HomeMy WebLinkAbout2019-09-24 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, September 24, 2019
-Minutes-
6:00 PM
INVOCATION
Councilmember Kellar delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor McLean called to order the Joint Regular meeting of the City Council and Board of
Library Trustees at 6:03 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Kellar led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Smyth, second by Miranda, to approve the agenda, pulling item 10 for public
comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS
Mayor McLean and Council recognized City staff from the Public Works Department for
receiving a 2019 Project Achievement Award from the Construction Management Association of
America Southern California Chapter for the City's 2017-18 Annual Overlay and Slurry Seal
projects.
Mayor McLean and Council recognized City staff for their partnership with College of the
Canyons on internship programs which was recognized by the California Internship and Work
Experience Association as a 2019 Employer of the Year.
PRESENTATIONS
Southern California Edison Government Relations Manager Liz Seelman presented information
on Edison's 2019 Wildfire Mitigation Plan to the City Council and residents.
Larry Schallert, Assistant Director for the Student Health and Wellness Program at College of
the Canyons, presented highlights of a video produced to generate suicide prevention awareness.
Mayor McLean presented a City proclamation to Mr. Schallert and members of the Suicide
Prevention and Wellness Committee, proclaiming September as Suicide Prevention Month in
Santa Clarita.
PUBLIC PARTICIPATION
Addressing the Council was Michael Hogan, regarding the Sand Canyon Country Club zoning
change; Elaine Ballace, regarding Consumer Price Index (CPI), minimum wage, and taxation at
mobilehome parks; and Richard Saeta, regarding the Sand Canyon Country Club.
STAFF COMMENTS
City Manager Ken Striplin commented that there is a pending application for the Sand Canyon
Resort with the Planning Department for environmental review where it will be heard by the
Planning Commission, include public hearings, and address public input, before presentation to
the Council at a future time; and will have staff address Ms. Ballace's comments.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Kellar commented on attending the 13th annual golf tournament fundraiser for
the Sheriffs Search and Rescue team and thanked Los Angeles County Sheriff Captain Robert
Lewis for all of his work in the community. Captain Lewis thanked Councilmember Kellar for
his support of the Sheriffs deputies.
Mayor Pro Tern Smyth mentioned that the City's governmental relations team prepared for the
Council the end of session memo with a breakdown of bills and actions being taken.
Councilmember Weste requested to adjourn tonight's meeting in memory of Lorraine
Fredrickson and mentioned that she donated all of her books to Hart Park for Roger's book sale
during the Annual Pow -Pow event at the Hart Park on October 5 and 6; and requested
adjournment in memory of Doreetha Daniels, who earned a college degree at the age of 99.
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Councilmember Miranda announced the November 2-3 Santa Clarita Marathon is coming soon,
and encouraged all to register to run at SCMarathon.org.
Mayor McLean commented on recent events hosted by the City: on September 11, the City
hosted a Parent Symposium on the dangers of Vaping at City Hall; on September 12, there was a
Scout tour at City Hall; on September 17, there was a Youth Grove Remembrance ceremony,
remembering children up to age 24 who died in traffic accidents; on September 18, there was a
Homeless Task Force stakeholders meeting to collaborate on homeless issues; on September 19,
the Mayor spoke to 3rd & 5th grade classes to teach about the government, and attended the
2019 Sidewalk Poetry project unveiling; on September 20, Harley Davidson of Santa Clarita
dedicated a chair of honor, remembering all prisoners of war and soldiers missing in action; and
on September 21, the Mayor attended the annual River Rally. Mayor McLean announced that
the SCV Senior Center's Touch a Truck 7th annual event will be on Saturday, October 5 and
encouraged families to attend.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Cameron Smyth, Mayor Pro Tem
AYES: McLean, Smyth, Kellar, Miranda, Weste
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the September 10, 2019,
Special Meeting.
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the September 10, 2019,
Regular Meeting.
ITEM 3
CHECK REGISTER NO. 19
Check Register No. 19 for the Period 08/16/19 through 08/29/19 and 09/05/19. Electronic Funds
Transfers for the Period 08/19/19 through 08/30/19.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 19.
ITEM 4
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
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RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 5
PURCHASE OF A VAC-TRON VACUUM EXCAVATION SYSTEM
Approve the "piggyback" purchase of a Vac-Tron Vacuum Excavation System using Sourcewell
contract #012418-VRM in an amount not to exceed $74,028.
RECOMMENDED ACTION:
City Council:
1. Approve the "piggyback" purchase of a Vac-Tron Vacuum Excavation System from
Vermeer Corporation using Sourcewell contract #012418-VRM in an amount not to exceed
$743028.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 6
MICROSOFT OFFICE ENTERPRISE LICENSE AGREEMENT
The City of Santa Clarita utilizes the Microsoft Office suite of applications for email, calendar,
word processing, presentations, and spreadsheets. This item makes a recommendation to award a
three-year contract to procure Microsoft Office Professional Plus 2019 licenses for staff use
citywide.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract to SoftwareONE, Inc., for a total amount not to exceed $292,958
for the purchase of 550 Microsoft Office Professional Plus 2019 licenses.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
ITEM 7
CONTRACT FOR NEWHALL RANCH ROAD MEDIAN LANDSCAPE REPAIR
This action will award the construction contract for the Newhall Ranch Road Median Landscape
Repair project. This project includes the removal and replacement of fire -damaged plant
material, irrigation modification, and installation of a new welcome monument sign.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Conserve LandCare for $224,800, plus a 15 percent contingency of
$33,720, for a total contract amount not to exceed $258,520, to fund the construction of
mim
Newhall Ranch Road median landscape repairs.
2. Appropriate $283,908 from Areawide Fund 367 to expenditure account 12712-5161,013,
inclusive of the project base bid, the contingency amount, and additional funds of $25,388
for the installation of a new monument welcome sign.
3. Authorize the City Manager or designee to execute all contract documents, and modify the
awards in the event impossibility of performance arises, subject to City Attorney approval.
ITEM 8
PUBLIC ACCESS, EDUCATIONAL, AND GOVERNMENT (PEG) TELEVISION
MANAGEMENT CONTRACT
Consideration of the Public Television Management Services agreement between the Santa
Clarita Public Television Authority and Santa Clarita Valley Television.
RECOMMENDED ACTION:
City Council:
1. Authorize funding for a five-year Public Television Management Services Agreement with
Santa Clarita Valley Television for the ongoing management and programming of Time
Warner and AT&T for playback, programming, and production studio operations from
October 1, 2019, through June 30, 2024, in the amount not to exceed $179,843 for the
remainder of Fiscal Year (FY) 2019-20; $249,769 for FY2020-21; $259,762 for FY2021-22;
$269,755 for FY2022-23; and $269,755 for FY2023-24, respectively, for each year.
2. Appropriate funds in the amount of $90,000 from the Public Access, Educational, and
Government funds to Expenditure Account 12205-5401.008, and $89,943 from the General
Fund to Public Television Account 11501-5401.008. Decrease Council Contingency Account
19300-5401.001 by $89,943.
3. Authorize the City Manager or designee to execute all contracts and associated documents
contingent upon the appropriation of funds by the City Council in the annual budget for such
fiscal year, and execute all documents subject to City Attorney approval.
ITEM 9
CONTRACT FOR PARKING CITATION PROCESSING SERVICES
Award a one year contract, with the option of three one-year renewals, for the provision of
parking citation processing services.
RECOMMENDED ACTION:
City Council:
1. Award a one year contract in the amount not to exceed $125,000 to Data Ticket, Inc., with
the option of three one-year renewals, to provide the City with parking citation processing
services.
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2. Authorize the City Manager or designee to execute contract and all associated documents,
subject to City Attorney approval.
ITEM 10
CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, ADDING SECTION 13.76.045 TO THE SANTA
CLARITA MUNICIPAL CODE CONCERNING STREET TREES
This ordinance will allow for the transfer of ownership and maintenance responsibility for street
trees in limited circumstances where such transfer would be in the best interests of the City and
private property owners.
RECOMMENDED ACTION:
City Council introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING
SECTION 13.76.045 TO THE SANTA CLARITA MUNICIPAL CODE CONCERNING
STREET TREES."
Addressing the Council was Roger Haring.
Councilmember Kellar commented on Mr. Haring's concerns regarding oak tree maintenance.
ITEM 11
TRANSIT DEVELOPMENT PLAN UPDATE
The Transportation Development Plan (TDP) is a long-range transit plan that projects future
service needs in our ever -changing community. The TDP recently underwent an update process
which included extensive community input and data analytics. The final product details long-
term service needs and the corresponding financial plan necessary to meet projected needs.
RECOMMENDED ACTION:
City Council adopt the Transit Development Plan Update.
Transit Manager Adrian Aguilar presented the staff report. Jim Moore, representing Moore and
Associates consulting firm, included additional information on the plan.
Council commented on options of using smaller busses or shuttles during reduced ridership
times, and transportation options for Center Pointe businesses and non -profits, and Mr. War
responded that the plan is flexible and can accommodate changing needs and development.
Mayor McLean commented on a potential to add a reverse route from Newhall Metrolink Station
to North Hollywood Metrolink Station to cut time to get to Los Angeles; City Manager Ken
Striplin commented that staff has looked at various commuter options and will provide a report
for Council.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Bill Miranda, Councilmember
AYES: McLean, Smyth, Kellar, Miranda, Weste
ITEM 12
COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE SECTION 36516
Discuss and consider Councilmember compensation increase to be effective 2021. The last
increase of Councilmember compensation was effective in 2017.
RECOMMENDED ACTION:
City Council introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING
SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE REGARDING CITY
COUNCIL SALARY."
City Manager Ken Striplin provided the staff report.
Addressing the Council was Elaine Ballace.
City Manager Ken Striplin addressed Ms. Ballace's comments and stated that the Council is
compensated to serve as a part-time legislative body for the City, serves a significant role in
creating vision and direction of this community, serves on a variety of committees and boards,
and attends community meetings, while dedicating a significant amount of time and effort
beyond a part-time commitment.
Councilmember Weste commented that state code allows for 5 percent per year, and a potential
raise will be for the next Council in 2021.
Councilmember Miranda inquired if the percentage should be discussed year by year, and City
Attorney Joseph Montes clarified that there is one ordinance and the amount is one percentage
number for a total increase in compensation. Councilmember Miranda commented that a
reasonable compensation is needed to be financially sustainable; the compensation is less than
minimum wage for the amount of hours worked; the increase is for the future Council; and
suggested a 20 percent increase.
Councilmember Weste commented that she would be comfortable with a 10 percent increase.
Councilmember Miranda made the motion for a 20 percent increase, and Mayor McLean
seconded the motion. Council voted and the motion failed.
Mayor McLean inquired about next steps, and City Manager Ken Striplin responded that a
Councilmember may make a subsequent motion for a different increase, or take another action at
the pleasure of the Council.
Councilmember Weste made the motion for a 10 percent increase, and Mayor McLean seconded
the motion. Council voted and the motion passed.
20 Percent Motion
RESULT: DEFEATED [2 TO 31
MOVER: Bill Miranda, Councilmember
SECONDER: Marsha McLean, Mayor
AYES: Marsha McLean, Bill Miranda
NAYS: Cameron Smyth, Bob Kellar, Laurene Weste
10 Percent Subsequent Motion
RESULT: APPROVED [3 TO 21
MOVER: Laurene Weste, Councilmember
SECONDER: Marsha McLean, Mayor
AYES: Marsha McLean, Bill Miranda, Laurene Weste
NAYS: Cameron Smyth, Bob Kellar
PUBLIC PARTICIPATION II
No requests to speak were received.
ADJOURNMENT
Mayor McLean adjourned the meeting in memory of Lorraine Fredrickson and Doreetha S.
Daniels at 7:31 p.m.
MAYOR
ATTEST:
CITY CLERK