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HomeMy WebLinkAbout2019-09-24 - AGENDA REPORTS - REGULAR MTG MINS (2)Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, September 10, 2019 INVOCATION Mayor McLean delivered the invocation. —Minutes— 6:00 PM City Council Chambers CALL TO ORDER Mayor McLean called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:01 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor McLean led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Weste, second by Kellar, to approve the agenda, pulling item 5 for a staff report. Hearing no objections, it was so ordered. RESULT: APPROVED AGENDA L a� U 0 U AWARDS AND RECOGNITIONS Mayor McLean and Council presented a City proclamation designating September 2019 as Hispanic Heritage Month in the City of Santa Clarita and invited Latino community leaders, including Gloria Mercado-Fortine, to receive the proclamation. Councilmember Miranda thanked Councilmember Kellar for starting the tradition of the Hispanic Heritage Month City proclamation, and also thanked Paul De La Cerda, who was unable to attend tonight's meeting. Mayor McLean and Council presented a City proclamation designating September 17 through 23, 2019, as Constitution Week in the City of Santa Clarita to Heather Carrasco, Regent of the Daughters of the American Revolution, Saugus chapter. Mayor McLean and Council presented a City proclamation recognizing September 24, 2019, as Voter Registration Day in the City of Santa Clarita to City Clerk Mary Cusick. U PRESENTATIONS Jeff Klein, Manager of Civic Engagement, Legislation and Programs for Voters with Disabilities and Language Accessibility for the Los Angeles County Registrar-Recorder/County Clerk,U presented information about the Voting Solutions for All People program to Council and 2 members of the public. Mr. Klein addressed Council questions regarding the new voting o. process. PUBLIC PARTICIPATION There were no requests to speak. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Miranda commented on the recent Soroptimist International of Valencia 16th Annual "Bras for a Cause" event to raise money to pay for breast cancer diagnosis and treatment and thanked all who worked for the cause. Councilmember Weste encouraged all residents to commemorate 9/11 by teaching young people what happened on that day; invited residents to attend the Parent Resource Symposium on September 11, at City Hall, where the topic will be about the dangers of vaping; and invited all to attend a free event on September 14 and 15 where railway models will be on display at Hart Park. Mayor Pro Tem Smyth commented that the Legislative Committee will have an update on priority bills at an upcoming City Council meeting as the legislative session is about to end; invited residents to attend the annual Evening of Remembrance event at the Youth Grove on September 17, when seven names will be added, honoring those, under age 25, who lost their lives in traffic -related accidents. Councilmember Miranda encouraged drivers to slow down. Councilmember Kellar invited all to Route 66 for a 9/11 remembrance at 7:00 p.m.; and announced that Councilmember Weste was honored by the National Parks Conservation Association for her role as a leading advocate for the Rim of the Valley, working closely with Page 2 legislators to protect the Rim of the Valley Corridor. Councilmember Weste thanked the Council for being supportive and staff for their work on the Open Space Preservation District. Mayor McLean commented that at the last Council meeting, the City adopted the Age -Friendly Network, and read a note from Dr. Gene Dorio regarding the network; mentioned that the Southern California Association of Governments (SCAG) discussed the Regional Housing Needs Assessment, where SCAG determined a nine-year housing needs to be 406,000 units and the state returned their projected numbers as 1.3 million units; stated SCAG is appealing the state's process to determine their numbers; and invited residents to register for Santa Clarita's upcoming marathon at SCVMarathon.org, or register to volunteer for the marathon or the 25th annual River Rally Clean -Up event on September 21, 2019, at SantaClaritaVolunteers.com. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bill Miranda, Councilmember SECONDER: Bob Kellar, Councilmember AYES: McLean, Smyth, Kellar, Miranda, Weste ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the August 27, 2019, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the August 27, 2019, Regular Meeting. ITEM 3 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the September 4, 2019, Special Meeting. ITEM 4 CHECK REGISTER NOS. 17 AND 18 Check Register No. 17 for the Period 07/19/19 through 08/01/19 and 08/08/19. Electronic Funds Transfers for the Period 07/22/19 through 08/02/19. Check Register No. 18 for the Period 08/02/19 through 08/15/19 and 08/22/19. Electronic Funds Transfers for the Period 08/05/19 through 08/16/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 17 and Check Register No. 18. Page 3 U ITEM 5 AWARD OF CONTRACT FOR ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM Award a ten-year contract to Superion, LLC, for software, professional services, and ten years of annual maintenance associated with the procurement of a new Enterprise Resource Planning (ERP) system. RECOMMENDED ACTION: City Council: 1. Award a ten-year contract to Superion, LLC, for the replacement of the City of Santa Clarita's enterprise resource planning system, for a total amount not to exceed $5,242,062 This amount includes one-time implementation costs of $1,520,390 plus a 15 percent contingency in the amount of $228,058, and $3,493,614 for ten years of annual support and maintenance. a� 2. Appropriate funding in the amount of $2,224,240 from the Technology Replacement Fund v (720) to Info Resources/Computer Replacement Expenditure Account 12203-5161.001 for one-time implementation costs, contingency, and support and maintenance during o implementation. Appropriate $11,388 to personnel account 12203-5001.001, $223,973 to v 12203-5002.001, and $39,966 to 12203-5003.001 for staffing costs during implementation. Authorize an ongoing annual appropriation from the General Fund (100) to Technology Services Expenditure Account 12200-5161.001 for annual support and maintenance costs beginning in Fiscal Year 2021-22 in the amount of $333,714, and authorize a three percent annual increase to the base budget through Fiscal Year 2028-29, contingent upon the appropriation of funds in the annual budget for such fiscal years. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Technology Services Manager Benny Ives presented the staff report. There were no questions from Council. ITEM 6 AWARD OF CONTRACT TO AMERON POLE PRODUCTS FOR THE PURCHASE OF ADVANCED REPLACEMENT STREETLIGHT POLES To expedite the replacement of streetlight poles that are damaged by vehicle collisions, staff is recommending the award of a three-year contract to Ameron Pole Products for the advanced purchase of replacement poles. This action will provide the City with adequate inventory to facilitate pole knockdown replacements within approximately two weeks. RECOMMENDED ACTION: City Council: 1. Award a three-year contract for replacement streetlight poles to Ameron Pole Products for an annual amount of $250,000, for a total contract amount not to exceed $750,000. Page 4 2. Appropriate $250,000 to expenditure account 12593-5161.022 for the advanced purchase of replacement streetlight poles, from Landscape Lighting District Streetlight Maintenance Fund 359, to expedite future streetlight knockdowns. 3. Authorize an ongoing base budget appropriation of $250,000 to expenditure account 12593- 5161.022, from Landscape Lighting District Streetlight Maintenance Fund 359, for the ongoing costs associated with the advanced purchase of replacement poles. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. City Council discuss and provide direction to staff. City Manager Ken Striplin presented the staff report. Addressing the Council was Leon Worden, recommending that City Hall be renamed after the late Carl Boyer. Councilmember Weste commented that Carl Boyer believed in local control, was dedicated to the formation of the City, worked to create multiple charities, and cared about people globally; and commented that she would like to see all City founders honored. Councilmember Kellar commented that the formation of the City was a collective effort and supported honoring Carl Boyer in another way, other than renaming City Hall. Mayor Pro Tem Smyth concurred with Councilmember Kellar in honoring Carl Boyer and stated City Hall belongs to all of our residents. Mayor McLean commented that all the founding members should be honored and suggested an honor grove or honor plaza at City Hall to recognize those individuals. Councilmember Weste requested consensus to work with staff to create a piece of art recognizing Carl Boyer as a City Founder, and find a location in Newhall where he lived for years. Councilmember Miranda made a motion to name the Century Room after Carl Boyer. Mayor McLean and Councilmember Kellar concurred with the art piece and have the Arts Page 5 L NEW BUSINESS U ITEM 7 CONSIDERATION OF THE NAMING PROCESS OF A CITY FACILITY At the June 11, 2019, City Council meeting, the City Council directed staff to bring back an v agenda item to discuss the process of naming a City of Santa Clarita facility. RECOMMENDED ACTION: o - City Council discuss and provide direction to staff. City Manager Ken Striplin presented the staff report. Addressing the Council was Leon Worden, recommending that City Hall be renamed after the late Carl Boyer. Councilmember Weste commented that Carl Boyer believed in local control, was dedicated to the formation of the City, worked to create multiple charities, and cared about people globally; and commented that she would like to see all City founders honored. Councilmember Kellar commented that the formation of the City was a collective effort and supported honoring Carl Boyer in another way, other than renaming City Hall. Mayor Pro Tem Smyth concurred with Councilmember Kellar in honoring Carl Boyer and stated City Hall belongs to all of our residents. Mayor McLean commented that all the founding members should be honored and suggested an honor grove or honor plaza at City Hall to recognize those individuals. Councilmember Weste requested consensus to work with staff to create a piece of art recognizing Carl Boyer as a City Founder, and find a location in Newhall where he lived for years. Councilmember Miranda made a motion to name the Century Room after Carl Boyer. Mayor McLean and Councilmember Kellar concurred with the art piece and have the Arts Page 5 Commission give input on the art work. Councilmember Weste requested Mr. Worden to return to the podium to express his opinion, and Mr. Worden commented that Carl Boyer was a preeminent City founder and also supports naming City Hall rooms. Councilmember Weste expressed support for the motion, as did Mayor Pro Tem Smyth, who seconded the motion. Councilmember Weste requested further discussion and commented that an art piece at a library branch, City Hall, or Newhall would be appropriate, and does not know if the City Hall will be permanent due to population growth, but an art piece could be permanent, and naming a room may not be permanent. Mayor Pro Tem Smyth commented that if there is no Council concurrence on the naming of the room, then Council should not take action of the motion. Mayor McLean concurred, due to the appearance of not supporting the honoring of Carl Boyer because of disagreement with the o motion; and supported the idea of a permanent art piece at City Hall, and not the renaming of a v room. Councilmember Weste made a motion to consider an art piece and Mayor McLean seconded the motion, followed by a Council vote on the first motion. Mayor McLean inquired regarding the second motion on the floor and City Attorney Joseph Montes responded that the motions are not mutually exclusive, and the Council can vote on the second motion. Council voted on the second motion. Mayor McLean requested Council concurrence to create a naming process of a City facility and Council did not concur. City Manager Ken Striplin requested clarification on Council direction on the process to approve an art piece. Mayor Pro Tem Smyth inquired if Council wished to put a hold on renaming of Century Room until after receiving ideas about the art piece or other type of recognition. City Manager Ken Striplin suggested to take the information and direction of the Council to the Arts Commission to return to Council with a recommendation of the art piece or plaque. Councilmember Weste commented that if City Hall were to move, the important art pieces and plaques should move with it. Mayor McLean commented that 3-2 vote on the renaming of the Century Room was nothing against Mr. Boyer, or what he has done for the City, and voiced the benefit of creating a process for naming City facilities. Councilmember Weste and Miranda commented that it was a unanimous decision in honoring Carl Boyer. Page 6 First Motion: Renaming Century Room in honor of Carl Boyer RESULT: APPROVED [3 TO 2] MOVER: Bill Miranda, Councilmember SECONDER: Cameron Smyth, Mayor Pro Tem AYES: Cameron Smyth, Bob Kellar, Bill Miranda NAYS: Marsha McLean, Laurene Weste Second Motion: Art piece in honor of Carl Boyer RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Marsha McLean, Mayor AYES: McLean, Smyth, Kellar, Miranda, Weste PUBLIC PARTICIPATION II There were no requests to speak. ADJOURNMENT Mayor McLean adjourned the meeting at 7:43 p.m. ATTEST: CITY CLERK MAYOR Page 7 U