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HomeMy WebLinkAbout2019-11-26 - AGENDAS - REGULAR (2)AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Homeless Awareness Month PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 12, 2019 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 12, 2019 Regular Meeting. 3. CHECK REGISTER NO. 23 - Check Register No. 23 for the Period 10/11/19 through 10/24/19 and 10/31/19. Electronic Funds Transfers for the Period 10/14/19 through 10/25/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 23. 4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 5. LOCAL APPOINTMENTS LIST - Government Code Section 54972 requires that, on or before December 31 of each year, the legislative body, or City Council, must cause to be prepared a list of appointments of all ongoing boards, commissions, and committees which are appointed by the City Council. RECOMMENDED ACTION: City Council approve the Local Appointments List and designate all branches of the Santa Clarita Public Library to receive a copy of the list. 6. APPROVAL OF REAL PROPERTY ACQUISITION OF 2.7 +/- ACRES IN THE CITY OF SANTA CLARITA, LOS ANGELES COUNTY ASSESSORS PARCEL NO. 2844-015-020 AND 2844-006-019 - Acquisition of 2.7 acres of real property contiguous to City owned Canyon Country Park. RECOMMENDED ACTION: City Council: Approve the purchase of 2.7 +/- acres of real property contiguous to City -owned Canyon Country Park, Assessor's Parcel Numbers 2844-015-020 and 2844-006-019 at a total cost of $1,156,000, which includes the property purchase price of $1,135,000, $20,000 for title, escrow, and due diligence costs, and $1,000 for weed abatement. Page 3 2. Appropriate $1,155,000 from the Facilities Fund Balance (Fund 723) to Expenditure Account 19008-5201.004, for purchase of the property and due diligence costs. 3. Appropriate $1,000 as an ongoing expenditure from the Areawide Fund Balance (Fund 367) to Expenditure Account 12711-5185.005 for annual weed abatement. 4. Authorize the City Manager, or designee, to enter into a Purchase and Sale Agreement to acquire the property and to execute all documents needed for the purchase of this property, subject to City Attorney approval. 7. AWARD CONTRACT TO GILLIG CORPORATION FOR THE PURCHASE AND DELIVERY OF LOCAL TRANSIT BUSES - Award a contract to Gillig Corporation for the purchase and delivery of four CNG powered 30-foot transit buses. RECOMMENDED ACTION: City Council to authorize the City Manager or designee to negotiate and execute a contract with Gillig Corporation for the purchase of four 30-foot compressed natural gas buses, in an amount not to exceed $2,528,378, subject to City Attorney approval. 8. LANDSCAPE MAINTENANCE DISTRICT CONTRACT AUTHORITY INCREASE - Approval to increase contract expenditure authority for eight (8) existing landscape maintenance contracts to support unanticipated and one-time work associated with the operational management of various City Landscape Maintenance Zones. RECOMMENDED ACTION: City Council: 1. Approve ongoing expenditure authority increases in the annual cumulative amount of $267,000 for maintenance and repairs, unanticipated work, and one-time enhancement projects within multiple City Landscape Maintenance Zones for the contracts listed in Attachment A. 2. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. 9. AMEND CONTRACT WITH MV TRANSPORTATION TO INCLUDE THE OPERATION OF ON -DEMAND TRANSIT SERVICES - Amend the contract with MV Transportation to include the operation of the City's pilot on -demand service. RECOMMENDED ACTION: City Council: 1. Amend the contract between the City of Santa Clarita and MV Transportation to provide on -demand transit service and increase the contract amount by $264,040 for the provision of this service. 2. Appropriate funding in the amount of $264,040 from Fund 700 (Transit) to Expenditure Account 12400-5161.001. Page 4 3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. 10. TRAFFIC SIGNAL ANNEXATION UPGRADES AT PLUM CANYON ROAD, GOLDEN VALLEY ROAD, AND SAND CANYON ROAD, PROJECT C4015 - The Traffic Signal Annexation Upgrades project will upgrade nine traffic signals along Plum Canyon Road, Golden Valley Road, and Sand Canyon Road. The signals were recently annexed into the City of Santa Clarita. The signals will be upgraded to the City's traffic signal standards with battery backup systems, permanent count stations, signal controllers, and advanced intersection control software with adaptive signal operation and communication equipment to link the signals to the City's Traffic Operations Center. RECOMMENDED ACTION: City Council: Authorize the purchase of twelve (12) traffic signal controllers with advanced intersection control software with adaptive signal operation from McCain, Inc., in an amount not to exceed $79,562. 2. Authorize the purchase often (10) battery backup systems from JTB Supply Co., Inc., in an amount not to exceed $71,948. Authorize the purchase of three (3) permanent count stations and spare parts from Sensys Networks, Inc., in an amount not to exceed $46,844. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 11. APPROVAL OF PARCEL MAP AND ABANDONMENT OF EASEMENTS FOR PARCEL MAP NO. 68498 (SOLEDAD COMMONS/FACEY MEDICAL OFFICE BUILDING) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve parcel map and approve abandonment of easements for Parcel Map No. 68498. RECOMMENDED ACTION: City Council: 1. Approve parcel map for Parcel Map No. 68498 (Soledad Commons/Facet' medical office building). 2. Approve the abandonment of existing easements for Parcel Map No. 68498 for (1) airspace and unobstructed visibility purposes; (2) public road and highway purposes; (3) the right to construct, maintain, operate and use traffic signal equipment and appurtenant structure purposes; and (4) and sight distance purposes. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. Page 5 4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the parcel map for Parcel Map No. 68498, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the parcel map for Parcel Map No. 68498, which embodies the approval of said map and the abandonment of the easements shown thereon. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the parcel map for Parcel Map No. 68498, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval. 7. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the parcel map for Parcel Map No. 68498, which provides for verification that the map is technically correct. 12. VISTA CANYON REGIONAL TRANSIT CENTER (BUS TRANSFER STATION), PROJECT T3021 - APPROVE PLANS AND SPECIFICATIONS, AWARD CONSTRUCTION CONTRACT, AND AWARD SUPPORT SERVICES CONTRACTS - The Vista Canyon Regional Transit Center (Bus Transfer Station) project will allow Santa Clarita Transit to expand their local and commuter services by using the center as a hub on the east side of the Santa Clarita Valley. The Bus Transfer Station will also connect to the future adjacent train station within the Vista Canyon development. RECOMMENDED ACTION: City Council: Approve the plans and specifications for the Vista Canyon Regional Transit Center, Project T3021. 2. Award a construction contract for the Vista Canyon Regional Transit Center, Project T3021 to C.S. Legacy Construction, Inc., in the amount of $5,677,792 and authorize a contingency in the amount of $567,780, for a total contract amount not to exceed $6,245,572. 3. Award a contract to NV5 West, Inc., for material testing and inspection services for the Vista Canyon Regional Transit Center in the amount of $99,326 and authorize a contingency in the amount of $9,933, for a total contract amount not to exceed $109,259. 4. Extend the current contract and authorize an increased expenditure authority for construction support services with Tetra Tech, Inc., in the amount of $401,188 and authorize a contingency in the amount of $40,119, for a total amount not to exceed $441,307. Page 6 5. Authorize the payment of the Regional and Distribution Facility Capacity Fee to Santa Clarita Valley Water Agency in the amount of $104,347. 6. Award a contract for the procurement of ticket kiosks and information monitors to Connexion Limited, LLC in the amount of $129,580. 7. Appropriate Proposition C Grant funds (Fund 265) in the amount of $2,222,327 to expenditure account T3021265-5161.001 and increase revenue account 265-4422.008 by $2,222,327. 8. Appropriate Municipal Operator Service Improvement Program (MOSIP) funds (Fund 700) in the amount of $2,764,755 to expenditure account T3021700-5161.001 and increase revenue account 700-4422.007 by $2,764,755. 9. Appropriate Proposition A funds (Fund 261) in the amount of $988,781 to expenditure account T3021261-5161.001; appropriate Air Quality Management District funds (Fund 232) in the amount of $263,452 to expenditure account T3021232-5161.001; and appropriate Vista Canyon Transit Mitigation fees (Fund 700) in the amount of $677,760 to expenditure account T3021700-5161.001, representing the local match and additional need. 10. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. SECOND READING AND ADOPTION OF AN ORDINANCE FOR PREZONE 19- 001 (MASTER CASE NO. 19-115) FOR THE TESORO DEL VALLE ANNEXATION AREA (ANNEXATION 19-001) - Conduct a second reading and adopt of an Ordinance for Prezone 19-001 (Master Case No. 19-115), to prezone approximately 1,786 acres associated with the Tesoro del Valle Annexation Area (Annexation 19-001). RECOMMENDED ACTION: City Council adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING PREZONE 19- 001 (MASTER CASE NO. 19-115) FOR THE ANNEXATION OF THE TESORO DEL VALLE ANNEXATION AREA, AS SHOWN ON EXHIBIT A." 14. SECOND READING OF AN ORDINANCE FOR THE REGULATION OF SMALL WIRELESS FACILITIES AND ADOPTION OF A SMALL WIRELESS FACILITIES POLICY (MASTER CASE NO. 19-178, UNIFIED DEVELOPMENT CODE AMENDMENT NO. 19-002) - Second reading of an ordinance regulating small wireless facilities and adopting a policy for the approval and deployment of small cellular facilities within the City public right-of-way. RECOMMENDED ACTION: City Council: 1. Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE Page 7 CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SANTA CLARITA MUNICIPAL CODE CHAPTER 17.69 FOR THE REGULATION OF SMALL WIRELESS FACILITIES AND OTHER INFRASTRUCTURE DEPLOYMENTS IN THE PUBLIC RIGHT-OF-WAY." 2. Adopt a Small Wireless Facilities Policy regulating the deployment, construction, installation, collocation, modification, operation, relocation, and removal of small wireless facilities within the City of Santa Clarita. 15. UPGRADES TO COUNCIL CHAMBER TV BROADCAST SYSTEM, CENTURY ROOM AUDIO VISUAL PRESENTATION SYSTEM AND REMOTE SITES — PHASES II AND III - The proposed upgrade will enhance the City's television broadcast equipment to allow for high quality live streaming and production of public meetings; establish live audio and video connections from City Hall to The Centre and Transit Maintenance Facility to allow for live broadcasting; and improve the quality of presentations in the Century Room. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to TV Pro Gear in the amount of $448,961.00 plus a contingency amount of $23,039.00 for a total contract amount not to exceed $472,000.00 for the Phase II and III design and installation of Council Chambers Broadcast Room, Century Conference Room, and two remote sites audio visual equipment. 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 16. AWARD OF A GRANT TO THE SANTA CLARITA VALLEY HISTORICAL SOCIETY - The Santa Clarita Valley Historical Society is requesting a one-time grant in the amount of $25,000 to replace the roof on the Newhall Ranch House, located in Heritage Junction Historic Park. RECOMMENDED ACTION: City Council: Award a one-time grant to the Santa Clarita Valley Historical Society in the amount of $25,000 to replace the roof of the Newhall Ranch House. 2. Appropriate $25,000 from the City Council's Contingency Account (19300-5401.001) to Expenditure Account 13100-5171.011. 3. Authorize the City Manager or designee to execute a grant agreement and all other required documents, subject to City Attorney approval. Page 8 PUBLIC HEARINGS 17. SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT THE 2019 CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS, AMENDING TITLES 10, 18, 19, 20, 21, 22, 24, AND 25 OF THE SANTA CLARITA MUNICIPAL CODE - This ordinance adopts the 2019 California Building Standards Code with an effective date of January 1, 2020, as required by State law and also adopts local amendments to the State codes, establishing higher standards for structural and fire protection in new buildings based on local climatic, geologic, and topographical conditions, floodplain management regulations, as well as administrative provisions for enforcement of the codes at the local level. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing for the adoption of the 2019 California Building Standards Code with local amendments. 2. Conduct a second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22, TITLE 24, AND CHAPTER 25.01 OF TITLE 25, AND AMENDING SECTION 10.06.050(G)(2) OF TITLE 10 OF THE SANTA CLARITA MUNICIPAL CODE; AND AMENDING SECTION 3.6 OF APPENDIX H OF POLICY/PROCEDURE VI-3; AND ADOPTING BY REFERENCE THE 2019 CALIFORNIA ADMINISTRATIVE, BUILDING, RESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, EXISTING BUILDING, HISTORICAL BUILDING, FIRE, GREEN BUILDING STANDARDS, AND REFERENCED STANDARDS CODES WITH CERTAIN APPENDICES AND LOCAL AMENDMENTS." PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held December 10, 2019, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 9 CERTIFICATION On November 21, 2019, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 10 PROCLAMATION Whereas, the month of November is recognized across the country as National Homeless Awareness Month and will be observed in the City of Santa Clarita to bring more awareness of this nationally recognized humanitarian issue to the attention of the local community; and Whereas, the City Council recognizes that homelessness continues to be a complex, multifaceted, serious challenge for individuals and families in the Santa Clarita Valley; and Whereas, the City Council is committed to both combating and preventing homelessness through the facilitation and coordination of the Community Task Force on Homelessness to implement the actions outlined in the Community Plan to Address Homelessness; and Whereas, the Community Plan to Address Homelessness was created in 2018, in partnership with Los Angeles County's Homeless Initiative utilizing Measure H funding, to identify specific gaps in the local homeless services system and create a comprehensive action plan; and Whereas, the Community Task Force on Homelessness, formed in October 2018, is comprised of more than 30 local organizations and homeless service providers —like Bridge to Home and Family Promise of SCVworking together to implement strategies in the plan to ultimately lower the population of those experiencing homelessness and lessen the impact of this issue on both that population and those who are indirectly affected; and Whereas, the City Council, in support of the Community Plan to Address Homelessness has donated two parcels of land to Bridge to Home to construct a future permanent, year-round homeless services center, provided a grant for Bridge to Home to hire a project manager, and has hired a part-time City homeless coordinator to help expand the capacity of services in the community; and Whereas, the City Council, will continue to support the efforts of the Community Task Force on Homelessness, and those of local service providers, with the hope of ending homelessness within the community in the near future. NOW, THEREFORE, the City of Santa Clarita proudly proclaims November as Homeless Awareness month and urges support of the Task Force and of the programs of organizations providing services to those experiencing homelessness, like Bridge to Home and Family Promise, to help ensure that people are empowered toward wellness and self-sufficiency. Signed this 26th day ofNovember, 2019