Fund Balance (Fund 100). 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 1 1 1 ITEM 10 SECURITY SERVICES CONTRACT FOR CITY PARKS, FACILITIES, AND EVENTS Council consideration for a new security services contract for City parks, facilities, and events. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to Select Patrol Agency, Inc., for security services in the amount of $1,968,564 and authorize a 10 percent contingency in the amount of $196,856, for a total contract amount not to exceed $2,165,420. 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options beginning in Fiscal Year 2022-23, not to exceed the base annual contract, inclusive of contingency, of $721,807, plus any adjustment consistent with the appropriate Consumer Price Index and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize an ongoing annual appropriation to expenditure accounts: 12702-5161.001 for $783; 12703-5161.001 for $2,962; 12705-5161.001 for $25,202, and 12710-5161.001 for $1,572 from the Areawide Fund Balance (Fund 367); 12051-5161.001 for $12,524 from the Public Library Fund Balance (Fund 309); 14509-5161.001 for $77,478 from the Transit Fund Balance (Fund 700); and 14513-5161.001 for $51,966 from the General Fund Balance (Fund 100). 4. Increase Transfers from the General Fund to Areawide Fund for $28,947 in accounts 10019500-5501.367 and 367-4711.100. 5. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. Addressing the Council on this item was Alan Ferdman, representing the Canyon Country Advisory Committee. City Manager Ken Striplin commented that in conjunction with the Sheriffs Department, the security services enhance the safety of the community. ITEM 11 APPROVE PURCHASE OF A JOHN DEERE 1600 TURBO SERIES III COMMERCIAL WIDE AREA MOWER Approve the purchase of a John Deere 1600 Turbo Series III Commercial Wide Area Mower with 2-Post Folding ROPS using a "piggyback" contract. RECOMMENDED ACTION: City Council: 1. Approve the "piggyback" purchase of a John Deere 1600 Turbo Series II Commercial Wide Page 7 Area Mower with 2-Post Folding ROPS using Sourcewell contract #062117-DAC in an amount not to exceed $61,086. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney, approval. ITEM 12 STORAGE AREA NETWORK REPLACEMENT The City of Santa Clarita has been well served by two Nimble Storage Area Network systems that provide the storage capacity necessary for the City's virtual datacenters. This item makes a recommendation to award a five-year contract to procure two new Nimble Storage Area Network systems to replace the current systems that will reach end of support in December 2019. RECOMMENDED ACTION: City Council: I. Award a five-year contract to CDW-G LLC in the amount of $194,565, and authorize a 3 percent contingency in the amount of $5,837, for a total contract amount not to exceed $200,402, for the purchase of two Nimble Storage Area Network systems. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 13 MEMORANDUM OF UNDERSTANDING AMENDMENT NO. 1 BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF SANTA CLARITA FOR THE NEW SANTA CLARITA VALLEY SHERIFF'S STATION The Memorandum of Understanding (MOU) Amendment No. 1 would provide for additional funding by the County of Los Angeles for the construction of the new, centrally located, 46,500 square foot Sheriff's Station, located in the City of Santa Clarita on City -owned property on Golden Valley Road. RECOMMENDED ACTION: City Council approve and authorize the City Manager or designee to execute a Memorandum of Understanding Amendment No. 1 between the County of Los Angeles and the City of Santa Clarita for the new Santa Clarita Valley Sheriff's Station, subject to City Attorney approval. Addressing the Council on this item was Alan Ferdman, representing the Canyon Country Advisory Committee. City Manager Ken Striplin commented that projects are based on estimates and numbers available at a given time, and due to the length of time to a project start date, changes in the economy, and cost of labor, the budget may change; and commented that the funding sources for the Sheriffs Station project are identified in the agenda report, and throughout the process, the evolving costs have been presented to the Council at public meetings. ITEM 14 CHECK REGISTER NOS. 14, 15, AND 16 Check Register No. 14 for the Period 06/07/19 through 06/20/19 and 06/27/19. Electronic Funds Transfers for the Period 06/10/19 through 06/21/19. Check Register No. 15 for the Period 06/21/19 through 07/04/19 and 07/11/19. Electronic Funds Transfers for the Period 06/24/19 through 07/05/19. Check Register No. 16 for the Period 07/05/19 through 07/18/19 and 07/25/19. Electronic Funds Transfers for the Period 07/08/19 through 07/19/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 14, Check Register No. 15, and Check Register No. 16. PUBLIC PARTICIPATION II Addressing the Council was Alan Ferdman, representing Canyon Country Advisory Committee, regarding a BMX race track; Wendy Langhans and Sandra Cattell, regarding the Open Space Preservation District Financial Accountability and Audit Panel (FAAP) Annual Report; and Luc Jacobson, regarding overcrowding on the Route 12 Whites Canyon bus. STAFF COMMENTS City Manager Ken Striplin commented that he will request Transit Manager Adrian Aguilar to speak with Mr. Jacobson for any alternatives to manage his commute. Mr. Striplin commented that he appreciates Ms. Langhans and Ms. Cattell addressing the Council with their concerns, and he and the City Attorney are planning on meeting with the FAAP Panel to discuss the issues in more detail, and clarified that the scope of the panel is not to determine whether they agree with the price, parcel, or appropriation of money, but their arguments and opinions can be incorporated into the report; commented that the Canyon Country Community Center property is a part of active parkland which is allowable by the allocation of up to 10 percent of Open Space Preservation District funds, and the funds were appropriated at a Council meeting as part of the budget. Councilmember Weste commented that as a Councilmember who chaired and took the Open Space Preservation District through passage, she is cognizant of what the voters asked and voted for; and is happy to say that the City has been successful in acquiring a green belt around Santa Clarita and the Canyon Country Community Center is a unique opportunity to provide an active parkland facility in that part of town. ADJOURNMENT Mayor McLean adjourned the meeting in memory of Bill Foster at 7:31 p.m. ATTEST: CITY CLERK MAYOR 1 Page 10