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Home My WebLink About2019-12-10 - RESOLUTIONS - AMENDING THE BUDGETS FOR FISCAL YEARS 2018-19 AND (2)RESOLUTION 19-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE BUDGETS FOR FISCAL YEARS 2018-2019 AND 2019-2020 WHEREAS, the City Council of the City of Santa Clarita (City) may authorize amendments to the Fiscal Year 2018-2019 budget; and WHEREAS, the City Council of the City may authorize amendments to the Fiscal Year 2019-2020 budget. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. The budget for the Fiscal Year, commencing July 1, 2018, and ending June 30, 2019, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 2. The budget for the Fiscal Year, commencing July 1, 2019, and ending June 30, 2020, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 3. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 1 Ohday of December 2019. ATTEST: CITY CLERK - DATE: 11 ZZ40075�-025�� MAYOR STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mazy Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 19-59 was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 10'h day of December 2019, by the following vote: AYES: COUNCILMEMBERS: McLean, Miranda, Kellar, Weste, Smyth NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 2 City Clerk 1 Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Adjustments FY 2019-2020 Expenditure Budeet `. .� Fund Tide Operatin CIP Transfers Out Total Expend Adjustroenrs Revenue Trausfen In Total Revenue Adjustnenb 100 General Fund S 266,131 S S 895,168 S 1,161,299 S 712.576 S 76,676 S 789,252 100 Personnel Budget Adjustments (437,219) (437,219) Subtotal General Fund (171,088) 895,168 724,080 712,576 76,676 789,252 106 Pension LiaNity Fund 3,000,000 3,000,000 - 202 Surface Transportation Pro (50,093) (50,093) 230 Gas Tax (435,144) (435.144) - 232 AB 2766 Air Quak Imp. 402,929 402,929 233 TDA Art 8 St & Rd 1,255,195 1,255,195 260 Prop C Local Return (89,148) (89,148) 261 Prop A Local Reran (107,476) (107,476) 262 Prop A Safe Park Bonds 3,823 3,823 3,823 3,823 264 Measure R LR (66,569) (66,569) 265 Prop C 25%Grant (608,370) (608,370) 266 Measure M LR - - (75,776) (75,776 267 S B I Road Repair & Accountability 435,144 - 435,144 306 Developer Fees 76,676 76,676 309 Public Library 32,497 32,497 330 Public Education & Government 20,877 20,877 351 Drainage Benefits Assessment Areas 331,621 331,621 356 Stomnvater Utility Fund - 18,775 18,775 357 Landscape Maintenance District 166,595 166,595 305,128 305.128 359 Streediglis Maintenance-S l Levy 410,000 410,000 2,013,570 2,013,570 360 Tourism Marke District 170,000 170,000 30,000 30,000 367 Areawide Fund 177,996 802,125 980,121 - 563,547 563,547 368 Vista Cyn Wastewater Standby District 1,500 1,500 700 Transit Fund 3,259 3,259 8,541,911 8,541,911 721 Self -Insurance Fund 1,044,826 1,044,826 722 Equiptne ehicle Replacement Fund 139,500 139,500 Non-GF Personal Budget Adjustments (26,558) (26,558) TOTAL S 4,973.227 $ 820,900 S 971,844 S 6,765,971 S 12,267,700 S 971,84415 13,239M4 3 Exhibit A CITY OF SANTA CLARITA MID -YEAR EXPENDITURE BUDGET ADJUSTMENTS - Personnel Cost FY 2019-20 Request Number Fund Title of Request Expenditure Increase Reason for Requesting Mid Year Adjustment 1 General Fund Personnel adjustments (437,219 ) Update personnel budget and other employee maintenance. Includes: reclassification of one Clerk position to Program Specialist position. Non-GF Personnel adjustments (26,558) Update personnel budget and other employee maintenance. 1 Total (463,777) Exhibit A CITY OF SANTA CLARITA MID -YEAR BUDGET ADJUSTMENTS - INTERFUND TRANSFERS FY 2019-20 Fund Account Account Tide hfid-Year Adjustment Reason for Requesting Md-Year Adjustment 100 4711.306 Transfer In from Dev Fees Fund 76,676 Transfer the balance of FY 17-18 5% fire admin fees 351 4711,100 Transfer In from the General Fund 331,621 Transfer to DBAA to account forgeneral fund contribution for DBAA 19 expenditures 367 471 I.100 Transfer In from the General Fund 563.547 Transfer for Plum Canyon Park operations and maintenance TOTAL-TRANSFFR9IR S 971,944 100 5501.351 Transfer Out to DBAA 19 331,621 Transfer to DBAA to account for general fund contribution for DBAA 19 expenditures 100 5501.367 Transfer Out to Areawide Fund 363,547 Transfer for Plum Canyon Park operations and maintenance 306 5301.100 Transfer Out to General Fund 76,676 Transfer the balance of FY 17-18 5% fire admin fees TOTAL -TRANSFERS OUr S 911,944 El 1 1 1 Exhibit CITY OF SANTA CLARITA NUD-YEAR EXPENDITURE BUDGET ADJUSTMENTS - OPERATIONS FY 2019-20 Item Dept.I Division Title Field Budge, Division Title of Request R qae ar ��Aig Reason Air Requesting Mid -Year Adjustment t AS-1 Risk Management Seirins. 12001 lnsuance Prernwn Base 350,000 350,000 To fund for the increase it the Liability and Property irsurance, prertwans. Budget Adjustment 2 AS-2 Risk Management Self Ins. 12001 Claims Payment 694,663 694.663 Adjust budget based on actuarial report. AS TOTAL 1,044,663 1,044,663 To fined for the increased scope of work for the City's ad agency to target meeting and 3 CD-1 Tourism Marketing T'MD 11305 Additional Marketing and 170 evert planners in addition to lesure trawlers, Typically, meeting planners find bcadonn 6 to District Adwrtso g Services ,000 18 nnrahs in advance of their everts, the hndig request would allow the ad agency to begin working as soon u possible. 4 CD-3 Administration GF 13000 Newhall Parking Lot Lease 3,000 5,400 To find for the increase in lease contract amount for Newhall Parking Lot. Payment Request for additional finding based on last fiscal years activity at current years rate. 5 CD-4 Community GF 13200 Increase fisdng for Animal 137156 137156 Costs associated with the LA Couty Department of Animal Care and Control (DACC) Preservation Care contract , , eonvaet haw increased owr the last several years, and are anticipated to continue to increase CD I TOTAL 131411,156 142X6 _ On July 1, 2020, Senate Bill 743 will take effect statewide. The new law changes ges the bona on the transportation impact analysis in the Caldomia Environments] Quality Act (CEQA). Traffic and The new law will replace the Levels of Service (LOS) measurement with Vehicle Mies of 6 PW-1 Transportation GF 14400 Consultant Services Regarding 75,000 Trawl (VMf) and provide review of lard use and transportation projects with the am of Plamrg Compliance with SB 743 m4 redm fiture VMT growth In order to co ug gr mPN with Senate Bib 743, stiff is requesting the services ofa consultant to conduct a formal study that would irctde the creation of a methodology to deterrrme VMT, and the thresholds Citywide, as wet as guidelines for fit re developments. Consultant Services for 7 PW-2 Ergtetting Services GF I4300 Various Projects (Placenta Creek Tem Drive Landslide, 45000 - n8 P geo-technical reports. Funding ror the review ofs ecinlued and Skyline Ranch Bridge) PW TOTAL 1204M 8 RCS -I Public Education & PEG 12205 Camera System Q The Main 20,877 This request will provide for equipment needed to allow the Santa Clarita Valley Public Government Television to effectively fitn various artistic armed cultural perfomances at the venue. RCS TOTAL 20,877 Plum Carryon Park The request addresses the new Plan Carryon Park site that will be tuned owr to the City Various Maintenance and Vehicle 140.753 81,560 by the developer in Jamary 2020. This request includes the fisnding needed br contractual Coss janitorial services, security services, maintenance supplies. building maintenance, larndscape maintenance, and baseball Bell maintenance. This request also include ore -time start up toss for the equipment needed to perbmn the maintenance needed at the site, Various Operations and Malt. 38,253 72,560 9 NS-1 Parks Divisions Various 12103 Ball Diamond Machine, Gator, 98'000 Reel Mower, Trailer Equipment and supplies needed for the day-to-day nnitennance ofthe baseball field, 14503 Vehicle Fuel 750 1,500 14503 Maintenance Supplies 3,730 7,500 Amawide 12700 Groundskeeper 1 (3 nos.) 19,000 74,998 Request ror a GK I to perform the maintenance needed at the Putt Carryon Park. This 10 NS-2 Parks Administration position would operate a variety of trucks, tractors, implements, mowers, power equipment, and hand took in the daily maintenance and care of the facility armed related FAt amenities. R 12103/ Auomotive Eqt. and 5,550 GF GF 14503 Accessories42.888 Library Library Library Strategic Plan Services and T}� request s toappropriate finds donated b Friends of the Lb reqy Library to crate a strategic I NS-3 Pubic Library Fund 12050 Outreach Activiies and 18,900 - plan for the next five years of service, now that the Unary system isblyy City -operated. The consultant will assist with public outreach and development oft the plan Marketing 12 NS-5 Pants Maintenance Areawde 12705 Emergency Concrete Repairs 36,554 - Concrete deviations ware identified at Bridgeport, Almerdra, Canyon Country, Valencia at fine Park Sims Meadows, and Valencia Heritage parks, reguirig immediate repair. 5 Item Dept. Division Title Fund Budget Title of Request Mid -Year On -going Reason for Requesting Mid -Year Adieu treated Division Request Cost 13 NS-6 Perks Maintenance Areawide 12705 nergency Sewage Repairs at FJValencia 6.400 Emergency sewage repairs were required at Valencia Meadows Park. A contractor Meadows Park performed the repair. Urban Forestry is working to remove nine mature Sycamore trees which have outgrown their planting areas along the Old Orchard 1 & 11 Paseo and are causing damage to 14 NS-7 LMD Zone T2 Old LMD 12502 Tree Removal and Replanting 25,000 adjacent home structures. Staff is additionally requesting funds to install approximately 60 Orchard L.MD Zone .1.2 Old Orchard new trees within the Old Orchard I & 11 Paseo to address existing vacancies, offset the ongoing removal of mature Sycamore trees, and proactively begin reforestation prior to additional tree removals resulting from Invasive Shot Hole Bore (ISHB). IS NS-8 Urban Forestry Areawide 12707 Tree Clearance for Annual 44 000 This request is to fund both completed and pending tree clearance work associated with Overlay & Slurry Project the Annual Overlay & Shrry Project 16 NS-9 LMD Zone 28 LMD 12551 Main Street Boardwalk 20,000 - This request is to fund repair work on Main Street. Newhal Repairs This request is to complete the unanticipated releWememl of fencing along the west Fence Replacement Due to parkway of Ave, Stanford destroyed during a fire in late August Staff has completed 17 NS-10 LMD Zone 16 VIC LMD 12534 Fire Damage 120,000 - removal of the remaining fire -damaged vatyl fence utilizing Maintenance and Repair finds available in the FY 19-20 base budget This repair work will install a new split -rail fence along Ave. Sanford to complement existing split-rai fencing along Newhall Ranch Road. VC Stand- 18 NS-ll Vista Canyon Water By Water 12750 Preparation of the Aural 1,500 1,500 This request is to create a base budget to support costs associated with preparation orthe Factory Dist Engineers Report annual Engineer's Report. Library The request is to cover the additional contract cost attributed to the new California Library, TMF, FuaxU Mwmum W age. 19 NS-l2 SCSC, Parks Transit Vinous Janitorial Contract Increase 46,678 The current contract expires October 2020, An ongoing appropriation may be considered Areawide at award of future contract. 20 NS-13 Parks Divisions Areawide Various Security Services Cost 9,635 9,635 Tie request is to cover the additional contract cost attributed to the new California Increase Minimum Wage, Parks Ground Adjust Prop A Park Boyd Maintenance Areawide 12704 fund. (3,823) - 21 NS-14 — Utiin Citys prorated share of Prop A Park Bond M&S excess Curds. Prop A Park Bond [- Prop 15206 Landscape Supplies 3,823 - Streetlights Establish Base Budget For 22 NS-15 Maintenance SMD 12593 Streetlight Pole Repairs and 410,000 410,000 Establish expenditure base budget fa prop" propdamages. Knockdowns NS TOTAL 941,308 583.243 Pension Liability Pension 23 ND -I Payments Uab 19006 UAL Payment 3,000,000 Additional payment towards Untfimded Accrued Pension Liability ND TOTAL 3,000,000 23 TOTALOPERATING 5,437,004 1,770,462 Personnel Adjustments (463,777) GRAND TOTAL 4.973,227 1,770,462 on 1 1 Exhibit A CITY OF SANTA CLARITA MID -YEAR EXPENDITURE BUDGET ADJUSTMENTS - CIP FY 2019-20 Item # Dept Project Title Project Number _ Fund Current Budge. Mid -Year Request Protect Status Reason for Requesting Mid -Year Adjustment This request is to fiend the completion the park amenities Regional BMP Infiltration concept plan (concept plan) far Newhall Park. Modifications 1 CiP Facility and Pilot R3008 Stortnwater 412,790 18,775 Design were requested to complete the plan, therefore an increase to Residential LID the scope of the concept plan contract with Pacific Coast Land (Design only) Design is needed. The requested finds will provide for the contract change order. This request is to find the design and installation of LED sports field lighting on the City's first baseball field at Plum Canyon Plum Canyon Banfield Park, including electrical ithasnucttre upgrades needed to 2 CiP Lighting and Backstop P4021 Areawide 802,125 Design support the stadium style field fighting, This addition wall greatly Fencing increase usability of the baseball field, allowing for practices and games to be held in the evening hours. The request addibomlly includes finding to install a regulation backstop to protect spectators from wild pitches and foul bans. 2019-20 Overlay & Slurry M0131 Gas Tax 435,144 (435,144) Design Adjust funding source. 3 C1P 2019-20 Overlay & Slurry M0131 SBI Road Repair435,144 Design Adjust finding source. 3 Total CiP Request 820,900 Exhibit A CITY OF SANTA CLARITA AMENDMENT TO FY 2018-19 BUDGET Fund Account Account Titie Md-Year Adlustment Reason for Requesting Md-Year Adjustment 106 4711,100 Transfer In from the General Fund 3,000,000 For Pension Unfunded Accrued Uabdity payment 723 4711,100 Transfer In from the General Fund 7000,000 To fund future facilities outlined in the Santa Clanta 2020 Plan TOTAL -TRANSFERS iN $ 10,000,000 too 5501 106 Transfer Out Pension nubility Fund 3,000,000 For Pension Unfunded Accrued liability payment 100 5501,723 Transfer Out to Facilities Fund 7,000,000 To fund future facilities outlined it the Santa Clanta 2020 Plan TOTAL-TKAN$JM OUP 10,000,000 7