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HomeMy WebLinkAbout2019-12-10 - MINUTES - REGULAR (2)' CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, December 10, 2019 —Minutes— 6:00 PM INVOCATION Councilmember Kellar provided the invocation. City Council Chambers CALL TO ORDER Mayor Smyth called to order the Joint Regular meeting of the City Council, Board of Library ' Trustees, and Successor Agency to the former Redevelopment Agency at 6:24 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Kellar led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Weste, second by Kellar, to approve the agenda, pulling item 5 for Council comment and item 7 for written comment. Hearing no objections, it was so ordered. ' RESULT: APPROVED AGENDA PUBLIC PARTICIPATION I Addressing the Council was Alan Ferdman, representing Canyon Country Advisory Committee, regarding solar panels at Canyon View Estates. STAFF COMMENTS City Manager Ken Striplin made no comments as it is a matter of pending litigation. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Kellar commented regarding the Santa Clarita Veteran's Collaborative, which donated a home to a Veteran who will be able to move in by the end of the year; attended a Beach Boys concert, who put on a great show, at the Performing Arts Center; and invited all to visit him at Vons on December 15, where he will be collecting money for the Red Kettle campaign benefiting the Salvation Army. Mayor Pro Tern Miranda announced holiday entertainment opportunities in Santa Clarita including The MAIN featuring "Cowboy Christmas Carol," Canyon Theater Guild featuring "Elf -The Musical," and "The Nutcracker" at Santa Clarita Performing Arts Center, and visit santa-clarita.com for a complete listing of events. Councilmember Weste commented on the California Schools and Local Communities Funding Act of 2020 ballot initiative, which would alter Prop 13, and advised residents to read these initiatives carefully; and proposed to create a space, with community support, to honor Gracie I Anne Muehlberger and Dominic Blackwell. Councilmember McLean agreed with Councilmember Weste's discussion of the ballot initiative and warned of its consequences; commented on addressing the Trinity Classical Academy 6th grade government class where students were eager to learn about government; attended a literacy festival at Old Town Newhall Library which was well attended; and wished everyone Happy Holidays and Merry Christmas. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Smyth, Miranda, Kellar, McLean, Weste ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 26, 2019, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. ' RECOMMENDED ACTION: City Council approve the minutes of the November 26, 2019, Regular Meeting. Page 2 ' ITEM 3 CHECK REGISTER NO. 24 Check Register No. 24 for the Period 10/25/19 through 11/07/19 and 11/14/19. Electronic Funds Transfers for the Period 10/28/19 through 11/08/19. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 24. ITEM 4 FEDERAL LEGISLATION: S. 2012 Authored by Senator Dianne Feinstein (D-CA), S. 2012 proposes to overturn Federal Communications Commission (FCC) regulations adopted on August 2, 2018, and September 26, 2018, limiting the ability of local governments to regulate the deployment of 5G wireless infrastructure. RECOMMENDED ACTION: City Council support S. 2012 (Feinstein) and transmit position statements to Santa Clarita's federal legislative delegation, the Senate Committee on Commerce, Science, Transportation, other appropriate legislative committees, and other Members of Congress, as appropriate. ' ITEM 5 SANTA CLARITA 2020 LEGISLATIVE PLATFORM This document will provide guidance to staff on legislative and regulatory issues of interest to the City Council and assist staff in conducting legislative advocacy at the federal and state levels. RECOMMENDED ACTION: City Council adopt the Santa Clarita 2020 Legislative Platform. Councilmember McLean discussed adding "including undergrounding" the utilities infrastructure section as a consideration, and Council concurred. ITEM 6 APPROVAL OF A RESIDENTIAL CONTINUATION RIGHTS SOLID WASTE SERVICE AGREEMENT FOR THE ANNEXED AREAS OF PLUM CANYON, SKYLINE RANCH, NORTH SAND CANYON, AND FUTURE ANNEXED AREAS Continuation rights residential solid waste agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for the annexed areas of Plum Canyon, Skyline Ranch, and North Sand Canyon and for any future annexed areas of Los Angeles County. RECOMMENDED ACTION: City Council approve and authorize the City Manager or designee to execute a continuation rights residential solid waste agreement with Burrtec Waste Industries, Inc., subject to City Attorney approval for the annexed areas of Plum Canyon, Skyline Ranch, North Sand Canyon, ' and for any future annexed area of Los Angeles County. Page 3 ITEM 7 ' COMMERCIAL SOLID WASTE FRANCHISE RATE ADJUSTMENT As a result of changes in the global recycling commodities market Burrtec Waste Industries, Inc., has requested a rate adjustment to the Commercial Solid Waste Franchise Agreement. RECOMMENDED ACTION: City Council adopt a resolution approving the Eighth Amendment to the Amended and Restated Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for commercial solid waste management services, allowing an extraordinary rate adjustment through the incorporation of an additional fee of $2.29 per cubic yard, subject to City Attorney approval. Six written comment cards were received in support of the recommended action. Adopted Resolution No. 19-58 ITEM 8 BUS STOP IMPROVEMENT PROJECT Contract with LNI Custom Manufacturing, Inc., will provide improvements to various city-wide bus stops. RECOMMENDED ACTION: City Council: 1. Award a contract to LNI Custom Manufacturing, Inc., for the purchase and installation of bus ' stop furniture, in an amount of $240,050, and authorize a ten percent project contingency of $24,005, for a total contract amount not to exceed $264,055. 2. Appropriate funds in the amount of $96,798 to expenditure account 12402-5201.002, and $167,257 to expenditure account 12402-5161.001, and increase Miscellaneous Federal Grants revenue account 700.4424.009 by $264,055. 3. Authorize the City Manager or designee to execute all contract documents, subject to City Attorney approval. ITEM 9 AWARD CONSTRUCTION CONTRACT FOR NEWHALL RANCH ROAD PARKWAY AND SLOPE PLANTING PROJECT The Newhall Ranch Road project will complete renovations adjacent to the recently widened bridge. This work encompasses installation of plant material and irrigation within the parkway areas, supports runoff infiltration, and stabilization of the slopes along the nearby San Francisquito Trail. RECOMMENDED ACTION: City Council: 1. Award the construction contract to STL Landscape, Inc., in the amount of $188,000, and , authorize a contingency in the amount of $37,600, for a total contract amount not to exceed $225,600. Page 4 I 2. Appropriate one-time funds in the amount of $225,600 from the Landscape Maintenance District Fund Balance (Fund 357), to expenditure account 12534-5161,013. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 10 LANDSCAPE MAINTENANCE DISTRICT IRRIGATION CONTROLLER SYSTEM UPGRADE The recommended action will fund necessary communication upgrades for the weather -based irrigation controllers that support Landscape Maintenance District operations throughout Santa Clarita. RECOMMENDED ACTION: City Council: 1. Approve a contract with HydroPoint Data Systems, Inc., in an amount not to exceed $424,161, to upgrade communication equipment in support of the Landscape Maintenance District's existing city-wide weather -based irrigation controller system. ' 2. Appropriate funds in the amount of $339,663 from the Landscape Maintenance District Fund Balance (357), $79,981 from Areawide Fund Balance (367), and $4,517 from Transit Fund Balance (700), for a total of $424,161, to the operational accounts identified in the Appropriations attachment. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 11 CANYON COUNTRY COMMUNITY CENTER - PHASE II, PROJECT F3020 - APPROVE THE PLANS AND SPECIFICATIONS, AWARD CONSTRUCTION CONTRACT, AND AWARD SUPPORT SERVICES CONTRACTS This item awards contracts for construction and support services for Phase II of the Canyon Country Community Center project. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for Canyon Country Community Center - Phase II, Project F3020. 2. Award a construction contract for Canyon Country Community Center - Phase II, Project ' F3020, to Icon West Inc. in the amount of $23,909,752, and authorize a contingency in the amount of $2,390,975, for a total contract amount not to exceed $26,300,727. Page 5 3. Award a contract for Canyon Country Community Center -Phase II, Project F3020, labor ' compliance monitoring services to CS and Associates, Inc., in the amount of $41,538, and authorize a contingency in the amount of $4,154, for a total contract amount not to exceed $45,692. 4. Extend the current contract and authorize an increased expenditure authority for architectural design and construction support services for Canyon Country Community Center - Phase II, Project F3020, with Gonzalez Goodale Architects in the amount of $152,456, and authorize a contingency in the amount of $15,245, for a total additional contract amount of $167,701. 5. Extend the current contract and authorize an increased expenditure authority for civil engineering, surveying services, and construction support for Canyon Country Community Center - Phase II, Project F3020, with Michael Baker International in the amount of $194,561, and authorize a contingency in the amount of $19,456, for a total additional contract amount of $214,017. 6. Approve the use of a "piggyback" contract to purchase and install play equipment, rubberized surfacing, and shade structures from P1ayPower LT Farmington, Inc., through the Sourcewell cooperative purchasing contract in the amount of $616,627, plus a contingency of $61,663, for a total contract amount not to exceed $678,290. 7. Amend the budget for Fiscal Year 2019-20 and appropriate to the Canyon Country Community Center, Project F3020, $22,223,585 from the Facilities Fund (Fund 723) to , expenditure account F3020723-5161.001 and $5,777,342 from the Park Dedication Fund (Fund 305) to expenditure account F3020305-5161.001, to provide for the construction contract, support services, play equipment, shade structures, staff time, and the project's administrative costs for the Canyon Country Community Center- Phase II construction. 8. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. NEW BUSINESS ITEM 12 FISCAL YEAR 2019-2020 MID -YEAR BUDGET ADJUSTMENTS As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under -funded. RECOMMENDED ACTION: City Council and the City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: 1. Adopt a resolution amending the budgets for Fiscal Year 2018-2019 and Fiscal Year 2019- ' 2020. Page 6 2. Adopt a resolution amending the classification plan and salary schedules, providing changes to benefit contributions for employees and retirees of the city, and providing a vacation accrual increase for the City Manager. Carmen Magaiia, Director of Administrative Services, provided the staff report. Councilmember McLean commented on one-time funds to hire a consultant and expressed concerns regarding state legislation that could impose a tax on residents based on vehicle miles traveled. Addressing the Council on this item were Alan Ferdman, representing the Canyon Country Advisory Committee; Elaine Ballace; and Sandra Cattell, representing Wendy Langhans. City Manager Ken Striplin commented that there were no transfers out of the Open Space Preservation District. Adopted Resolution Nos. 19-59 and 19-60 RESULT: APPROVED [UNANIMOUS] MOVER: Bill Miranda, Mayor Pro Tern SECONDER: Laurene Weste, Councilmember AYES: Smyth, Miranda, Kellar, McLean, Weste ITEM 13 ARTS GRANTS RATING PROCESS A discussion about revising the rating process for the Arts Grants Program, based on Recommendation 4.1 of the City of Santa Clarita Arts Master Plan. RECOMMENDED ACTION: City Council to provide direction regarding revising the ratings process for the Arts Grants Program. Phil Lantis, Arts and Events Manager, provided the staff report. Addressing the Council was Dr. Michael Millar, representing the Arts Commission and the Grants Committee. Councilmember Kellar commented on supporting Dr. Millar's comments and made a motion to approve the recommended action. Mayor Pro Tern Miranda inquired about the Tier 1 arts experts, and Mr. Lantis responded that the arts experts could be arts administrators from other agencies or areas who are not directly involved with the City, and the Grant Committee would potentially select the experts. I Councilmember Weste commented on concerns regarding outside experts and would like to see a stop gap mechanism to be able to represent all in the community. Page 7 Councilmember McLean expressed concern regarding people outside Santa Clarita rating and ' making decisions regarding the City's non-profit grants; and commented on keeping the process as is, with two Councilmembers on the Grants Committee. Mayor Smyth commented that he is comfortable with changes to the process, however, there is no urgency to vote on this item; commented that there is a need to articulate on the definition of the expert and how the process will move forward, and would like to direct staff to return this item to the Council, and Council concurred. Councilmember Kellar withdrew his motion. RESULT: NO ACTION TAKEN PUBLIC PARTICIPATION II There were no requests to speak received. ADJOURNMENT Mayor Smyth adjourned the meeting at 7:11 p.m. ATTEST: CITY CLERK MAYOR Page 8