HomeMy WebLinkAbout2020-02-25 - AGENDA REPORTS - 2020 FOURTH OF JULY FIREWORKS SHOW CONTR (2)Agenda Item: 7
DATE: February 25, 2020
SUBJECT: 2020 FOURTH OF JULY FIREWORKS SHOW CONTRACT
DEPARTMENT: Recreation and Community Services
PRESENTER: Phil Lantis
RECOMMENDED ACTION
City Council:
1. Award a contract to Pyro Spectaculars North, Inc., for the 2020 Fourth of July Fireworks
Show, for an initial term of one year, with the option for two additional renewals in an
amount not to exceed $30,000 annually.
2. Authorize the City Manager or designee, to execute all documents, subject to City Attorney
approval, and execute two renewals at an annual cost not to exceed $30,000 plus the cost of
any Consumer Price Index (CPI) increases.
BACKGROUND
The City of Santa Clarita (City) entertains thousands of residents and visitors each year at the
annual Fourth of July Fireworks Show held at the Westfield Valencia Town Center. The show is
a 22-minute electronically -fired pyrotechnic display with an announcement barrage, aerial
presentation, and aerial grand finale choreographed to music.
In October 2019, the City's Purchasing division, in collaboration with the Arts and Events
division, solicited a request for proposal for the annual Fourth of July fireworks display. The
request for proposal was publicly advertised on PlanetBids on October 30, 2019, and
downloaded by 10 vendors. Purchasing received proposals from only one vendor on
December 12, 2020, with the following result:
Vendor Location
Pyro Spectaculars North, Inc. Rialto, CA
Score
45/50
The evaluation of the proposal was determined by references, examples of previous shows, and
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the amount and variety of shells. Based on this evaluation, staff recommends that the City
Council award the contract to Pyro Spectaculars North, Inc., for the 2020 Fourth of July
Fireworks Show, with two optional annual renewals for 2021 and 2022.
FISCAL IMPACT
The funds for this expenditure will be in the Fourth of July operating account as part of the Fiscal
Year 2020 - 21 annual budget and are contingent upon appropriation of the funds by the City
Council. Funds for future years are contingent upon appropriation of funds by the City Council
during the annual budget process.
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