HomeMy WebLinkAbout2020-04-28 - AGENDAS - REGULAR (2)CORONAVIRUS
(COVID-19)
ADVISORY NOTICE
Consistent with Execu-
tive Orders No. N-29-20
and No. N-35-20 from
the Executive Depart-
ment of the State of
California and the
County of Los Angeles
Department of Public
Health Safer At Home
Order, the Santa Clarita
City Council meeting
will be conducted re-
.. . ...
W �� W V o� m���WAccess
. ........ .
") . . . .... .
(. . . ..... ...........
1\kll . ........ .. .. . . .. . 111" 1 C M e e "b".111
To maximize public safety while still maintaining transparency and public
access, members of the public can observe and participate in the meeting
in a number of ways. Members of the community may observe the meeting
via livestream at www.santa-clarita.com/agendas or watch on Channel 20.
For those wishing to provide written comments, please submit an electronic
written comment form at: httrps://www.santa-clarita.com/writtencomment
at least two hours before the start time. Comments will be made part of the
meeting record, but not read into the record.
For those wishing to speak during public participation or on an item on the
agenda, please submit an electronic speaker form at: httrps://www.santa-
clarita.com/srueakersignurr at least two hours before the start of the
meeting with your name and the phone number you will be using to call
into the meeting.
To participate using Zoom use Webinar ID: 990-8923-2104 and Password:
42820
Zoom Webinar direct link: httr)s://santaclarita.zoom.us/i/99089232104
Or Telephone:
US:
or
or
or
or
or
+1 669 900 9128
+1 346 248 7799
+1 253 215 8782
+1 301 7158592
+1 312 626 6799
+1 646 558 8656
motely. You will not be visible to any of the meeting participants during the
meeting, and your phone will not be unmuted until your name has been
announced when it is your time to speak. You will have three minutes to
speak, with double the time allotted for non-English speakers using a
translator, unless that time is adjusted by the Mayor.
CITY OF SANTA CLARITA
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the
opportunities to address the City Council. You may address the Council once per meeting during
Public Participation on any matter within the Council's jurisdiction that is not listed on the
agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this
portion of the meeting begins. To address the Council regarding an item on the agenda, please
fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time
allotted to non-English speakers using a translator) indicated by a colored light system on the
Council dais. If you wish to provide information to the Council, please present the City Clerk
with 10 copies. Otherwise, your materials will simply be added to the official record. Please note
use of City Council Chamber technology equipment to present electronic material during
meetings is not allowed.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the
members of the City Council regarding any open session item on this agenda will be made
available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard,
Suite 120, during normal business hours. These writings or documents will also be available at
the meeting.
INVOCATION
Smyth
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any
speaker cards received once the first speaker has begun will be heard at the end of the meeting
regardless if the ten person limit has been met.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the March 10, 2020 Special Meeting.
Page 2
2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City
Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the March 10, 2020 Regular Meeting.
3. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the March 13, 2020 Special Meeting.
4. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the March 13, 2020 Special Meeting.
5. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the March 18, 2020 Special Meeting.
6. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the March 19, 2020 Special Meeting.
7. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the March 31, 2020 Special Meeting.
8. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the April 21, 2020 Special Meeting.
9. CHECK REGISTER NO. 08 - Check Register No. 08 for the Period 03/13/20 through
03/26/20 and 04/02/20. Electronic Funds Transfers for the Period 03/16/20 through
03/27/20.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
Page 3
• 1:
10. STATE LEGISLATION: SENATE BILL 773 - Authored by Senator Nancy Skinner
(D-9-Berkeley), Senate Bill 773 preempts local land use authority related to accessory
dwelling units and junior accessory dwelling units.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to oppose
Senate Bill 773 (Skinner) and transmit position statements to Senator Skinner, Santa
Clarita's state legislative delegation, appropriate legislative committees, Governor
Newsom, and the League of California Cities.
11. STATE LEGISLATION: SENATE BILL 797 - Authored by Senator Scott Wilk (R-
21-Santa Clarita), Senate Bill 797 requires that if the State Water Resources Control
Board (Board) has not made a final determination on an application to appropriate water
within 30 years from the filing date of the application, then the Board would need to issue
a new notice and provide an opportunity for a public hearing and protest.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to support
Senate Bill 797 (Wilk) and transmit position statements to Senator Wilk, Santa Clarita's
state legislative delegation, appropriate legislative committees, Governor Newsom, and
the League of California Cities.
12. STATE LEGISLATION: ASSEMBLY BILL 953 - Authored by Assembly Member
Phil Ting (D-19-San Francisco), Assembly Bill 953 preempts local land use authority
related to accessory dwelling units and junior accessory dwelling units.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to oppose
Assembly Bill 953 (Ting) and transmit position statements to Assembly Member Ting,
Santa Clarita's state legislative delegation, appropriate legislative committees, Governor
Newsom, and the League of California Cities.
13. INCREASE CONTRACT AUTHORITY TO THE JANITORIAL SERVICES
CONTRACT FOR VARIOUS CITY FACILITIES DUE TO COVID-19
PANDEMIC - Increase contract authority to the City's janitorial services contract with
Servicon Systems, Inc.
RECOMMENDED ACTION:
City Council:
1. Ratify two amendments made to the Citywide contract with Servicon Systems, Inc.,
during the COVID-19 crisis.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, or modify the award in the event that issues of impossibility of
performance arise, and execute all documents subject to City Attorney approval.
Page 4
14. AMENDMENT TO CITYWIDE PRINTERS AND COPIERS CONTRACT -
Amend the Citywide contract with Kyocera Document Solutions West, Inc. to encompass
managed print services at the Santa Clarita Public Library.
RECOMMENDED ACTION:
City Council:
1. Amend the Citywide contract with Kyocera Document Solutions West, Inc. to
encompass managed print services at the Santa Clarita Public Library, authorize an
expenditure authority increase in the amount of $99,138; and authorize a contingency
of $14,871 for a total increase not to exceed $114,009.
2. Authorize an ongoing annual appropriation for $19,827.48, plus applicable
contingency, to expenditure account 12050-5111.005 (Fund 309).
3. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
15. APPROVE THE PURCHASE OF A 2020 FORD SUPER DUTY F-350 TRUCK
WITH FLATBED AND EQUIPMENT & A 2020 FORD SUPER DUTY F-550
TRUCK - Approve the "piggyback" purchase of one 2020 Ford Super Duty F-350 truck
with flatbed and equipment, and one 2020 Ford Super Duty F-550 truck using Sourcewell
contract 4120716-NAF in an amount not to exceed $125,711.01.
RECOMMENDED ACTION:
City Council:
Approve the "piggyback" purchase of one 2020 Ford Super Duty F-350 DRW XL
2WD truck with flatbed and equipment, and one 2020 Ford Super Duty F-550 DRW
XLT 4WD truck using Sourcewell contract 4120716-NAF in an amount not to exceed
$125,711.01.
2. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
16. GRANT REQUEST FOR LOW CARBON TRANSIT OPERATIONS PROGRAM
FUNDS FROM THE CALIFORNIA DEPARTMENT OF TRANSPORTATION -
The Low Carbon Transit Operations Program (LCTOP) is one of several programs that
are part of the Transit, Affordable Housing, and Sustainable Communities Program
established by the California Legislature in 2014 via Senate Bill 862. The LCTOP was
created to provide operating and capital assistance for transit agencies to reduce
greenhouse gas emissions and improve mobility, with a priority on serving disadvantaged
communities. As a requirement for funding, a City Council adopted resolution must be
submitted.
RECOMMENDED ACTION:
City Council adopt a resolution authorizing the City Manager or designee to submit a
funding request and take any action necessary for the purpose of obtaining financial
assistance provided by the Fiscal Year 2019-2020 California Department of
Page 5
Transportation Low Carbon Transit Operations Program.
17. APPLICATION FOR AND RECEIPT OF STATE TRANSIT ASSISTANCE
FUNDS - Consideration of a resolution allowing the City Manager or designee to submit
an annual claim to the Los Angeles County Metropolitan Transportation Authority for
State Assistance Funds.
RECOMMENDED ACTION:
City Council adopt a resolution allowing the City Manager or designee to submit an
annual claim to the Los Angeles County Metropolitan Transportation Authority for State
Transit Assistance funds.
18. ADOPTION OF RESOLUTIONS INITIATING THE ANNUAL LEVY OF
SPECIAL DISTRICTS FOR FISCAL YEAR 2020-21 - This required procedural
matter provides for the adoption of resolutions initiating proceedings for the Annual Levy
of Special Districts for Fiscal Year 2020-21.
RECOMMENDED ACTION:
City Council adopt resolutions initiating proceedings for the levy and collection of
assessments for Fiscal Year 2020-21 for the Landscape and Lighting District, Drainage
Benefit Assessment Areas, the Golden Valley Ranch Open Space Maintenance District
and the Open Space Preservation District.
19. AWARD CONTRACT FOR BUS SERVICES FOR RECREATION AND
COMMUNITY SERVICES PROGRAMS - Transportation services are needed for
several Recreation and Community Services programs including Camp Clarita, Junior
Lifeguards, and Canyon Country and Newhall Community Centers. In order to provide
for the transportation of program participants, bids were solicited from bus service
providers.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Santa Barbara Transportation Corporation, DBA Student
Transportation of America, for bus services for Recreation and Community Services
programs in the amount of $87,847.02, and authorize a 10 percent contingency of
$8,785, for a total contract amount not to exceed $96,632.02.
2. Authorize the City Manager, or designee, to execute all documents, subject to City
Attorney approval, and execute up to two renewal options, not to exceed $96,632.02
each, plus Consumer Price Index adjustments.
Page 6
20. SIERRA HIGHWAY BRIDGES OVER SANTA CLARA RIVER, PROJECT S3030
- AUTHORIZE PURCHASE OF MITIGATION CREDIT - Sierra Highway over the
Santa Clara River consists of two separate bridges for northbound and southbound travel
lanes. The proposed project, for the Sierra Highway Bridges, consists of removing and
replacing the southbound bridge, widening the northbound bridge, and constructing a 13-
foot-wide median between them. The exterior side of both bridges will have six -foot -
wide sidewalks with eight -inch curbs, concrete barriers, street lights, and railings.
RECOMMENDED ACTION:
City Council:
1. Authorize the purchase of 0.27 acres of mitigation credit from the Peterson Ranch
Mitigation Bank sponsor, Land Veritas Corporation, in the amount of $63,750.
2. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
21. PLUM CANYON PARK LED SPORTS FIELD LIGHTING AND BACKSTOP
FENCING, PROJECT P4021, APPROVE CONTRACT FOR THE PURCHASE
AND INSTALLATION OF LIGHTING - This project will install six LED lights and
associated equipment and backstop fencing at the Plum Canyon Park sports field.
RECOMMENDED ACTION:
City Council:
1. Approve the use of a "piggyback" contract for the purchase and installation of
lighting and associated electrical equipment for the Plum Canyon Park sports field
from Musco Sports Lighting, LLC, through the Sourcewell cooperative purchasing
contract (contract 4071619-MSL) in the amount of $374,000, plus contingency in the
amount of $56,100, for a total contract amount not to exceed $430,100.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
22. APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE AND REJECTION
OF OFFERS OF DEDICATION FOR TRACT NO. 60922-04 (SKYLINE RANCH)
- Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map, and
approve and reject offers of dedication of easement for Tract No. 60922-04. This map is
for subdivision purposes and is located in the Skyline Ranch community along the
northeast side of the southern portion of the Stratus Street loop.
RECOMMENDED ACTION:
City Council:
1. Approve the Final Tract Map for Tract No. 60922-04.
2. Accept the following on behalf of the public: (1) the right to restrict or prohibit direct
vehicular ingress and egress to Stratus Street; (2) the right to restrict or prohibit any
and all allowable uses within areas designated as open space; (3) the easements for
Page 7
covered storm drain appurtenant structures and ingress and egress purposes; (4) the
easements for sanitary sewer and sanitary sewer ingress and egress purposes; (5) all
sanitary sewers and appurtenant structures; (6) and the easement for sight distance
purposes.
Reject the offer of dedication and grant in fee simple of all of Lot 261 for flood
control purposes.
Make findings as follows: this project is consistent with the provisions of Sections
66474 and 66474.1 of the Subdivision Map Act and should be approved.
4. Instruct the Director of Administrative Services to endorse the Special Assessment
Statement on the face of the Final Tract Map for Tract No. 60922-04, which indicates
all special assessments levied by the City of Santa Clarita are paid.
Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final
Tract Map for Tract No. 60922-04, which embodies the approval of said map and the
acceptance and rejection of the dedications shown thereon.
6. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the
Final Tract Map for Tract No. 60922-04, which provides for verification that the map
is technically correct.
7. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the
Final Tract Map for Tract No. 60922-04, which provides for verification of
substantial conformance with the Tentative Tract Map and all provisions of local
ordinances and state laws applicable at the time of approval.
23. APPROVAL OF FINAL PARCEL MAP AND ACCEPTANCE OF OFFERS OF
DEDICATION FOR PARCEL MAP NO. 82393 - PLUM CANYON
COMMERCIAL - Pursuant to Section 66474.1 of the Subdivision Map Act, approve the
final parcel map and acceptance of dedications for Parcel Map No. 82393. This map is
for subdivision and condominium purposes and is located in the Plum Canyon
community at the northeast corner of Plum Canyon Road and Skyline Ranch Road.
RECOMMENDED ACTION:
City Council:
1. Approve Final Parcel Map No. 82393.
2. Accept on behalf of the public the offers of dedication of: (1) the easements for
sanitary sewer and sanitary sewer ingress and egress purposes; and (2) all sanitary
sewers and appurtenant structures.
Make findings as follows: This project is consistent with the provisions of Sections
66474 and 66474.1 of the Subdivision Map Act and should be approved.
Page 8
4. Instruct the Director of Administrative Services to endorse the Special Assessment
Statement on the face of the Final Parcel Map No. 82393, which indicates all special
assessments levied by the City of Santa Clarita are paid.
5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final
Parcel Map No. 82393, which embodies the approval of said map and the acceptance
of the dedications shown thereon.
6. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the
Final Parcel Map No. 82393, which provides for verification that the map is
technically correct.
7. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the
Final Parcel Map No. 82393, which provides for verification of substantial
conformance with the Tentative Parcel Map and all provisions of local ordinances and
state laws applicable at the time of approval.
24. 2019-20 PLAYGROUND EQUIPMENT REPLACEMENT, NORTH OAKS PARK,
PROJECT P3023 - AWARD THE DESIGN -BUILD CONTRACT AND APPROVE
PIGGYBACK CONTRACT - This project will remove the outdated equipment and
install new equipment at North Oaks Park. Identified improvements include the removal
and replacement of the current play areas, the play structure for children ages 2-5, a play
structure for children ages 5-12, and a swing area. Additionally, this project will install
rubberized surfacing where sand currently exists.
RECOMMENDED ACTION:
City Council:
1. Award the design -build contract to PlayPower LT Farmington, Inc., for the 2019-20
Playground Equipment Replacement at North Oaks Park, Project P3023, in the
amount of $262,869, plus a contingency of $26,287, for a total contract amount not to
exceed $289,156.
2. Approve the use of a "piggyback" contract to purchase and install play equipment and
rubberized surfacing from PlayPower LT Farmington, Inc., through the Sourcewell
(formerly NJPA) cooperative purchasing contract (contract 4030117-LTS).
3. Authorize the City Manager or designee to execute all contracts and associated
documents, or modify the awards in the event impossibility of performance arises,
subject to City Attorney approval.
Page 9
25. RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD
MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL
IMPROVEMENT PROGRAM - Senate Bill 1, Road Repair and Accountability Act of
2017, Local Streets and Roads, Road Maintenance and Rehabilitation Account funds
requires the City to identify project(s) using these funds through the adoption of a
resolution at a regular public meeting.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution declaring the incorporation of a list of projects proposed to be
funded by Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets
and Roads, Road Maintenance and Rehabilitation for Fiscal Year 2020-21 into the
Capital Improvement Program.
2. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
26. ACCEPTANCE OF HOME INVESTMENT PARTNERSHIPS ACT FUNDS - The
Department of Housing and Urban Development (HUD) has allocated the City $530,314
in HOME Investment Partnerships Act funds. The City Council must approve the
acceptance of the funds and allocation of $219,686 in other non-federal funds to meet
HUD's $750,000 Minimum Threshold Requirement.
RECOMMENDED ACTION:
City Council:
1. Accept the Home Investment Partnerships Act funds, appropriate $530,314 from the
HOME Entitlement Fund (207) to Expenditure Account F0005207-5161.001, and
appropriate $219,686 from the Developer Fee Fund (306) to Expenditure Account
F0005306-5161.001.
2. Appropriate $530,314 of revenue to Account 207-4552.001 (Home Entitlement
Fund).
3. Authorize the City Manager or designee to complete all required documents, subject
to the approval of the City Attorney.
PUBLIC HEARINGS
27. APPROVAL OF THE 2020-21 ANNUAL ACTION PLAN - Draft 2020-21
Community Development Block Grant Annual Action Plan and the funding
recommendations contained therein are submitted for approval.
RECOMMENDED ACTION:
City Council approve the Draft 2020-21 Annual Action Plan and funding
recommendations contained therein, and authorize the City Manager or designee to
execute all required documents, subject to approval of the City Attorney.
Page 10
UNFINISHED BUSINESS
28. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA CLARITA AMENDING THE SCHEDULE OF PUBLIC
HEARINGS SET FORTH IN THE RESOLUTION OF INTENTION TO SWITCH
TO ELECTION BY DISTRICTS BASED UPON THE EXTENSION OF THE
COUNTY SAFER AT HOME ORDER TO MAY 15, AND CALIFORNIA
EXECUTIVE ORDERS N-34-20 AND N-48-20 SUSPENDING ELECTION CODE
SECTION10010 DEADLINES - Council to consider a resolution to amend the schedule
of public hearings based upon the extension of the County Safer at Home order.
RECOMMENDED ACTION:
City Council consider adoption of a resolution of the City Council of the City of Santa
Clarita amending the schedule of public hearings set forth in the resolution of intention to
switch to election by districts based upon the extension of the County Safer at Home
order to May 15, and California Executive Orders N-34-20 and N-48-20 suspending
Election Code Section 10010 deadlines.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. No further speaker cards will be accepted once Public Participation begins. Speaker
cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of J. Michael McGrath
FUTURE MEETINGS
The next regular meeting of the City Council will be held May 12, 2020, at 6:00 PM in the
Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On April 23, 2020, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified
City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
Mary Cusick
City Clerk
Santa Clarita, California
Page 11