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Home My WebLink About2019-11-26 - AGENDA REPORTS - UPGRADES TO COUNCIL CHAMBER TV BROADCAST SYSTEM, C (2)Agenda Item: 15 DATE: November 26, 2019 SUBJECT: UPGRADES TO COUNCIL CHAMBER TV BROADCAST SYSTEM, CENTURY ROOM AUDIO VISUAL PRESENTATION SYSTEM AND REMOTE SITES— PHASES II AND III DEPARTMENT: City Manager's Office PRESENTER: Carrie Lujan RECOMMENDED ACTION City Council: Award a one-year contract to TV Pro Gear in the amount of $448,961.00 plus a contingency amount of $23,039.00 for a total contract amount not to exceed $472,000.00 for the Phase II and III design and installation of Council Chambers Broadcast Room, Century Conference Room, and two remote sites audio visual equipment. 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. BACKGROUND The City Council and Commissions convene in the Century Conference Room and Council Chamber to conduct business on behalf of the public on a regular basis. In addition, the Century Conference Room serves as the City of Santa Clarita's (City) Emergency Operations Center (EOC) during disasters. Currently, the public meetings held out of the Council Chamber and Century Conference Room are produced using outdated broadcast equipment that has surpassed its useful lifetime, causing unexpected broadcast issues that can inhibit the community's ability to view public meetings and gather information during emergency situations. The proposed upgrade will enhance the City's television broadcast equipment to allow for high quality live streaming and production of public meetings. These upgrades will also establish live audio and video connections from City Hall to The Centre and Transit Maintenance Facility to allow for live broadcasting. It will also improve the quality of presentations as well as other public meetings in the Century Room. Page 1 In 2017, staff received approval to hire an Audio Visual (AV) consultant to assist with long-term planning of the City's audio and visual needs. The AV consultant provided a detailed assessment of the existing equipment in the Council Chamber and recommendations to replace specific equipment to better streamline public meetings, the Emergency Operations Center, and improve AV communication with off -site facilities. The recommendations included a range of estimated costs based on the consultant's assessment of the quality and lifespan of the City's existing AV equipment. Technology Services and Communications staff used the consultant's assessment and recommendations to breakdown the AV upgrades into three phases, prioritizing the phases based on the most critically needed upgrades. The recommended action for award in this item addresses Phases 11 and III, which will improve the City's television broadcast system and enhance the level of professional presentations in the Century Conference Room. Upgrades will focus on the following areas: F1 Council Chamber Television Broadcast System: Upgrade to high definition cameras, replace old lights with power saving LED broadcast lights, upgraded distribution and processing equipment, web -streaming and TV/network video equipment, furniture, and hardware supports. F1 Century Conference Room: Wireless microphone system, upgraded speakers, assisted listening device system, AV presentation touch screen control, High Definition (HD) video monitors, broadcast camera, wireless screen sharing abilities, and multi -screen viewing for EOC operations. F1 Remote Sites: Go -live functionality and live video monitoring to and from the Transit Maintenance Facility and The Centre to City Hall. Phase I was approved by the City Council in October 2018. Phase I enhancements included upgrades to the equipment in Council Chambers including an upgraded audio visual presentation system. For Phase II and III, the City conducted a Request for Proposal (RFP) to solicit proposals from qualified vendors. The RFP was published via PlanetBids on September 6, 2019. Three proposals were received by City staff. The proposals were reviewed and evaluated based on each company's ability to meet the specific needs of the project. RFP proposals were scored according to the weighted percentage in six categories: 1) Cover Letter and Introduction, 2) Project Approach, 3) Schedule, 4) Qualifications, 5) Experience and References, 6) Warranty, and 7) Pricing. A panel of four City staff members and the AV consultant evaluated and scored all responsive proposals based on the selection criteria above. The results are shown below with the weighted score out of 65 possible points. Page 2 Rank Company Location Score Bid 1 TV Pro Gear Glendale, CA 50.40 $448,961 2 Cashel Corporation Costa Mesa, CA 36.25 $696,152 3 Verrex LLC Cypress, CA 32.05 $559,053 Based on their experience, completeness of their proposal, and in-depth understanding of the project needs, staff recommends awarding the contract to TV Pro Gear for the design and installation of Council Chambers TV Broadcast System and Century Room Presentation System to fulfill the enhancement and features of Phase II and III as set forth in the RFP. ALTERNATIVE ACTION 1. Do not award contract. 2. Other action as determined by the City Council. FISCAL IMPACT Funds are available in expenditure account 12205-5111.005 to support the recommended action. Funds for future fiscal years are contingent upon appropriation of funds by the City Council during the annual budget process. ATTACHMENTS TV Pro Gear proposal (available in the City Clerk's Reading File) Page 3 "P CD r7n f C A PROPOSAL # CMO-19-20-07 City Facility Audio Visual Equipment Upgrade Phase II/III .# TV PR,I G EAR 1q i- t S ic 1"d Integration ✓ IIOIII I:NBill" 1101L1F TV Pro Gear is pleased to present this proposal to design, build and operate a video system for the City of Santa Clarita. We have taken great care to specify a fully integrated system that will enable you to shoot your council meetings, stream them live over the internet, output them in real time to the local cable head -end and record them to a high definition codec. The system is also designed to interface with the City's existing video and audio infrastructure. Easy to Use and Highly Reliable: The entire system is designed to be easy to use. Redundancy is built in, so downtime will be kept to a minimum. Because all key components have IP probes, our tech support staff is able to perform remote diagnostics quickly correcting the problem and the Project Manager/Chief Engineer, Ivan Gonzalez, lives in Santa Clarita. He is always a call away to assist the city if there's any issues. After sales technical support is provided 24/7 for the term of the contract. Your council chamber cameras will include four Panasonic HE-40 robotically controlled HD cameras. With built in 30X zoom lenses, you will be able to get in tight when the content calls for it. Because the new cameras are highly light sensitive, we will be able to reduce the amount of light falling on council members and guests. The lower light levels reduce HVAC and electrical requirements. The supplied Ross LSC system enables the operator to set and store dozens of preset positions with the ability to make micro -adjustments on the fly and run the system as one man operator. :ION X" 1Fe1»:Ze7_lfl: E Step 1: CAD Drawings and Final Specifications: Prior to starting construction, TV Pro Gear engineers will work closely with your staff to make sure the system you get meets or exceeds your expectations. Our staff will design and specify everything you need to meet your requirements. Of course, during this process, you "the client" has final approval. Step 2: Building and Installing Your System: TV Pro Gear systems are designed and pre- built in our Glendale, CA facility using the most advanced construction techniques including computer controlled milling machines. We use only the highest quality and most durable materials. Our attention to fit and finish ensures you get a system that is ergonomically correct. Step 3: Installing and Wiring the Equipment: TV Pro Gear's wiring technicians and engineers install all of the video, audio and transmission equipment. Only the highest quality wire and connectors are utilized. All wires get labels at both ends indicating source, destination and CAD reference number. Wires are dressed in and secured according to military specs.. Step 4: System Configuration and Testing: Once the wiring is completed, our engineers begin the process of configuring the switcher, router, intercom, and camera base stations to meet your requirements. Finally, TV Pro Gear Quality Assurance Engineers begin a lengthy testing procedure. Every input and output is repeatedly tested for continuity and signal quality. In addition, the QAE staff verify that the "As Built" CAD drawings conform to reality. '11TIPC '11'echnologry Center Master Control 1630 Flower Street Glendale CA 91201 (818) 246-7100 www.tvprogear.com E Step 5: Client Staff Training: The EIC (Engineer In Charge) of your project will, along with other TV Pro Gear training specialists and vendors, spend three days with your staff making sure they are fully capable of setting up and shooting your meeting quickly, correctly and efficiently. Of course, we will be present in your first two live broadcasts to support you. SCHEDULE: We are aware of the deadline and can have the system ready for training on January 101h. 2020. Day Task to Fullfill 01 to 05 Do System Elevations 05 to 10 Do CAD Drawings 10 to 12 Order All Components 13 to 21 Receive Components 22 to 23 Test Component Prior to Installation 24 to 26 Install Components Into Racks and Consoles 27 to 31 Ship Rack and Equipment to Client, Cut Wires and Dress Into Council and Remote Studios 32 to 33 Test All In uts and Outputs 33 to 40 Trouble Shoot, Possible Delays and Prep for Training 41 to 45 Seller's Staff Training QUALIFICATIONS: TV Pro Gear has been building video production systems for over sixteen years. Our clients include NBC, AT&T, Comcast, Bloomberg, WWE, CNN, Fox, ABC, CBS and many more. In addition, we have built systems for many governmental organizations such as the US Army, City of Beverly Hills, City of Santa Monica, City of Manhattan Beach, and Los Angeles City College. We recently designed and built the on -ship television and radio station for the USA Navy's newest aircraft carrier — the Gerald Ford. Our international experience includes building systems for Guatemala, Mexico, Trinidad, Nigeria and Bulgaria to name a few. Project Manager/Chief Broadcast Engineer: Ivan Gonzalez Ivan is part owner and Senior Vice President of TV Pro Gear. He is in charge of all of our high - end clients and government installations. He has been in the television and broadcast industry for 17 years. He is in charge of managing the crew, budgets, meeting deadlines, approving CAD drawings and workflows, vendor training, safety compliances and city codes, and communication with client via Basecamp. (On-line software that enables clients to see the progress of the installation and milestone completeness). He is an active Engineer - In -Charge. He manages and produces all of TV Pro Gear's broadcast events for QVC, WWE, iHeart Radio, Grammys, Wango Tango, American Music Awards, EDC, E-Games, Capital Records, Divorce Court, and many more. Talent names he has worked in the last 6 months include: Taylor Swift, Cardi B, Migos, Big Sean, Super M, Halsey, J Cole, Of Monsters and Man, Tyler the Creator and many more. Lead Engineer: Benny Altamirano Benny has been working for TV Pro Gear for 8 years. He recently engineered WWE's $3,000,000 mobile system and was also in charge of designing the council chambers system for the City of Santa Monica. He is an active engineer and works on all of the shows for Tv Pro gear. He is a Ross Carbonite Technical Director, Ross Graphite Operator, Rosss Expression Operator, and 3PIay Operator. .# TV PR,I G EAR 1q i- t S ic 1"d Integration ✓ Lead Wiring Engineer: Gil Hernandez Gil has been working for TV Pro Gear for 14 years. He is the lead wiring engineer for all of our installs. He aids the engineers and makes wiring recommendations when necessary. He manages the wiring crew and will report to Ivan with progress reports. He brings 20 years of experience. List of References: 1. City of Santa Monica Russ Maloney City TV Department Manager 317-223-3421 russ.maloney@smgov.net $900K - OB Truck and City Council Upgrade and Design. (Ross Equipment and PTZ Cameras) 2017 with additional upgrades and support in 2019 2. City of Manhattan Beach Leilani Emnance Information Systems Director 310-802-5588 lemnace@citymb.info $750K — Mobil Flypack and City Council Upgrade and Design (For -A Switcher with 11 Panasonic PTZ Cameras) 2016 with additional upgrades and support in 2018 3. City of Compton Van Wilson Director -General Services Department 310-605-5548 vwilson@comptoncity.org $323,000 — 7 Panasonic PTZ Cameras with Ross Switcher Infrastructure Currently upgrading their television broadcast studio. It will be completed by Nov 4th, 2019 UiTIA V:7_10III VA TV Pro Gear system comes with a 1-Year warranty and includes hardware, software, and the labor to troubleshoot, repair and re -install equipment if it's faulty or not working properly to manufacture's technical specifications. The warranty can be extended to three years for 7% of the total cost. PRICING: We hope you will choose TV Pro Gear to upgrade your video facility. We are dedicated to exceeding your expectations. Grand total of the system integration is $448,961. We look forward to hearing from you. Should you have any questions, please feel free to call Ivan Gonzalez at 661-210-8869. Ivan Gonzalez Senior Vice President 1630 Flower Street Glendale CA 91201 (818) 246-7100 www.tvprogear.com 0 AGREEMENT FOR ENGINEERING AND INTEGRATION SERVICES This Agreement for Engineering Services and Equipment (the "Agreement") is made on [ENTER DATE], by and between IPTV, Inc., dba Pro Gear, Inc. with its principal office located at 1630 Flower Street, Glendale, CA 91201 hereinafter referred to as "Seller", and City Of Santa Clarity with its principal office located at: 23823 Valencia Blvd, Unit 250, Valencia, CA 91355 hereinafter referred to as "Buyer". WHEREAS, Buyer finds that the Seller is willing to perform certain work hereinafter described in accordance with the provisions of this Agreement; and WHEREAS, Buyer finds that the Seller is qualified to perform the work, all relevant factors considered, and that such performance will be in furtherance of Buyer's business. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and intending to be legally bound, the parties hereto agree as follows: 1. INTEGRATION DESCRIPTION. Seller agrees to provide and install the equipment listed in ATTACHMENT A. The system to be built is an audio visual equipment upgrade. 2. PAYMENTS, REIMBURSEMENTS AND TAXES 2.1 Pam. The total cost of the systems is $448,961. This cost does not include freight and handling charges if the project is delivered to the client. Payments will be made via wire transfer at specific project milestones as outlined below. At Signing of Agreement $136,107 At Completion and Acceptance of CAD Drawings $272,214 Prior to Shipment to Buyer $22,685 Upon Completion of Training $17,955 Total $448,961 2.1 Taxes and Duties. Sales Taxes are included in grand total. If Buyer does not pay such taxes and duties, the Seller may make such payments upon advance written notice to Buyer and Buyer will reimburse the Seller for those payments. .# TV PR,I G EAR 1q i- t S ic 1"d Integration ✓ 3. DELIVERY SCHEDULE AND INSPECTION 3.1 Delivery. Subject to the provisions under Issues of Non -Performance below, Seller will complete such manufacturing and make the goods available for inspection at Seller's plant not later than sixty (60) days after the full execution of this Agreement, contingent upon buyer adhering to payment schedule above. 3.2 Inspection. If Buyer's inspection discloses defects or adjustments, Seller shall have a reasonable time to correct such defects and make such adjustments as are necessary. Buyer shall then have an opportunity to make a final inspection. 4. CHANGES During the design and construction of this project, the Buyer or Seller may request changes, additions and deletions of equipment as specified in this agreement. Changes must be agreed to by both parties in writing. It is understood that some changes will affect the final price of the project. 5. ISSUES OF NONPERFORMANCE. Seller shall not be held liable for late delivery due to "force majeure" or a vendor's inability to deliver items specified in ATTACHMENT A. The obligations of both parties under this Agreement are accepted subject to strikes, labor troubles (including strikes or labor troubles affecting any suppliers of Seller), floods, fires, acts of God, accidents, delays, shipping and transportation problems and other causes of like or different character beyond the control of Seller. Impossibility of performance by reason of any legislative, executive or judicial act of any governmental authority shall excuse performance of or delay in performance of this Agreement. 6. WARRANTIES AND LIMITATIONS. Seller warrants that the goods shall be delivered free of the rightful claim or lien of any third person or entity. All products purchased from Seller are warranted to the Buyer against all defects in material and workmanship for the periods defined herein. All equipment carries the manufacture one (1) year warranty. Cameras have a five (5) year warranty. Seller is not responsible for unauthorized repairs made by a third party, unless Seller has approved such repairs in advance in writing. Seller reserves the right to either repair or replace an item after it has been inspected. If, upon inspection, it is determined that the repair is either impossible or impractical, the item will be replaced with an item of equal or superior capability. If a comparable replacement cannot be provided, a refund will be issued to the Buyer. There are no further warranties, either expressed or implied, including warranties of Merchantability or Fitness for a Particular Purpose that have any bearing upon this transaction. 7. LIABILITY 7.1 Limitation. Neither party to this agreement shall be liable to the other party for special, incidental, punitive, exemplary or consequential damages, including but not limited to frustration of economic or business expectations, loss of profits, loss or capital, cost of substitute product(s), facilities or services or down time costs, even if advised of the possibility of such damages. 7.2 Survival. Purchaser's obligations hereunder shall survive the transfer of the Sale Items and shall not be construed to merge with the passage of title to the Sale Items. 1630 Flower Street Glendale CA 91201 (818) 246-7100 www.tvprogear.com I 8. MISCELLANEOUS. 8.1 Insecurity and Adequate Assurances. If reasonable grounds for insecurity arise with respect to Buyer's ability to pay for the Services in a timely fashion, the Seller may demand in writing adequate assurances of Buyer's ability to meet its payment obligations under this Agreement. Unless Buyer provides the assurances in a reasonable time and manner acceptable to the Seller, in addition to any other rights and remedies available, Buyer may partially or totally suspend its performance while awaiting assurances, without liability to Buyer. 8.2 Severability. Should any part of this Agreement for any reason be declared invalid, such decision shall not affect the validity of any remaining provisions, which remaining provisions shall remain in full force and effect as if this Agreement had been executed with the invalid portion thereof eliminated, and it is hereby declared the intention of the parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions which may, for any reason, be hereafter declared invalid. Any provision shall nevertheless remain in full force and effect in all other circumstances. 8.3 Modification and Waiver. Waiver of breach of this Agreement by either part shall not be considered a waiver of any other subsequent breach. 8.4 No Partnership or Joint Venture. The relationship of Seller and Buyer is that of independent contractors. No partnership or joint venture is created by this Agreement, and neither Seller nor Buyer, nor their agents or employees, will be deemed to be the agents or employees of the other; nor may Seller or Buyer bind the other, transact any business in the other's name, or in its behalf, or form or make any promise or representation, or incur any liability, direct or indirect, contingent or fixed, for or on behalf of the other. 8.5 Notices. All notices, demands, requests or other communications given under this Agreement shall be in writing and be given by personal delivery, certified mail, return receipt requested, or by a nationally recognized overnight courier service to the address set forth below. Delivery of any notice shall be deemed to be effective: (i) on the date of personal delivery, (ii) on the date set forth on the receipt of registered or certified mail or (iii) on the day after mailing by overnight courier. If to the Seller: Attn: Ivan Gonzalez Address: 1630 Flower Street Glendale, Ca 91201 Phone: 818.246.7100 If to Buyer: Company: City of Santa Clarita Address: Phone: Attn. : .# TV PR'I G EAR 1q i- t S ic 1"d Integration ✓ Any party may, by notice given in accordance with this Section to the other parties, designate another address or person or entity for receipt of notices hereunder. 8.6 Disputes. All disputes under this Agreement shall be submitted to and settled by arbitration in accordance with the rules of the American Arbitration Association. The parties shall appoint a mutually agreeable US arbitrator reasonably familiar with broadcast communications systems and services. In the event the parties are unable to agree to a single arbitrator, the dispute shall be submitted to a panel of three (3) arbitrators, one of which shall be reasonably familiar with broadcast systems and services. Each party shall appoint an arbitrator and the two arbitrators so appointed shall then select a third arbitrator. The arbitrators shall apply applicable federal laws and regulations and the laws of the jurisdiction in which the Premises are located, without regard to its choice of law principles. The decision of the arbitrators shall be binding and conclusive on all parties involved, and judgment upon their decision may be entered in a court of competent jurisdiction. The prevailing party in any such arbitration shall be entitled to collect from the non -prevailing party all costs of the arbitration, including reasonable attorneys' fees. 8.7 Representations, Counterparts. Each person executing this Agreement on behalf of a party hereto represents and warrants that such person is duly and validly authorized to do so on behalf of such party, with full right and authority to execute this Agreement and to bind such party with respect to all of its obligations hereunder. 8.8 Governing Law and Construction. This Agreement will be governed by and construed in accordance with the laws of California, without regard to the principles of conflicts of law. 8.9 Entire Agreement, Survival. This Agreement, including any ATTACHMENTS, states the entire Agreement between the parties and supersedes all previous contracts, proposals, oral or written, and all other communications between the parties respecting the subject matter hereof, and supersedes any and all prior understandings, representations, warranties, agreements or contracts (whether oral or written) between Buyer and the Seller respecting the subject matter hereof. This Agreement may only be amended by an agreement in writing executed by the parties hereto. ENTIRE AGREEMENT The parties agree that this constitutes the entire agreement and there are no further items or provisions, either oral or otherwise. Buyer agrees that it has not relied upon any representations of Seller as to prospective performance of the goods, but has relied upon its own inspection and investigation of the subject matter. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first above written. 1630 Flower Street Glendale CA 91201 (818) 246-7100 www.tvprogear.com AGREED AND ACCEPTED: SELLER: IPTV International, Inc. dba Pro Gear, Inc. Ivan Gonzalez/ SVP L-11 4 10/21/19 Si nature Date Buyer: City of Santa Clarita Signature Date .# TV PRE G EAR 1q i- t S ic 1"d Integration 4lUy� ..u.�t Y�� tW E{✓ ATTACHMENT A — LIST OF EQUIPMENT Cost Proposal & Equipment List Projections City of Santa Clarita Council Chamber, Century Room and Remote AV/TV Upgrade Project iii the ioiiiiomnng ns ala vesa g«rn uintent. uraurther vesa g rn ns rwa;essalay. 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SM'FV1DUU02 Raclkrrnountablle Monitor 0 2 ostex RM 3 1 RUU 20W Speaker_ 0 2 Interconneclilolrn Parnell Ports Custorrrnlized for Network, SII:DII , XILR I RU 0' 2 iDeIIII S31281l" Model w/lIOlf:: � 1630 Flower Street Glendale CA 91201 (818) 246-7100 www.tvprogear.com CITY OF SANTA CLARITA REQUEST FOR PROPOSALS City Facility Audio Visual Equipment Upgrade Phase II/III PROPOSAL # CMO-19-20-07 Proposal responses must be uploaded electronically via PlanetBids before 11:00 AM on October 18, 2019, to the Purchasing Agent of the City of Santa Clarita. Electronic bids may be viewed at: http://www.planetbids.com/portal/portal.cfm?CompanylD=16840# Purchasing Contact: (661) 255-4918 1. Solicitation documents for this proposal may be downloaded from the City's Purchasing PlanetBids website at http://www.planetbids.com/portal/portal.cfm?CompanylD=16840#. Please refer to the solicitation documents for complete details and proposal requirements. A voluntary pre -proposal job walk will occur Monday, September 23, 2019 at 2:00 PM. It is strongly encouraged for proposers to attend in order to see the facility and obtain the best information to complete proposals. The City will take into consideration a proposer's presence or absence when evaluating proposals. A RVSP is REQUIRED for attendance of the walk thru. Interested parties may RVSP via Planet Bids. Attendees will meet at: City Hall, 23920 Valencia BI, Santa Clarita, CA 91355 - Council Chambers Conference Room, Suite 105 at 2:00 PM. 3. Proposer shall honor proposal prices for One Hundred Twenty (120) days or for the stated contract period, whichever is longer. 4. Proposals must include this Request for Proposal form and be signed by the contractor's authorized representative. This signature acknowledges the proposer has read and understands the requirements contained on pages 1 to 41. 5. The last day for questions will be October 9, 2019, 10:00 AM. Questions should be submitted electronically via PlanetBids: http://www.planetbids.com/portal/portal.cfm?CompanylD=16840# 6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly from the City. 7. The specifications in this notice shall be considered a part of any contract made pursuant thereto. I have, read, understood, and agree to the terms and conditions on all pages of this proposal. The undersigned agrees to furnish the commodity or service stipulated on this proposal as stated above. Company: Name (Print) Signature: Ivan Gonzalez Address: 1630 Flower St, Glendale CA, 91201 Company Phone No.: 818-246-7100 Title of Person Signing Proposal: Senior Vice President PROPOSAL # CMO-19-20-07 The following was reviewed: • Scope of Work review • The attached photos are from the site visit. The following question were asked and answered: Q. Why are you going for the HE40 instead of the HE150? a. Cost is a big factor as well as issues of Depth -of -field and focus control. Q. Are you going for the lowest bidder? a. Cost is a factor but the award will be based off of multiple criteria listed in the RFP. Q. Is the City familiar with Ross training? a. City staff is not familiar with this product. Ivan Gonzalez 10/20/19 Contractor's representative Date IPTV International dba Tv Pro Gear Company Name RFP # CMO-19-20-07 ADDENDUM #2 For City of Santa Clarita Request for Proposals CMO-19-20-07 City Facility Audio Visual Equipment Upgrade Phase II/III October 14, 2019 This addendum must be acknowledged via Planet Bids and should be included with the bid response. 1. The RFP opening date has been moved to Monday October 21, 2019 before 11:00AM. 2. Please replace the following clause with the updated language below: Pg. 7, Section B. SCOPE OF WORK — 1.1 SCOPE OF SERVICES —A. Systems Integrator Requirements — 4. The Systems Integrator must be a direct dealer in good standing with the proposed equipment manufacturers, with the exception of Ross LCS. A letter from each major manufacturer dated within the last 120 days of bid opening detailing dealer status is required with Proposal Response. 3. DSP Certification should be based on individual proficiency with the software through training from the DSP manufacturer. Ivan Gonzalez Contractor's representative Date IPTV International dba Tv Pro Gear Company Name 10/20/19 RFP # CM0-19-20-07 DESIGNATION OF SUBCONTRACTORS PROPOSAL # CMO-19-20-07 City Facility Audio Visual Equipment Upgrade Phase II/III City of Santa Clarita, California Fill out this form completely and upload it with your proposal. Subcontractor DBE STATUS: Age of firm: n/a Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Price Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone( ) Subcontractor DBE STATUS: Age of firm: n/a Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Price Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone( ) Subcontractor DBE STATUS: Age of firm: n/a Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Price Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone( ) NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded. PROPOSAL # CMO-19-20-07 40 System Solutions Company of North America Division of Panasonic Corporation of North America October 18, 2019 City of Santa Clarita RFP #: CMO-19-20-07 Ref: Notation Letter of Authorization — Panasonic Professional Video Systems, Accessories, Services and Associated Peripheral Products Regarding: Ivan Gonzalez Senior Vice President IPTV International, Inc. (dba TV Pro Gear) Ph (818) 246-7100 Cl (661) 210-8869 To Whom It May Concern, Panasonic System Solutions Company of North America (PSSNA) notates that IPTV International, Inc. (dba TV Pro Gear) is an authorized reseller of Panasonic Professional Video Systems, Accessories, Services and Associated Peripheral Products as related to RFP #: CMO-19-20-07. Should you have any questions, please contact me directly at amy.lee@us.panasonic.com. Sincerely, Amy W. Lee Senior Contracts Management Public Sector Panasonic System Solutions Company of North America 201-325-1181 amy.lee@us.panasonic.com may VIDEO SYSTEMS October 18, 2019 Re: Manufacturer's Authorized Reseller To Whorn It May Concern This letter serves to confirm that the legal entity indicated below is a fully authorized reseller of the Acquire, Edit and Convert Products of AJA Video Systems, Inc. All AJA Products are designed and assembled in the United States of America. We also declare AJA Products come with the standard AJA Video Systerns, Inc. limited warranty period for specific AJA Products. IPTV International Inc. dba TV Pro Gear 1630 Flower Street Glendale, CA 91201 Sincerely, AJA Video Systems, Inc. Nl'c"olas Rashby, President /barn P.O. Box 1033, Grass Valley, Caflfornia USA, 95945 1 530.274.2048-800,25t4224 I mmaia.com Sunday, October 20, 2019 at 12:11:05 PM Pacific Daylight Time Subject: FW: JVC KENWOOD "Letter" of Good Standings Date: Friday, October 18, 2019 at 11:52:41 AM Pacific Daylight Time From: Erika Partida To: Ivan Gonzalez CC: Rita Mochalova Ivan, Please see below JVC response. Thank you, Erika Particla TV PRO GEAR A Division of IPTV International, Inc. 1630 Flower St. Glendale CA, 91201 P: (818) 246-7100 F: (818) 246-1945 E: erika@tvprogear.com www.tvprogear.com Text CONFIDENTIALITY STATEMENT: This E-Mail Transmittal and any attachments are intended only for those to which it is addressed and may contain information which is privileged, confidential and prohibited from disclosure and unauthorized use under applicable law. If you are not the intended recipient of this E- Mail transmittal, you are hereby notified that any use, dissemination, or copying of this E-Mail or the information contained in this E-Mail is strictly prohibited by the sender. If you have received this transmission in error, please return the material received to the sender and delete all copies from your system. From: Alicia Reed <areed@us.jvckenwood.com> Date: Friday, October 18, 2019 at 11:47 AM To: Erika Partida <erika@tvprogear.com> Subject: Fwd: JVC KENWOOD "Letter" of Good Standings Hi Erika, TV Pro Gear's account is current with JVCKENWOOD and TV Pro Gear is in good standing with JVCKENWOOD. Alicia Reed District Sales Manager JVCKENWOOD Areed@us.jvckenwood 818-399-5835 Page 1 of 2 Sunday, October 20, 2019 at 12:11:53 PM Pacific Daylight Time Subject: TV PRO GEAR acct139564: Middle Atlantic "Letter" of Good Standings Date: Friday, October 18, 2019 at 12:39:37 PM Pacific Daylight Time From: Paula CLINKSCALES To: Erika Partida CC: AV Middle Atlantic Support, Codylynn LIZARES, Ivan Gonzalez, Rita Mochalova Hello Erika. Yes I am your AR Credit & Collections Partner at Legrand AV Inc. Thank you. Paula K. Clinkscales Sr. Credit and Collections Representative Legrand AV Division O +1.952.225.7028 Paula,Clinkscales@legrand.com Iegranday.com Milestone is now part of Legrand From: Erika Partida <erika@tvprogear.com> Sent: Friday, October 18, 2019 12:01 PM To: Paula CLINKSCALES <paula.clinkscales@legrand.com> Cc: AV Middle Atlantic Support <ay.middleatlantic.support@legrand.com>; Codylynn LIZARES <codylynn.lizares@legrand.com>; Ivan Gonzalez <ivan@tvprogear.com>; Rita Mochalova < rita @tvp rogea r. co m> Subject: Middle Atlantic "Letter" of Good Standings Importance: High Good Morning Paula, I would like to ask for your help to obtain Middle Atlantic Confirmation on TV Pro Gear good standings with your Company. Not sure if you would be the right contact for this request if you are not, can you please forward our request to someone that can help us? Basically, what we are looking for is Middle Atlantic Proof of our good business relationship. This can be done as a response to my request in the form of the e-mail. Please let me know if you have any questions and if you please reply today it will be very much appreciated. Thank you, Erika Particla TV PRO GEAR Page 1 of 2 Contractors State Licence Info CONTRACTORS STATE LICENSE: Number: 1036186 Classification(s): C7 Expiration Date: Feb 29t", 2020 (Business & Professions Code 7028.15) FEDERAL IDENTIFICATION NO: 27-1130625 CONTRACTOR NAME: IPTV International, Inc. DBA TV Pro Gear ADDRESS: 1630 Flower Street, Glendale, CA 91201 TELEPHONE NUMBER(S): (818) 246-7100 PRINT NAME: Ivan Gonzalez SIGNATURE: J, DATE: Oct 18t", 2019 TITLE: Senior Vice President ROSS Production Technology Experts October 21, 2019 Re: Manufacturer's Authorized Reseller To Whom It May Concern: This letter serves to confirm that the legal entity indicated below is a fully authorized reseller of Ross Video products. Most Ross products are designed and assembled in Canada. Warranties and license agreements for Ross products can be found on our web site at www.rossvideo.com. IPTV International Inc. dba TV Pro Gear 1630 Flower Street Glendale, CA 91201 Sincerely, i Scott Bowditch Director of Sales, Canada and Western USA +1-647-290-8284