Loading...
HomeMy WebLinkAbout2019-09-24 - AGENDAS - REGULAR (2)AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. INVOCATION Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS CMAA Southern California Chapter 2019 Project Achievement Award CIWEA Employer of the Year PRESENTATIONS SCE Wildfire Mitigation Plan Santa Clarita Valley Suicide Prevention PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Page 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 10, 2019 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 10, 2019 Regular Meeting. 3. CHECK REGISTER NO. 19 - Check Register No. 19 for the Period 08/16/19 through 08/29/19 and 09/05/19. Electronic Funds Transfers for the Period 08/19/19 through 08/30/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 19. 4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 5. PURCHASE OF A VAC-TRON VACUUM EXCAVATION SYSTEM - Approve the "piggyback" purchase of a Vac-Tron Vacuum Excavation System using Sourcewell contract 4012418-VRM in an amount not to exceed $74,028. RECOMMENDED ACTION: City Council: 1. Approve the "piggyback" purchase of a Vac-Tron Vacuum Excavation System from Vermeer Corporation using Sourcewell contract 4012418-VRM in an amount not to exceed $74,028. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 3 6. MICROSOFT OFFICE ENTERPRISE LICENSE AGREEMENT - The City of Santa Clarita utilizes the Microsoft Office suite of applications for email, calendar, word processing, presentations, and spreadsheets. This item makes a recommendation to award a three-year contract to procure Microsoft Office Professional Plus 2019 licenses for staff use citywide. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to SoftwareONE, Inc., for a total amount not to exceed $292,958 for the purchase of 550 Microsoft Office Professional Plus 2019 licenses. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 7. CONTRACT FOR NEWHALL RANCH ROAD MEDIAN LANDSCAPE REPAIR - This action will award the construction contract for the Newhall Ranch Road Median Landscape Repair project. This project includes the removal and replacement of fire - damaged plant material, irrigation modification, and installation of a new welcome monument sign. RECOMMENDED ACTION: City Council: Award a contract to Conserve LandCare for $224,800, plus a 15 percent contingency of $33,720, for a total contract amount not to exceed $258,520, to fund the construction of Newhall Ranch Road median landscape repairs. 2. Appropriate $283,908 from Areawide Fund 367 to expenditure account 12712- 5161.013, inclusive of the project base bid, the contingency amount, and additional funds of $25,388 for the installation of a new monument welcome sign. Authorize the City Manager or designee to execute all contract documents, and modify the awards in the event impossibility of performance arises, subject to City Attorney approval. 8. PUBLIC ACCESS, EDUCATIONAL, AND GOVERNMENT (PEG) TELEVISION MANAGEMENT CONTRACT - Consideration of the Public Television Management Services agreement between the Santa Clarita Public Television Authority and Santa Clarita Valley Television. RECOMMENDED ACTION: City Council: 1. Authorize funding for a five-year Public Television Management Services Agreement with Santa Clarita Valley Television for the ongoing management and programming of Time Warner and AT&T for playback, programming, and production studio operations from October 1, 2019, through June 30, 2024, in the amount not to exceed $179,843 for the remainder of Fiscal Year (FY) 2019-20; $249,769 for FY2020-21; Page 4 $259,762 for FY2021-22; $269,755 for FY2022-23; and $269,755 for FY2023-24, respectively, for each year. 2. Appropriate funds in the amount of $90,000 from the Public Access, Educational, and Government funds to Expenditure Account 12205-5401.008, and $89,943 from the General Fund to Public Television Account 11501-5401.008. Decrease Council Contingency Account 19300-5401.001 by $89,943. Authorize the City Manager or designee to execute all contracts and associated documents contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 9. CONTRACT FOR PARKING CITATION PROCESSING SERVICES - Award a one year contract, with the option of three one-year renewals, for the provision of parking citation processing services. RECOMMENDED ACTION: City Council: Award a one year contract in the amount not to exceed $125,000 to Data Ticket, Inc., with the option of three one-year renewals, to provide the City with parking citation processing services. 2. Authorize the City Manager or designee to execute contract and all associated documents, subject to City Attorney approval. 10. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING SECTION 13.76.045 TO THE SANTA CLARITA MUNICIPAL CODE CONCERNING STREET TREES - This ordinance will allow for the transfer of ownership and maintenance responsibility for street trees in limited circumstances where such transfer would be in the best interests of the City and private property owners. RECOMMENDED ACTION: City Council introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING SECTION 13.76.045 TO THE SANTA CLARITA MUNICIPAL CODE CONCERNING STREET TREES." NEW BUSINESS 11. TRANSIT DEVELOPMENT PLAN UPDATE - The Transportation Development Plan (TDP) is a long-range transit plan that projects future service needs in our ever - changing community. The TDP recently underwent an update process which included extensive community input and data analytics. The final product details long-term service needs and the corresponding financial plan necessary to meet projected needs. Page 5 RECOMMENDED ACTION: City Council adopt the Transit Development Plan Update. 12. COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE SECTION 36516 - Discuss and consider Councilmember compensation increase to be effective 2021. The last increase of Councilmember compensation was effective in 2017. RECOMMENDED ACTION: City Council introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE REGARDING CITY COUNCIL SALARY." PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Doreetha S. Daniels FUTURE MEETINGS The next regular meeting of the City Council will be held October 8, 2019, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On September 19, 2019, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 6 PROCLAMATION Suicide Prevention A wareness Month September 2019 KIIEREA, , September is known throughout the United States as National Suicide Prevention Awareness Month and is intended to help promote awareness surrounding each of the Suicide Prevention resources available to us and our community; and KIIEREA, , our goal is to learn how to help those around us and how to talk about suicide without increasing the risk of harm; and KIIEREA, , suicidal thoughts can affect anyone regardless of age, gender, race, orientation, income level, religion, or background; and KeI11REA, , according to the United States Center for Disease Control, each year more than 47,000 people die by suicide; and KIIEREA,V, suicide is the 10d' leading cause of death among adults in the US, and the 2nd leading cause of death among people aged 15-34; and KIIEREA, , the City of Santa Clarita, California is no different than any other community in the country, but chooses to publicly state and place its full support behind local educators, mental health professionals, police officers, and parents as partners in supporting our community in simply being available to one another; and KIIEREA, , national organizations like the American Foundation of Suicide Prevention are on the front line of the battle that many still refuse to discuss in public, as suicide and mental illness remain too much a forbidden topic about which to speak openly; and KIIEREA, , every member of our community should understand that throughout life's struggles we all need the occasional reminder that we are all silently fighting our own battles. NOW, T IILRI. F01?1.1, MARsHA MCLEAN, MAYOR, on behalf of the City and our community, do hereby proclaim September 2019, as .V uiciele Pres,e rtion AP¢,areness Month and encourage residents to ensure that individuals, friends and families have access to the resources they need to discuss suicide prevention. Signed this 24th day of September, 2019 Marsha McLean, Mayor Santa Clarita, California N N r rn Packet Pg. 7