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HomeMy WebLinkAbout2019-11-26 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, November 26, 2019 INVOCATION Mayor McLean delivered the invocation. CALL TO ORDER Minutes 6:00 PM City Council Chambers Mayor McLean called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:03 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor McLean led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Smyth, to approve the agenda. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor McLean and Council presented a City proclamation to members of the Community Task Force on Homelessness, proclaiming November as Homeless Awareness Month in Santa Clarita. PUBLIC PARTICIPATION Addressing the Council was Alexandra Grande, regarding additional mental health professionals in schools; and Robin Holmwood, regarding a proposed flag pole in Saugus. STAFF COMMENTS City Manager Ken Striplin addressed Ms. Grande's comments and appreciated her suggestions and encouraged her to attend a Hart District School Board meeting to share those ideas. Mayor McLean commented on past district -wide meetings with the Hart District where there was collaboration between the various schools and the City. Councilmember Miranda thanked the public participation speakers for giving their suggestions to Council. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Kellar commented on the Light Up on Main Street event, along with the Festival of Trees event at the Westfield Valencia Town Center, supporting the Boys & Girls Club of Santa Clarita Valley; and was impressed with all the entities that came together to deal with the difficult situation in Saugus, and thanked 5th District Supervisor Kathryn Barger and all those who supported the community. Mayor Pro Tern Smyth commented that there are a number of City staff who have students or are alumni of the Saugus School who compartmentalized their own lives to organize a vigil and help others in the community during this tragedy. Councilmember Weste thanked the community for standing united and is proud of this unique and special community. Councilmember Miranda echoed the comments made and said a special thank you to students who evacuated in an orderly manner and all the other students from the local schools who supported those at Saugus High. Mayor McLean commented on attending a ribbon cutting ceremony at Leona Cox Elementary School for their sensory garden, where Saugus High Student Body Vice President Tyler Nilson and other Saugus students went through with the ribbon cutting following the November 14th tragedy to offer healing by taking part in the sensory garden; thanked all who worked on the November 16 Saugus Strong vigil held in Central Park; commented on the success of the Light Up Main Street event, despite the date change, and thanked KTLA News Anchor Chris Schauble for being the Emcee; and invited residents to attend the 13th Annual Family Literacy Festival on December 7 at the Old Town Newhall Library, and additional information can be found on SantaClaritaLibrary.com. CONSENT CALENDAR Councilmember Weste recused herself from voting on Item 16 due to her volunteer Board membership on the Santa Clarita Valley Historical Society and voted "Aye" on all other Consent Items. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Miranda, Councilmember SECONDER: Cameron Smyth, Mayor Pro Tern AYES: McLean, Smyth, Kellar, Miranda, Weste ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 12, 2019, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 12, 2019, Regular Meeting. ITEM 3 CHECK REGISTER NO. 23 Check Register No. 23 for the Period 10/11/19 through 10/24/19 and 10/31/19. Electronic Funds Transfers for the Period 10/14/19 through 10/25/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 23. ITEM 4 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 5 LOCAL APPOINTMENTS LIST Government Code Section 54972 requires that, on or before December 31 of each year, the legislative body, or City Council, must cause to be prepared a list of appointments of all ongoing boards, commissions, and committees which are appointed by the City Council. RECOMMENDED ACTION: City Council approve the Local Appointments List and designate all branches of the Santa Clarita Public Library to receive a copy of the list. Page 3 ITEM 6 APPROVAL OF REAL PROPERTY ACQUISITION OF 2.7 +/- ACRES IN THE CITY OF SANTA CLARITA, LOS ANGELES COUNTY ASSESSORS PARCEL NO. 2844-015-020 AND 2844-006-019 Acquisition of 2.7 acres of real property contiguous to City owned Canyon Country Park. RECOMMENDED ACTION: City Council: 1. Approve the purchase of 2.7 +/- acres of real property contiguous to City -owned Canyon Country Park, Assessor's Parcel Numbers 2844-015-020 and 2844-006-019 at a total cost of $1,156,000, which includes the property purchase price of $1,135,000, $20,000 for title, escrow, and due diligence costs, and $1,000 for weed abatement. 2. Appropriate $1,155,000 from the Facilities Fund Balance (Fund 723) to Expenditure Account 19008-5201.004, for purchase of the property and due diligence costs. 3. Appropriate $1,000 as an ongoing expenditure from the Areawide Fund Balance (Fund 367) to Expenditure Account 12711-5185.005 for annual weed abatement. 4. Authorize the City Manager, or designee, to enter into a Purchase and Sale Agreement to acquire the property and to execute all documents needed for the purchase of this property, subject to City Attorney approval. ITEM 7 AWARD CONTRACT TO GILLIG CORPORATION FOR THE PURCHASE AND DELIVERY OF LOCAL TRANSIT BUSES Award a contract to Gillig Corporation for the purchase and delivery of four CNG powered 30- foot transit buses. RECOMMENDED ACTION: City Council to authorize the City Manager or designee to negotiate and execute a contract with Gillig Corporation for the purchase of four 30-foot compressed natural gas buses, in an amount not to exceed $2,528,378, subject to City Attorney approval. ITEM 8 LANDSCAPE MAINTENANCE DISTRICT CONTRACT AUTHORITY INCREASE Approval to increase contract expenditure authority for eight (8) existing landscape maintenance contracts to support unanticipated and one-time work associated with the operational management of various City Landscape Maintenance Zones. RECOMMENDED ACTION: City Council: 1. Approve ongoing expenditure authority increases in the annual cumulative amount of $267,000 for maintenance and repairs, unanticipated work, and one-time enhancement projects within multiple City Landscape Maintenance Zones for the contracts listed in Attachment A. 2. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. ITEM 9 AMEND CONTRACT WITH MV TRANSPORTATION TO INCLUDE THE OPERATION OF ON -DEMAND TRANSIT SERVICES Amend the contract with MV Transportation to include the operation of the City's pilot on - demand service. RECOMMENDED ACTION: City Council: 1. Amend the contract between the City of Santa Clarita and MV Transportation to provide on - demand transit service and increase the contract amount by $264,040 for the provision of this service. 2. Appropriate funding in the amount of $264,040 from Fund 700 (Transit) to Expenditure Account 12400-5161.001. 3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. ITEM 10 TRAFFIC SIGNAL ANNEXATION UPGRADES AT PLUM CANYON ROAD, GOLDEN VALLEY ROAD, AND SAND CANYON ROAD, PROJECT C4015 The Traffic Signal Annexation Upgrades project will upgrade nine traffic signals along Plum Canyon Road, Golden Valley Road, and Sand Canyon Road. The signals were recently annexed into the City of Santa Clarita. The signals will be upgraded to the City's traffic signal standards with battery backup systems, permanent count stations, signal controllers, and advanced intersection control software with adaptive signal operation and communication equipment to link the signals to the City's Traffic Operations Center. RECOMMENDED ACTION: City Council: 1. Authorize the purchase of twelve (12) traffic signal controllers with advanced intersection control software with adaptive signal operation from McCain, Inc., in an amount not to exceed $79,562. 2. Authorize the purchase often (10) battery backup systems from JTB Supply Co., Inc., in an amount not to exceed $71,948. 3. Authorize the purchase of three (3) permanent count stations and spare parts from Sensys Networks, Inc., in an amount not to exceed $46,844. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 11 APPROVAL OF PARCEL MAP AND ABANDONMENT OF EASEMENTS FOR PARCEL MAP NO. 68498 (SOLEDAD COMMONS/FACEY MEDICAL OFFICE BUILDING) Pursuant to Section 66474.1 of the Subdivision Map Act, approve parcel map and approve abandonment of easements for Parcel Map No. 68498. RECOMMENDED ACTION: City Council: 1. Approve parcel map for Parcel Map No. 68498 (Soledad Commons/Facey medical office building). 2. Approve the abandonment of existing easements for Parcel Map No. 68498 for (1) airspace and unobstructed visibility purposes; (2) public road and highway purposes; (3) the right to construct, maintain, operate and use traffic signal equipment and appurtenant structure purposes; and (4) and sight distance purposes. 3. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the parcel map for Parcel Map No. 68498, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the parcel map for Parcel Map No. 68498, which embodies the approval of said map and the abandonment of the easements shown thereon. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the parcel map for Parcel Map No. 68498, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval. 7. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the parcel map for Parcel Map No. 68498, which provides for verification that the map is technically correct. 1 ITEM 12 VISTA CANYON REGIONAL TRANSIT CENTER (BUS TRANSFER STATION), PROJECT T3021 - APPROVE PLANS AND SPECIFICATIONS, AWARD CONSTRUCTION CONTRACT, AND AWARD SUPPORT SERVICES CONTRACTS The Vista Canyon Regional Transit Center (Bus Transfer Station) project will allow Santa Clarita Transit to expand their local and commuter services by using the center as a hub on the east side of the Santa Clarita Valley. The Bus Transfer Station will also connect to the future adjacent train station within the Vista Canyon development. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Vista Canyon Regional Transit Center, Project T3021. 2. Award a construction contract for the Vista Canyon Regional Transit Center, Project T3021 to C.S. Legacy Construction, Inc., in the amount of $5,677,792 and authorize a contingency in the amount of $567,780, for a total contract amount not to exceed $6,245,572. 3. Award a contract to NV5 West, Inc., for material testing and inspection services for the Vista Canyon Regional Transit Center in the amount of $99,326 and authorize a contingency in the amount of $9,933, for a total contract amount not to exceed $109,259. 4. Extend the current contract and authorize an increased expenditure authority for construction support services with Tetra Tech, Inc., in the amount of $401,188 and authorize a contingency in the amount of $40,119, for a total amount not to exceed $441,307. 5. Authorize the payment of the Regional and Distribution Facility Capacity Fee to Santa Clarita Valley Water Agency in the amount of $104,347. 6. Award a contract for the procurement of ticket kiosks and information monitors to Connexionz Limited, LLC in the amount of $129,580. 7. Appropriate Proposition C Grant funds (Fund 265) in the amount of $2,222,327 to expenditure account T3021265-5161.001 and increase revenue account 265-4422.008 by $25222,327. 8. Appropriate Municipal Operator Service Improvement Program (MOSIP) funds (Fund 700) in the amount of $2,764,755 to expenditure account T3021700-5161.001 and increase revenue account 700-4422.007 by $2,764,755. 9. Appropriate Proposition A funds (Fund 261) in the amount of $988,781 to expenditure account T3021261-5161.001; appropriate Air Quality Management District funds (Fund 232) in the amount of $263,452 to expenditure account T3021232-5161.001; and appropriate Vista Canyon Transit Mitigation fees (Fund 700) in the amount of $677,760 to expenditure account T3021700-5161.001, representing the local match and additional need. Page 7 10. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 13 SECOND READING AND ADOPTION OF AN ORDINANCE FOR PREZONE 19-001 (MASTER CASE NO. 19-115) FOR THE TESORO DEL VALLE ANNEXATION AREA (ANNEXATION 19-001) Conduct a second reading and adopt of an Ordinance for Prezone 19-001 (Master Case No. 19- 115), to prezone approximately 1,786 acres associated with the Tesoro del Valle Annexation Area (Annexation 19-001). RECOMMENDED ACTION: City Council adopt an ordinance entitled: "AN ORDINANCE OF THE CITE' COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING PREZONE 19-001 (MASTER CASE NO. 19-115) FOR THE ANNEXATION OF THE TESORO DEL VALLE ANNEXATION AREA, AS SHOWN ON EXHIBIT A." Adopted Ordinance No. 19-9 ITEM 14 SECOND READING OF AN ORDINANCE FOR THE REGULATION OF SMALL WIRELESS FACILITIES AND ADOPTION OF A SMALL WIRELESS FACILITIES POLICY (MASTER CASE NO. 19-178, UNIFIED DEVELOPMENT CODE AMENDMENT NO. 19- 002) Second reading of an ordinance regulating small wireless facilities and adopting a policy for the approval and deployment of small cellular facilities within the City public right-of-way. RECOMMENDED ACTION: City Council: 1. Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SANTA CLARITA MUNICIPAL CODE CHAPTER 17.69 FOR THE REGULATION OF SMALL WIRELESS FACILITIES AND OTHER INFRASTRUCTURE DEPLOYMENTS IN THE PUBLIC RIGHT-OF- WAY." 2. Adopt a Small Wireless Facilities Policy regulating the deployment, construction, installation, collocation, modification, operation, relocation, and removal of small wireless facilities within the City of Santa Clarita. Adopted Ordinance No. 19-10 1 ITEM 15 UPGRADES TO COUNCIL CHAMBER TV BROADCAST SYSTEM, CENTURY ROOM AUDIO VISUAL PRESENTATION SYSTEM AND REMOTE SITES— PHASES II AND III The proposed upgrade will enhance the City's television broadcast equipment to allow for high quality live streaming and production of public meetings; establish live audio and video connections from City Hall to The Centre and Transit Maintenance Facility to allow for live broadcasting; and improve the quality of presentations in the Century Room. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to TV Pro Gear in the amount of $448,961.00 plus a contingency amount of $23,039.00 for a total contract amount not to exceed $472,000.00 for the Phase II and III design and installation of Council Chambers Broadcast Room, Century Conference Room, and two remote sites audio visual equipment. 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. ITEM 16 AWARD OF A GRANT TO THE SANTA CLARITA VALLEY HISTORICAL SOCIETY The Santa Clarita Valley Historical Society is requesting a one-time grant in the amount of $25,000 to replace the roof on the Newhall Ranch House, located in Heritage Junction Historic Park. RECOMMENDED ACTION: City Council: 1. Award a one-time grant to the Santa Clarita Valley Historical Society in the amount of $25,000 to replace the roof of the Newhall Ranch House. 2. Appropriate $25,000 from the City Council's Contingency Account (19300-5401.001) to Expenditure Account 13100-5171.011. 3. Authorize the City Manager or designee to execute a grant agreement and all other required documents, subject to City Attorney approval. RESULT: APPROVED [4 TO 01 MOVER: Bill Miranda, Councilmember SECONDER: Cameron Smyth, Mayor Pro Tern AYES: Marsha McLean, Cameron Smyth, Bob Kellar, Bill Miranda RECUSED: Laurene Weste PUBLIC HEARINGS ITEM 17 SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT THE 2019 CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS, AMENDING TITLES 10, 18, 19,209 219 22, 24, AND 25 OF THE SANTA CLARITA MUNICIPAL CODE This ordinance adopts the 2019 California Building Standards Code with an effective date of January 1, 2020, as required by State law and also adopts local amendments to the State codes, establishing higher standards for structural and fire protection in new buildings based on local climatic, geologic, and topographical conditions, floodplain management regulations, as well as administrative provisions for enforcement of the codes at the local level. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing for the adoption of the 2019 California Building Standards Code with local amendments. 2. Conduct a second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 221, TITLE 24, AND CHAPTER 25.01 OF TITLE 25, AND AMENDING SECTION 10.06.050(G)(2) OF TITLE 10 OF THE SANTA CLARITA MUNICIPAL CODE; AND AMENDING SECTION 3.6 OF APPENDIX H OF POLICY/PROCEDURE VI-3; AND ADOPTING BY REFERENCE THE 2019 CALIFORNIA ADMINISTRATIVE, BUILDING, RESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, EXISTING BUILDING, HISTORICAL BUILDING, FIRE, GREEN BUILDING STANDARDS, AND REFERENCED STANDARDS CODES WITH CERTAIN APPENDICES AND LOCAL AMENDMENTS." Mayor McLean opened the Public Hearing. City Clerk Mary Cusick stated that all notices by law have been provided. City Building Official John Caprarelli provided the staff report. No requests to speak were received. Mayor McLean closed the public comments. Adopted Ordinance No.19-11 RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Councilmember AYES: McLean, Smyth, Kellar, Miranda, Weste 1 Page 10 PUBLIC PARTICIPATION II No requests to speak were received. ADJOURNMENT Mayor McLean adjourned the meeting in the name of kindness, respect, empathy, strength, and finding solutions at 6:32 p.m. ATTEST: CITY CLERK 1 1 lulaVY9l., Page 11