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HomeMy WebLinkAbout2019-10-08 - AGENDA REPORTS - AWARD CONTRS FOR DBAA PREVENTATIVE MAINT, INSPECTI (2)Agenda Item: 8 DATE: October 8, 2019 SUBJECT: AWARD CONTRACTS FOR DRAINAGE BENEFIT ASSESSMENT AREA PREVENTATIVE MAINTENANCE, INSPECTION, AND REPAIR SERVICES DEPARTMENT: Neighborhood Services PRESENTER: Darin Seegmiller RECOMMENDED ACTION City Council: Award a two-year contract to Flo -Services, Inc., for Drainage Benefit Assessment Area preventative maintenance, inspection, and repair services for an annual amount of $76,202 and authorize an annual contingency of $11,431 to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $175,266. 2. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of a contingency of $11,431, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Award a contract to Flo -Services, Inc., for one-time repairs at Drainage Benefit Assessment Areas 6 and 18 for an amount of $119,619 and authorize a contingency of $17,943 to address unforeseen repair issues, for a total contract amount not to exceed $137,562. 4. Authorize $137,562 in one-time base budget appropriations from Fund 357 for Fiscal Year (FY) 2019-2020 to expenditure account 12516-5161.013. 5. Authorize the City Manager or designee to execute all contracts and associated documents, modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. Page 1 BACKGROUND The City of Santa Clarita (City) administers 15 Drainage Benefit Assessment Areas (DBAA), which prevent groundwater from rising, in order to maintain slope stability or provide flooding control within a specific area. Eight of the 15 DBAAs preventative maintenance, inspection, and repair are provided through a combination of City staff and contractors. Contractual services include measuring water depths in observation wells, maintaining and repairing pump station equipment and fixtures, maintaining hydroaugers and drains, and various inspections and preventative maintenance to ensure the objective of slope stability or flooding control. The City conducted a Request for Proposal (RFP) to solicit proposals from companies who provide preventative maintenance, inspection, and repair services and have experience on the types of equipment at the City's DBAAs. The RFP also requested pricing proposals for known one-time repairs needed to DBAAs 6 and 18. To improve maintenance standards and enforce contractor accountability, this procurement utilized weighted criteria to evaluate and score proposals. The proposal was reviewed and evaluated based on the company's ability to meet the specific needs of the City in three areas: preventative maintenance, inspection, and repair. It is important to note this recommended award is not based on the lowest responsive cost proposal. While the price for services constitutes 20 percent of the City's weighted evaluation criteria, 80 percent of the evaluation criteria focuses on the contractor's qualifications, scope of work, and references. The following categories comprised the weighted criteria used to evaluate the proposal: • Contractor qualifications (35%) • Thoroughness of scope of work (25%) • References (20%) • Cost of services provided (20%) An invitation to bid was published on June 14, 2019. The RFP was sent to 430 vendors, of which 22 vendors downloaded the RFP. One proposal was received and opened by Purchasing staff on July 26, 2019. The results are shown below: Rank Company I Score Location 1 I Flo -Services, Inc. 185.3 Burbank, CA Staff recommends awarding Flo -Services, Inc., a contract to provide preventative maintenance, inspection, and repair services to the City for DBAAs 3, 6, 18, 20, and 24. DBAAs 19 and 22 maintenance services will be handled by City staff on an as -needed basis. DBAA 33 shall be awarded at a later date when the development of the DBAA infrastructure has been completed and turned over to the City for maintenance. The bid amounts for each DBAA are shown below: Page 2 On -Going Preventative Maintenance DBAA Bid Amount 3 $ 4,080.00 6 $14,387.28 18 $11,147.28 20 $ 9,745.70 24 $36,840.85 Total $76,201.11 Staff recommends Flo -Services, Inc., be awarded a separate contract to provide one-time repairs at DBAAs 6 & 18, including well pump replacements, Edison service entrance replacements, valve vault replacement, and wet well guide pump base replacements. The bid amounts for one- time repairs are shown below. One -Time Repairs DBAA Bid Amount 6 $ 31,581.05 18 $ 88,037.60 Total $119,618.65 Based on operational experience with these DBAAs, staff recommends increasing the potential value of the preventative maintenance, inspection, and repair services contract annually by $11,431 (15 percent) to address unscheduled repairs or as -needed work. Staff also recommends increasing the potential value of the one-time repair contract by $17,943 (15 percent) to address unforeseen issues during these repairs. It is important to note that hourly costs for unscheduled services are limited through the proposal specifications, and as -needed work does not represent any guarantee of compensation under the terms of the recommended contract. By authorizing as -needed contract expenditure authority using this method, the City Council is able to utilize DBAA assessments generated by property owners in a cost-effective and responsible manner. All as -needed work authorized under these contracts will continue to require advance review and approval by the City's Environmental Services Manager. ALTERNATIVE ACTION 1. Do not award contract(s) to Flo -Services, Inc. 2. Other action as determined by the City Council. FISCAL IMPACT There is no impact to the General Fund associated with this action. The current budget appropriation from Fund 351 expenditure accounts 12576, 12580, and 12586 and Fund 357 expenditure account 12516 sufficiently covers the costs associated with the award of the two- year preventative maintenance, inspection, and repair contract. The award of the one-time Page 3 maintenance contract is contingent upon an appropriation of funds from Fund 357 in the amount of $137,562 in FY 2019-20 to expenditure account 12516-5161.013. ATTACHMENTS ES-18-19-48 Revised with Addendum (available in the City Clerk's Reading File) Flo -Services, Inc. Response File (available in the City Clerk's Reading File) Flo -Services, Inc. Cost File (available in the City Clerk's Reading File) Page 4 City of SANTA CLARITA NOTICE INVITING PROPOSALS The City of Santa Clarita is seeking proposals from qualified vendors to perform preventative maintenance, inspections, and repairs to pumps and equipment that are part of the City's Drainage Benefit Assessment Areas (DBAAs). TABLE OF CONTENTS PROPOSAL # ES-18-19-48 Drainage Benefit Assessment Area Maintenance Section..............................................................................................................................................Page NoticeInviting RFP.................................................................................................................................. 1 ProposalInstructions.............................................................................................................................. 2 Scopeof Work.........................................................................................................................................6 Response Format and Selection Criteria.................................................................................................14 Contract Agreement (Sample Only)........................................................................................................17 Designation of Subcontractors............................................................................................................... 25 References.............................................................................................................................................. 26 Acknowledgement and Acceptance of Specifications............................................................................ 27 DocumentChecklist................................................................................................................................28 CITY OF SANTA CLARITA REQUEST FOR PROPOSALS Drainage Benefit Assessment Area Maintenance PROPOSAL # ES-18-19-48 Proposal responses must be received electronically before 11:00 AM on July 26, 2019, by the Purchasing Agent of the City of Santa Clarita. Electronic bids may be viewed at: http://www.planetbids.com/portal/portal.cfm?CompanylD=16840# Purchasing Contact: (661) 255-4918 1. Solicitation documents for this proposal may be downloaded from the City's Purchasing PlanetBids website at http://www.planetbids.com/portal/portal.cfm?CompanylD=16840#. Please refer to the solicitation documents for complete details and proposal requirements. 2. A voluntary walk thru/job walk will occur Tuesday, June 25, 2019 at 09:00 AM. A RVSP is REQUIRED for attendance of the walk thru. Please RSVP to Melody Bartlette at mbartlette@santa-clarita.com. Attendees will meet at: DBAA 6 —18657 Nathan Hill Drive, Santa Clarita, CA 91351 at 09:00 AM. 3. Proposer shall honor proposal prices for One Hundred Twenty (120) days or for the stated contract period, whichever is longer. 4. Proposals must include this Request for Proposal form and be signed by the contractor's authorized representative. This signature acknowledges the proposer has read and understands the requirements contained on pages 1 to 42. 5. The last day for questions will be July 18, 2019, 10:00 AM. Questions should be submitted electronically via PlanetBids: http://www.planetbids.com/portal/portal.cfm?CompanylD=16840# 6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly from the City. 7. The specifications in this notice shall be considered a part of any contract made pursuant thereto. I have, read, understood, and agree to the terms and conditions on all pages of this proposal. The undersigned agrees to furnish the commodity or service stipulated on this proposal as stated above. Company: Name (Print): Signature: Title of Person Signing Proposal: PROPOSAL # ES-18-19-48 Address: Company Phone No.: A. PROPOSAL INSTRUCTIONS Drainage Benefit Assessment Area Maintenance PROPOSAL # ES-18-19-48 1. ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. It is the vendor's responsibility to monitor PlanetBids for release of the addenda prior to submission of the quote to make certain the package is complete and all required addenda are included. This information will be available via PlanetBids. Vendors are cautioned against relying on verbal information in the preparation of proposal responses. All official information and guidance will be provided as part of this solicitation or written addenda. Addenda, if issued by the Agency, will be transmitted via PlanetBids. Addenda must be digitally acknowledged through PlanetBids in addition to a printed and signed version submitted with the proposal. If addenda are not signed and submitted with the proposal response, the proposal may be deemed non -responsive and rejected. 2. AWARDS. 2.1. The City reserves the right waive any informality in any proposal. 2.2. The City may make an award based on partial items unless the proposal submitted is marked "All or none." Where detailed specifications and/or standards are provided the City considers them to be material and may accept or reject deviations. The list of proposals submitted will be posted on PlanetBids, normally within 24 hours. 3. BONDS. 3.1. When deemed necessary by the City, proposal bonds shall be furnished by all vendors in the amount of at least 10% of the total value of the proposal OR 10 % of the value of the 1st year of service for service projects, to guarantee that proposers will enter into contract to furnish goods or services at prices stated. The bonding company must be listed on Treasury Circular 570 and licensed to operate in the state of California. 3.2. Likewise, a Performance Bond and/or Material and Labor bonds may be required of the successful vendor when stated in the specification (cash deposit, certified or cashier's check or money order may be substituted in lieu of either bond). 3.3. Original Bond or Cashier's Check MUST be received AT CITY HALL, 23920 Valencia Blvd., Santa Clarita, CA 91355, ATTENTION SUITE 120 and marked with the words "PROPOSAL BOND FOR" and the proposal #, "NO LATER THAN the proposal due date and time, for the vendor to be considered responsive. PROPOSAL # ES-18-19-48 4. BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS. 4.1. The use of the name of a manufacturer, or any specific brand or make, in describing any item contained in the solicitation document does not restrict vendors to the manufacturer or specific article, this means is being used simply to indicate a quality and utility of the article desired; but the goods on which bids/quotes/proposals are submitted must in all cases be equal in quality and utility to those referred to. This exception applies solely to the material items in question and does not supersede any other specifications or requirements cited. Materials differing from stated specifications may be considered, provided such differences are clearly noted and described, and provided further that such articles are considered by a City official to be in all essential respects in compliance with the specifications. 4.2. If you plan on bidding/quoting/submitting a proposal with an alternative or equivalent product please provide the cut sheet/spec sheet or detailed product description for the proposed product via the PlanetBids Q&A section. For each product proposed documentation provided must include a description reflecting the characteristics and level of quality that will satisfy the salient physical, functional, or performance characteristics of "equal" products specified in the solicitation. The proposal must also clearly identify the item by brand name (if any), and make/model number. In addition, the proposal may include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the City, and clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Staff will provide an answer via PlanetBids if the proposed product will be considered. 4.3. Any alternatives or equivalent product proposals must be made prior to the last day for questions. The City has the option of accepting or rejecting any alternative or equivalent product. Exception is made on those items wherein identical supply has been determined a necessity and the notation NO SUBSTITUTE has been used in the specification section. 5. COOPERATIVE BIDDING. Other public agencies may be extended the opportunity to purchase off this solicitation with the agreement of the successful vendor(s) and the City of Santa Clarita. The lack of exception to this clause in vendor's response will be considered agreement. However, the City of Santa Clarita is not an agent of, partner to or representative of these outside agencies and is not obligated or liable for any action or debts that may arise out of such independently negotiated "piggy- back" procurements. 6. DELIVERY. Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user division and contract delivery may begin no later than fifteen (15) calendar days from receipt of order. 7. INVOICES. Invoices will be forwarded to: City of Santa Clarita NS - Environmental Services Attn: Kelly Kacmar 23920 Valencia Blvd. Ste. 295 Santa Clarita, CA 91355-2196 PROPOSAL # ES-18-19-48 3 Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later. 8. LABOR COMPLIANCE PROGRAM. All Public Works projects are subject to the City's Labor Compliance Program. The Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance Program, approved by the DIR for projects with a Solicitation Advertisement Date of November 20, 2003 or later, and which will become part of the conformed documents. All pertinent California statutes and regulations, including, but not limited to those referred to in the City's Labor Compliance Program, are incorporated herein by reference as though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all California statutes and regulations and adhering to the latest editions of such. Contractor shall submit certified copy of all Certified Payroll Records (CPRs) with the progress payment on at least monthly basis to the City. 9. PREPARATION. All proposals and required forms must be uploaded as laid out in the PlanetBids General Attachments Section. 10. REJECTION. The City reserves the right to reject any or all proposals and to waive any informality in any proposal. The City may reject the proposal of any vendor who has previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita. 11. RENEWAL AND PRICING ADJUSTMENT. Contracts entered into pursuant to this RFP shall be for an initial two years and may be renewed annually, up to three times, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area -Riverside -Orange county area and prevailing wage rates, if applicable. Price adjustments may be increases or decreases as appropriate and must be requested at least 90 days prior to the expiration/renewal of the contract. The index level for the month preceding the month of solicitation advertisement will become the beginning index. The price adjustment limit will be the percentage change based on the difference between the beginning level or the adjustment level last used and the index level for the period 90 days prior to the expiration of the contract. If not renewed prior to the anniversary date, the contract may continue on a month to month basis until renewed or awarded to a new contractor. 12. STATE CONTRACTOR'S LICENSE. If requested and in accordance with the provisions of California Public Contract Code Section 3300, the successful vendor shall submit proof of a State Contractor's License with bid response. Failure to possess the specified license shall render the bid as non- responsive and shall act as a bar to award the contract to any bidder not possessing said license at the time of award. As provided for in Section 22300 of the California Public Contract Code, the Contractor may substitute securities for monies withheld by the City to ensure performance under the contract. PROPOSAL # ES-18-19-48 13. STATE PREVAILING WAGE. This contract is subject to the State prevailing wage requirements of the California Labor Code including Sections 1770, 1771.5, 1773, 1776 and 1777.5. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available from the California Department of Industrial Relations' Internet web site at http://www.dir.ca.gov/dlsr/pwd. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site. 14. SUBCONTRACTORS. For all projects, the vendor must list any subcontractors that will be used, the work to be performed by them, and total number of hours or percentage of time they will spend on the project. 15. SUBMITTING PROPOSALS. 15.1. The response must be submitted on this form and include all forms provided or information requested or required by the scope of work or specifications, (uploaded via PlanetBids) 15.2. All documentation of unit pricing or other cost breakdowns as outlined in this proposal must be submitted to support the total proposed price. 15.3. Proposals/corrections received after the closing time will not be accepted. The City will not be responsible for proposals not properly or timely, uploaded. Upon award, all submissions become a matter of public record. 16. TERMINATION. The City may terminate any purchase, service or contract with or without cause either verbally or in writing at any time without penalty. The City of Santa Clarita's "Terms and Conditions" is found on a separate attachment in PlanetBids. PROPOSAL # ES-18-19-48 5 B. EVENT Solicitation advertisement Last day for questions Site vist Return of proposals Evaluations of proposals Interviews (if necessary) 1. OBJECTIVES SCOPE OF WORK PROPOSAL # ES-18-19-48 Drainage Benefit Assessment Area Maintenance DATE June 14, 2019 July 18, 2019 June 25, 2019 July 26, 2019 July 29 —August 2, 2019 August 5 - 8, 2019 1.1. The City of Santa Clarita (City) seeks well -qualified, experienced contractor(s) to perform preventative maintenance, inspections, and repairs to pumps and equipment that are part of the City's Drainage Benefit Assessment Areas (DBAAs). The primary purpose of the DBAAs is to monitor water levels and maintain the facilities that remove surface and groundwater within a specific area. 1.2. There are fifteen DBAAs located in the City as of May 2019. This scope of work is limited to the following DBAAs: 3, 6, 18, 19, 20, 22, 24, and 33. The equipment and operation of each DBAA varies by site. Facilities and their corresponding maintenance schedule are covered in detail in Drainage Facilities and Maintenance Schedule. 1.3. This Contract shall run for two (2) years with the option for three (3) additional one (1) year renewals. 1.4. The City reserves the right to award this contract either as one (1) combined contract or multiple separate contracts. The City may make an award based on partial items unless the proposal submitted is marked "All or none." 1.5. For maintenance, repair, and inspection of future/additional DBAA areas that have been accepted bythe City during the contract agreement, contractor to provide pricing consistent with pricing in Pricing (Exhibit A) for similar pumps and equipment. 2. DEFINITIONS 2.1. Drainage Benefit Assessment Area (DBAA) — An area of the City that contains various equipment which remove surface and groundwater for the benefit of specific properties 2.2. Horsepower (HP) —A unit of power PROPOSAL # ES-18-19-48 6 3. QUALIFICATIONS 3.1. Contractor must possess a current contractor's license Class A at time of bid submission 3.2. Contractor must possess a current contractor's license C-10 at time of bid submission 3.3. Contractor must possess, have the ability to possess, or be able to subcontract the ability of confined space entry 3.4. Contractor must have a minimum of 2 years experience within the last 5 years, performing maintenance, inspection, and repair of drainage system equipment similar to that specified in Drainage Facilities and Maintenance Schedule 3.5. The City requires the preventative maintenance, inspections, and repair contractor to affirm their capability to accomplish repair 3.6. If subcontractors are to be used, identify each of them in the form supplied 4. DRAINAGE FACILITIES AND MAINTENANCE SCHEDULE 4.1. DBAA 3 Drainage Facilities: Three observation wells without pumps and sixteen horizontal drains (hydroaugers) 4.1.1.Observation well and hydroauger inspections eight (8) times a year 4.1.2.Flush, measure, and video observation wells and hydroaugers one (1) time a year 4.2. DBAA 6 Drainage Facilities: One pump station, three observation wells with pumps, six observation wells without pumps, one access shaft, and six hydroaugers • Nathan Hill pump station —two ABS submersible 10 HP pumps • #4 Brigadoon Court & Shangri-La drive — Grundfos .5 HP submersible pump • #5 Kashmir Court & Shangri-La drive — Grundfos .5 HP submersible pump • #6 Utopia Court & Shangri-La drive — Grundfos .5 HP submersible pump 4.2.1.Preventative maintenance two (2) times a year 4.2.2.Observation well and hydroauger inspections eight (8) times a year 4.2.3.Flush, measure, and video observation wells and hydroaugers one (1) time a year 4.2.4.Hydraulic calibration at Nathan Hill pump station totalizer one (1) time a year 4.3. DBAA 18 Drainage Facilities: One pump station, one sump pump drainage system, five access shafts, and twenty-one observation wells without pumps • Bakerton Street pump station —two Wemco ES submersible 15 HP pumps • 18708 % Nathan Hill — ABS .5 HP submersible pump 4.3.1.Preventative maintenance two (2) times a year 4.3.2.Observation well inspections eight (8) times a year 4.3.3.Video observation wells one (1) time a year 4.3.4.Hydraulic calibration at Bakerton Street pump station totalizer one (1) time a year 4.4. DBAA 19 Drainage Facilities: Two pumps and two observation wells without pumps 4.4.1.Observation well inspections eight (8) times a year 4.4.2.Prime and run pumps six (6) times a year 4.4.3.Preventative maintenance two (2) times a year PROPOSAL # ES-18-19-48 7 4.4.4.Video observation wells one (1) time a year 4.5. DBAA 20 Drainage Facilities: Eight observation wells, terrace drains, swale drains and storm drains. Under future plan submittal are two pump stations — each is a Grainger .5 HP Stainless Steel Turbine well pump. 4.5.1.Observation well inspections two (2) times a year 4.5.2.Prime and run pumps six (6) times a year (once pump stations are installed) 4.5.3.Preventative maintenance two (2) times a year (once pump stations are installed) 4.5.4.Video observation wells one (1) time a year 4.6. DBAA 22 Drainage Facilities: Subdrains, terrace drains, parkway culverts, swale drains, down drains, stand pipe drains, inlet structures, flumes, debris walls, and catch basins 4.6.1.Clean drains two (2) times per year 4.6.2.As-needed maintenance and repairs to concrete drains and gates 4.7. DBAA 24 Drainage Facilities: Subdrains and 21 monitoring/extraction wells with pumping equipment 4.7.1.Monitoring/Extraction well inspection four (4) times a year 4.7.2.Flushing the system one (1) time a year 4.8. DBAA 33 Drainage Facilities: Development currently under construction. Proposed services are two continuous deflective separation units and 30 catch basins. 4.8.1.Inspection four (4) times a year 4.8.2.Clean out system with vacuum truck, removal of surface motor oil and hydrocarbons, trash removal, and power washing of the separation screen two (2) times a year 5. SUPPLIER RESPONSIBILITIES MAINTENANCE, INSPECTIONS, AND REPAIR 5.1. Contractor(s) shall furnish all labor, equipment, materials, tools, services, and special skills required for the provision of maintenance, repair, and inspection services as set forth in this labor Scope of Work. The manpower required to provide the expected level of services indicated in this Scope of Work shall be supplied at all times, regardless of minimum manpower proposed. In the event seasonal and/or unforeseen circumstances warrant additional personnel to maintain this Scope of Work, contractor(s) shall provide additional resources at no additional cost. 5.2. Contractor(s) shall clearly identify and equip each vehicle used within the City of Santa Clarita with decals on the exterior right and left front door panels identifying the contractor's name and phone number. Contractor shall require each employee to adhere to basic public works standards of working attire. Uniforms, proper shoes, safety vests, and other gear required by State Safety regulations (OSHA) shall be properly exhibited. Shirts shall be buttoned and worn at all times. PROPOSAL # ES-18-19-48 5.3. Contractor(s) and employees shall at all times dress in a company uniform that identifies their employer and exhibit good customer service to City staff, City contracted staff, residents, and the general public throughout the term of this contract. All communication shall be professional in manner between all parties. Failure to properly and respectfully communicate may be cause for contract termination. 5.4. Contractor(s) shall provide cellular communication to each crew foreman and have the ability to connect to City representatives. 5.5. Contractor(s) shall obtain and pay for any permits that may be required for the performance of any tasks under this contract. 5.6. Known repairs needed are included in Exhibit A— Pricing. 5.7. The work identified below constitutes the minimum acceptable work levels. Routine maintenance work acceptable and expected by industry standards for the equipment covered by this agreement is considered included in the statement of work whether or not it is being identified. Should there be maintenance actions required by the equipment manufacturer at frequencies greater than the site visit frequency outlined by the City, the contractor shall make these known to the City in writing. If the City should determine not to have these services performed by the contractor at the frequency recommended by the manufacturer, they shall be considered excluded from the requirements stated above for the intervals not covered by a site visit. 5.7.1.Each site visit shall begin with a site walk to survey the overall condition of the site and surrounding area. The overall condition and cleanliness of the area shall be noted in the site visit report. 5.7.2.The following, along with manufacturer's recommendations, are considered the minimum preventative maintenance actions required. Not all equipment is present at all sites. Not all actions may be necessary during every visit. • Test run all equipment and check for proper operation. • Motors — running voltage to ground, running voltage phase to phase, running amperes, megger to ground, megger between windings and grease motors • Pumps — adjust packing, inspect couplings, check coupling alignment, grease bearings if required and operate pump isolation valves • Valves — operate each valve through complete cycle and confirm return to correct position • Sump pump and/or vent fan — running voltage to ground, running voltage phase to phase, running amperes and lubricate bearings if required. • Wetwell — visually inspect condition of wetwell area, check the submersible transducers to be mounted properly and are secure to the wetwell wall. Clean and recalibrate submersible transducers if required. Check the float switches to make sure they are secure to the wetwell wall and are not coated with debris. Clean if required. Test operation of both the submersible transducers and the float switches. PROPOSAL # ES-18-19-48 9 Dry pit — visually inspect for condition and leaks. Check pump and motor bolts, check to see that the pump casing, vent pipe, and valves are open, test sump pump operation and check for correct pump rotation. Bring a portable pump during the preventative maintenance and pump out the valve vaults if required Control panel —tighten all terminal lugs, test operation of all circuit breaker operators, check power supply voltage, test induction relays, test ground fault receptacles, test heather block, check runtime meters are working, check all indicator lights function, check proper connection of motor cables, check voltage to motor, check motor amperage, test the operation of the D152 controllers and readjust the settings if required. Inspect relay and starter contacts, test automatic operation of controls and clean inside of control panel At DBAAs 6 & 18, the contractor shall mark all Los Angeles County Sanitation District maintenance logs at every visit with totalizer readings, date, and initials AS NEEDED REPAIRS AND/OR MAINTENANCE OUTSIDE OF PREVENTAIVE MAINTENANCE SCHEDULE 5.8. Contractor shall have the ability to troubleshoot, maintain, and repair the DBAA equipment. This could include, but is not limited to, repairs and/or replacing submersible pumps, pump motors, valves, piping with fittings, shafts, impellers, and control panel equipment/components. Contractor shall submit an itemized proposal for the work within 48 hours of identifying the faulty equipment. Contractor must obtain written City approval before commencing work. The City reserves the right to bid out all repair work as needed. 5.9. The City shall reserve the right to place the contractor(s) phone number on DBAA 6 & 18 control panels for emergency call -out purposes. These phone numbers are placed on control panels for instances in which the visible alarm would be activated, and those within the vicinity can notify the contractor(s) immediately. 6. DELIVERABLES 6.1. The hours of maintenance service shall occur Monday through Friday between 7 a.m. to 5 p.m. Overtime rates will only apply to work performed outside these hours of maintenance service or completed on a day specified in Attachment 1 "2019 Holiday Schedule". This applies to all future Holiday Schedules. No work will be performed on City Legal Holidays unless authorized by City staff in advance. 6.2. Contractor shall submit revised schedules when actual performance differs substantially from planned performance. 6.3. Within two weeks of the completion of any site inspection, the contractor shall provide a written report to the City containing at the minimum the following information. Examples of inspection and preventative maintenance logs can be found in Attachment D, Attachment E, Attachment F, and Attachment G. 6.3.1.Date of inspection PROPOSAL # ES-18-19-48 10 6.3.21ocation of site inspected 6.3.3.Whether all maintenance needed was completed during this inspection 6.3.4.The operating condition (poor, fair, satisfactory, or good) of all pumps, valves, relays, starters, switches, meters, fans, motors 6.3.5.The physical condition (poor, fair, satisfactory, or good) of all equipment, pipes, wires, contacts, panels, and lights 6.3.6.Identify any inoperative equipment or components and whether they need repair or replacement 6.3.7.Identify any equipment or components that the contractor believes should be repaired or replaced because failure is imminent and describe the conditions leading to this conclusion 6.3.8.An estimated cost of repairs inclusive of equipment and labor should be included 6.3.9.Document all pump hour and totalizer meter readings before and after testing the equipment 6.3.10. Pump identification — make, model, serial #, HP, and size 6.4. Invoices shall be submitted to the City on a monthly basis for maintenance, inspection, and repair work, and a contract balance expended to date shall be included on each invoice. 7. CONTRACTOR'S LIABILITIES 7.1. All damages resulting from contractor(s) operation within the DBAA areas shall be repaired or replaced at contractor's expense within seventy-two (72) hours. 8. DUE DATES/SCHEDULES/TIMELINES 8.1. An example maintenance schedule is in Attachment H. The City expects the contractor to perform required site visits under Drainage Facilities and Maintenance Schedule at the required intervals. Should conditions arise that may prevent the contractor from meeting the schedule, the contractor shall notify the City immediately. 8.2. The City expects the contractor to respond to calls, correspondence (written and electronic) and service requests in a timely manner. Emergency service requests must be responded to within twelve (12) hours. Urgent requests for service must be responded to within twenty-four (24) hours. If personnel and equipment are necessary for the emergency, contractor(s) must have these resources available within twelve (12) hours. Upon arriving at an emergency situation, it shall be the responsibility of the contractor to eliminate all unsafe conditions which would adversely affect the health, safety, or welfare of the public. 9. REPORTS AND MEETINGS 9.1. Site visits with the City and contractor(s) shall be held within one (1) month after awarding of contract(s) at DBAAs 3, 6, 18, 19, 20, 22, and 24. A site visit shall be held within one (1) month of construction of DBAA 33. 9.2. As needed meetings and site visits throughout the contract term shall be agreed upon by the contractor(s) and City. PROPOSAL # ES-18-19-48 11 10. CITY RESPONSIBILITIES 10.1.The City shall provide a water truck and water truck operator for annual calibrations at DBAAs 6 & 18. 10.2.The City shall provide gate, lock codes, and a set of keys to contractor(s) at awarding of bid. 11. ATTACHMENTS 11.1.Attachment A— DBAA GIS map 11.2.Attachment B-1— DBAA 3 GIS map Attachment B-2 — DBAA 6 GIS map Attachment B-3 — DBAA 18 GIS map Attachment B-4 — DBAA 19 GIS map Attachment B-5 — DBAA 20 GIS map Attachment B-6 — DBAA 22 GIS map Attachment B-7 — DBAA 24 map Attachment B-8 — DBAA 33 map 11.3.Attachment C-1— Photos — DBAA 3 — Hydroauger — cleared and obstructed examples Attachment C-2 — Photos — DBAA 3 — Observation well depth inspection example Attachment C-3 — Photos — DBAA 6 — Pump station control panel, well vault, and valve vault Attachment C-4 — Photos — DBAA 6 — Well #5 Attachment C-5 — Photos — DBAA 18 — Nathan Hill % pump station and control panel Attachment C-6 — Photos — DBAA 18 — Pump station, totalizer location (confined space entry), and valve vault Attachment C-7 — Photos — DBAA 18 — Control Panels for totalizer and pump Attachment C-8 — Photos — DBAA 19 — South pump station Attachment C-9 — Photos — DBAA 19 — North pump station Attachment C-10 — Photos — DBAA 20 — Observation well and manhole covers Attachment C-11— Photos — DBAA 22 — Concrete drains (obstructed and cleared examples) Attachment C-12 — Photos — DBAA 24 — Pump/monitoring well and electrical box 11.4.Attachment D-1— Example DBAA 3 Inspection Log Attachment D-2 — Example DBAA 6 & 18 Inspection Log Attachment D-3 — Example DBAA 6 Inspection Log Attachment D-4— Example DBAA 18 Inspection Log Attachment D-5 — Example DBAA 19 Inspection Log 11.5.Attachment E-1 through E-3 — Example preventative maintenance log for Nathan Hill (DBAA 6) Attachment E-4 through E-6 - Example preventative maintenance log for Nathan Hill % (DBAA 18) Attachment E-7 through E-10 — Example preventative maintenance log for Bakerton Avenue (DBAA 18) Attachment E-11 through E-13 — Example preventative maintenance log for Well #4 (DBAA 6) Attachment E-14 through E-16 — Example preventative maintenance log for Well #5 (DBAA 6) Attachment E-17 through E-19 — Example preventative maintenance log for Well #6 (DBAA 6) PROPOSAL # ES-18-19-48 12 11.6.Attachment F-1 through F-4 — Example preventative maintenance log for DBAA 19 11.7.Attachment G — Example preventative maintenance log for DBAA 24 11.8.Attachment H — Example maintenance schedule 11.9.Attachment I — 2019 Holiday Schedule PROPOSAL # ES-18-19-48 13 C. RESPONSE FORMAT AND SELECTION CRITERIA PROPOSAL # ES-18-19-48 Drainage Benefit Assessment Area Maintenance 1. RESPONSE FORMAT - The organization of the response and cost files is described in this section of the RFP. All potential vendors must follow this format. 1.1. RESPONSE FILE: 1.1.1.Introduction - A general introduction and description of the proposal including a summary of the contractor's qualifications shall be provided. The format of the introduction is at the discretion of the contractor. 1.1.2.Qualifications of the contractor - A brief company history of comparable work and a company brochure (if available). Provide insight into your company and its resources. Explain the company background and philosophy and what qualifies this company to be a successful candidate for the City's contract. 1.1.3.Qualifications of Assigned Staff - Describe the activities of the designated Project Manager, lead, and support personnel. Provide their job titles, qualifications (education, experience, licenses, certifications, etc.), as well as their relationship to the proposed scope of work. Provide the numbers of staff dedicated to this scope of work. Explain/show the reasoning for the type, number, and composition of staff for this contract. 1. 1.4. References — Provide a list of at least 2 (two) projects similar in scope. Include phone numbers and/or e-mail addresses of individuals responsible for the projects. 1.1.5.Scope of Work - Describe the work program. Identify how the objectives in the RFP will be performed. Explain the proposed technical approach that addresses the specific issues and tasks identified in this RFP. Relate the business practices to the specific tasks required and explain the proposed method for adhering to the maintenance program example. Include contractor's approach to the areas of pro -activeness, responsiveness, familiarity of common concerns of DBAAs, problem resolution, and any other areas that explain how the work will be performed and managed. Include an explanation of any division of work proposed between the contractor and the City. 1.1.6.Subcontractors - List all subcontractors proposed for this project and include their qualifications and specific responsibilities. 1.1.7.Certifications - Show proof of license (license number will suffice) and required certifications/qualifications as identified in solicitation for maintenance, inspection, and repair work including, but not limited to: ❑ Class A ❑ License C-10 PROPOSAL # ES-18-19-48 14 ❑ Has or ability to obtain or subcontract confined space entry training completion/certification 1.2. EXHIBIT A— The submitted proposal shall show a detailed cost proposal for each task, labeled as Exhibit A. 1.3. COST FILE — Statement of Offer and Signature - The proposal shall be signed by an individual authorized to bind the contractor, shall contain a statement to the effect that the proposal is a firm offer for a 120-day period, and shall contain a statement that the proposed work will be performed at the "not -to -exceed" price. This will include all deliverables and meeting attendance as laid out in the scope of work. 2. SELECTION CRITERIA - An evaluation panel comprised of representatives from the requesting department will evaluate all proposals to determine responsiveness to the RFP. The panel will recommend the selection of the responsible Proposer whose proposal is most advantageous to the City. Accordingly, the City may not necessarily make an award to the Proposer with the highest technical ranking nor award to the Proposer with the lowest Price Proposal if doing so would not be in the overall best interest of the City. The overall criteria is listed below. As proposals are considered by the City to be more equal in their technical merit, the evaluated cost or price becomes more important so that when technical proposals are evaluated as essentially equal, cost or price may be the deciding factor. 2.1. SCORING CRITERIA: 2.1.1.Contractor qualifications, staff qualifications, and number of staff provided 2.1.2.Thoroughness of scope of work, approach to providing sound services and ability to provide services to meet scope of work 2.1.3.References - Related work for public agencies/Recent comparable experience on similar projects 2.1.4.Cost of service provided 2.2. During the selection process, the evaluation panel may wish to interview bidders with scores above a natural break. Should an interview process take place, the results of the interview will carry greater weight in the selection process. The City reserves the right to make a selection solely on the basis of the proposals without further contact. 3. REJECTION - A proposal may be deemed non -responsive and may be immediately rejected if: 3.1. It is received at any time after the exact date and time set for receipt of proposals and/or; 3.2. It is not prepared in the format prescribed and/or; 3.3. It is signed by an individual not authorized to represent the firm. PROPOSAL # ES-18-19-48 15 4. DISPOSITION OF PROPOSALS - The City reserves the right to reject any or all proposals. All responses become the property of the City. A copy of the proposal shall be retained for City files. PROPOSAL CHANGES - Once submitted, proposals, including the composition of the contracting team, cannot be altered without the prior written consent of the City. All proposals constitute an offer to the City and may not be withdrawn for a period of one hundred and twenty (120) days after the last day to accept proposals. PROPOSAL # ES-18-19-48 16 N CONTRACT SAMPLE PROPOSAL # ES-18-19-48 Drainage Benefit Assessment Area Maintenance MAINTENANCE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND FOR THIS MAINTENANCE AGREEMENT ("Agreement") is made by and CLARITA, a general law city and municipal corporation ("CITY") and The Parties agree as follows: 1. CONSIDERATION. A. B. C. As partial consideration, C( SCOPE OF SERVICES, be As additional consideration, C conditions contained in this Ai As additional considerruf"' in the attached Exhibit services. CITY will pay sui receiving CO4jCTOR's 2. TERM. The term of this Ag be renewed upon mutual consent 3. SCOPE OF 0 OF SANTA es to perform the work listed in the CITY agree to abide by the terms and ps to pay CONTRACTOR an amount as set forth incorporated by reference, for CONTRACTOR's promptly, but not later than thirty (30) days after The Agreement may perform services listed in the attached Exhibit " CONTRAr�p 0/ will, in a workmanlike manner, furnish all of the labor, technical, administrativrofessional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement. PROPOSAL # ES-18-19-48 17 C. CONTRACTOR guarantees each portion of the services as installed against defective materials and workmanship for a period of one (1) year from date of CITY's written acceptance of the work. Promptly upon CITY's request within that one (1) year period, CONTRACTOR agrees to correct by repair or replacement without charge to CITY any defects which may appear in the work or any portion thereof. Notwithstanding the foregoing, all guarantees and warranties obtained by CO TRACTOR from manufacturers and vendors of equipment used in the �c��'oi�nance of the services shall be extended to CITY's benefit for the full limit of their "firms. 4. PREVAILING WAGES. A. If required by applicable state law including, witffir6` k,� irritation Labor Code §§ 1720 (as amended by AB 975 (2001) 1771 1774 1775 ;''d 1776 CONTRACTOR must pay its workers prevailing wages �jCONTRACI� Res responsibility to interpret and implement any prevailing wage requir� and CCU 'TRACTOR agrees to pay any penalty or civil damages resultin �a vio o �e prevailing wage laws and to indemnify, defend, and hold ha , ess ���Y as agi� any claim, demand, or imposition of penalties, interest, or dama A anynd arisin ;out of Labor Code § 1726, § 1771.6, , . or any other provision of th 'Ca ��� revailing Wage Law. In accordance with Labor Code § 1773.2, copies of prevaili � a of er diem wages are available upon request %;, from CITY's Engineerin ..on or th �� bite for State of California Prevailing Wage Determination at www.dirSR/P , A copy of the prevailing rate of per diem wages must be posted at the. sij///f//// B. If this contract//4���� rev ihng wage requirements of the California Labor Code including Sec. 1 '61773 then it is also subject to the City's California Department of Industri��elations (DIR) approved Labor Compliance Program. All covered work classification! wired in performance of this contract will be subject to �, prevailiovisions. e Contractors and its subcontractors shall pay not less than the state � e r ! 11 further adhere to the requirements contained in the City of Santa Clans s bor Cpliance Program. A copy of the Labor Compliance Program is ailable for0,view upon request at the Office of the City Clerk. All pertinent state T�a�tes and re1. ��at ons, including, but not limited to those referred to in this contract and in the La�� Compliance Program, are incorporated herein as though set forth in Additionally, the Contractor is responsible for obtaining a current edition a I applic � le state statutes and regulations and adhering to the latest editions of such. This "W is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No prime contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. No prime contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The Contractor will be required to post job site notices as described in 8 California Code of Regulation section 16451(d). PROPOSAL # ES-18-19-48 18 C. Protection of Resident Workers The City of Santa Clarita actively supports the Immigration and Nationality Act (INA), which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or emp,)oyment. 5. FAMILIARITY WITH WORK. 0 HC By executing this Agreement, CONTRACTOR represents Thoroughly investigated and considered the scope of services to and Carefully considered how the services Understands the facilities, difficulties the services under this Agreement. If services involve work upon any s has or will investigate the site and is existing, before commencing the sei any latent or unknown conditions services, CONTRACTOR will mme except at CONTRACTOR s .,� 6. INSURANCE. Q HIS Before commencing Agreement is effective, insurance with coverage Business a "rf' le IL Workers compensation 17 performance of , warrants that CONTRACTOR fed with the conditions there uld CONTRACTOR discover affect the performance of the of such fact and will not proceed tions are received from CITY. jhis Agreement, and at all other times this will procure and maintain the following types of at a minimum, with the limits set forth below: Limits (combined single) Statutory requirement Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a PROPOSAL # ES-18-19-48 19 "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol I (Any Auto). D. CONTRACTOR will furnish to City duly authenticated Certifi ates of Insurance evidencing maintenance of the insurance required under this Agree°indorsements as required herein, and such other evidence of insurance or copie poli as may be i reasonably required by City from time to time. Insurance mu i e plac�th fsurers with a current A.M. Best Company Rating equivalent to at- e'a ing of " �� VIL11 Certificate(s) must reflect that the insurer will provide thirty (30 noticof any y suchf cancellation of coverage. CONTRACTOR will require its insurer �, i certificates to delete any exculpatory wording stating h gat failure of tje in rer to mail written notice of cancellation imposes no obligation„/to delete the or "endeavor" with regard to any notice provisions. E. Should CONTRACTOR for any reason fail toy"��tai� maintr� °�e insurance required by this Agreement, City may obtain suchVal,; rage 1CO NT �CTOR's expense and deduct the cost of such insurance frome to CONTRACTOR under this Agreement or terminate. In the alternatly should RACTOR fail to meet any of the with no penalty. F. Should Contractor's insuranc �' r thkA rdment be cancelled at any point prior 11, , to ex� `�� � � � ;r - � expiration of the policy, C 6'sI notify City within 24 hours of receipt of notice of cancellation. Furthermore, �NTRACTOR must obtain replacement coverage that meets all contractual re uirements�� 10 days of the prior insurer's issuance of notice of cancellation."4CWRACTOR ensure that there is no lapse in coverage. ///�'% 7. TIME FOR PERFORMANCE. CON CT will not perform any work under this Agreement until : A. CONTRJTO roff of insurance as required under Section Error! Reference source no o this reement; and B. CITY gives CONT�IT`OR a written Notice to Proceed. C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. 8. TERMINATION. A. CITY may terminate this Agreement at any time with or without cause. B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date. PROPOSAL # ES-18-19-48 20 C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 9. INDEMNIFICATION. CONTRACTOR agrees to indemnify and hold CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the performance of this agreement by CONTRACT ,,, Should CITY be named in any suit, or should any claim be brought against it by suit or otherwi arise g out of performance by CONTRACTOR of services rendered pursuant to this Agreement C'fiRAC %t wi,11 defend CITY (at CITY's request and with counsel satisfactory to CITY) and will rode % IT for any.'gment rendered against it or any sums paid out in settlement or costs incurred in defense 10. INDEPENDENT CONTRACTOR. CITY and CON] as an independent contractor and will have control of all� CONTRACTOR will be free to contract for similar servicef't( contract with CITY. CONTRACTOR is not an agent or in any pension plan, insurance, bonus or similar ben in this Agreement that may appear to give CITY bright %,,, doing the work or to exercise a measure of cont� the the direction of the CITY as to end results of tie work ////%� r 11. NOTICES. A. All notices given or required to may be given by p%h follows: 12 54 To CITY: Ci ACTOR agree thafTPANTRACTOR will act r c and the manAg which is it performed. formed for her employers while under j,. -e �TY � is not entitled to participate pro v1Q., its employees. Any provision direct Cp TRACTOR as to the details of )rk means that CONTRACTOR will follow t to this Agreement will be in writing and Notice sent by mail will be addressed as kS to Clarita � enneth W. Striplin, City Manager Valencia Boulevard, Suite 300 '-larita, CA 91355 When addres "d in accordance with this paragraph, notices will be deemed given upon deposit qpe United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number. PROPOSAL # ES-18-19-48 21 13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character, nor will it be deemed to constitute a continuing waiver. 14. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party. 15. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 17. INTERPRETATION. This Agreement was drafted in and will"e construed in accordance with the laws of the State of California, and exclusive venue for any action olvings agreement will be in Los Angeles County. /�/////////ii,,,,, 18. AUTHORITV/MODIFICATION. This Agreement maybe subj ect�6' co itioned upon approval % ,„ and ratification by the Santa Clarita City Council. This Agr ement is not bincft �� � � pon CITY until executed by the City Manager. The Parties represent and warrant th ' all necessary aoo*on, as been taken by the Parties to authorize the undersigned to execute this Agreement �/ ngage in th ctions described herein. This Agreement may be modified by written agreement. CITY's nager �y execute any such amendment on behalf of CITY. 19. ACCEPTANCE OF FACSIMILE S>[ UR The 4'arnes agree that this Agreement, agreements ancillary to this Agreement, an r rela ments to be entered into in connection with this Agreement will be considered signed whe �� e signat �� a p rty is delivered by facsimile transmission. Such facsimile signature will be treated i ects a g the same effect as an original signature. 20. EFFECT OF CONFLICT. In the evea'`of all � 'flict, inconsistency, or incongruity between any provision of this Agreement, its a ents, th urch 6 order, or notice to proceed, the provisions of this Agreement will govern and co ,,,,,/%%!%%%%//%////////////////////%/, 21. FORCE MAJEURE. Should perforice of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, emba overnment act;' civil or military authority, the natural elements, or other similar causes beyond % ,control",' then the Agreement will immediate) terminate without obligation of either art tN lJ!!%%� g y g party 22. ENTIRE %�EEMEN �r This Agreement and its one attachment constitutes the sole agreement between CO , TOR and respecting maintenance. To the extent that there are additional terms and conditi , s conta xht " " that are not in conflict with this Agreement, those terms are incorporate Il a - rth above. There are no other understandings, terms or other agreements expressed or im ied, oral or ritten. 23. CONFLICT OF tXjrEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. PROPOSAL # ES-18-19-48 22 24. ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree that this Agreement may be transmitted and signed by electronic mail by either/any or both/all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7. (SIGNATURES ON NEXT PAGE) PROPOSAL # ES-18-19-48 23 IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of FOR CONTRACTOR: Print Name & Title Date: FOR C KENN] Date: APPR( JOSEP: Date: CORPORATION: By: Print Name & Title IF PROPOSAL # ES-18-19-48 24 DESIGNATION OF SUBCONTRACTORS PROPOSAL # ES-18-19-48 Drainage Benefit Assessment Area Maintenance City of Santa Clarita, California Fill out this form completely and upload it with your proposal. Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Price Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Price Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Price Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone( ) NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded. PROPOSAL # ES-18-19-48 25 REFERENCES PROPOSAL # ES-18-19-48 Drainage Benefit Assessment Area Maintenance City of Santa Clarita, California The following are the names, addresses, and telephone numbers of three public agencies for which proposer has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal. 1. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed 2. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed 3. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom Proposer intends to procure insurance bonds: PROPOSAL # ES-18-19-48 26 ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK PROPOSAL # ES-18-19-48 Drainage Benefit Assessment Area Maintenance By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Scope of Work for the Drainage Benefit Assessment Area Maintenance. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established Scope of Work throughout the length of the contract. *Supervisor's Signature: Date: *Estimator's Signature: Date: *Owner's Signature: Date: *A11 three signatures required PROPOSAL # ES-18-19-48 27 DOCUMENTS CHECKLIST PROPOSAL # ES-18-19-48 Drainage Benefit Assessment Area Maintenance In addition to the items requested for the proposal the following documents are required to be completed and submitted by the proposer. • Request for Proposal page filled out • Any addendum published through Planetbids — signed form and acknowledgement through PlanetBids • Designation of Subcontractors form — if none, write "n/a",- Do NOT leave blank • Reference Page • Price Schedule — Use the City supplied pricing page only • Additional Pricing Page • Required certificates/licenses (see Statement of Work and Format) • Acknowledgement & Acceptance of Scope of Work PROPOSAL # ES-18-19-48 28 ADDENDUM #1 For City of Santa Clarita Request for Proposal ES-18-19-48 Drainage Benefit Assessment Area Maintenance July 3, 2019 This addendum must be acknowledged via Planet Bids and should be included with the proposal response. The City has determined that the term "consultant" is incorrect and not necessary for the purposes of this RFP. The Environmental Services Division considers its needs of as -needed repair and/or maintenance, and troubleshooting equipment issues, in the normal scope of work for a maintenance, inspection, and repair contractor and has hence been re -worded in the RFP. Please see the following revised documents uploaded in the Documents & Attachments tab on PlanetBids that are replacing the original RFP documents: • ES-18-19-48 Revised • Exhibit A — Pricing Due to the changes made, the due date for this RFP has changed. Proposal responses must be received electronically before 11:00 AM on July 26, 2019, by the Purchasing Agent of the City of Santa Clarita. Electronic bids may be viewed at: http://www.planetbids.com/portal/portal.cfm?CompanylD=16840# Questions are now due before 10:00 AM on July 18, 2019 on PlanetBids. There was a non -mandatory, site visit on June 25, 2019 beginning at 9:00 AM. The meeting was located at DBAA 6 — 18657 Nathan Hill. Attending staff: • Kelly Kacmar — Project Technician, Neighborhood Services • Melody Bartlette - Buyer, Administrative Services The following vendors were in attendance: • Chris Baldorf — Flo Services The following questions were asked and answered: 1) In terms of the observation wells, what do inspections consist of? PROPOSAL # ES-18-19-48 Inspecting condition of lid and Identification marking on lid. Note if lid or Identification marking needs repair/re-marking. Clear any debris (dirt, branches, etc) covering or close to lid. Clean any debris that could interfere with the pipe/pipe opening in the well. Note if pipe has a cap on it. Use water depth meter to record the depth of the well. Mark on inspection sheet if well is "dry" or "wet" and if "wet", note the water level in inches. 2) Is there maintenance on the DBAA 6 hydroaugers? The drains around the hydroaugers and the hydroaugers themselves shall be kept clear of debris, and the hydroaugers shall be kept visible (painted white, number sticker visible, marked with visibility/reflective tape, etc). Some hydroaugers at DBAA 3 have retaining walls around them. Those retaining walls shall be kept in good condition at all times. 3) Do you need the DBAA 6 hydroaugers cleaned? Yes, they shall also be checked to ensure no debris such as rocks, dirt, leaves, or branches are in the way of water flowing through them. Every year they need to be flushed, measured, and videoed. 4) Do you have records of depths? Yes, the City has a document that states the built lengths of the hydroaugers and the lengths last recorded in 2015. 5) Why is maintenance twice a year versus 6 as it was before? This was for the preventative maintenance at DBAAs 6 & 18. This will occur twice a year. 6) In reference to DBAA 19, how are you priming them? These are primed by the irrigation controls located at the site and a hose connected to the pump. 7) Is there as -needed maintenance needed on DBAA 22? As needed maintenance and repairs would be to the drains and gates located at the facility, and any additional visits beyond the two per year to clean drains of debris that could block the flow of water. Contractor's representative Date Company Name PROPOSAL # ES-18-19-48 F 110ho "" 1.o ioumieS E R V I Immmro�I N C P 9 1 4 2 5 9 A "K: 1 8 1 8 4 7 2 6 "Al VIV W tlpo s m, v, I c n f, ,,, ro t: ky 9 h� 8 4 9 2 CITY OF SANTA CLARITA 1111,111111 � iiiiIIIII Fill "I i :: ME[ i 11111!11 1 5111`11 - I Flo -Service, Inc., is uniquely qualified to perform the maintenance required in your RFP. Not only do we have a general "A" contractor's license, we also have a C1 0 and D21. Our primary business is modifying, repairing, maintaining, and installing pumps, motors, controls and water and waste water equipment. We are intimately familiar with your pump station equipment since we already provide preventative maintenance to your pump stations. 5. CUSTOMER SERVICE Flo -Services is service oriented company and already has a good working relationship with the City of Santa Clarita personnel. John Krukowski our principal has met with and worked City personnel on a few different occasions for issues relating to the City of Santa Clarita's pumps, pumping equipment, equipment repairs, pump station maintenance and related issues. We dealt with your repairs, maintenance, call outs and services on your pump stations. The City has a list of our service tech's cell phone Ws and knows to contact us any time and any day. Our office telephone # has all our emergency telephone Ws including cell phone Ws. We have already shown the City of Santa Clarita that we are capable of handling and taking care of any of your pump station needs 24 hours a day 7 days a week. 6. We have no law suits or arbitration proceedings initiated against our company. F 1. 6 ­,S E IR'V I C E�S t, 11,14 ce I F 11 8 1 8 1 ,xPr 2.2 2 II mMv %,v wv o rn � 9 8 8,4 "o Z 1. Letter of Introduction City of Santa Clarita Purchasing Department EZZIMEMEM My name is John Krukowski, the President and owner of Flo -Services, Inc. We are your current contractor that handles your preventative maintenance and repairs to your pumps, controls and equipment. Flo -Services started off under the name Flo -Systems Service, Department close to 40 years ago. was with Flo -Systems since the inception of the Service Department (whiich has been close to 35 years) and: was their Service/ Construction Manager as well as on Flo -Systems Board of Directors and the Treasurer of Flo -Systems for 29 years of those years. The owner of Flo - Systems retired in February 2014 and sold the sales portion of the company. As part of the sale, Flo -Systems service, repair, maintenance, and construction division was separated from Flo - Systems and is now under our new company name, Flo -Services Inc. Flo -Systems no longer has a service, construction, maintenance, and repair department. Flo -Services is still at the same location which is located in Burbank, Ca with basically the same personnel and the same cliental. Flo -Services is a contracting company which specializes in performing maintenance, repairs, installation and modifications to water, wastewater and storm water equipment. We also perform sales in water and wastewater equipment. Flo -Services has a General "A" Engineering California State Contractor's License, a CIO Electrical California State Contracting License, and a C61/D21 pump and repair machinery California State Contractors license. We are one of the only companies that have full time state certified journeymen electricians on our payroll and one of the only companies able to legally field and troubleshoot inspect and repair anything mechanically and electrically in our area. We have the proper insurances for performing the work required for our industry to include liability, workers compensation, pollution insurance,, etc, All of Flo -Services employees have been trained on all the equipment we repair, service and' maintain. All of Flo -Services employees have the required safety training and have been certified in confine space entry, hazmat, first aid and CPR training; all of which is required i:n order to perform certain tasks in the state of California. Flo -Services wants to keep your business and humbly requests you thoroughly evaluate and accept our bid for your RFP #ES-18-19-48, Drainage Benefit Assessment Area Maintenance, Please contact me directly for any questions and/or concerns, Sincerely, John Krukowski President Flo -Services, Inc. Office: 818-842-3217 Cell: 818-262-8392 FL41-SEIRVICES, I F I L (_) 'I" S I tI I R P, Y, 1 4 '2 5 '9 9 2. Firm Information City of Santa Clarita Drainage Benefit Assessment Area Maintenance RFP# ES-18-19-48 Name of Bidder: Flo -Services, Inc. Type: Corporation State of Incorporation: California Presidents Name: John Krukowski Secretary's Name: John Krukowski Treasurers Name: John Krukowski Date of Corporation: 5-7-2013 Number of Year In Business: 5 Years (Approximately) Address: 3010 Floyd Street Burbank, Ca 91504 Telephone #: 818-847-2188 Facsimile #: 818-847-2256 E-Mail: LQ_hq@_fLo-servicqsinc,com Bank References: JPMorgan Chase 24000 Valencia Blvd., Floor 02 Valencia CA 91355 Bonding Company: Millennium Corp Solutions Corinne Hernandez 550 N Brand Blvd, Suite # 1100 Glendale CA 91203 Contractor's License: 988492 Expires 11-30-2019 DI'R-Contractors Registration # : 1000011247 F 1... 41 ­-S E R V I C ES 1, 1 N C,0 °90 7 I l : ( `� '5 `1 / �, ',< `� 4 / 6 W data''Whim o % c P P1 R_ ��� 0 UW4 '1, L N 4, d' 9 1B 81 4 110 11 Flo -Services has a core group of employees that have been together for a long time. Their collective experience equates to over 90 years of expertise in our industry. Our field technicians are Confine Space and HazWoper certified, as well as trained in CPR. Our key personnel are as follows: John Krukowski began his career with Flo -Systems. He was with them for over 35 years and was their Service Construction Manager, Safety Manager, and Corporate Treasurer for 29 of those 35 years. John started Flo -Services, Inc. in 2013 due to the owner of Flo - Systems retired. John transferred Flo -Systems service department key personnel to Flo - Services in February 2014. His expertise includes: providing turn -key installations, maintenance and service contracts, start-up service and operator training for major municipal pump and control manufacturers in Southern California, including progressing cavity pumps, non -clog pumps, vertical turbine pumps, recessed impeller pumps, submersible pumps, plunger pumps, process equipment grinders, comminutors, mixers, controls and instrumentation, etc. He repairs and troubleshoots in the shop and in the field. He repairs and rebuilds all of the above equipment from manufacturers. He can modify electrical controls, instrumentation, pump control panels and MCC's. Factory training includes: ABS Pumps Dakota Pumps Electromate Fairbanks Morse Pumps Moyno Pumps US Filter Consolidated Weir/Wemco Pumps JOSE MERINO, SR. i10 Jose was an employee of Flo -Systems for 24 years. Jose has 38 years' experience as a maintenance mechanic, electrician, plumber and welder. Jose transitioned to Flo -Services when Flo -Services separated from Flo -Systems. Jose is a State Certified Electrician. Jose provides turn -key installations, maintenance and service contracts, start-up service and operator training for major municipal pump and, control manufacturers in Southern California, including progressing cavity pumps, non -clog pumps, vertical turbine pumps, Qualifications -Page #2 recessed impeller pumps, submersible pumps, plunger pumps, process equipment grinders, comminutors, mixers, control panels and instrumentation on water, storm water and sewage pump systems. Jose provides and oversees shop repairs, field repair and troubleshoots pump stations on all of the aforementioned equipment. He repairs and rebuilds all equipment provided from manufacturers. He field troubleshoots which includes modify electrical controls and pump control panels. JAIME ADAME SERVICE TECHNICIAN Jaime Adame was employed by Flo Systems for 10 years. Jaime transitioned to Flo - Services when Flo -Services separated from Flo -Systems. Jaime is a welder and fabricator. Jaime's duties include providing maintenance service for equipment including progressing cavity pumps, non -clog pumps, vertical turbine pumps, recessed impeller pumps, submersible pumps, plunger pumps, process equipment grinders, comminutors, mixers, controls and instrumentation. Jaime provides and oversees shop repairs, field repair and troubleshoots pump stations on all of the aforementioned equipment. He repairs and rebuilds all equipment provided from manufacturers. CHRISTOPHER BALDORF SERVICE TECHNICIAN Chris Baldorf has worked for Flo -Services, Inc. for about 4 years. He is currently a certified electrician trainee. Chris is also Flo -Services safety coordinator. His attention to detail and can -do attitude make Chris an invaluable asset to our team. Chris's duties include providing maintenance service for equipment including progressing cavity pumps, non -clog pumps, vertical turbine pumps, recessed impeller pumps, submersible pumps, plunger pumps, process equipment grinders, comminutors, mixers, controls and instrumentation. Chris provides and oversees shop repairs, field repair and troubleshoots pump stations on all of the aforementioned equipment. He repairs and rebuilds all equipment provided from manufacturers. He field troubleshoots which includes modify electrical controls and pump control panels. ualifications-Pa a #3 KOREY STAPP LABORERISERVICE TECH Korey Stapp has worked for Flo -Systems on and off for 7 years and has recently decided to come to work with Flo -Services, Inc. Korey's duties include providing maintenance service for equipment including progressing cavity pumps, non -clog pumps, vertical turbine pumps, recessed impeller pumps, submersible pumps and process equipment grinders, comminutors, mixers. Korey provides shop repairs, field repair and troubleshoots pump stations on all of the aforementioned equipment. He repairs and rebuilds all equipment provided from manufacturers. Korey is still in the process of continuing his education and is in the process of honing in on his skills. JOHN JOSEPH KRUKOWSKI UTILITY WORKER John Joseph Krukowski has worked for Flo -Services, Inc. for going on 4 years, He is currently a utility worker. John Joseph provides helps with shop repairs, field repairs and helps with troubleshooting pump stations and assists with installation and modification on all of the aforementioned equipment. John Joseph is still in the process of continuing his education and is in the process of honing in on his skills. CITY OF SANTA CLARITA -IL . 0111*1 Drainage Benefit Assessment Area Maintenance PROPOSAL # ES-18-19-48 Proposal responses must be received electronically before 11:00 AM on July 26, 2019, by the Purchasing Agent of the City of Santa Clarita. Electronic bids may be viewed at: 8401f Purchasing Contact: (661) 255-4918 L Solicitation documents for this proposal may be downloaded from the City's Purchasing PlanetBids website at �t LqVp Z oror�g.I-_cfn2L?pan ID.-..1 Com 6840#, Please refer to the solicitation 2._ , _ _ y_ documents for complete details and proposal requirements, 2. A voluntary walk thru/job walk will occur Tuesday, June 25, 2019 at 09:00 AM. A RV5P is REQUIRED for attendance of the walk thru, Please RSVP to Melody Bartlette at mbartlette@santa-clarita,com. Attendees will meet at: DBAA 6 - 18657 Nathan Hill Drive, Santa Clarita, CA 91351 at 09:00 AM. 3, Proposer shall honor proposal prices for One Hundred Twenty (120) days or for the stated contract period, whichever is longer. 4. Proposals must include this Request for Proposal form and be signed by the contractor's authorized representative. This signature acknowledges the proposer has read and understands the requirements contained on pages 1 to 42. 5. The last day for questions will be July 18, 2019, 10:00 AM. Questions should be submitted electronically via PlanetBids: !IilpZZwww.panetbids.cp�m/AgLtg,!/9�.grtgl.gfm?CompanyGD=-16840# 6. The vendor is responsible for the accuracy and completeness of any solicitation, form not obtained directly from the City. 7. The specifications in this, notice shall be considered a part of any contract made pursuant thereto. I have, read, understood', and agree to the terms and conditions on all: pages of this proposal. The undersigned agrees to furnish the commodity or service stipulated on this proposal as stated above. Company. FLO-SERVICES, INC. JOHN KRUKOWSKI Name (Print): . 11% - Signature: Title of Person Signing Proposal: OWNER PROPOSAI # ES-18-19-48 Address: 3010 FLOYD STREETBURBANI( CA Company Phone No,: 818,-847-2188 91504 ADDENDUM #1 For City of Santa Clarita Request for Proposal ES-18-19-48 Drainage Benefit Assessment Area Maintenance July 3, 2019 This addendum must be acknowledged via Planet Bids and should be included with the proposal response. The City has determined that the term "consultant" is incorrect and not necessary for the purposes of this RFP. The Environmental Services Division considers its needs of as -needed repair and/or maintenance, and troubleshooting equipment issues, in the normal scope of work for a maintenance, inspection, and repair contractor and has hence been re -worded in the RFP. Please see the following revised documents uploaded in the Documents & Attachments tab on PlanetBids that are replacing the original RFP documents: • ES-18-19-48 Revised • Exhibit A — Pricing Due to the changes made, the due date for this RFP has changed. Proposal responses must be received electronically before 11:00 AM on July 26, 2019, by the Purchasing Agent of the City of Santa Clarita, Electronic bids may be viewed at: http://www.planetbids-cor,n/p,ortal/portal.cfm?CompanylD=16840# Questions are now due before 10:00 AM on July 18, 2019 on PlanetBids. There was a non -mandatary, site visit on June 25, 2019 beginning at 9:00 AM. The meeting was located at DBAA 6 —18657 Nathan Hill. Attending staff: • Kelly Kacmar —Project Technician, Neighborhood Services • Melody Bartlette - Buyer, Administrative Services The following vendors were in attendance: • Chris Baldorf — Flo Services The following questions were asked and answered: 1) In terms of the observation wells, what do inspections consist of? PROPOSAL # ES-18-19-48 Inspecting condition of lid and Identification marking on lid. Note if lid or Identification marking needs repair/re-marking. Clear any debris (dirt, branches, etc) covering or close to lid. Clean any debris that could interfere with the pipe/pipe opening in the well. Note if pipe has a cap on it. Use water depth meter to record the depth of the well. Mark on inspection sheet if well is "dry" or "wet" and if "wet", note the water level in inches. 2) Is there maintenance on the DBAA 6 hydroaugers? The drains around the hydroaugers and the hydroaugers themselves shall be kept clear of debris, and the hydroaugers shall be kept visible (painted white, number sticker visible, marked with visibility/reflective tape, etc). Some hydroaugers at DBAA 3 have retaining walls around them. Those retaining walls shall be kept in good condition at all times. 3) Do you need the DBAA 6 hydroaugers cleaned? Yes, they shall also be checked to ensure no debris such as rocks, dirt, leaves, or branches are in the way of water flowing through them. Every year they need to be flushed, measured, and videoed. 4) Do you have records of depths? Yes, the City has a document that states the built lengths of the hydroaugers and the lengths last recorded in 2015. 5) Why is maintenance twice a year versus 6 as it was before? This was for the preventative maintenance at DBAAs 6 & 18. This will occur twice a year. 6) in reference to DBAA 19, how are you priming them? These are primed by the irrigation controls located at the site and a hose connected to the pump. 7) Is there as -needed maintenance needed on DBAA 22? As needed maintenance and repairs would be to the drains and gates located at the facility, and any additional visits beyond! the two per year to clean drains of debris that could block the flow of water. 4o n tracto Ir'srepresentative Date Company Name PROPOSAL# ES-18-19.48 DESIGNATION OF SlDF3t:.ON1 M-1-0115 PROPOSAL. 9 ES-18-19-48 Drainage Benefit Assessment Area Maintenance City of Santa Ctarito, California fill out this form completely and upload it with your proposal. �Subcor�tractor � wDESi-SI-ATUS: - Dollar Value afWork �- ET�Ot�TRACE (A Division o C Conservtech) 2 , 300I'll Ape of firm: Certifying Agency: Annual Gross Receipts: _ Location and Place of Business _ Rickenbacker Road, Commerce CA 90040 15875 P Price -Schedule Item Nos: Cescripfior, of Work Flow meter hydraulic calibrations License No - Exp Date: / / Phone( ) 323-867-9044 Subcontractor DBE STATUS:- Dollar Value of Work Agr_of firm:Certifying Agency: - Annual Gross Receipi Location and Place of Business Price Schedule Item Nos: Description of Work License No,M - Exp. Date: %-� ----TPhone Subrontractor DBE STATUS: Dollar Value of Work _Age of fig-m: Certifying Agency: Annua! Gross Receipts: Location and I1lace of Business ::7-1 Price Schedule Item Nos: Description of Work _— tic?Tse No. Exp, Date: / % _ — Phone NOTE. A contractor or subcontractor shall not be. quaiified to propose on, be fisted in a proposal, subject to the :equirernents of Secr:ion 4104 of the Public Contra h Code, or angagc in the performance of any contract for public work, as defined in this chapter, unless currenth, registered.and qualEied to perform public work pursuant to Section 1.725.5 of the labor Code. It is riot 1-viAaou of this section for an unrcn is iltered contraaor Io rnbmit a proposal that is authorized by Section 7029.1 of uxe Business and Professions Code or by Section 10] u 4 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded. PROPOSAL # ES-18-19-48 25 REFERENCES PROPOSAL # ES-18-19-48 Drainage Benefit Assessment Area Maintenance City of Santa Clurita, California The following are the names, addresses, and telephone numbers of three public agencies for which proposer has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal. _...CJTX.SIs Name and Address of Owner / Agency STEVE WALKER (818)238-3804 Name and Telephone Number of Person Familiar with Project. 110 000 PREVENTATIVE, MAINTEUAANCE, ZR PQ;IB,BJCONSjuTANT ONGOING Contract Amount Type of Work Date Completed 2 TRABUCO CANYON WATER DISTRICT Name and Address of Owner / Agency JASON STROUD ,949-309-0095 Name and Telephone Number of Person Familiar with Project $195,000 PUMP REPATR AND EQUIPMENT SALES ONGOING Contract Amount Type of Work Date Completed 3. COUNTY OF VENTURA Name and Address of Owner / Agency AUGUSTINE GODINEZ 804-444-1109 .Name and Telephone Number of Person Familiar with Project $345,000_ PREVENTATIVE MAINTENANCE AND REPAIRS AT VARIOUS ONGOING Contract Amount Type of Work Date Completed PUMP STATIONS THROUGHOUT THE COUNTY The following are the names, addresses; and telephone numbers of all brokers and suretias from whom Proposer intends to procure insurance bonds: MILLENIUM CORPORATE SOLUTIONS, 550 N BRAND BLVD., #1100, GLENDALE CA 91203 PROPOSAL # ES-18-19-48 26 7/24/2019 Check A License - License Detail ;printable header Contractor's License Detail for License # 988492 DISCLAIMER: A license status check provides information taken from the CSLB license database. Before relying on this information, you should be aware of the following limitations. CSLB complaint disclosure is restricted by law (B&P 7124.6) If this entity is subject to public complaint disclosure, a link for complaint disclosure will appear below. Click on the link or button to obtain complaint and/or legal action information, Per B&P 7071,17 , only construction related civil judgments reported to the CSLB are disclosed. Arbitrations are not listed unless the contractor fails to comply with the terms of the arbitration. Due to workload, there may be relevant information that has not yet been entered onto the Board's license database. Business Information FLO - SERVICES INC 3010 FLOYD STREET BURBANK, CA 91504 Business Phone Number:(818) 847-2188 This license is current and active. All information below should be reviewed. A - GENERAL ENGINEERING CONTRACTOR C10 - ELECTRICAL C-61 / D21 - MACHINERY AND PUMPS Entity Corporation Issue Date 11/15/2013 Expire Date 11/30/2019 License Status Classifications Bonding Information Contractor's Bond lmce -�, --- it A.N.. . .-...____ -_.._..��__�..�.....,�...�......�w. .�...-_.___._ This license- filed a Contractor's Bond with SURETEC INDEMNITYmCOMPANY. Bond Number: 119005 Bond Amount: $15,000 Effective Date: 01/01/2016 Contractor's Bond History Bond of Qualifying Individual The qualifying indual JOHN KRUKOWSKI certified that he/she owns 10 percent or more of the voting stock/membership interest of this company; therefore, the Bond of Qualifying Individual is not required. Effective Date: 03/19/2014 Workers' Compensation This license has workers compensation insurance with the STATE COMPENSATION INSURANCE FUND Policy Number:9091284 Effective Date: 03/01/2014 Expire Date: 03/01/2020 Workers' Compensation History Laura Ambrosino From: Sent: To: Subject: Thank you for your payment. Order Information noreply@salesforce.com on behalf of John Krukowski <john@flo- servicesinc.com> Monday, June 03, 2019 2:34 PM Controller State of California - Department of Industrial Relations Customer Receipt / Purchase Confirmation Merchant: State of California - Department of Industrial Relations Registration Number: 1000011247 Legal Entity Name: FLO-SERVICES, INC. Order Number: ORD-000016811 Total: $400.00 Card Type: Visa Date: 6/3/2019 Billing Information Name: LAURA AMBROSINO Company: FLO-SERVICES, INC. Email: controller@flo-servicesinc.com Billing Address: 3010 FLOYD STREET 3010 FLOYD STREET BURBANK, California 91504 CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 02/28/2019 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHT'S UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW: THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT; If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endprsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Laura Decker NAME: Brown & Brown Insurance Services of California. Inc PHONE NoEx: (805) 965-0071 FAx (805) 690-32D0 j_, . tl License #OD04053 E-MAIL Idecker@bbofcaf,com 1001 Mark Avenue, Suite 201 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC k Carpinteria CA 93013 _ INsuRER A : ColanY Insurance Company 39993 INSURED INSURERS: Financial Pacific Insurance Company 31453 Flo -Services Inc. INSURER C : State Compensation Insurance Fund of California 35076 3010 Floyd Street INSURER D E INSURER E il_.� Burbank CA 91504 L_ INSURER I COVERAGES _CERTIFICATE NUMBER: 19/20 GLAuto WC Umb REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCF LISTED BELOW -RAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR COND17ION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY 5E ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND COND#TIONS OF SUCH POI_Ir:iFS ! IMITG Cla(1WM nnnv E nun ri�� I acnl Ircn Qv o�, �,..� INSR LTR TYPE OF INSURANCE INSD WVD w POLICY NUMBER POLICY EFF MM1DDlYYYY POLICY EXF Ixi Comm F.RCIA£.GENCRALLJABlLITY MM1DDlYYYY LIMITS CLAIMS -MADE EACH OCCURRENCE $ 1,000,000 PREMISES Ea occurrence S 100,000 OCCUR MEO EXP (An one person $ 6,000 A PERSONAL $ ADV INJURY g 1,OOp,000 Y PACEP304629 02/2612019 02/2612020 GEN'L AGGREGAIE LIMITAPPLIES PER: x GENERAL AGGREGATE S 2,000,000 PRODUCTSn 1,000,000 POLICY JECT LOC' OTHER: AUTOMOBILE LIABILITY COMBINED Ea accident 1,ODQ,000 ANYAUTO BODILY INJURY AUTOSOWNEAUTOSSCHEDULED y 60458357 AUTOS ONLY AUTOS 02/26/2019 02/26/2020 BODILY INJURY Per accident ( ) S HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident S UMBRELLA LIAR X OCCUR RRENCE S 1,000,000 A x EXCESS LiA6 CLAIMS -MADE EXC304630 02/26/2019 02r2612020 E !AG:EG $ 1.000,000DED RETENTIONWORKERS COMPENSATION EMPLOYERS'LIABILITY 01'HAND Y1NTE ER E.L. EACH ACCIDENT s 1,000,000 ANY PROPMETOWPARTNER/EXECUTIVE �� C OFRCERIMEMBER EXCLUr I " 1 N rA 209128419 03/01/2019 03/01/2020 E.L. DISEASE - EA EMPLOYEE S 1,000,000 (Mandatary in Et yes, describe under E.L. 0€SEASE -POLICY LIMIT $ 1,000,000 m DESCRIPTION OF OPERATIONS below _ _ Contractors Pollution Liability Each Pollution Condition $1,ODD,000 A PACEP304629 02/26/2019 02/26/2.020 Mdy0eanaGne13 IT more space is requve0l City of Santa Clarita, its respective elected and appointed boards, officials, officers, agents, employees are included as Additional Insureds under the Generel Liabllity and under the Automobile Liability per the attached forms EPACE001-0415 and CA 71 09 0117, es required by written contract. General Liability and Automobilp Liability policies are Primary and Non -Contributory per tha attached forms EPACE001-0415 and CA 04 48 11 16. as required by written contract. Cfty of Santa Clarita 23920 Valencia Blvd., Suite 300 Santa Clarita ACORD 25 (2016103) LLA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORIZED REPRESENTATIVE CA 91355 ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks ofACORD (2) Property damage or environmental damage to property: (a) Owned, occupied or used by; or (b) Rented to, in the care, custody or control of, or over which physical control is being exercised for any purpose by -you, any of your employees, volunteer workers, any partner or member (if you are a partnership or joint venture), or any member (if you are a limited liability company). b. Any person (other than your employee or volunteer worker), or any organization while acting as your real estate manager. C. Any person or organization having proper temporary custody of your property if you die, but only: (1) With respect to liability arising out of the maintenance or use of that property; and (2) Until your legal representative has been appointed d. Your legal representative if you die, but only with respect to duties as such. That representative will have all your rights and duties under this Policy. 3. Any subsidiary, associated, affiliated or allied company or corporation, including subsidiaries thereof, of which you have more than 50% ownership interest as of the inception date is a Named Insured; however, such entities shall cease to be a Named Insured if you cease to maintain more than a 50% ownership interest. 4.. Any organization you newly acquire or form, other than a partnership, joint venture or limited liability company, and over which you maintain ownership or majority interest, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until' the 180th day after you acquire or form the organization or the end of the policy period, whichever is earlier; b. Coverage under this Policy does not apply to any bodily injury, property damage, environmental damage or pollution condition that took.place, or an offense or wrongful act committed, before you acquired or formed the organization. 5. Any person or organization with whom you agree to include as an insured pursuant to a written contract, written agreement or permit is an insured, but: (i) only with respect to - bodily injury, property damage, personal and advertising injury, environmental damage or clean-up coats caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf and arising out of your operations, your work, equipment or premises leased, rented or owned by you, or your products which are distributed or sold in the regular course of a vendor's business; (ii) only for the lesser of the applicable limits of liability set forth in section XXI. LIMITS OF LIABILITY AND DEDUCTIBLE or the minimum limits of liability required by such written contract; (iii) the insurance afforded only applies to the extent permitted by law; (iv) the insurance afforded will not be broader than that which you are required by the contract or agreement to provide for such insured. However: EPACE001-0415 Page 135 a. A vendor is not an insured as respects bodily injury, property damage, environmental damage or clean-up costs arising out of: (1) Damages the vendor.is obligated to pay by reason of the assumption of liability in a contract or agreement except for any damages that the vendor would have been obligated to pay in the absence of the contract or agreement; (2) Any express warranty unauthorized by you; (3) Any physical or chemical change in the product made intentionally by the vendor; (4) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from you, and then repackaged in the original container; (5) Any failure to make inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (6) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's location in connection with the sale of the product; (7) Products which, after distribution or sale by you, have been labeled or relabeled or used a8 a container, part or ingredient of any other thing or substance by or for the vendor; or (8) The sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this subparagraph does not apply to: (a) the exceptions contained in subparagraphs (4) or (6) above; or (b) such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. 6. A manager or lessor of premises, a lessor of leased equipment, or a mortgagee, assignee, or receiver is not an insured as respects bodily injury, property damage, environmental damage,. personal and advertising injury or clean-up costs: a. Arising out of any occurrence,. offense, pollution condition, or wrongful act that takes place after the equipment lease expires or you cease to be a tenant; or b. Arising out of structural alteraticns, new construction or demolition operations performed by or on behalf of the manager or lesser of premises, or mortgagee, assignee, or receiver. EPACE001-0415 Page 136 where the claim arose or is being defended. In addition, we may exercise our right to require that such counsel: a. meet certain minimum qualifications with respect to competency, including possessing a minimum of five (5) years experience in defending claims similar to those asserted against the insured; b. maintain suitable errors and omissions insurance coverage; and C. agree, in writing, to respond in a timely manner to our requests for information regarding the claim. An insured may, at any time, waive any right it may have to select independent counsel. 13. Inspection and Audit With reasonable notice to you, we shall be permitted, but not obligated, to inspect, sample and monitor on a continuing basis your property, equipment and/or operations. Neither our right to make inspections, sample and monitor, nor the actual undertaking thereof, nor any report thereon shall constitute an undertaking, on behalf of or for the benefit of you or others, to determine or warrant that such property or operations are safe, healthful or conform to acceptable engineering practice or are in compliance with environmental laws, or any other law, rule or regulation. Further, the first named insured agrees on behalf of all insureds, to grant us both the right to interview, and access to, any insured whom we reasonably believe may have relevant information pertaining to any claim or pollution condition potentially covered under this Policy. 14. Other Insurance If other valid and collectible insurance is available for any loss subject to coverage under this Policy, our obligations are limited as follows: a. Primary Insurance Except as provided in paragraph b. below, this insurance is primary. When this insurance is primary, our obligations are not affected unless any of the other insurance is also primary, in which case we will share with all other primary insurance by the method described in paragraph c. below. However, in the event that a written contract, written agreement or permit requires this insurance to be. primary for any person or organization that you agreed to insure, and provided such person or organization is an insured under this Policy, this insurance will be primary and we will not seek contribution from any other insurance issued to such person or organization. b. Excess Insurance This insurance is excess over: (1) Any other insurance,, whether primary, excess, contingent or on any other basis that is: (i) Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for your work; (ii) Fire insurance for premises rented to you or_temporarily occupied by you with permission of the owner; (iii) insurance purchased by you to cover your liability as a tenant for property damage to premises rented to you or temporarily occupied by you with permission of the owner; or (iv) insurance applicable to loss arising out of the maintenance or use of aircraft, autos or watercraft; EPACEOOI-0415 Page 145 (2) Notwithstanding the provisions of paragraph a. above, any other primary insurance available to you covering liability for damages arising out of the premises or operations, the products -completed operations hazard, your work, transportation, waste disposal': facility, non -owned location, scheduled site or unscheduled site for which you have been added as an additional insured; or (3) Any insurance: (a) available to the insured and issued, or applicable to, any territory outside the United States of America, its territories and possessions, Puerto Rico and Canada; or (b) required by law, regulation or other governmental authority in any country or jurisdiction outside the United States of America, its territories and possessions, Puerto Rico and Canada. When this insurance is excess: (a) We will have no duty to defend the insured against any suit if any other insurer has a duty to defend the insured against that suit; however (b) If no other insurer has a duty to defend, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. When this insurance is excess over other insurance, we will pay only our share of the amount of loss, if any, that exceeds the sum of the: (i) total amount that all such other insurance would pay for the loss in the absence of this insurance; and (ii) total of all deductibles, retained and self -insured amounts under all that other insurance. Then, we will share the remaining loss, if any, with any other insurance that is not described in this subparagraph (b) and was not bought specifically to apply in excess of the applicable Limits of Liability of this Policy. C. Method of Sharing If'all of the other insurance permits contribution by equal shares, we also will follow such method. Under this method, each insurer contributes equal amounts until it has paid its limit of liability or no loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its limit of liability to the total applicable limits of insurance of all insurers. 15. Separation of Insureds Except with respect to the Limits of Liability, Deductible, Insured versus Insured exclusion, and any rights and duties specifically assigned to the first named insured, this insurance applies: a. •As if each. Named Insured were the only Namud insured; and b. Separately to each insured against whom a claim is made. EPACE001-0415 Page 146 COMMERCIAL AUTO CA 71 09 01 17 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BUSINESS AUTO ULTRA ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM COMMON POLICY CONDITIONS COVERAGE INDEX DESCRIPTION PAGE Temporary Substitute Auto Physical Damage 2 ._.__....—_ Broad Form Insured 2 Employee as Insureds 2 Additional Insured Status by Contract, Agreement or Permit 2� Bail Bond Coverage 3 �.,�� vi �onuiiy5 �.uveiaye ;� Amended Fellow Employee Coverage 3 Towing and Labor 3 Physical Damage Additional Transportation Expense Coverage 3 Extra Expense - Theft 3 Rental Reimbursement and Additional Transportation Expense 4 Personal Effects Coverage 4 Personal Property of Others 4 Locksmith Coverage 4 Vehicle Wrap Coverage 5 Airbag Accidental Discharge 5 Audio, Visual and Data Electronic Equipment Coverage 5 Auto Loan/Lease Total Loss Protection 5 Glass Repair — Deductible Amendment 5 Amended Duties in the Event of Accident, Claim, Suit or Loss 6 Waiver of Subro ation Required by Contract _ 6 Unintentional Failure to Disclose 6 Hired, Leased, Rented_ or Borrowed Auto Physical Damage 6 Mental Anguish ��� _ 7 Extended Cancellation Condition 7 The COVERAGE .INDEX set forth above is informational only and grants no coverage. Terms set forth in (Bold Italics) are likewise for information only and by themselves shall be deemed to grant no coverage. CA 71 09 01 17 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 7 (Temporary Substitute Auto Physical Damage) A. TEMPORARY SUBSTITUTE AUTO PHYSICAL DAMAGE SECTION I — COVERED AUTOS; paragraph C. Certain Trailers, Mobile Equipment and Temporary Substitute Autos is amended by adding the following at the end of the existing language: If Physical Damage Coverage is provided under this Coverage form for an "auto" you own, the Physical Damage coverages provided for that owned "auto" are extended to any "auto" you do not own while used with the permission of its owner as a temporary substitute for the covered "auto" you own that is out of service because of its breakdown, repair, servicing, "loss", or destruction B. BROADENED LIABILITY COVERAGES SECTION II LIABILITY COVERAGE in'Paragraph A. Coverage at 1. Who Is An Insured is amended to include the following: (Broad Form Insured) d Any legally incorporated subsidiary in which you own more than 50% of the voting stock on the effective date of the Coverage Form. However, the Named Insured does not include any subsidiary that is an "insured" under any other automobile policy or would be an "insured" under such a policy but for its termination or the exhaustion of its Limit of Insurance. e. - Any organization that is acquired or formed by you, during the term of this policy and over which you maintain majority ownership. However, the Named Insured does not include any newly formed or acquired organization: (1) That is a joint venture or partnership, (2) That is an "insured" under any other policy, (3) That has exhausted its Limits of Insurance under any other policy, or (4) 180 days or more after its acquisition or formation by you, unless you have given us notice of the acquisition or formation Coverage does not apply to "bodily injury" or "property damage" that results from an accident that occurred before you formed or acquired the organization. (Employee as Insureds) f. Any employee of yours while acting in the course of your business or your personal affairs while using a covered "auto" you do not own, hire or borrow. (Additional insured Status by Contract, Agreement or Permit) g. Any person or organization whom you are required to add as an additional insured on this policy under a written contract or agreement; but the written contract or agreement must be: (1) Currently in effect or becoming effective during the term of this policy; and (2) Executed prior to the "bodily injury" or "property damage." The additional, insured status will apply only with respect to your liability for "bodily injury" or "property damage" which may be imputed to that person(s) or organization(s) directly arising out of the ownership, maintenance or use of the covered "autos" at the location(s) designated, if any. Coverage provided by this endorsement will not exceed the limits of liability required by the written contract or written agreement even if the limits of liability stated in the policy exceed those limits. This endorsement shall not increase the limits stated in Section II. C. Limits of Insurance. For any covered "auto" you own this Coverage Form provides primary coverage. Page 2 of 7 Includes copyrighted material of Insurance Services Office, Inc., with its permission. CA 71 09 01 17 C. BROADENED SUPPLEMENTARY PAYMENTS SECTION tl. LIABILITY A. Coverage 2. Coverage Extensions a. Supplementary Payments (2) and (4) are replaced by the following: (Bail Bond Coverage) (2) Up to $5,000 for cost of bail bonds (including bonds for related traffic violations) required because of an "accident' we cover. We do not have to furnish these bonds. (Loss of Earnings Coverage) (4) All reasonable expenses incurred by the. "Insured" at our request, including actual loss of earning up to $500 a day because of time off from work. (Amended Fellow Employee Exclusion) D. AMENDED FELLOW EMPLOYEE EXCLUSION Only with respect to your "employees" who occupy positions which are supervisory in nature, SECTION II. LIABILITY B. Exclusion 5. Fellow Employee is replaced by: 5. Fellow Employee "Bodily Injury": a. To you, or your partners or members (if you are a partnership or joint venture), or to your members (if you are a limited liability company); b. To your "executive officers" and directors (if you are an organization other than a partnership, joint venture, or limited liability company) but only with respect to performance of their duties as your officers or directors; c. For which there is an obligation to share damages with or repay someone else who must pay damages because of the injury described in paragraph a and b above; or d. Arising out of his or her providing or failing to provide professional health care services. For purposes of this endorsement, a position is deemed to be supervisory in nature if that person performs principle work which is substantially different from that of his or her subordinates and has authority to hire, transfer, direct, discipline or discharge. E. BROADENED PHYSICAL DAMAGE COVERAGES SECTION III — PHYSICAL DAMAGE COVERAGE A. Coverage is amended as follows: (Towing and Labor) 2. Towing is deleted and replaced with the following: 2. Towing and Labor We will pay towing and labor costs incurred, up to the limits shown below, each time a covered "auto" is disabled: a. For private passenger type vehicles we will pay up to $100 per disablement, b. For all other covered "auto's" we will pay up to $500 per disablement However, the labor must be performed at the place of disablement. (Physical Damage Additional Transportation Expense Coverage) 4. Coverage Extensions a. Transportation Expenses is amended to provide the following limits: We will pay up to $60 pe'r day to a maximum of $1,800, All other terms and provisions of this section remain applicable. The following language is added to 4. Coverage Extensions: (Extra Expense — Theft) c. Theft Recovery Expense If you have purchased Comprehensive Coverage on an "auto" that is stolen, we will pay the expense of returning that stolen auto to you. The limit for this coverage extension is $5,000. CA 71 09 01 17 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 3 of 7 (Rental Reimbursement and Additional Transportation Expense) d. Rental Reimbursement We will provide Rental Reimbursement and Additional Expense coverage only for those Physical Damage coverages for which a premium is shown in the Declarations or schedule pages. Coverage applies only to a covered "auto". (1) We will pay for auto rental expense and the expense incurred by you because of "loss" to remove and transfer your materials and equipment from a covered "auto" to a covered "auto." Payment applies in addition to the otherwise applicable coverage you have on a covered "a(uto." No deductible applies to this coverage. (2) We will pay only for expenses incurred during the policy period and beginning 24 hours after the "loss" and ending, regardless of the policy's expiration, with the lesser of the following number of days: (a) The number of days reasonably required to repair or replace the covered "auto." If "loss" is caused by theft, this number of days is added to the number of days it takes to locate the covered "auto" and return it to you, or (b) 30 days. (3) Our payment is limited to the lesser of the following amounts: (a) Necessary and actual expenses incurred; or (b) $75 per day. (c) This coverage does not apply while there are spare or reserve "autos" available to you for your operations. (d) If "loss" results from the total theft of a covered "auto" of the private passenger or light truck type, we will pay under this coverage only that amount of your rental reimbursement expense which is not already provided for under the SECTION III — PHYSICAL DAMAGE COVERAGE, A. Coverage, 4, Coverage Extensions, a. Transportation Expenses. (Personal Effects Coverage) e. Personal Effects If you have purchased Comprehensive Coverage on this policy for an "auto" you own and that "auto" is stolen, we will pay, without application of a deductible, up to $500 for Personal Effects stolen with the "auto".. The insurance provided under this provision is excess over any other collectible insurance. For this coverage extension, Personal Effects means tangible property that is worn or carried by an "insured". (Personal Property of Others) f. Personal Property of Others We will pay up to $500 for loss to personal property of others in or on your covered "auto." This coverage applies only in the event of "loss" to your covered "auto" caused by fire, lightning, explosion, theft, mischief or vandalism, the covered .. "auto's" collision with another object, or the covered "auto's" overturn. No deductibles apply to this coverage. (Locksmith Coverage) g. Locksmith Coverage We will pay up to $250 per occurrence for necessary locksmith services for Keys locked inside a covered private passenger "auto". The deductible is waived for these services. Page 4 of 7 Includes copyrighted material of Insurance Services Office, inc., with its permission. CA 71 09 01 17 (Vehicle Wrap Coverage) h. Vehicle Wrap Coverage If you have Comprehensive or Collision coverage on an "auto" that is a total loss, in addition to the actual cash value. of the "auto", we will pay up to $1,000 for vinyl vehicle wraps which are displayed on the covered "auto" at the time of total loss. Regardless of the number of autos deemed a total loss, the most we will pay under this Vehicle Wrap Coverage for any one "loss" is $5,000. For purposes of this coverage provision, signs or other graphics painted or magnetically affixed to the vehicle are not considered vehicle wraps. (Airbag Accidental Discharge) F. SECTION Ill —PHYSICAL DAMAGE COVERAGE, B. Exclusions is amended at 3. to include the following language: If you have purchased Comprehensive or Collision Coverage under this policy, this exclusion does not apply to mechanical breakdown relating to the accidental discharge of an air bag. This coverage applies only to a covered auto you own and is excess of any other collectible insurance or warranty. No deductible applies to this coverage. G. BROADENED LIMITS OF INSURANCE (Audio, Visual and Data Electronic Equipment Coverage) SECTION fll — PHYSICAL DAMAGE COVERAGE -- C. Limit of Insurance at 1.b. is amended to provide the following limits: b. Limits of $1,000 per "loss" is increased to $5,000 per "loss". All other terms and provisions of this section remain applicable. (Auto LoanA-ease Total loss Protection) SECTION III — PHYSICAL DAMAGE COVERAGE — C. Limit of Insurance is amended by adding the following language: 4. in the event of a total "loss" to a covered "auto" shown in the Schedule pages, subject at the time of the "loss" to a loan or lease, we will pay any unpaid amount due including up to a maximum of $500 for early termination fees or penalties on the lease or loan for a covered"auto" less: a. The amount paid under the Physical Damage Coverage Section of the policy; and b. Any: (1) Overdue lease I loan payments at the time of the "loss"; (2) Financial penalties imposed .under a lease for excessive use, abnormal wear and tear or high mileage; (3) Security deposits not returned by the lessor; (4) Costs for extended warranties, Credit Life Insurance, Health, Accident or Disability Insurance purchased. with the loan or lease; and (5) Carry-over balances from previous loans or leases. (Glass Repair— Deductible Amendment) H. GLASS REPAIR —DEDUCTIBLE SECTION III — PHYSICAL DAMAGE COVERAGE — D. Deductible is amended by adding the following: Any deductible shown in the Declarations as applicable to the covered "auto" will not apply to glass breakage if the damaged glass is repaired, rather than replaced. CA 71 09 01 17 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 5 of 7 (Amended Duties in the Event of Accident, Claim, Suit or Loss) 1. AMENDED DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS Under SECTION IV — BUSINESS AUTO CONDITIONS, A. Loss Conditions , the following is added to paragraph 2, Duties In The Event of Accident, Suit or Loss: d. Knowledge of any "accident", "claim", "suit" or "loss" will be deemed knowledge by you when notice of such "accident", "claim", "suit" or "loss" has been received by: (1) You, if you are an individual; (2) Any partner or insurance manager if you are a partnership; (3) An executive officer or insurance manager, if you are a corporation; (4) Your members, managers or insurance manager, if you are a limited liability company; or (5) Your officials, trustees, board members or insurance manager, if you are a not -tor -profit organization. (Waiver of Subrogation by Contract) J. WAIVER OF SUBROGATION REQUIRED BY CONTRACT Under SECTION IV, BUSINESS AUTO CONDITIONS, A. Loss Conditions 5. Transfer of Rights of Recovery Against Others to Us the following language is added: However, we waive any rights of recovery we may have against the person or organization with whom you have agreed in writing in a contract, agreement or permit, to provide insurance such as is afforded under the policy to which this endorsement is attached. This provision does not apply unless the written contract or written agreement has been executed, or permit has been issued, prior to the "bodily injury" or "property damage." (Unintentional Failure to Disclose) K. UNINTENTIONAL FAILURE TO DISCLOSE Under SECTION IV — BUSINESS AUTO CONDITIONS, B. General Conditions , the following is added to 2. Concealment, Misrepresentation Or Fraud: Your unintentional error in disclosing, or failing to disclose, any material fact existing at the effective date of this Coverage Form, or during the policy period in connection with any additional hazards, will not prejudice your rights under this Coverage Form. (hired, Leased, Rented or Borrowed Auto Physical Damage) L. HIRED, LEASED, RENTED OR BORROWED AUTO PHYSICAL DAMAGE Under SUCTION IV — BUSINESS AUTO CONDITIONS B. General Conditions 5. Other Insurance Paragraph 5.b. is replaced by the following: b. (1) For "Comprehensive" and "Collision" Auto Physical Damage coverage provided by this endorsement, the following are deemed to be covered "autos" you own: (a) Any Covered "auto" you lease, hire, rent or borrow; and (b) Any Covered "auto" hired or rented by your "employee" under a contract in that individual "employee's" name, with your permission, while performing duties related to the conduct of your business. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto" (2) Limit of Insurance For This Section The most we will pay for any one "loss" is the lesser of the following: (a) $75,000 per accident, or (b) actual cash value at the time of loss, or (c) cost of repair. Page .6 of 7 Includes copyrighted material of Insurance Services Office, Inc., with its permission. CA 71 09 01 17 Minus a $500 deductible, An adjustment for depreciation and physical condition will be made in determining actual cash value in the event of a total loss. No deductible applies to "loss" caused by fire or lightning. (3) This Hired Auto Physical Damage coverage is excess over any other collectible insurance. (4) Definitions For This Section (a) Comprehensive Coverage: from any cause except the covered "auto's" collision with another object or the covered "auto's" overturn. We will pay glass breakage, 'loss" caused by hitting a bird or animal and, "loss" caused by falling objects or missiles. (b) Collision Coverage: caused by the covered "auto's" collision with another object or by. the covered "auto's" overturn. (Mental Anguish) M. MENTAL ANGUISH Under SECTION V — DEFINITIONS, C. is replaced by the following: C. "Bodily injury" means bodily injury, sickness or disease sustained by a person including mental anguish or death resulting from bodily injury, sickness, or disease, (Extended Cancellation Condition) N. EXTENDED CANCELLATION CONDITION Under CANCELLATION, of the COMMON POLICY CONDITIONS form, item 2.b. is replaced by the following: b. SO days before the effective date of cancellation if we cancel for any other reason. CA 71 09 01 17 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 7 of 7 COMMERCIAL AUTO CA 04 49 11 16 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY -- OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement, A. The following is added to the Other Insurance Condition in the Business Auto Coverage Form and the Other insurance — Primary And Excess Insurance Provisions in the Motor Carrier Coverage Form and supersedes any provision to the contrary: This Coverage Form's Covered Autos Liability Coverage is primary to and will not seek contribution from any other insurance available to an "insured" under your policy provided that: 1,. Such "insured" is a Named Insured under such other insurance; and 2. You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to such "insured". B. The following is added to the Other Insurance Condition in the Auto Dealers Coverage Form and supersedes any provision to the contrary: This Coverage Form's Covered Autos Liability Coverage and General Liability Coverages are primary to and will not seek contribution from any other insurance available to an "insured" under your policy provided that: 1. Such "insured" is a Named Insured under such other insurance; and 2. You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to such "insured". CA 04 49 11 16 0 insurance Services office, Inc., 2016 Page 1 of 1 ACKNOWLEDGEMENT& ACCEPTANCE OF SCOPE OF WORK Drainage Benefit Assessment Area Maintenance By providing the three, (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to; and accepts in its entirety, all Scope of Work for the Drainage Benefit Assessment Area Maintenance. The Contractor will be expected to perform maintenance practices and upholdthe standards herein to the established Scope of Wot k throughout the length, of the contract. *Supervisor's *Estirnator's S 11 . *Ownier's Signatu *A11 three signatures required / A PROPOSAL # E8-18-19-48 27 rm I Exhibit A - PRICING KNOWN REPAIRS: 1. Troubleshoot and removal of well pump #4 and #5 at OBAA 6; replace automatic level probes and test ONE WELL SITE: Field Labor (3 employees) and travel portal to portal 8 hours at $ 375.00 Jhr TOTAL $ 3,000.00 Mileage portal to portal (service truck) $ 1.55fmile I*.. miles 72.85 TOTAL $ Mileage portal to portal (utility truck) $_,.,.____L._-_3jmile * 47 miles 63.45 TOTAL $ Electrical material $ 390.00 Sales Tax 9.5 $ 37.05 Incoming parts freight $ 95.00 TOTAL price for each well site $ 3,658.35 TOTAL price for BOTH well sites $ 7,316.70 2. Replace the Southern California Edison service entrance utilizing the existing underground conduit and wire at well pump #4 and #5 at DBAA 6 ONE WELL SITE: Field Labor (2 employees) and travel portal to portal 10 hours at $ 255.00 /hr TOTAL $ 2,550.00 Mileage portal to portal $ 1._55 /mi€e * 47 miles (service truck) x rips TOTAL $ 145.70 Electrical material $ 300.00 SCE Pedestal $ 4,200.00 Sales Tax 9.5 $ 427,50 Incoming parts freight $ 180.00 TOTAL for each well site $ 7,803.20 TOTAL price for BOTH well sites $ 15,606.40 NOTE: IF ELECTRICAL PERMIT IS REQUIRED, PLEASE ADD PERMIT COST PLUS 15% AND LABOR (AT $135.00MOUR) TO PULL PERMIT Replace two 90-degree wet well guide rail pump bases at DBAA 18 ONE WELL SITE: Field Labor (4 employees) and travel portal to portal 32 (4 days) hours at $ 510.00/hr TOTAL $ 16,320.00 Mileage portal to portal (service truck) $_ 1.55 mile* 48 miles x4 trips TOTAL $ 297.60 Mileage portal to portal (utility truck) $ 1. 35 mile* 48 miles x4 trips TOTAL $ 259.20 Mechanical material $ 800.00 Base 90 degree guide rail assembly with anchors $ 1,800.00 Sales Tax 9.5 % $ 247.00 Incoming parts freight $ 280.00 Confined space entry fee $ 325.00�day x 4 days 'C day discount TOTAL: $ 975.00 Special deep wet well entry equipment (radios, breathing equipment, 2,500.00 $ Jday x 4 days I day .discount TOTAL: $ 7,500.00 compressor, deep well monitoring equipment, etc.) TOTAL: 2 (two) Crane truck rental $ 3,60Q.00 /dayx4days 14,400.0o 3 ental Pneumatic Plug assemblies 5—i� - �OO week TOTAL: each $ 1.14Q-...QQ TOTAL for each well site . . . ....... $ .... . ........ 4_4, 0 1. L. 8 0, sites 88 037.60 4. Install covers on North and South pump enclosures at DBAA 19 to preserve the equipment TWO ENCLOSURE SITES: SEE EXHIBIT "D" ATTACHED Meld I( ield Labor (2 employees) 16 hours (I day) at T7 T and nd travel portal to portal . . . ...... ... /hr TOTAL Mi I Mileage portal to portal $ Mk's (service truck) TOTAL $ Enclosure materials e— �- X-, 1�7 191 f'—' Sales Tax % .... . . .. .. f-f Incoming parts freight TOTAL for both pump Hy enclosures 4 t- , L2, 5. Secure valve vault lid at DBAA 6 ONE VALVE VAULT LID: J"'( Field Labor (2 employees) ours (jjzvic at and travel portal to portal $--25 5 - 09 TOTAL $ 4,080.00 TOTAL Mileage portal to portal �_1,55_jrmle*--47 (service truck) miles x 2 trips TOTAL $ 145.70 Valve Vault Lid material $- 4 086.76 Sales Tax 9.5 % 345.49 $ Total for valve vault lid $ 8,657.95 MAINTENANCE AND INSPECTIONS Responsibility Cost per Responsibility Annual Cost: 1 DBAA 3 SEE EXHIBIT "D" ATTACHED Observation well & hydro�auger SEE EX11-f BIT "W" ATTACHEr 6'; 1 inspections x8 times Flush, measure, and video observation wells and NO BID NO BID hydroaugers X1 time 2. DBAA 6 Preventative Maintenance $-1-,9 2 0 - 0 Ox2 times = 3,840.00 Observation well and SEE EXHIBIT "D" ATTACHE hydro�auger inspections $ x8 times Flush, measure, and video SEE EXHIBIT "D" ATTACHEE le, t observation wells and hydroaugers $ x1 time = Hydraulic calibration on the totalizer $ 4,427.28xl time= 4,427.28 3. DBAA18 ................ Preventative maintenance $ 1 310. 00 x2 times 2,640.00 Observation well inspections SEE EXHIBIT "D" ATTACHE (�, x , $ X8 times = Video observation wells .. ......... $ NO BID —xl time = NO BID Hydraulic calibration, on the totalizer $ 4,427.28 xj time 4,427.28 4. DBAA19 Observation well inspections SEE EXHIBIT "D" ATTACHED x8 times If I �111111'/� Prime and run pump 580.00 x6 times 3,480.00 Preventative maintenance 2,112.85 x2 times 4,225.70 Video observation wells s NO BID x1 time = NO BID DBAA20 Observation well inspections SEE EXHIBIT "D" ATTACHED l- f V� ( 1 e" x8 times Prime and run pump SEE EXHIBIT "D" ATTACHED f" x6 times = ND Preventative maintenance SEE EXHIBIT "D" ATTACHED -10, x2 times Le, Video observation wells NO BID x1 time NO BID 6. DBAA22 Clean drains SEE EXHIBIT "D" ATTACHED $ x2 times 7. DBAA24 Monitoring/Extraction Well Inspection 1 $ 8,442.00 x4 times = 1 $33,768.00 Flushing Flushing the system the 'us g s SEE EXHIBIT "D" ATTACHED C x1 time 6 Ein K27'11- C-ff -1', 8. DBAA33 D AA 1 t j Inspection SEI E EXHIBIT "D" ATIACHED cr- times ---x4 Clean lean out system with vacuum SEE EXHIBIT "D" ATTACHED truck, removal of surface motor oil and hydrocarbons, trash removal, and power washing of the separation screens x1, time 1:141MIS SEE EXHIBIT "B" ATTACHED Scheduled call out Hourly Emergency call out Hourly After hours call out (non ernergency) Hourly ell lad - 6A $ 4 s LLatr 61 p� ejf- i'7Y) r1f) L Subcontract Services J)LL) EXHIBIT "D" FLO-SERVICES INC. CITY OF SANTA CLARITA RFP #ES-18-19-48 DRAINAGE BENEFIT ASSESSMENT AREA MAINTENANCE EXHIBIT "D" THIS WORK WILL BE PROVIDED AND INVOICED TO THE CITY ON A TIME AND MATERIAL BASIS USING FLO-SERVICES RATES, MARK-UP, MILEAGE RATES, ETC. ON FLO-SERVICES SCHEDULE OF COMPENSATION (EXHIBIT "B") ATTACHED TO THE BID DOCUMENTS. EXHIBIT "B"-SCHEDULE OF COMPENSATION FLO-SERVICES INC. CITY OF SANTA CLARITA RFP 4ES-18-19-48 DRAINAGE BENEFIT ASSESSMENT AREA MAINTENANCE SERVICE RATES- PORTAL TO PORTAL One Man and Service Truck Two Men and Service Truck Three Men & Service Truck Shop Labor - One Man Confined Space Entry Fee Perdiem-If Required 135.00 Per Hour 255.00 Per Hour 375.00 Per Hour 125.00 Per Hour 325.00 Per Day @ Actual Cost + 15% Mark-up on partsand equipment will be cost + % overhead & 1 % profit The above rates apply to normal working hours or an eight hour regular working day, Monday through Friday, 7:00 a.m. to 3:30 p.m. Add fifty percent for the period Monday through Friday, 3:30 p.m. to 7:30 p.m. or after any eight hour regular working day. Add double the rate for the period Monday through Friday 7:00 p.m. to 7.00 a.m. or after any 12 hour work day as well as Saturday, Sunday, Holidays and any hours not mentioned above. TRUCK MILEAGE 112 Ton 1.35 Per Mile 314 Ton 1.35 Per Mile 1 Ton Winch Truck 1.55 Per Mile John Krukowski (Contractor), Principal employee's rate of $175.00 Per Hour Portal to Portal plus Mileage to assist City personnel with review of equipment, drawings, meetings, managing and understanding equipment, fixtures and maintenance issues, etc., on an as needed basis, if and when required. California State Sales Tax will be added to all equipment and material. The total liability of Flo -Services for this agreement, including indemnity, liquidated damages and consequential damages is limited to the coverage offered and paid by FLO-SERVICES insurance policies. Flo -Services, Inc. Contact -John Krukowski-Cell # 818-262-8392 Please note: The rates in Exhibit "B" are effective through the 3 year contract period. FLO-SERVICES Contractors License Number is #988492