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Home My WebLink About2020-03-10 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. INVOCATION Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA PRESENTATIONS One Story One City PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the February 25, 2020 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the February 25, 2020 Regular Meeting. 3. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the March 2, 2020 Special Meeting. 4. CHECK REGISTER NOS. 04 AND 05 - Check Register No. 04 for the Period 01/17/20 through 01/30/20 and 02/06/20. Electronic Funds Transfers for the Period O1/20/20 through 01/31/20. Check Register No. 05 for the Period 01/31/20 through 02/13/20 and 02/20/20. Electronic Funds Transfers for the Period 02/03/20 through 02/14/20. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 04 and Check Register No. 05. 5. FEDERAL ACKNOWLEDGEMENT OF THE FERNANDENO TATAVIAM BAND OF MISSION INDIANS - The Fernandeno Tataviam Band of Mission Indians is seeking a letter of support related to their petition for Federal Acknowledgement. RECOMMENDED ACTION: City Council support the Fernandeno Tataviam Band of Mission Indians petition for Federal Acknowledgment and transmit position statements to the Assistant Secretary for Indian Affairs at the United States Department of the Interior, Santa Clarita's congressional delegation, and any other federal agencies or offices, as appropriate. 6. UPDATES TO THE CITY'S PURCHASING POLICY - Proposed updates to the City of Santa Clarita's Purchasing Policy. RECOMMENDED ACTION: City Council approve updates to the City of Santa Clarita's Purchasing Policy in an effort to enhance and strengthen the City's procurement practices. Page 3 7. TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NOS. 1094, 1095, 1099, AND 1100 - The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside of the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council: Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1094, 1095, 1099, and 1100. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT FOR THE 2019-20 ANNUAL CONCRETE REHABILITATION PROGRAM, PROJECTS M0133 AND D0002 - The 2019-20 Concrete Rehabilitation Program, projects M0133 and D0002, consists of the removal and replacement of damaged sidewalks, driveway approaches, and the construction of access ramps at various locations within the City. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2019-20 Concrete Rehabilitation Program, projects M0133 and D0002. 2. Award the construction contract to R.C. Becker and Son, Inc., in the amount of $416,404, and authorize a contingency in the amount of $15,778, for a total contract amount not to exceed $432,182. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 9. FINAL TRACT MAP AND ABANDONMENT OF EASEMENT FOR TRACT NO. 78220 (NEWHALL CROSSINGS) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map and abandonment of easement for Tract No. 78220 (Newhall Crossings). RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 78220. 2. Abandon existing alley easement for public use purposes. 3. Make findings as follows: this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. Page 4 4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 78220, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract Map for Tract No. 78220, which embodies the approval of said map and the abandonment of the alley. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Final Tract Map for Tract No. 78220, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 7. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final Tract Map for Tract No. 78220, which provides for verification that the map is technically correct. 10. VIA PRINCESSA EAST ROADWAY EXTENSION, PROJECT S3026 - RIGHT- OF-WAY AND EASEMENTS ACQUISITION, AND BRIDGE AND THOROUGHFARE REIMBURSEMENT AGREEMENT - Agreement will provide road right-of-way and grant easements to the City of Santa Clarita, and reimburse eligible design costs from the Bridge and Thoroughfare funds to ETCR, Inc., for the Via Princessa extension project. RECOMMENDED ACTION: City Council: Approve the Right -of -Way and Easements Acquisition, and Bridge and Thoroughfare Reimbursement Agreement between the City of Santa Clarita and ETCR, Inc., dedicating road right-of-way and granting easements to the City of Santa Clarita, and reimbursement of eligible design costs from the Bridge and Thoroughfare funds to ETCR, Inc. 2. Authorize the City Manager or designee to execute all required documents, subject to City Attorney approval. 11. CITYWIDE PORTABLE SANITATION AND TEMPORARY FENCING - Award contract for Citywide portable sanitation and temporary fencing services. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to Andy Gump, Inc., for Citywide portable sanitation and temporary fencing in the amount of $85,131, and authorize a 10 percent contingency of $8,513, for a total contract amount not to exceed $93,644. 2. Authorize the City Manager or designee to execute up to two additional one-year Page 5 renewal options not to exceed $93,644, plus any adjustments consistent with the appropriate Consumer Price Index. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held March 24, 2020, at 6:00 PM in the Council Chambers, Ist floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On March 5, 2020, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 6