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HomeMy WebLinkAbout2019-10-22 - AGENDAS - REGULAR (2)AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. INVOCATION Miranda CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Filipino -American Heritage Month Proclamation Excellence in Procurement and Outstanding Agency Accreditation Achievement Awards Finance Division Recognition for Two Certificate of Excellence Awards PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 8, 2019 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 8, 2019 Regular Meeting. 3. CHECK REGISTER NO. 21 - Check Register No. 21 for the Period 09/13/19 through 09/26/19 and 10/03/19. Electronic Funds Transfers for the Period 09/16/19 through 09/27/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 21. 4. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T8 (VALENCIA SUMMIT) - Award a two-year contract to Stay Green, Inc. to provide landscape maintenance services to Landscape Maintenance District Zone T8 (Valencia Summit) for an amount not to exceed $1,033,850. RECOMMENDED ACTION: City Council: Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T8, Valencia Summit, for an annual amount of $449,500, and authorize an annual contingency of $67,425 to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $1,033,850. 2. Appropriate an ongoing expenditure budget of $62,500 to account 12508-5161.010 for enhanced landscape maintenance services from the Landscape Lighting District Fund 357. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of a contingency of $67,425, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 3 5. VISTA CANYON MULTI -MODAL TRANSIT CENTER (METROLINK STATION), PROJECT T3020 - AWARD CONSTRUCTION MANAGEMENT CONTRACT - This action will award a contract for construction management services and provide a contractibility review of the City's Vista Canyon Multi -Modal Transit Center (Metrolink Station) project. This station, together with the bus transfer station in the Vista Canyon development, will ultimately provide enhanced transit service to the east side of the Santa Clarita Valley. This project consists of a center track platform, a grade -separated pedestrian crossing, railroad track design, new railroad bridge, sound walls, and amenities such as canopies, lighting, benches, security system, and landscaping. RECOMMENDED ACTION: City Council: 1. Award the construction management services contract to RailPros for the Vista Canyon Multi -Modal Transit Center, Project T3020, in the amount of $832,278, and authorize a contingency in the amount of $167,722, for a total contract amount not to exceed $1,000,000. 2. Appropriate Proposition C Grant funds (Fund 265) in the amount of $690,000, to expenditure account T3020265-5161.001 and increase revenue account 265-4422.008 by $690,000. 3. Appropriate Proposition A funds (Fund 261) in the amount of $310,000, to expenditure account T3020261-5161.001, representing the local match requirement. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. CENTRAL PARK BUILDOUT, PROJECT P4019 - AWARD DESIGN CONTRACT - This action will provide for the design of the expansion of the southwestern portion of Central Park. The primary focus of the expansion will be four additional full-sized multipurpose fields and will include the installation of sport field lighting, landscaping and irrigation, various site furnishings, a restroom/concession building, upgrades to the adjacent dog park, and additional parking. RECOMMENDED ACTION: City Council: 1. Award the design contract to Psomas for the Central Park Buildout, Project P4019, in the amount of $493,765, and authorize a contingency in the amount of $49,377, for a contract amount not to exceed $543,142. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 4 7. APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 60922-05 (SKYLINE RANCH) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map, approve offers of dedication of easement for Tract No. 60922-05. This map is for subdivision purposes and is located in the Skyline Ranch Community along the north westerly side of the southern portion of the Stratus Street loop. RECOMMENDED ACTION: City Council: 1. Approve the Final Tract Map for Tract No. 60922-05. 2. Accept the following on behalf of the public: (1) the offers of dedication of the easements for public use and road purposes; (2) the easements for sanitary sewer and sanitary sewer ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; and (4) the right to restrict direct vehicular ingress and egress to Stratus Street. Make findings as follows: this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 60922-05, which indicates all special assessments levied by the City of Santa Clarita are paid. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract Map for Tract No. 60922-05, which embodies the approval of said map and the acceptance of the dedications shown thereon. 6. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final Tract Map for Tract No. 60922-05, which provides for verification that the map is technically correct. 7. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Final Tract Map for Tract No. 60922-05, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 8. TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NOS. 1092 AND 1096 - The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council: Adopt the Santa Clarita Valley Sanitation District's resolutions approving and Page 5 accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1092 and 1096. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC HEARINGS 9. THE MASTER'S UNIVERSITY AND SEMINARY TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING - Consideration of a Tax Equity and Fiscal Responsibility Act resolution approving the proposed financing by The Master's University and Seminary through the issuance of $35 million in tax-exempt bonds by the California Municipal Finance Authority. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a Tax Equity and Financial Responsibility Act resolution approving the issuance of tax-exempt obligations by the California Municipal Finance Authority in an aggregate amount not to exceed $35 million. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held November 12, 2019, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On October 17, 2019, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 6 PROCLAMATION AmericanFilipino October WHEREA,'Y, Filipino Americans make up one of the largest Asian American ethnic groups in the United States; and WH EREA,'', the earliest documented Filipino presence in the continental United States was on October 18, 1587, when the first "Luzones Indios" set foot in Morro Bay, CA, on board the Manila -built galleon ship Nuestra Senora de Esperanza; and WHEREA,'Y, the Filipino American National Historical Society established Filipino American History Month in 1988 and subsequently, every October, communities throughout the United States and its territories, have celebrated this occasion, not only to commemorate the anniversary of the presence of the first Filipinos on U.S. soil and to observe its heritage, but also to recognize the social, intellectual, and economic contributions of Filipinos and Filipino Americans in this country; and WH EREA,'', this is an appropriate time to promote and reflect on Philippine history and culture to provide all Americans with the opportunity to learn and appreciate more the Filipino Americans and their historic and social contribution to the United States of America; and WH EREA,V, it is necessary to instill in our youth the importance of education, history, and ethnicity in creating eminent role models, in establishing a proud cultural identity, and producing exceptional citizens of this nation. , the City of Santa Clarita proudly proclaims October 2019, as Filipino American History Month in the City of Santa Clarita, Signed this 22nd day of October, 2019. Marsha McLean, Mayor Santa Clarita, California