The URL can be used to link to this page

Home My WebLink About2019-10-22 - MINUTES - REGULAR MTG MINS (2) O�sNNT.t�,t CITY OF SANTA CLARITA ��; City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary -Minutes- Tuesday, October 22, 2019 6:00 PM City Council Chambers INVOCATION Councilmember Miranda delivered the invocation. CALL TO ORDER Mayor McLean called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:03 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Miranda led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Weste, to approve the agenda, pulling items 4, 5, and 6 for public comment. Hearing no objections, it was so ordered. RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor McLean presented a City proclamation, proclaiming October 2019 as Filipino-American History Month in the City of Santa Clarita, and presented the proclamation to representatives from the Filipino American Association of Santa Clarita Valley. Mayor McLean and Council congratulated City procurement staff for winning two awards in 2019: an Achievement of Excellence in Procurement Award for 2019; and the Outstanding Agency Accreditation Achievement Award, from the National Institute for Government Procurement. Mayor McLean and Council congratulated the City's finance staff for also winning two awards in 2019: a Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada; and a Certificate of Excellence award from the Association of Public Treasurers of the United States and Canada. PUBLIC PARTICIPATION Addressing the Council was Alan Ferdman, representing the Canyon Country Advisory Committee, regarding the Capital Improvement Program budget for the Canyon Country Community Center; Elaine Ballace, regarding the Sheriffs Department and local laws, minimum wage in Santa Clarita, and a silent film festival; Cam Noltemeyer, regarding the consent calendar and City tree maintenance; Dana Martin, regarding the Sand Canyon Resort project; M. Teresa Atler, regarding security at the mall and safety around the City; and Archie Kitsinian, introducing his new jewelry business in Santa Clarita. One written comment card was received regarding safety issues. STAFF COMMENTS City Manager Ken Striplin commented regarding recently meeting with Mr. Ferdman to discuss the budgeting process; and commented that the Open Space Preservation District Financial Accountability and Audit Panel (FAAP) recently met where there was a difference of opinions on priority and plans to meet with the FAAP in the future. Mr. Striplin addressed Ms. Ballace's comments, stating that there are limited actions that the Sheriffs deputies are able to take with the homeless population; addressed Ms. Noltemeyer's comments by stating that the consent calendar items are all public items and are published the same as non-consent items on an agenda; and commented that it is premature to comment on the Sand Canyon Resort project until it is before the Council for discussion. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Kellar announced the Light Up Main Street event will be held on November 16, 2019, where Main Street in Old Town Newhall will be illuminated; invited residents to the annual Festival of Trees event over the weekend of November 22, benefiting the Boys & Girls Club; and requested to agendize a discussion regarding the Arts Grants Program, and Council concurred. 111 Page 2 Mayor Pro Tern Smyth announced that the Santa Clarita Marathon events will take place on November 2 and 3; reminded residents to check traffic closures prior to traveling on those dates; and announced that the City is still in need of volunteers for this event. Councilmember Weste commented that the recent Valley Industry Association (VIA) Black & White Bash event was well attended; and commented on the bravery of the firefighters and first responders protecting the City of Santa Clarita during the recent fires. Councilmember Miranda commented that last Saturday, the City dedicated a new public art piece, "Inertia," at the Santa Clarita Skatepark; and commented on the Canyon Theatre Guild where TimBen Boydston and Mayor McLean have been ardent supporters. Mayor McLean commented on a typical day as a Councilmember last week when she began her day at 7:30 a.m. with the Mayor's Committee for Employment of Individuals with Disabilities and ended at 9:00 p.m. after attending A Hole Lot of Fun Fundraiser event benefitting veterans and foster children; commented on the League of California Cities Conference where there were workshops on homelessness, transportation, social media, and local government; and invited all to the Santa Clarita Sheriffs Station Haunted House on October 27. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Councilmember AYES: McLean, Smyth, Kellar, Miranda, Weste ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 8, 2019, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 8, 2019, Regular Meeting. ITEM 3 CHECK REGISTER NO. 21 Check Register No. 21 for the Period 09/13/19 through 09/26/19 and 10/03/19. Electronic Funds Transfers for the Period 09/16/19 through 09/27/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 21 . Page 3 ITEM 4 AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T8 (VALENCIA SUMMIT) Award a two-year contract to Stay Green, Inc. to provide landscape maintenance services to Landscape Maintenance District Zone T8 (Valencia Summit) for an amount not to exceed $1,033,850. RECOMMENDED ACTION: City Council: 1 . Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T8, Valencia Summit, for an annual amount of $449,500, and authorize an annual contingency of $67,425 to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $1 ,033,850. 2. Appropriate an ongoing expenditure budget of $62,500 to account 12508-5161.010 for enhanced landscape maintenance services from the Landscape Lighting District Fund 357. 3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of a contingency of $67,425, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Addressing the Council was Cam Noltemeyer. City Manager Ken Striplin commented that the tree mentioned belongs to the homeowners association; all City trees are on a trimming cycle; and the contract award is for both tree service and landscaping of a large area. ITEM 5 VISTA CANYON MULTI-MODAL TRANSIT CENTER (METROLINK STATION), PROJECT T3020 - AWARD CONSTRUCTION MANAGEMENT CONTRACT This action will award a contract for construction management services and provide a contractibility review of the City's Vista Canyon Multi-Modal Transit Center (Metrolink Station) project. This station, together with the bus transfer station in the Vista Canyon development, will ultimately provide enhanced transit service to the east side of the Santa Clarita Valley. This project consists of a center track platform, a grade-separated pedestrian crossing, railroad track design, new railroad bridge, sound walls, and amenities such as canopies, lighting, benches, security system, and landscaping. RECOMMENDED ACTION: City Council: 1 . Award the construction management services contract to RailPros for the Vista Canyon Page 4 Multi-Modal Transit Center, Project T3020, in the amount of$832,278, and authorize a contingency in the amount of$167,722, for a total contract amount not to exceed $1,000,000. 2. Appropriate Proposition C Grant funds (Fund 265) in the amount of$690,000, to expenditure account T3020265-5161 .001 and increase revenue account 265-4422.008 by $690,000. 3. Appropriate Proposition A funds (Fund 261) in the amount of$310,000, to expenditure account T3020261-5161 .001, representing the local match requirement. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council was Cam Noltemeyer. City Manager Ken Striplin commented that Vista Canyon multi-model transit center has previously been before the City Council; and all information addressing Ms. Noltemeyer's questions is written out in the agenda report. ITEM 6 CENTRAL PARK BUILDOUT, PROJECT P4019 - AWARD DESIGN CONTRACT This action will provide for the design of the expansion of the southwestern portion of Central Park. The primary focus of the expansion will be four additional full-sized multipurpose fields and will include the installation of sport field lighting, landscaping and irrigation, various site furnishings, a restroom/concession building, upgrades to the adjacent dog park, and additional parking. RECOMMENDED ACTION: City Council: 1 . Award the design contract to Psomas for the Central Park Buildout, Project P4019, in the amount of$493,765, and authorize a contingency in the amount of $49,377, for a contract amount not to exceed $543,142. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council was Steve Petzold. City Manager Ken Striplin commented that the Disc Golf course will be relocated and not eliminated. Mayor Pro Tern Smyth requested that staff look at the impacts on the Cross Country course. Page 5 ITEM 7 APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 60922-05 (SKYLINE RANCH) Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map, approve offers of dedication of easement for Tract No. 60922-05. This map is for subdivision purposes and is located in the Skyline Ranch Community along the north westerly side of the southern portion of the Stratus Street loop. RECOMMENDED ACTION: City Council: 1 . Approve the Final Tract Map for Tract No. 60922-05. 2. Accept the following on behalf of the public: (1) the offers of dedication of the easements for public use and road purposes; (2) the easements for sanitary sewer and sanitary sewer ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; and (4) the right to restrict direct vehicular ingress and egress to Stratus Street. 3. Make findings as follows: this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 60922-05, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract Map for Tract No. 60922-05, which embodies the approval of said map and the acceptance of the dedications shown thereon. 6. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final Tract Map for Tract No. 60922-05, which provides for verification that the map is technically correct. 7. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Final Tract Map for Tract No. 60922-05, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. ITEM 8 TAX-SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NOS. 1092 AND 1096 The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. Page 6 RECOMMENDED ACTION: City Council: 1 . Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1092 and 1096. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Adopted Resolution Nos. 19-48, 19-49, 19-50, 19-51 PUBLIC HEARINGS Councilmember Weste recused herself from voting on this item due to the proximity of the subject matter to her property and left the dais. ITEM 9 THE MASTER'S UNIVERSITY AND SEMINARY TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING Consideration of a Tax Equity and Fiscal Responsibility Act resolution approving the proposed financing by The Master's University and Seminary through the issuance of $35 million in tax- exempt bonds by the California Municipal Finance Authority. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a Tax Equity and Financial Responsibility Act resolution approving the issuance of tax-exempt obligations by the California Municipal Finance Authority in an aggregate amount not to exceed $35 million. Mayor McLean opened the Public Hearing. City Clerk Mary Cusick announced that all notices required by law have been provided. Management Analyst Michael Villegas provided the staff report. No requests to speak were received. Councilmember Kellar commented that similar bond issues have come before the City. Mayor McLean closed the public comments. Adopted Resolution No. 19-52 Page 7 RESULT: APPROVED [4 TO 0] MOVER: Bob Kellar, Councilmember SECONDER: Cameron Smyth, Mayor Pro Tem AYES: Marsha McLean, Cameron Smyth, Bob Kellar, Bill Miranda RECUSED: Laurene Weste Councilmember Weste returned to the dais. PUBLIC PARTICIPATION II There were none. F.NWII1197 16134►IIl Mayor McLean adjourned the meeting at 7:10 p.m. ATTEST: CITY CLERK MAYOR f� 1