HomeMy WebLinkAbout2020-02-25 - AGENDA REPORTS - AS-NEEDED CONTRACTOR SERVICES (2)Agenda Item: 8
DATE: February 25, 2020
SUBJECT: As -Needed Contractor Services
DEPARTMENT: Administrative Services
PRESENTER: Joseph Oerum
RECOMMENDED ACTION
City Council:
1. Award contracts to Sparta. Builders, Inc., and Radfall Company for "As -Needed General
Contractor Services" in an amount up to $250,000 per contract.
2. Award contracts to H&S Electric, Inc., and GFI Electrical for "As -Needed Electrical
Services" in an amount up to $150,000 per contract.
3. Authorize the City Manager or designee to execute three additional one-year renewal options
per contract for the aforementioned contract amounts.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
modify the awards in the event that an impossibility of performance arises, and execute all
documents subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) owns, leases, and maintains multiple buildings, paseos, parks,
playgrounds, bus stops, pedestrian bridges, train stations, and libraries within the City limits.
Additionally, the City manages a wide -array of capital projects year-round. For this reason, there
is an ongoing need for as -needed general construction and electrical services, many of which are
required on an urgent basis. Projects are based on the demand for specialized skills, equipment,
and licenses, as well as time constraints. Because these service needs cannot be foreseen, the
City sought to solicit proposals from qualified contractors to establish contracts for as -needed
services, which will allow staff to respond to situations in an efficient and timely manner.
The City conducted a Request for Proposal (RFP) to solicit proposals from companies to provide
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as -needed services to support the City's continuous operations. The RIP was published via
PlanetBids on November 27, 2019. A total of 58 companies downloaded the RFP and 12
proposals were received for the City's consideration.
The proposals were reviewed and evaluated based on each company's ability to meet the broad
needs of the City and were scored according to four categories:
• Qualifications, Plan of Study/Scope of Work, Program Management
• Experience with on -call or as -needed services
• Thoroughness of proposal, approach to providing sound services, and ability to provide
services to meet objectives and standards
• Cost of materials and services provided
A panel of five City staff members evaluated and scored seven proposals deemed responsive
based on the selection criteria above. The results are shown below:
GENERAL CONTRACTORS
Rank
Company
Score
Location
1
Sparta Builders, Inc.
4.10
Santa Clarita, CA
2
Radfall Company
3.66
Santa Clarita, CA
3
1 Solorio, Inc.
2.33
Orange, CA
ELECTRICAL CONTRACTORS
Rank
Company
Score
Location
1
H&S Electric, Inc.
4.59
Santa Clarita, CA
2
GFI Electrical
4.17
Santa Clarita, CA
3
Taft Electric Company
4.01
Ventura, CA
4
M. Brey Electric, Inc.
3.70
Beaumont, CA
Based on references, qualifications, and pricing, staff recommends the two highest scoring
vendors for each discipline: Sparta Builders, Inc., and Radfall Company for general construction
work and H&S Electrical, Inc., and GFI Electrical for electrical work. All four are local
companies.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds to support the recommendation actions have been appropropriated in various
departmental budgets.
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